View Document Text
Part 2A of Form ADV: Firm Brochure
White Pine Capital LLC
3800 Wayzata Blvd West, Suite 645
Bloomington, MN 55431
Phone: 612-376-9765
www.whitepinecapital.com
March 31, 2025
This Brochure provides information about the qualifications and business practices of White Pine
Capital LLC. If you have any questions about the contents of this Brochure, please contact us at
(612) 376-9765. The information in this Brochure has not been approved or verified by the
United States Securities and Exchange Commission (“SEC”) or by any state securities authority.
Additional information about White Pine Capital LLC (“WPC”) and Headwater Advisor LLC
(“Headwater”) is also available on the SEC’s website at www.adviserinfo.sec.gov.
Item 2: Material Changes
This summary discusses material changes made to the Firm Brochure (Form ADV Part 2A) since the date
of our last annual update of our Firm Brochure, March 29, 2024. Material changes since our last update
include:
• Our address changed
Pursuant to SEC Rules, White Pine Capital LLC (“WPC”) will ensure that clients receive a summary of
any material changes to this and subsequent Brochures within 120 days of the close of our business’ fiscal
year. WPC will provide clients with a new Brochure as necessary based on significant changes or new
information, at any time, without charge.
WPC’s Brochure may be requested by contacting Barbara Hardy, Chief Compliance Officer, at 612-376-
2981 or bhardy@whitepinecapital.com.
Additional information about WPC and Headwater Advisor LLC is also available via the SEC’s web site
www.adviserinfo.sec.gov. The SEC’s web site also provides information about any persons affiliated with
WPC who are registered, or are required to be registered, as investment adviser representatives of WPC.
2
Item 3: Table of Contents
Part 2A of Form ADV: Firm Brochure...................................................................................................... 1
Item 2: Material Changes ......................................................................................................................... 2
Item 3: Table of Contents ......................................................................................................................... 3
Item 4: Advisory Business......................................................................................................................... 4
Item 5: Fees and Compensation .............................................................................................................. 5
Item 6: Performance-Based Fees and Side-By-Side Management ..................................................... 6
Item 7: Types of Clients ............................................................................................................................ 6
Item 8: Methods of Analysis, Investment Strategies and Risk of Loss ............................................... 6
Item 9: Disciplinary Information ............................................................................................................. 7
Item 10: Other Financial Industry Activities and Affiliations ............................................................... 7
Item 11: Code of Ethics, Participation or Interest in Client Transactions and Personal Trading ... 8
Item 12: Brokerage Practices ................................................................................................................... 9
Item 13: Review of Accounts ................................................................................................................. 11
Item 14: Client Referrals and Other Compensation ........................................................................... 11
Item 15: Custody ..................................................................................................................................... 11
Item 16: Investment Discretion ............................................................................................................. 12
Item 17: Voting Client Securities ........................................................................................................... 12
Item 18: Financial Information .............................................................................................................. 12
3
Item 4: Advisory Business
White Pine Capital LLC (“WPC”) is an SEC registered investment advisory firm formed in March 2000. WPC
provides fee-based discretionary investment advisory services, defined as making investments for clients
based on the individual needs of the client. Michael Wallace, Timothy Madey, WPC’s principals, own 85%
of the company. The balance of the company’s ownership is shared among Charles Bellows, Barbara
Hardy, and Allison Little. As of 12/31/2024, WPC manages approximately $364 million in discretionary
client assets.
WPC clients include institutional accounts (corporate, pension and profit-sharing accounts, endowments,
foundations, and Taft-Hartley (union) plans), family offices and high net worth individuals. All clients must
sign a written advisory agreement. The investment advisory agreement may be terminated by either party
with 30 days written notice. WPC’s investment strategies include Small Cap Equity and Wealth
Management Services. The Wealth Management Services strategy uses a broad customizable approach
encompassing 11 asset classes that often includes both taxable and tax–exempt accounts in a client’s
household. All accounts are separately managed. Generally, all accounts have a written statement of
investment guidelines. WPC tailors investments based on clients’ requests for various reasons including,
but not limited to, cash flow needs, risk tolerance, tax planning, and/or time horizon primarily by adjusting
the asset classes and/or mix of securities within the client’s portfolio. Clients may impose reasonable
restrictions on investments for their account, which must be in writing. WPC manages institutional
accounts based upon a real-time model account in the client’s chosen investment strategy.
