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Item 1 – Cover Page
Form ADV Part 2A
Brochure for:
661 Sunnybrook Road, Ste. 130,
Ridgeland, MS 39157
(601) 605-1776
www.ssw1776.com
March 18, 2025
This Brochure provides information about the qualifications and business practices of SMITH
SHELLNUT WILSON (“ADVISER” or “SSW”). If you have any questions about the contents of this
Brochure, please contact us at 601.605.1776 or belindaf@ssw1776.com. The information in this
Brochure has not been approved or verified by the United States Securities and Exchange
Commission or by any state securities authority.
SMITH SHELLNUT WILSON is a registered investment adviser. Registration of an Investment Adviser
does not imply any certain level of skill or training. The oral and written communications of an
Adviser provide you with information about which you determine to hire or retain an Adviser.
Additional information about SMITH SHELLNUT WILSON also is available on the SEC’s website at
www.adviserinfo.sec.gov.
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Item 2 – Material Changes
The material changes in this brochure from the last annual updating amendment of Smith
Shellnut Wilson, LLC on 02/29/2024 are described below. Material changes relate to Smith
Shellnut Wilson, LLC’s policies, practices or conflicts of interests only.
• Smith Shellnut Wilson, LLC has expanded language related to its brokerage practices
and other compensation in order to provide clarity and full disclosure. (Items 12 &14)
• Smith Shellnut Wilson, LLC may recommend a client utilize an unaffiliated investment
manager for all or a portion of a client’s investment portfolio, based on the client’s
needs and objectives. (Items 4 & 5)
• Smith Shellnut Wilson, LLC may engage in agency cross transactions, which is defined
as a transaction where a person acts as an investment adviser in relation to a
transaction in which the adviser, or any person controlled by or under common
control with the adviser, acts as a broker for compensation for both the advisory
client and for another person on the other side of the transaction. (Item 11)
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Item 3 -Table of Contents
Item 1 – Cover Page ....................................................................................................................................... i
Item 2 – Material Changes ............................................................................................................................ ii
Item 3 -Table of Contents ............................................................................................................................ iii
Item 4 – Advisory Business ........................................................................................................................... 1
Item 5 – Fees and Compensation ................................................................................................................. 4
Item 6 – Performance-Based Fees and Side-By-Side Management ............................................................. 6
Item 7 – Types of Clients ............................................................................................................................... 6
Item 8 – Methods of Analysis, Investment Strategies and Risk of Loss ........................................................ 6
Item 9 – Disciplinary Information ............................................................................................................... 10
Item 10 – Other Financial Industry Activities and Affiliations .................................................................... 10
Item 11 – Code of Ethics ............................................................................................................................. 11
Item 12 – Brokerage Practices and Aggregation/Allocation of Trades ....................................................... 12
Item 13 – Review of Accounts..................................................................................................................... 16
Item 14 – Client Referrals and Other Compensation .................................................................................. 16
Item 15 – Custody ....................................................................................................................................... 17
Item 16 – Investment Discretion ................................................................................................................ 17
Item 17 – Voting Client Securities ............................................................................................................... 18
Item 18 – Financial Information .................................................................................................................. 18
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Item 4 – Advisory Business
INVESTMENT ADVISORY SERVICES
Smith Shellnut Wilson, LLC (“SSW” or “Adviser”) was founded in 1995 and offers
investment advisory services which include discretionary and non-discretionary
management of investment portfolios for a variety of clients including, but not limited to,
financial institutions, individuals, trusts and business entities in accordance with the
investment objective(s) of the client. In addition, SSW may provide consulting services on
investment-related matters. The firm is a wholly owned subsidiary of b1BANK. As of
December 31, 2024, SSW managed approximately $8,022,382,580 with $6,713,610,722
being non-discretionary and $1,308,771,858 being discretionary.
Investment Management Services
Through the use of discussions, interviews and/or client questionnaires, SSW assists each
client in determining investment goals and identifying risk tolerance levels. These
investment goals are captured in a document referred to as an “Exhibit A”. Once this
process is complete, SSW develops a customized investment portfolio for the client using a
mix of domestic and foreign equities, fixed income securities, mutual funds and exchange
traded funds and other products deemed suitable for the client. SSW recommends Trust
Preferred Securities (“TruPS CDOs”) for its clients, as well as other structured securities.
Client portfolios are diversified based upon their risk profile, investment horizon, financial
goals, income needs (current and potential), and other various suitability factors.
Individual securities are selected primarily with the aid of fundamental analysis and the
review of independent research, news sources and rating services. The selection of
securities may be influenced by SSW’s relationship with clients who issue securities, and
that selection of such securities serves to provide funding for SSW’s clients issuing the
securities, representing an actual or potential conflict of interest. SSW has a material
interest in its clients remaining well-financed, as financial difficulties for its clients may
result in a reduction in fees and assets under management for SSW.
Portfolio management services are offered to clients on a discretionary and non-
discretionary basis. Restrictions and guidelines imposed by clients affect the composition
and performance of portfolios. For this reason, performance of portfolios within the same
investment objective may differ.
