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ADV Brochure – Part 2A
Item 1 – Cover Page
Provident Trust Company
N16 W23217 Stone Ridge Drive, Suite 310
Waukesha, WI 53188
www.provtrust.com
Phone: (262) 521-2300
March 25, 2025
Email: info@provtrust.com
This brochure provides information about the qualifications and business practices of
Provident Trust Company. If you have any questions about the contents of this brochure,
please contact us at (262) 521-2300 or info@provtrust.com. The information in this
brochure has not been approved or verified by the United States Securities and Exchange
Commission (SEC) or by any state securities authority.
Provident Trust Company is a registered investment adviser. Registration of an investment
adviser does not imply any level of skill or training.
Additional information about Provident Trust Company is available on the SEC’s website at
www.adviserinfo.sec.gov.
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Item 2 – Material Changes
This brochure was updated March 25, 2025 to fulfill Provident Trust Company’s annual
amendment requirement.
This Item 2 describes specific material changes that have been made to the brochure and
provides clients with a summary of such changes.
•
No material changes have been incorporated in the brochure since the last annual
update to our brochure dated March 27, 2024.
We will ensure that clients receive a summary of any material changes to this and
subsequent brochures within 120 days of the close of our fiscal year. We may further
provide other ongoing disclosure information about material changes as necessary. We will
also provide you with a new brochure upon your request, at any time, without charge.
Currently, our brochure may be requested from Provident Trust Company at (262) 521-
2300 or info@provtrust.com.
Additional information about Provident Trust Company is also available via the SEC’s web
site www.adviserinfo.sec.gov. The SEC’s web site also provides information about any
persons affiliated with Provident Trust Company who are registered as investment adviser
representatives of Provident Trust Company.
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Item 3 – Table of Contents
ADV Brochure – Part 2A ................................................................................................................................. i
Item 1 – Cover Page ....................................................................................................................................... i
Item 2 – Material Changes ............................................................................................................................ ii
Item 3 – Table of Contents ........................................................................................................................... iii
Item 4 – Advisory Business ........................................................................................................................... 1
Item 5 – Fees and Compensation ................................................................................................................. 2
Item 6 – Performance-Based Fees and Side-by-Side Management ............................................................. 4
Item 7 – Types of Clients ............................................................................................................................... 4
Item 8 – Methods of Analysis, Investment Strategies and Risk of Loss ........................................................ 5
Item 9 – Disciplinary Information ................................................................................................................. 9
Item 10 – Other Financial Industry Activities and Affiliations .................................................................... 10
Item 11 – Code of Ethics, Participation or Interests in Client Transactions and Personal Trading ............. 10
Item 12 – Brokerage Practices .................................................................................................................... 11
Item 13 – Review of Accounts..................................................................................................................... 15
Item 14 – Client Referrals and Other Compensation .................................................................................. 16
Item 15 – Custody ....................................................................................................................................... 16
Item 16 – Investment Discretion ................................................................................................................ 16
Item 17 – Voting Client Securities ............................................................................................................... 17
Item 18 – Financial Information .................................................................................................................. 18
Item 19 – Additional Information ............................................................................................................... 18
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Item 4 – Advisory Business
Provident Trust Company (“Provident”) was founded in 1999 to provide integrated
financial forecasting, portfolio management and trust services. The principal owners of
Provident are J. Scott Harkness (the Chairman and Chief Executive Officer) and various
trusts for the benefit of his spouse and children. Provident manages equity, balanced and
fixed income portfolios, serves as adviser to an open-end mutual fund and serves as a
model portfolio adviser to one or more unified managed accounts.
Equity Strategy: Provident utilizes a multi-cap core growth strategy with the goal of
exceeding inflation and the S&P 500 Stock Index over full market cycles. Stocks of small,
medium and large capitalization companies will be utilized with an emphasis on the
company size that represents the best relative value. Stock selection concentrates on
companies with above-average historical sales and earnings, and an outlook for
continuation of those trends. The maximum equity exposure ranges from 90% to 100% of
the portfolio, as mutually agreed upon by the client and Provident in a written investment
objective statement which is subject to review and modification if the client’s needs, goals
or risk tolerance change over time.