WPC provides portfolio management services under "wrap fee" arrangements offered by unaffiliated
broker dealer sponsors. WPC invests institutional wrap fee accounts using the same investment process
and/or real time model portfolio that is used for institutional non-wrap fee accounts. The broker dealer
recommends us as an investment adviser for a certain strategy or strategies, pays our management fee
on behalf of the client, monitors and evaluates our performance, executes the client's portfolio
transactions without commission charge, and provides custodial services for the client's assets. These
services, or any combination of these or other services, are provided for a single, all-inclusive fee paid by
the client to the broker dealer. Our investment advisory fee under such a "wrap fee" arrangement
sometimes differs from that offered to other clients in the same strategy. Transactions are executed
"net", i.e., without commissions, and a portion of the wrap fee is generally considered as being in lieu of
commissions. The program sponsor determines the broker dealer through which transactions must be
executed. In these wrap fee arrangements, WPC is unable to seek best price and better execution by
placing trades with other brokers and dealers. While it has been our experience that broker dealers with
whom it presently deals under the clients' wrap fee arrangements generally can offer best price for
transactions in listed equity securities, no assurance can be given that this will continue to be the case
with those or other broker dealers who offer wrap fee arrangements. Accordingly, the client may wish to
verify that the broker dealer offering the wrap fee arrangement can provide adequate price and execution
of most or all transactions. The sponsoring broker dealer provides additional information about their
program in their Wrap Fee Program Brochure (Form ADV Part 2A, Appendix 1).
WPC has entered into a service agreement with Pontera for clients with assets held away at other qualified
custodians, or “Held-Away accounts.” These are primarily 401(k) accounts. For those clients who have
elected to use this service, they must also enter into a separate user agreement with Pontera Solutions
Inc. (“Pontera”), a third-party order management system software provider. Once the client has
established an online Pontera account and linked their Held-Away account to Pontera, WPC is able to use
Pontera’s system to view and manage the account. The client’s individual investment strategy is tailored
4
to their specific needs and may include some or all the securities made available. Portfolios are designed
to meet a particular investment goal, determined to be suitable to the client’s circumstances. Once the
appropriate portfolio has been determined, portfolios are continuously and regularly monitored, and if
necessary, rebalanced. WPC is not affiliated with the platform in any way and receives no compensation
from them for using their platform. WPC does not have access to any client passwords as a result of this
arrangement, nor the ability to withdraw or direct the disposition of securities or funds.
Item 5: Fees and Compensation
WPC’s advisory fees are billed quarterly in advance based upon a percentage of assets under management
as established in a client’s written agreement with WPC. Account market values are calculated using
independent sources where possible, including custodians and third-party pricing services. Clients choose
to either have fees billed to them or authorize WPC to deduct the fees directly from their account or from
another account, where possible.
WPC's standard annual fees are as follows:
Wealth Management Services Accounts:
1.00% on the first $1 million, 0.75% on the next $9 million, 0.50% on the next $15 million, negotiable
over $25 million
Small Cap Equity Institutional Accounts:
1.00% on the first $10 million, 0.85% on the next $15 million, negotiable over $25 million
Small Cap Equity Non-Institutional Accounts:
1.25% from $500,000 to $1 million, 1.00% on the next $9 million, 0.85% on the next $15 million,
negotiable over $25 million
Some client fees vary from the standard schedule for reasons such as historical fee schedules, amount of
assets, level of service, and the circumstances of a client relationship, among other things. Under certain
circumstances clients pay a fixed annual fee, or, in the sole discretion of WPC, fees are discounted or
waived for an account as agreed upon with each client and based upon the nature and level of the services
provided. Lower fees for comparable services may be available from other sources. Some clients pay
their advisory fee in arrears.