From time to time, SSW may recommend a client utilize an unaffiliated investment
manager for all or a portion of a client’s investment portfolio, based on the client’s needs
and objectives. The client will be required to enter into an investment advisory agreement
with the independent manager that defines the terms in which the independent manager
will provide its services. SSW will perform initial and ongoing oversight and due diligence
over each independent manager to ensure the strategy remains aligned with the client’s
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investment objectives and overall best interests. SSW will also assist the client in the
development of the initial recommendations and managing the ongoing client relationship.
Financial Planning & Consulting Services
SSW provides financial planning services consistent with the client’s personal financial
situation, goals, objectives and expectations. SSW will obtain the financial information and
other necessary data from the client for the consultation or to prepare the written Financial
Plan/Report/Analysis. Financial planning services may include, but are not limited to
retirement readiness and cash flow projections, assessment of stated financial goals,
analysis of current investment holdings, risk management (e.g., life insurance, auto
insurance, liability coverage, etc.), estate planning review (excludes legal or tax advice) or
education funding analysis. The services applicable to each arrangement will be dictated in
the client agreement.
SSW provides consulting services to clients involving a review of various asset
management and valuation issues, including pricing and impairment analysis of certain
illiquid securities, third-party pricing validation services for the purposes of FDICIA and
Sarbanes-Oxley requirements, Asset/Liability Management and Independent
Asset/Liability Management Model Validations.
SSW also performs consulting services for accounts for which it monitors external advisory
performance.
Clients are advised to promptly notify SSW if there are any changes in their financial
situation or investment objectives or if they wish to impose any restrictions upon the
Adviser’s management services.
Retirement Plan Advisory Services
SSW provides retirement plan advisory services on behalf of the retirement plans (each a
“Plan”) and the company (the “Plan Sponsor”). SSW’s retirement plan advisory services are
designed to assist the Plan Sponsor in meeting its fiduciary obligations to the Plan and Plan
Participants. Each engagement is customized to the needs of the Plan and Plan Sponsor.
Services generally include:
Investment Policy Statement (“IPS”) Design and Monitoring
Investment Oversight Services (ERISA 3(21)
Investment Management Services (ERISA 3(38)
• Vendor Analysis
• Plan Participant Enrollment and Education
•
•
•
• Performance Reporting
• Ongoing Investment Recommendation and Assistance
• ERISA 404(c) Assistance
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SSW may provide investment advisory services on behalf of the Plan and Plan Sponsor,
which may be in either a 3(21) or 3(38) context depending on whether or not SSW is also
providing discretionary investment management over the Plan assets. For 3(38) services,
SSW shall have the discretion to select the investments for the Plan and/or make
investment decisions on behalf of Plan Participants.
These services are provided by SSW serving in the capacity as a fiduciary under the
Employee Retirement Income Security Act of 1974, as amended (“ERISA”). In accordance
with ERISA Section 408(b)(2), the Plan Sponsor is provided with a written description of
SSW’s fiduciary status, the specific services to be rendered and all direct and indirect
compensation SSW reasonably expects under the engagement.
Written Acknowledgement of Fiduciary Status
When we provide investment advice to you regarding your retirement plan account or
individual retirement account, we are fiduciaries within the meaning of Title I of the
Employee Retirement Income Security Act and/or the Internal Revenue Code, as applicable,
which are laws governing retirement accounts. The way we make money creates some
conflicts with your interests, so we operate under a special rule that requires us to act in
your best interest and not put our interest ahead of yours. Under this special rule’s
provisions, we must:
• Meet a professional standard of care when making
investment
recommendations (give prudent advice);
• Never put our
financial
interests ahead of yours when making
recommendations (give loyal advice);
• Avoid misleading statements about conflicts of
interest,
fees, and
investments;
• Follow policies and procedures designed to ensure that we give advice that is
in your best interest;
• Charge no more than is reasonable for our services; and
• Give you basic information about conflicts of interest.
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Item 5 – Fees and Compensation
General Fee Information
Adviser offers investment advisory services on a fee-only basis subject to the fee schedule
on the following page. All fees are negotiable and are based upon the size and complexity
of the assets under management.
Assets Under Discretionary Management
First $1,000,000
Next $3,000,000
$4 million and above
Annual Fee
1.5%
1.25%
1.0%
For non-discretionary accounts, the fees are generally lower depending on the type of
services provided and the complexity of the assets under management. Again, all fees are
negotiable.
The annual fee is based upon a percentage of the market value of the assets being advised
by SSW and is exclusive of, and in addition to, brokerage commissions, transaction fees,
charges imposed directly by a mutual fund or exchange traded fund in the account and
other fees and taxes on brokerage accounts and securities transactions. Adviser’s fee is
paid quarterly, in arrears, based upon an average of the month-end balances from the
previous quarter. Fees for the initial quarter will be adjusted pro-rata based upon the
number of calendar days in the calendar quarter that the Advisory Agreement is in effect.