Balanced Strategy: Provident combines our multi-cap core growth equity strategy with our
fixed income strategy to produce a balanced portfolio of individual stocks, fixed income
exchange-traded funds (ETFs) and/or bonds and money market instruments. The goal is to
grow the portfolio faster than inflation over full market cycles. The maximum equity
exposure generally ranges from 50% to 85% of the portfolio, as mutually agreed upon by
the client and Provident in a written investment objective statement, which is subject to
review and modification if the client’s needs, goals or risk tolerance change over time.
Fixed Income Strategy: The fixed income strategy’s goal is to provide steady income and
principal stability with returns that match the appropriate fixed-income benchmarks.
Provident primarily utilizes fixed income ETFs and individual fixed income securities to
provide exposure to domestic and global fixed income markets. Provident primarily invests
in publicly issued, U.S. dollar-denominated, high quality, investment grade, corporate,
sovereign, U.S. government, fixed and variable-rate, taxable and municipal fixed income
securities with remaining maturities between one and ten years and index based, fixed
income ETFs that emphasize similar investments. Provident does not typically engage in
active bond trading or interest rate anticipation strategies. Fixed income accounts will
generally be invested up to 100% in fixed income ETFs and/or individual fixed income
securities; however, to the extent that equities are utilized the maximum equity exposure
will generally range from 0% to 45% of the portfolio, as mutually-agreed upon by the client
and Provident in a written investment objective statement, which is subject to review and
modification if the client’s needs, goals or risk tolerance change over time.
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Investment Restrictions: Clients may impose investment restrictions on Provident, for
example: clients may restrict the purchase of certain securities or the employment of
certain investment strategies in their accounts.
Provident Trust Strategy Fund: Provident provides discretionary investment advisory
services to Provident Mutual Funds, Inc., a registered investment company, as adviser to
the Provident Trust Strategy Fund (the “Fund”), a no-load, open-end mutual fund. For
more information about the Fund (PROVX), please see the most recent Prospectus.
Managed Account Programs: Provident may serve as a portfolio manager for managed
accounts, unified managed accounts or similar programs sponsored by unaffiliated
financial services firms, such as investment advisers and broker-dealers. Managed account
programs allow clients to have their accounts managed by one or more participating
portfolio managers. The program sponsors provide a variety of services to clients,
including reviewing their financial situations, recommending portfolio managers and
monitoring and reviewing the performance of portfolio managers. Depending on the
program, the clients may enter into an investment advisory agreement with either the
sponsor or Provident. Under a unified managed account program, Provident may provide
recommendations and nondiscretionary investment advice regarding the construction and
maintenance of a model portfolio to be used in the management of client accounts by the
sponsor or overlay manager. The fees for these programs may vary from the schedule of
fees set forth in Item 5 below, and from program to program.
Assets Under Management: As of December 31, 2024, Provident managed $6,617,946,229
of client assets on a discretionary basis and $191,065 on a nondiscretionary basis.
Item 5 – Fees and Compensation
Provident provides investment advisory services to clients. We generally provide
investment services on a discretionary basis and make all investment decisions for client
accounts and, when we deem appropriate and without prior consultation with the client,
buy, sell, exchange, convert and otherwise trade in stocks, ETFs, bonds, other securities and
other financial instruments, subject to any written guidelines and/or restrictions as the
client may from time to time provide Provident. In addition, such discretionary authority
allows Provident to exercise whatever powers the client possesses with respect to any of
the assets in the account, as Provident deems necessary and appropriate in the
management of the account.