Management fees shall be prorated for each contribution and withdrawal made during the applicable
calendar quarter except for de minimis contributions and withdrawals less than 10%. Accounts initiated
or terminated during a calendar quarter will be charged a pro-rata fee. Upon termination of any account,
any prepaid, unearned fees will be promptly refunded, and any earned, unpaid fees will be due and
payable.
Some clients pay separate and distinct fees to other parties in connection with WPC’s advisory services,
including custodial fees, mutual fund expenses (as described in each fund’s prospectus), brokerage
commissions, exchange fees and other transaction charges. Item 12 contains additional information on
WPC brokerage practices.
WPC and its investment professionals do not accept compensation in the form of 12b-1 mutual fund
fees or mutual fund sales commissions related to client accounts.
5
Item 6: Performance-Based Fees and Side-By-Side Management
WPC provides administrative services to Itasca Capital Partners LLC (“Itasca”), a performance-based
investment limited liability company of which some of the principals of WPC serve as the Managing
Member. The Managing Member of Itasca may receive a performance-based fee, if any, based upon
Itasca’s investment performance. Performance-based fees are based on a share of capital gains or on
capital appreciation of the assets of an account.
Fees in Itasca differ from those charged to WPC clients. WPC does not charge investment advisory fees
on client assets invested in Itasca and does not offer performance-based fees for clients other than Itasca.
Side-by-side management is generally defined as managing advisory client portfolios on a simultaneous
basis for individuals, institutions, hedge funds and businesses. To minimize potential conflicts related to
side-by-side management and the performance-based fee account, WPC has implemented written
policies and procedures for fair and consistent allocation of investment opportunities among all clients,
subject to their underlying strategy, cash availability and other appropriate considerations. For example,
these policies and procedures require the inclusion of the performance-based fee account with advisory
clients’ orders where possible, subject to the underlying strategy, and receive the same average price as
other advisory client accounts in the order. When an order is only partially completed, all accounts in the
order receive a prorated share of the completed order. When only a small portion of the trade is
completed, the completed shares are generally allocated to a few accounts that are randomly chosen
using a computerized trading program. In addition, WPC educates employees regarding the
responsibilities of a fiduciary, including the equitable treatment of all clients, regardless of the fee
arrangement.
Item 7: Types of Clients
WPC provides investment advice to a variety of clients including high net worth individuals, trusts,
endowments, foundations, corporations, family offices, pension and profit-sharing plans and Taft-Hartley
(union) plans.
WPC generally requires a minimum account size of $1,000,000. WPC has sole discretion to waive this
requirement under various circumstances, such as client’s location, the client's ability to increase his or
her investment over time or the client's relationship with WPC.
Item 8: Methods of Analysis, Investment Strategies and Risk of Loss
Investing in securities involves risk of loss that clients should be prepared to bear. Investment results in
securities are not guaranteed, and an investor may lose money. We work with clients to gain an
understanding of their risk tolerance, financial objectives, and circumstances. We also request that clients
notify us promptly of any changes in their financial circumstances.
Our analysis focuses on longer-term horizons and does not attempt to anticipate short- to medium-term
market movements and, in the case of asset allocation shifts, the client may or may not participate in
sharp increases/decreases in a particular asset class. In addition, the weighting in various asset classes
varies over time due to market movements which may also affect overall portfolio performance.
6
When mutual funds and/or Exchange Traded Funds (“ETFs”) are utilized, we consider a wide range of
criteria including, but not limited to, the investment objective, the type of underlying assets, the
experience/tenure of the manager and performance. Since we do not control the underlying investments,
there is risk that the fund manager may deviate from the stated investment mandate, which could make
the fund and/or ETF less appropriate for the client’s portfolio. In addition, managers of different funds
may hold the same or equivalent securities, including those held in a WPC managed portfolio, increasing
the risk to the client if that security were to decline in value.