On a limited basis, in certain cases where actively-traded market values are not attainable,
other market and non-market inputs are used in valuing assets.
SSW’s Agreement with client may authorize Adviser to debit the client’s account for the
amount of Adviser’s fee or the client may request to be invoiced directly. Quarterly
statements provided to you by the custodian will reflect the amount disbursed from the
account for management fees paid directly to SSW.
For certain clients, SSW will offer a fixed-fee arrangement for investment management
services. SSW may also impose a minimum annual fee for some clients at its discretion.
Subject to client’s right to terminate the agreement with Adviser within five (5) business
days after execution, the client agreement will continue in effect until terminated by either
party with 30 days advance written notice. SSW’s annual fee shall be prorated through the
date of termination and any remaining balance shall be charged or refunded to the client,
as appropriate, in a timely manner.
As noted in Item 4, SSW may recommend a client utilize an unaffiliated investment
manager for all or a portion of a client’s investment portfolio. In these cases, the client will
be required to authorize and enter into an investment advisory agreement with the
independent manager, and the terms of such fee arrangements will be included in the
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independent manager’s disclosure brochure and applicable contract[s] with the
independent manager.
The fee conditions for retirement plan advisory services are the same as SSW’s investment
advisory service fees.
Fees for financial planning and consulting services are billed quarterly as services are
rendered and the annual fee is billed in equal quarterly payments. These services are
provided based on fixed-dollar fees individually negotiated with the client depending on
the type of services requested. All fees are negotiable. If services are terminated within five
(5) business days of executing the agreement, services will be terminated without fees due
SSW. If services are terminated after the initial five‐day period, any fees will be charged at
$200 per hour for time allocated to the project and billed to client.
Mutual Fund Expenses
Generally, mutual fund companies impose management fees and other expenses on clients.
Such fees are in addition to any costs associated with SSW investment advisory services
described above. Complete details of such internal expenses are specified and disclosed in
each mutual fund company’s prospectus. Clients are hereby strongly advised to review the
prospectus(es) prior to investing in such securities. SSW may recommend and/or purchase
“no-load” or “load-waived” mutual funds for client accounts. In some cases, clients may
purchase shares of mutual funds directly from the mutual fund issuer, its principal
underwriter or a distributor without purchasing the services of SSW or paying the advisory
fee on such shares (but subject to any applicable sales charges). Certain mutual funds are
offered to the public without a sales charge. In the case of mutual funds purchased directly
by a client and offered with a sales charge, the prevailing sales charge (as described in the
mutual fund prospectus) may be more or less than SSW’s applicable advisory fee.
However, in the case of such self-directed investments and accounts, clients would not
receive the investment adviser representative’s assistance in developing an investment
strategy, selecting securities, monitoring performance of the account, and making changes
as necessary. SSW will select, recommend and/or retain mutual funds on a fund-by-fund
basis. Due to specific custodial and/or mutual fund company constraints, material tax
consideration, and/or systematic investment plans, SSW will select, recommend and/or
retain a mutual fund share classes that do not have trading costs when possible. These will
in most cases be institutional share classes but, in some cases, may be share classes with
higher internal expense ratios than institutional share classes. SSW will seek to select the
lowest cost share class available that is in the best interest of each Client weighing the
expected investment pattern, expense ratios and potential ticket charges, and will ensure
the selection aligns with the Client’s financial objectives and stated investment guidelines.
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Item 6 – Performance-Based Fees and Side-By-Side Management
Smith Shellnut Wilson does not charge any performance-based fees (fees based on a share
of capital gains on or capital appreciation of the assets of a client). SSW does not engage in
side-by-side management (simultaneous management of hedge funds, mutual funds and/or
separate accounts by the same adviser).
Item 7 – Types of Clients
SSW provides portfolio management services to individuals, high net worth individuals,
corporate entities, profit-sharing and retirement plans, charitable institutions, foundations,
endowments, municipalities, trust programs, financial institutions, insurance companies
and other U.S. institutions. Minimum account size is $1,000,000; however, SSW reserves
the right to waive minimum account size at its sole discretion.
Item 8 – Methods of Analysis, Investment Strategies and Risk of Loss
SSW utilizes fundamental, technical and cyclical security analysis methods to develop its
investment strategies. SSW develops customized investment portfolios based on client
needs and objectives. Therefore, each individual investment portfolio may be different in
composition, structure and/or holdings, resulting in a variation of risk and return between
investment portfolios. SSW does not guarantee that any or all of these individual
investment portfolios will be profitable. Investing in securities involves risk of loss that
clients should be prepared to bear.
Risk of Loss
Investing in securities involves risk of loss that Clients and investors should be prepared to
bear. SSW cannot assure Clients that they will achieve their investment objectives, its
investment strategies will prove successful or that Clients will not lose all or part of their
investment.