Wealth Management Services Strategy
Our Wealth Management Services strategy includes both active and passive investments and extends
asset allocation beyond domestic fixed income and equities to additional asset classes such as high yield
securities, international securities, preferred securities, precious metals, real estate, limited partnerships,
and other client-specific investments. We utilize an asset allocation calculator to establish a guideline for
weightings in respective asset classes. We adjust weightings to incorporate account holdings in non-
investable asset classes and other client-specific circumstances. We review a client’s asset mix
periodically for readjustment to account for changes in client needs or market conditions and serves as
the clients’ investment objectives.
Small Cap Equity Strategy
Our Small Cap Equity strategy focuses on inefficiently priced, smaller public companies that offer three
pillars: attractive valuations, supportive capital structures and seasoned management teams. Typical
purchase characteristics include at least a 25% discount to their respective private market value (“PMV”),
a rolling 6-8 quarter investment horizon, and a catalyst, such as product cycle, accelerating growth,
improving margins, capital structure improvements, asset revaluations, activist involvement and/or value
to growth transition. Positions are reduced or sold if there is a fundamental breakdown in one of the
three pillars, valuation exceeds PMV and/or failure of the catalyst to emerge.
As with all securities investments, past performance does not guarantee future results.
Item 9: Disciplinary Information
Registered investment advisers are required to disclose all material facts regarding any legal or disciplinary
events that would be material to a client or prospective client’s evaluation of WPC or the integrity of
WPC’s management. WPC and its principals have no legal, regulatory, or disciplinary information to
disclose.
Information on disciplinary history and the registration of the adviser and its associated persons may be
obtained on the SEC’s website at www.adviserinfo.sec.gov or by contacting the Public Reference Branch
of the U. S. Securities and Exchange Commission at (202) 942-8090 or, for Massachusetts residents, the
Massachusetts Securities Division, One Ashburton Place, 17th Floor, Boston, MA 02108.
Item 10: Other Financial Industry Activities and Affiliations
Some of the principals of WPC also serve as members and principals of Headwater, a Delaware limited
liability company and an affiliate of WPC through common ownership and control. Both firms operate in
the same principal office and place of business. Headwater is a Relying Adviser under SEC regulatory
requirements and serves as the Managing Member/ Adviser to Itasca, a private investment company
7
utilizing a long/short strategy. WPC provides certain administrative services to Itasca. Item 6 contains
additional information and procedures to mitigate the conflict this affiliation creates.
This brochure is designed solely to provide information about WPC, Headwater and Itasca and should not
be considered an offer to purchase interests in Itasca.
Item 11: Code of Ethics, Participation or Interest in Client Transactions and Personal Trading
WPC has adopted a Code of Ethics based upon the principle that WPC and its employees owe a fiduciary
duty to WPC's clients to conduct their business, including their personal securities transactions, in such a
manner as to avoid (I) serving their own personal interests ahead of clients, (ii) taking inappropriate
advantage of their position with the firm and (iii) any actual or potential conflicts of interest or any abuse
of their position of trust and responsibility. The Code of Ethics describes WPC’s high standard of business
conduct and fiduciary duty to its clients. It requires all employees to preserve the confidentiality of client
information. It prohibits the use of material non-public information, the misrepresentation of services,
and the intentional spread of false information. It restricts the acceptance of gifts and entertainment. All
employees must acknowledge on an annual basis that they have complied and will continue to comply
with the Code of Ethics.
In addition, the Code of Ethics restricts employees from executing transactions prior to our clients’ trades.
However, it does allow employees to be included in block trades along with client accounts on the
condition that all terms are equal and there is no preferential treatment. If not trading along with client
accounts, the Code of Ethics requires that all employee transactions in equity securities must be pre-
cleared by the Chief Compliance Officer or designee. Employee trading is monitored under the Code of
Ethics to reasonably prevent conflicts of interest between WPC and its clients.
A complete copy of our Code of Ethics is available upon written request.
WPC occasionally recommends an investment in Itasca for its advisory clients who are accredited and/or
qualified investors/clients. Investors in Itasca may include existing clients of WPC, employees or
individuals who transact business with WPC. Trades for Itasca, which contains non-employee and
employee members, are grouped with WPC's clients.
It is WPC’s policy that the firm will not execute any principal or agency cross securities transactions for
client accounts. Principal securities transactions are generally defined as transactions where an adviser,
acting as principal for its own account or the account of an affiliated broker dealer, buys or sells a security
to an advisory client. A principal securities transaction is also deemed to have occurred if a security is
crossed between an affiliated hedge fund and another client account. An agency cross securities
transaction is defined as a transaction where a person acts as an investment adviser in relation to a
transaction in which the investment adviser, or any person controlled by or under common control with
the investment adviser, acts as broker dealer for both the advisory client and for another person on the
other side of the transaction. WPC is an independent firm and is not affiliated with any broker dealer or
other financial services firm.
In appropriate circumstances and consistent with clients’ investment objectives, WPC may recommend to
investment advisory clients or prospective clients, the purchase or sale of securities in which WPC
employees, its affiliates and/or clients, directly or indirectly, have a position of interest. WPC supervised
persons are required to follow established trading procedures that are outlined in the WPC Code of Ethics
8
and trading policies and procedures. Subject to satisfying this policy and applicable laws, WPC supervised
persons and its affiliates may trade for their own accounts in securities which are the same as or different
than those recommended to and/or purchased for WPC’s clients.
Item 12: Brokerage Practices
Selection of Broker Dealers
When selecting broker dealers, WPC considers the full range and quality of a broker dealer's services.
Factors considered include, but are not limited to price, commission rates, the broker dealer's clearance
and settlement capabilities, and the broker dealer's financial stability. When relevant, WPC also considers
the ability of a broker dealer to execute a securities transaction, particularly regarding such aspects as
timing, order size, execution and settlement of orders, and the research services provided that are
expected to enhance WPC's general portfolio management capabilities.
WPC has established a relationship with Fidelity Institutional Wealth Services (“Fidelity”) to custody client
assets and provide brokerage services if clients choose to do so. For accounts custodied at Fidelity, WPC
generally executes trades at Fidelity. Commissions charged on those trades are competitive with those
charged on WPC institutional accounts.
For client accounts that are custodied at broker dealers, including Fidelity, WPC may have discretion to
select broker dealers other than the custodial broker dealer when necessary to fulfill its duty to seek best
execution of transactions. However, brokerage commissions and other charges for transactions not
executed through the custodian are typically charged to the client. For this reason, it is likely that most,
if not all, transactions for such clients will be executed through the custodial broker dealer, including wrap
program accounts. As a result, such accounts are essentially treated as directed brokerage accounts.
Clients may direct WPC to execute portfolio transactions through a particular broker dealer. Such a
direction may be conditioned by the client on the broker dealer being competitive as to price and
execution of each transaction or may be a direction of a certain percentage of total commissions. When
determining whether to instruct WPC to utilize a particular broker dealer in recognition of such services,
the client may wish to compare the possible costs or disadvantages of such an arrangement with the value
of the custodial or other services provided. The client may pay higher commissions on some transactions
than might otherwise be attainable by WPC, or may receive less favorable execution of some transactions,
or both. The directed broker dealer firm may not be the optimal firm to execute the order. As a result,
orders may be executed above the ask price or below the bid, which is sometimes worse than can be
obtained by our trading desk, which can tap various pools of liquidity and multiple brokers. Additionally,
the brokerage firm is not necessarily motivated to provide best execution, as we cannot cancel the order
and place it with another brokerage firm. A client who directs brokerage transactions to a single broker
dealer may also be subject to the disadvantages regarding allocation of new issues.
Research and Soft Dollars
WPC receives a variety of valuable research services and information on many topics which it uses to assist
in the management of accounts. These topics include, but are not limited to issuers, industries, securities,
economic factors and trends, portfolio strategy, the performance of accounts, statistical information,
market data, earnings estimates, credit analysis, pricing, and risk analysis. WPC receives research services
in the form of written reports, online services, telephone contacts and personal meetings with security
analysts, economists, corporate and industry spokespersons, and government representatives. Third
9
party research services include research databases, portfolio attribution and monitoring services, written
reports and market data services that are directly related to investment research.