The investment strategies utilized by SSW carry different levels of risk. In each
strategy, all securities include a risk of loss of principal and any profits that have not been
realized. The stock markets and bond markets fluctuate substantially over time and, as
recent global and domestic economic events have indicated, performance of any
investment is not guaranteed. SSW cannot, nor does it, guarantee any level of performance
to Clients. Prospective Clients and investors should carefully consider all potential risks,
including but not limited to those summarized below:
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Reliance on Key Personnel
SSW depends, to a great extent, on the services of a limited number of individuals in
connection with the services provided to Clients. The loss of such services or the loss
of some key individuals could impair the ability of the Firm to perform its
management and advisory activities.
Fixed Income Securities
Price Risk
Fixed income investments will be influenced by financial market conditions and the
general level of interest rates. In particular, if individual fixed income investments are
not held to maturity, the portfolio may suffer a loss at the time of sale of such securities.
Currently, interest rates are at historically low levels. A significant increase in interest
rates will cause bond prices to fall. By way of example, a +300 basis point increase in
the intermediate-term interest rates from current levels will lead to an approximate
15% decline in the value of a 5-year Treasury note.
Credit Risk
Credit risk refers to an issuer's ability to make timely payments of interest and
principal. To the extent that the portfolio is invested in securities with medium or
lower credit qualities, it is subject to a higher credit risk than a portfolio
investment only in investment grade securities. The credit quality of non-investment
grade securities is considered speculative by recognized rating agencies with respect
to the issuer's continuing ability to pay interest and principal. Lower-grade
securities may have less liquidity and a higher incidence of default than higher- grade
securities. The credit risks and market prices of lower-grade securities generally are
more sensitive to negative issuer developments, such as reduced revenues or increased
expenditures, or adverse economic conditions, such as a recession, than are higher-
grade securities.
Call Risk
If interest rates fall, it is possible that issuers of debt securities with high interest
rates will prepay or "call" their securities before their maturity dates. In this event, the
proceeds from the called securities would likely be reinvested by the Firm in securities
bearing the new, lower interest rates, resulting in a possible decline in the portfolio's
income and returns.
LIBOR Discontinuance or Unavailability Risk
The London Interbank Offering Rate ("LIBOR") is intended to represent the rate at
which contributing banks may obtain short-term borrowings from each other in the
London interbank market. The U.K. Financial Conduct Authority (“FCA”) has publicly
announced that certain tenors and currencies of LIBOR will cease to be published or
representative of the underlying market and economic reality they are intended to
measure on certain future dates. There is no assurance that the dates announced by the
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FCA will not change or that the administrator of LIBOR and/or regulators will not take
further action that could impact the availability, composition or characteristics of
LIBOR or the currencies and/or tenors for which LIBOR is published, and we
recommend that you consult your adviser to stay informed of any such developments.
Public and private sector industry initiatives are currently underway to implement new
or alternative reference rates to be used in place of LIBOR. There is no assurance that
any such alternative reference rate will be similar to or produce the same value or
economic equivalence as LIBOR or that it will have the same volume or liquidity as did
LIBOR prior to its discontinuance or unavailability, which may affect the value or
liquidity or return on certain of your holdings and result in costs incurred in connection
with closing out positions and entering into new trades.
High Yield Equity and Fixed Income Instruments
High yield securities are speculative in nature, highly volatile, and investing in such
securities may result in significant loss of principal. On occasion, certain high yield
investments may not be readily salable and information to determine their current values
may not be available.
Structured Credit Products
SSW does not typically recommend structured credit products to clients, but provides
guidance of a consultative nature for these. Structured credit products are among the most
risky, complex, and illiquid investment product types. Investors should not purchase such
securities without the assistance of a qualified professional investment adviser who can
determine investor suitability, and provide appropriate pre- and post-purchase due
diligence and monitoring.
The term structured credit products is broadly defined to refer to all structured investment
products where repayment is derived from the performance of the underlying assets or
other reference assets, or by third parties that serve to enhance or support the structure.
Such products include, but are not limited to, asset-backed commercial paper programs
(ABCP); mortgage-backed securities or collateralized mortgage obligations (MBS or CMO);
and other asset-backed securities (ABS), such as automobile and credit card-backed
securities; structured investment vehicles (SIV), and collateralized debt obligations (CDO),
including securities backed by trust preferred securities.
Structured Credit Products such as Collateralized Debt Obligations (CDO), Collateralized
Loan Obligations (CLO), are complex instruments, typically involve a high degree of risk
and are intended for sale only to sophisticated and qualified investors who are capable of
understanding the high degree of risks involved. Use of these instruments may involve
certain costs and risks such as liquidity risk, interest rate risk, market risk, credit risk,
volatility risk, management risk and the risk that a portfolio could not close out a position
when it would be most advantageous to do so. Portfolios investing in these products could
lose more than the principal amount invested in those instruments. The market value of
any structured products may also be affected by changes in economic, financial, and
political environment (including, but not limited to spot and forward interest and exchange
rates), maturity, market condition and volatility, and the credit quality of any issuer.