Research services described above supplement the research WPC conducts on its own. As a practical
matter, it would not be possible for WPC to generate all the information presently provided. When
choosing a broker dealer, commission, price, execution capability, trading expertise and research services
provided are some of the aspects considered.
WPC does not allocate the relative costs or benefits of research among its clients because WPC believes
that the research received is, in the aggregate, of assistance to fulfilling WPC's overall responsibilities to
its clients. The research is used to service WPC client accounts including accounts other than those for
which trades are executed by the broker dealers providing the research.
WPC, in our discretion, may cause a client to pay a commission to a broker dealer that is more than the
amount another broker dealer would have charged. This occurs when WPC determines, in good faith, that
the higher commission is reasonable when considering the value of the execution services, brokerage and
settlement capabilities, custodial or research services provided by that broker dealer to WPC and its
clients. However, this creates a conflict of interest, because WPC has an incentive to choose a broker
dealer that provides those services, instead of one that does not, but charges a lower commission rate.
To minimize this conflict, we periodically review brokerage practices and relationships to determine that
clients are obtaining the best total cost available. Based on these reviews, we conclude in good faith that
the amounts paid are reasonable in relation to the value of research and brokerage services provided.
In some cases, services which are part research and part non-research are allocated accordingly with that
portion allocated to research being paid through commission dollars, and WPC making a cash payment
attributable to the non-research portion of the service, the allocation of which creates a conflict of
interest. To minimize this conflict, the allocation of these services between research and non-research use
is reviewed by the Investment Committee.
Trade Aggregation and Allocation
WPC will aggregate trades, consistent with WPC’s obligation of best execution and when doing so is in the
best interest of our clients. This aggregation of trades permits the trading of aggregate blocks of securities
composed of assets from multiple client accounts at an average price/share across all accounts included
in any such block according to WPC’s Trade Allocation and Execution Policies and Procedures. Aggregate
trading allows WPC to execute trades in a more timely, equitable and efficient manner and to attempt to
reduce overall costs to clients.
WPC uses a daily rotational trading order as a guide in prioritization of orders to provide fair and equal
treatment to advisory clients. Based upon the custodial arrangement and/or trading instructions chosen
by the client, advisory accounts are grouped into one of two groups: Banks/Unrestricted and Directed
Brokerage. WPC rotates the order for the execution of client transactions for each group daily. In some
cases, WPC partially executes each group and then executes the balance of the order using the same
rotation. For small cap trades, WPC generally executes Small Cap Equity composite trades first, following
the daily trade rotation schedule. Since non-composite Small Cap Equity accounts require a more
customized review, these accounts are frequently traded after the composite trades are completed and
following the daily trade rotation schedule. Multiple block trades of the same security occurring at
different times throughout the day and using the same broker, receive one average daily price and pay
the same commission. In limited circumstances, WPC will override the daily rotation schedule for a
specific trade.
10
In some cases, accounts custodied at a broker dealer that qualify for Prime Brokerage are included with
the Banks/Unrestricted group. Prime Brokerage is an arrangement where client accounts can be traded
at broker dealers other than their primary broker dealer (“Prime Broker”) and the transaction is settled in
the custodial account maintained with the Prime Broker without opening additional accounts with various
broker dealers. In those cases, additional settlement charges apply. Accounts that do not qualify for
Prime Brokerage are not able to participate in IPO allocations.
Item 13: Review of Accounts
Responsibility for client relationships resides with the portfolio managers. Portfolio managers conduct
ongoing reviews of a client’s investments to determine if any changes are necessary based upon various
factors, including but not limited to, account additions/withdrawals, changes in client circumstances or
objectives, and portfolio model changes. Based upon these factors, there may be periods of time when
there is modest trading activity. Each client relationship is also assigned a portfolio assistant who works
closely with the portfolio manager and assists with client servicing, monitoring investment objectives and
reporting.
WPC provides quarterly appraisals to its fee-paying clients. WPC appraisals include assets owned, unit
cost, total cost, market price, and market value. Clients also receive quarterly advisory fee statements.
WPC works with each client to provide reports to meet their needs. Some clients receive customized
reports at their request. WPC also reports to clients via periodic meetings, emails or phone calls.
See item 15 regarding comparison of WPC appraisals to custodian statements.
Item 14: Client Referrals and Other Compensation
As a matter of firm policy and practice, WPC does not have any arrangements with or compensate any
outside person or company with referral fees for the introduction of new clients to the firm. Further, WPC
does not receive any referral fees for introducing clients to other investment advisers.
As disclosed in Item 12, WPC has a relationship with Fidelity Institutional Wealth Services (Fidelity) for
brokerage and custody services of clients’ assets for those clients that chose to do so. While there is no
direct link between the investment advice given to clients and WPC's relationship with Fidelity, a conflict
of interest exists because clients and WPC receive benefits such as securities valuation, waiver of custodial
fees, soft dollars and client online account access from Fidelity as a result of this relationship. The benefits
received may or may not depend upon the number of transactions directed to, or the amount of assets
custodied at, Fidelity.
Item 15: Custody
WPC requires that all clients maintain their assets with independent, third-party qualified custodians.
These custodians are typically banks or broker dealers. Clients retain custodians on their own, although
if asked, WPC will recommend an independent custodian.
All clients should receive account statements on at least a quarterly basis directly from their custodian.
WPC urges clients to carefully review account statements and compare the custodial records to the
portfolio appraisals that WPC provides to all fee-paying clients. WPC portfolio appraisals vary from some
11
custodial statements for reasons such as differences in accounting procedures, reporting dates, or
valuation methodologies of certain securities. If a client has questions about their portfolio appraisals or
notices any discrepancies, they should contact WPC for clarification. In addition, clients should contact
WPC if they stop receiving statements from their custodian.
WPC does not maintain custody of client assets, except 1) due to the ability to withdraw advisory fees
directly from those client accounts which have authorized us to do so; and 2) due to WPC’s withdrawal
authority in the form of Standing Letters of Authorization (“SLOAs”), as authorized by some clients for
assistance with certain cash and securities transactions to third-party entities. Both the client’s custodian
and WPC maintain controls related to the transfer of such client funds to third-party entities. These
controls include a requirement for the client to provide written instructions to WPC and the custodian.
Headwater, an affiliate of WPC, serves as the managing member/adviser of Itasca resulting in Headwater
having technical custody of Itasca’s assets. Itasca is audited by an independent accountant registered
with Public Company Accounting Oversight Board annually, and we send copies of these financial
statements to investors of the Private Fund and the third-party outside administrator within 120 days of
the Private Fund’s fiscal year end.
Item 16: Investment Discretion
WPC receives written discretionary authorization from clients at the onset of an advisory relationship. As
a result, WPC determines which securities should be bought or sold, the amount of those securities, the
broker dealer to execute the trades and the commissions paid. However, such discretion is to be exercised
in a manner consistent with the client’s stated investment management guidelines for the account and
any reasonable restrictions provided to WPC in writing.
In some cases, investment decisions and/or performance among accounts with similar objectives vary due
to investment restrictions in a client’s investment guidelines, a client’s account-specific needs, or direction
to a particular broker dealer (directed brokerage). See Item 12 for further information on brokerage
practices.
Item 17: Voting Client Securities
WPC does not assume responsibility for voting proxies for securities held in client accounts. In selected
cases, and at the sole discretion of WPC, clients may authorize WPC to vote proxies for some non-ERISA
accounts. All other clients vote their own proxies.
Item 18: Financial Information
Registered investment advisers are required in this Item to provide clients and prospective clients with
certain financial information or disclosures about WPC’s financial condition. As a matter of policy and
practice, WPC does not require or solicit the prepayment of more than $1,200 in advisory fees per client,
six months or more in advance. WPC has no financial commitment that impairs its ability to meet
contractual and fiduciary commitments to clients and has not been the subject of a bankruptcy or any
other financial proceeding.
12