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Alternative Investments
SSW does not typically recommend alternative investments to clients, but provides
guidance of a consultative nature for these. Alternative investment products, including real
estate investments, hedge funds and private equity, whether exchange-traded or privately
placed, involve a high degree of risk, often engage in leveraging and other speculative
investment practices that increase the risk of investment loss, can be highly illiquid, may
not be required to provide periodic pricing or valuation information to investors, involve
complex tax structures and delays in distributing important tax information, are not
subject to the same regulatory requirements as mutual funds, often charge high fees which
may offset any trading profits, and in many cases the underlying investments are not
transparent and are known only to the investment manager. Alternative investment
performance can be volatile. An investor could lose all or a substantial amount of his or her
investment.
Concentration Risk
Client portfolios may be concentrated in securities of a small number of issuers, subject to
the limitations noted in the account objectives or client investment policies. The result is
that the securities in which the account invests may not be diversified across many
sectors or they may be concentrated in specific regions or countries. A relatively high
concentration of assets in a single or limited number of investments reduces the
diversification of the account.
Stock Market Risk
Stock markets recently have experienced extreme price and volume fluctuations that have
affected and continue to affect the market prices of securities of many companies. These
fluctuations often have been unrelated or disproportionate to the operating performance of
those companies. These broad market and industry fluctuations, as well as general
economic, political and market conditions such as recessions, interest rate changes or
international currency fluctuations, may negatively impact your investment return.
Stock Market Exchange Risk
Stock market exchanges have, in the past, experienced problems such as temporary
exchange closures, broker defaults, settlement delays and broker strikes that, if they occur
again in the future, could affect the market price and liquidity of the securities in which
your account invests. In addition, the governing bodies of the various stock exchanges
have, from time to time, imposed restrictions on trading in certain securities, limitations
on price movements and margin requirements. Disputes have also occurred from time to
time among listed issuers, the stock exchanges and other regulatory bodies, and in some
cases, those disputes have had a negative effect on overall market sentiment. In addition,
there have been delays and errors in share allotments relating to initial public offerings,
which in turn could affect overall market sentiment and lead to fluctuations in the market
prices of the securities of those issuers and others in which your account is invested.
The foregoing list of risk factors does not purport to be a complete enumeration or
explanation of the risks involved in an investment with SSW. Prospective clients
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should read the entire Brochure, including the potential conflicts of interest
described in Item 11.
Item 9 – Disciplinary Information
Registered investment advisers are required to disclose all material facts regarding any
legal or disciplinary events that would be material to your evaluation of Smith Shellnut
Wilson or the integrity of Smith Shellnut Wilson’s management. Smith Shellnut Wilson has
no information applicable to this Item.
Item 10 – Other Financial Industry Activities and Affiliations
Providing investment advice is the principal business of Smith Shellnut Wilson. Smith
Shellnut Wilson also offers consulting services to certain advisory clients. SSW does
recommend other investment advisers for its clients as part of consulting services but does
not receive any additional compensation for such selections. Advisory clients may accept
or reject any recommendation by SSW of an adviser.
Affiliation with b1BANK. The Firm is a wholly owned subsidiary of b1BANK. Business
First Bancshares, Inc., through its banking subsidiary b1BANK, formerly known as Business
First Bank, operates 43 banking centers in markets across Louisiana and in the Dallas,
Texas area. b1BANK provides commercial and personal banking, treasury management and
wealth solutions services to small to midsize businesses and their owners and employees.
This affiliation with b1BANK creates a conflict of interest because the Firm has an
economic incentive to refer clients for banking services and b1BANK has an economic
incentive to refer its clients to the Firm for investment advisory services. A client may
potentially obtain services from banks and advisers unrelated to b1BANK and the
Firm on better terms and conditions than are offered by the Firm and its affiliates. We
mitigate this risk by disclosing to clients in Form CRS, which we send to all clients, not just
retail clients, that they are not required to utilize the services of the Firm's affiliate,
b1BANK, in order to receive investment advisory services from SSW. Clients should make
their own independent determination whether to obtain services from any affiliate of the
Firm.
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Item 11 – Code of Ethics
SSW has adopted a Code of Ethics for all supervised persons of the firm describing its high
standard of business conduct, and fiduciary duty to its clients. The Code of Ethics includes
provisions relating to the confidentiality of client information, a prohibition on insider
trading, restrictions on the acceptance of significant gifts, the reporting of certain gifts and
business entertainment items, and personal securities trading procedures, among other
provisions. All supervised persons at SSW must acknowledge the terms of the Code of
Ethics annually, or as amended. SSW’s clients or prospective clients may request a copy of
the firm’s Code of Ethics by contacting Frank Smith III at franks3@ssw1776.com.
SSW anticipates that, in appropriate circumstances, consistent with clients’ investment
objectives and SSW’s fiduciary obligations, it will cause accounts over which SSW has
management authority to effect, and will recommend to investment advisory clients or
prospective clients, the purchase or sale of securities in which SSW, its related persons
and/or clients, directly or indirectly, have a position of interest. SSW’s employees and
persons associated with SSW are required to follow SSW’s Code of Ethics, which requires
pre-clearance of certain trades by all employees for the firm (and anyone living in their
household). Subject to satisfying this policy and applicable laws, principals and employees
of SSW may trade for their own accounts in securities which are recommended to and/or
purchased for SSW’s clients. The Code of Ethics is designed to assure that the personal
securities transactions, activities and interests of the employees of SSW will not interfere
with (i) making decisions in the best interest of advisory clients and (ii) implementing such
decisions while, at the same time, allowing employees to invest for their own accounts.
Under the Code certain classes of securities have been designated as exempt transactions,
based upon a determination that these would not interfere with the best interests of SSW’s
clients. Nonetheless, because the Code of Ethics in some circumstances would permit
employees to invest in the same securities as clients, there is a possibility that employees
might benefit from market activity by a client in a security held/purchased by an employee.
Employee trading is continually monitored under the Code of Ethics to reasonably prevent
conflicts of interest between SSW and its clients.
SSW or related persons are permitted to trade in the same securities as client accounts on
an aggregated basis when consistent with SSW's obligation of best execution. In such
circumstances, the affiliated and client accounts will share commission costs equally and
receive securities at the same average price. SSW will retain records of the trade order
(specifying each participating account) and its allocation. Completed orders will be
allocated as specified in the initial trade order. Partially filled orders will be allocated on an
equitable basis, with employee accounts being filled last. In limited circumstances block
trades will be executed without pre-allocation as discussed in Item 16.
It is SSW’s policy that the firm will not effect any principal transactions for client accounts.
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Principal transactions are generally defined as transactions where an adviser, acting as
principal for its own account or the account of an affiliated broker-dealer, buys from or
sells any security to any advisory client.
SSW may engage in agency cross transactions. An agency cross transaction is defined as a
transaction where a person acts as an investment adviser in relation to a transaction in
which the investment adviser, or any person controlled by or under common control with
the investment adviser, acts as a broker for compensation for both the advisory client and
for another person on the other side of the transaction. Agency cross transactions may
arise where an adviser is dually registered as a broker-dealer or has an affiliated broker-
dealer.
SSW executes cross trades between client accounts at a price that we believe is fair to both
buyer and seller. For such cross trades, SSW will not receive any additional compensation
above its customary advisory fees and SSW will obtain any required approvals of the
transaction’s terms and conditions.
From time to time, conflicts of interest arise which might affect client account(s) with SSW.
Such conflicts of interest include, but are not limited to, SSW investing on a client’s behalf in
securities in which SSW employees or related persons have a direct or indirect interest,
and SSW investing on a client’s behalf in, or facilitating the placement of, securities issued
by another of SSW’s clients. SSW manages its conflicts of interest in accordance with its
Code of Ethics.
Item 12 – Brokerage Practices and Aggregation/Allocation of Trades
SSW does not have discretionary authority to select the broker-dealer/custodian for
custody and execution services. The client will engage the broker-dealer/custodian (herein
the "Custodian") to safeguard client assets and authorize SSW to direct trades to the
Custodian as agreed upon in the investment advisory agreement. Further, SSW does not
have the discretionary authority to negotiate commissions on behalf of clients on a trade-
by-trade basis.
Where SSW does not exercise discretion over the selection of the Custodian, it may
recommend the Custodian[s] to clients for custody and execution services. Clients are not
obligated to use the Custodian recommended by SSW and will not incur any extra fee or
cost associated with using a custodian not recommended by SSW. However, SSW may be
limited in the services it can provide if the recommended Custodian is not engaged. SSW
may recommend the Custodian based on criteria such as, but not limited to, the
reasonableness of commissions charged to the client, services made available to the client,
and its reputation and/or the location of the Custodian’s offices.
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SSW will generally recommend that clients establish their account[s] at Fidelity Brokerage
Services LLC ( “Fidelity”).
SSW has established the institutional relationships with the Custodians to assist SSW in
managing client accounts. Access to the respective Custodian platforms are provided at no
charge to SSW. The Custodian platforms include brokerage, custody, administrative
support, recordkeeping, technology, and related services designed to support registered
investment advisors like SSW. These services are intended to serve the best interests of
clients.
The Custodians may charge brokerage commissions (securities transaction fees) for
effecting certain securities transactions. The Custodians enable SSW to obtain certain no-
load mutual funds without securities transaction fees and other no-load funds at nominal
transaction charges. The Custodians’ commission rates are generally considered
discounted from customary retail commission rates. However, the commissions and
transaction fees charged by the Custodians may be higher or lower than those charged by
other custodians and broker-dealers. Please see Item 14 below for additional information.
Following are additional details regarding the brokerage practices of SSW:
1. Soft Dollars - Soft dollars are revenue programs offered by broker-
dealers/custodians whereby an advisor enters into an agreement to place security
trades with a broker-dealer/custodian in exchange for research and other services.
SSW does not participate in soft dollar programs sponsored or offered by any
broker-dealer/custodian. However, SSW receives certain economic benefits from
the Custodians. Please see Item 14 below.
2. Brokerage Referrals - SSW does not receive any compensation from any third party
in connection with the recommendation for establishing an account.
3. Directed Brokerage - All clients are serviced on a “directed brokerage basis,” where
SSW will place trades within the established account[s] at the Custodian designated
by the client. In directing the use of a particular broker or dealer for all or a portion
of the trades executed in the client’s account, it should be understood that, with
respect to the percentage of trades effected by such direction: SSW will not have
authority to negotiate commissions among various broker dealers on a trade-by-
trade basis, or to necessarily obtain volume discounts, and best execution may not
be achieved. In addition, a disparity in commission charges may exist between the
commissions charged to the client for such trades and those charged to other clients.
Not all investment advisers allow their clients to direct brokerage.
A client may pay a commission that is higher than another qualified custodian might charge
to effect the same transaction. SSW has determined in good faith that the commissions
charged by Custodians are reasonable in relation to the value of the brokerage and
research services received. In seeking best execution, the determinative factor is not
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necessarily the lowest possible cost, but whether the transaction represents the best
qualitative execution, taking into consideration the full range of the Custodian’s services,
including the value of research provided, execution capability, commission rates, and
responsiveness. Accordingly, although SSW will seek competitive rates, to the benefit of all
clients, it may not necessarily obtain the lowest possible commission rates for specific
client account transactions. Although the investment research products and services that
may be obtained by SSW will generally be used to service all of SSW clients, they may not
equally benefit all clients. Please also see Item 14.
Aggregation/Allocation of Trades
It is SSW’s policy that no client of the Firm shall receive preferential treatment over any
other client, and the Firm and its employees will always place client interests first. In
allocating securities among clients, it is the Firm’s policy that all clients should be treated
fairly over time.
Because of the difference in client investment objectives and strategies, risk tolerances, tax
status, and other criteria, there will be differences among client portfolios in invested
positions and securities held. The following factors may be taken into account by the Firm
in allocating securities among clients:
1. client's investment objective and strategies;
2. client's risk profile;
3. client's tax status;
4. any restrictions placed on a client's portfolio by the client or by virtue of applicable legal
constraints;
5. size of client account;
6. total portfolio invested position;
7. nature of the security to be allocated;
8. size of available position;
9. supply or demand for a security at a given price level;
10. current market conditions;
11. timing of cash flows and account liquidity; and
12. any other information determined to be relevant to the fair allocation of securities.
When SSW determines that it will buy or sell a position in a particular security, the Firm
will use its best efforts to treat all client accounts that are suitable for an investment in the
security in a fair and equitable manner over time. The Firm, if advantageous to clients,
aggregates orders placed for the same security (CUSIP) on behalf of client accounts.
Aggregation refers to placing a combined trade covering more than one client account for
the same security (CUSIP). Aggregating trades may be beneficial to clients by:
1. Avoiding the time and expense of simultaneously entering similar orders for individual
client accounts that are managed similarly;
2. Obtaining lower commission rates;
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3. Ensuring that all accounts managed in a particular style obtain the same execution to
minimize differences in performance; and
4. Obtaining a better execution price.
Clients in an aggregated trade participate at the average price for the block of securities
traded and transaction costs are shared on a pro rata basis. For equity trades, transaction
costs will be shared on a pro rata basis subject to brokerage minimum transaction costs.
The Firm believes that aggregating orders in this manner, will, over time, be fair and
equitable to all participants. However, in particular cases, the average price could be less
advantageous to a client account than if the client account had been the only account
effecting the transaction or had completed the transaction before the other participants.
For aggregated trades, the Firm will generally complete a written allocation statement
indicating which participating accounts are to receive how much of the securities before
the final order is placed for execution. However, at times (particularly in the case of fixed-
income securities), the Firm may be offered the opportunity to purchase a particularly
attractive security requiring an immediate decision with no time to prepare a written
allocation statement prior to placing the order. In such cases, an allocation statement will
be completed after the order is placed, generally within two business days of order
placement. Completing the allocation statement after the order is placed could result in a
potential or actual conflict of interest between competing client accounts and/or SSW and
the non-participating accounts.
Allocation Method
The Firm will allocate securities among suitable accounts based upon a number of factors
which may include, but are not limited to, the factors listed in Section 10.1 above.
Employee trades are permitted to be aggregated with client trades. In the event of a partial
fill of an aggregated trade in which employees participate, employee accounts will not be
filled until all client accounts have received the appropriate allocation.
Allocation of Partial Fills
For discretionary clients, if orders for a security cannot be completely filled, the completed
orders are generally allocated “pro rata” among the accounts included in the order based
upon the order size specified, and taking into consideration all of the factors known to the
firm. The Firm will make an allocation on a partial fill on a basis other than pro rata if the
pro rata allocation would result in an odd lot position, or due to other client or market
constraints including, but not limited to: situations in which the security is deemed
unsuitable or inappropriate, changes in available cash position, client-directed
cancellations or adjustments, legal/regulatory/policy constraints, non-conformance with
the investment plan, or changes in liquidity requirements.
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For non-discretionary clients, if orders for a security cannot be completely filled, the
completed orders are generally allocated pro rata or on a first-come, first-served basis.
Any allocation of a partial fill on a basis other than pro rata for discretionary clients or pro
rata or first-come-first-served for non-discretionary clients will be documented on the
allocation statement and approved by a compliance officer no later than one hour after
market open on the following business day.
Post Allocation Review
The Firm conducts a post-allocation review of client accounts for fair and equitable trade
allocations by testing that accounts with similar objectives and risk tolerances achieve
similar performance results over time.
Item 13 – Review of Accounts
Each advisory account is reviewed periodically (no less than annually) by the relationship
manager and Account Review or Relationship Manager Committees. Content of the reviews
includes portfolio composition relative to goals established in needs assessment, adherence
to policy, asset allocation, and propriety of individual securities within each portfolio.
Further, the Chief Compliance Officer or his designee will independently monitor and
review accounts on an ongoing basis. The major thrust of compliance review will be to
ensure compliance with policy. Quarterly, but no less frequently than annually,
consultations are planned with clients to ensure a high level of communication and to
monitor client needs. It is desirable that these consultations be in person.
Depending on the individual client needs, detailed monthly or quarterly statements are
prepared from the software of an established vendor. Statements will include detailed
information of transactions during the period as well as account positions at period end.
Clients will be provided with account statements by their custodian reflecting their
holdings and the transactions occurring in the client's account on at least a quarterly basis.
SSW encourages Clients to compare statements provided by SSW to the statements
provided by their custodian.
Item 14 – Client Referrals and Other Compensation
SSW does not compensate non-advisory personnel (solicitors) for client referrals.
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Participation in Institutional Advisor Platform (Fidelity)
SSW has established an institutional relationship with Fidelity to assist SSW in managing
client account[s]. As part of the arrangement, Fidelity also makes available to SSW, at no
additional charge to SSW, certain research and brokerage services, including research
services obtained by Fidelity directly from independent research companies. SSW may also
receive additional services and support from Fidelity. As a result of receiving such services
for no additional cost, SSW may have an incentive to continue to use or expand the use of
Fidelity's services. SSW examined this potential conflict of interest when it chose to enter
into the relationship with Fidelity and has determined that the relationship is in the best
interests of SSW’s clients and satisfies its client obligations, including its duty to seek best
execution. Please see Item 12 above.
SSW receives access to software and related support without cost because SSW renders
investment management services to clients that maintain assets at Fidelity. The software
and related systems support may benefit SSW, but not its clients directly. In fulfilling its
duties to its clients, SSW endeavors at all times to put the interests of its clients first. Clients
should be aware, however, that the receipt of economic benefits from a Custodian creates a
conflict of interest since these benefits may influence SSW's recommendation of this
Custodian over one that does not furnish similar software, systems support, or services.
Item 15 – Custody
When it deducts fees directly from client accounts at a selected custodian, SSW will be
deemed to have limited custody of client’s assets and must have written authorization from
the client to do so. Clients receive at least quarterly statements from the broker dealer,
bank or other qualified custodian that holds and maintains client’s investment assets. SSW
urges clients to carefully review such statements and compare such official custodial
records to the account statements that we may provide to you. Our statements may vary
from custodial statements based on accounting procedures, reporting dates, or valuation
methodologies of certain securities.
SSW may also be deemed to have custody when SSW has authority to transfer money from
client account(s), which constitutes a standing letter of authorization (SLOA). Accordingly,
SSW will follow the safeguards specified by the SEC rather than undergo an annual audit.
Item 16 – Investment Discretion
SSW usually receives discretionary authority from the client at the outset of an advisory
relationship via a written or oral advisory agreement to select securities to be bought or
sold. In all cases, however, such discretion is to be exercised in a manner consistent with
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the stated investment objectives for the particular client account. Clients may place
restrictions upon SSW’s discretionary authority.
When selecting securities and determining amounts, SSW observes the investment policies,
limitations and restrictions of the clients it advises.
Client-directed investment guidelines and restrictions may be provided to SSW either
orally or in writing. SSW typically will work with clients to outline investment plans
through “Exhibit A” which is sometimes supplemented with a customized investment
policy.
Item 17 – Voting Client Securities
SSW does not take any action or render any advice with respect to voting of proxies
solicited by or with respect to the issuers of securities in which client assets may be
invested. Proxy statements received by SSW will be forwarded to clients when possible or
confidentially destroyed when not possible. SSW does take action or render advice with
respect to material holdings of securities held in client accounts that are named in or
subject to class action lawsuits of which we become aware.
Item 18 – Financial Information
SSW has no financial commitment that impairs its ability to meet contractual and fiduciary
commitments to clients, and has not been the subject of a bankruptcy proceeding.
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