For these services, Provident’s separate account standard fee schedule is as follows:
Account Size:
Annual Fee:
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On the first $3 million
0.80%
On the second $3 million
0.70%
On amounts over $6 million but less than $10 million
0.60%
Over $10 million
0.60%
The minimum individually managed client relationship is $3 million. In our discretion,
accounts may be aggregated for fee purposes and the fee schedule is graduated until the
account relationship size is over $10 million, at which point the annual fee is 0.60% on all
assets in the account relationship. Provident combines related accounts for fee calculation
purposes (unless an individually managed account is below $100,000 in size). We also
combine accounts for clients that are referred by an unaffiliated investment adviser for fee
calculation purposes. All individually managed accounts under $100,000 in size will be
charged an annual fee of 1.00% even if part of a larger account relationship.
Fee rates, account minimums and billing methods are negotiable under certain
circumstances. Provident reserves the right to negotiate fees based on the nature of the
account, the size of the relationship or the potential for growth. In certain instances,
unaffiliated investment advisers recommend Provident as a sub-adviser or third-party
manager. In those instances, Provident negotiates a fee structure that differs from our
standard fee schedule set forth above. In addition, Provident has made adjustments to our
standard fee schedule over time, and some clients have grandfathered fee arrangements
that are no longer available. Fees charged for our investment advisory services will be
reflected in the advisory agreement.
Advisory fees are typically billed monthly in arrears based upon the account value at the
end of the month. Unless clients otherwise direct Provident in writing, Provident will
deduct advisory fees directly from the client’s custodial account. It is the client’s
responsibility to review the advisory fees included in the account statements provided by
the custodian.
Certain accounts of persons affiliated with Provident may be managed without fees.
Advisory agreements may be terminated by the client or by Provident at any time and fees
owed or prepaid at termination will be prorated for the billing period and billed or
refunded to the client.
When Provident decides to invest part or all of a discretionary account in a non-affiliated
open-end or closed-end fund or ETF, the client will pay a direct fee to Provident and the
proportionate share of that fund’s expenses, including the investment advisory fees of that
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fund’s adviser. The client should refer to that fund’s prospectus and/or website for more
information about fees in those funds, if applicable.
Provident’s fees are exclusive of brokerage commissions, transaction fees, and other
related costs and expenses which may be incurred by the client. Clients may incur certain
charges imposed by custodians, brokers, third party investment managers and other third
parties such as fees charged by managers, custodial fees, deferred sales charges, odd-lot
differentials, transfer taxes, wire transfer and electronic fund fees, and other fees and taxes
on brokerage accounts and securities transactions. As noted above, unaffiliated mutual
funds and ETFs also charge internal management fees and other expenses, which are
disclosed in a fund’s prospectus. Such charges, fees and commissions are exclusive of and
in addition to Provident’s fee, and Provident shall not receive any portion of these
commissions, fees and costs.
e.g.
Item 12 further describes the factors that Provident considers in selecting or
recommending broker-dealers for client transactions and determining the reasonableness
of their compensation (
, commissions).
Provident Trust Strategy Fund Fees: Under the terms of the Advisory Agreement, the Fund
pays Provident an annual investment advisory fee equal to 0.75% on the first $30,000,000
of the daily net assets, 0.65% on the daily net assets in excess of $30,000,000 and less than
$100,000,000 and 0.60% on the daily net assets over $100,000,000. Additional
information regarding the Fund’s advisory fee and expenses can be found in the Prospectus
and Statement of Additional Information available at www.provfunds.com.
From time to time, Provident may purchase and sell shares of the Fund for client accounts.
As with all mutual funds, a client will pay a proportionate share of the Fund fees and
expenses as disclosed in the prospectus, including a portion of our advisory fee. However,
a client will not pay our investment advisory fee for that portion of the client’s assets
invested in the Fund.
Managed Account Fees: The fees Provident charges for services under managed account,
unified managed account and similar programs vary depending on the level of assets and
involvement of the sponsor in providing services to the client.
Item 6 – Performance-Based Fees and Side-by-Side Management
Provident does not charge any performance-based fees (fees based on a share of capital
gains on or capital appreciation of the assets of a client).
Item 7 – Types of Clients
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Provident provides investment advisory services to a wide variety of clients including but
not limited to individuals, high net worth individuals, trusts, estates, corporations,
corporate pension and profit-sharing plans, Taft-Hartley plans, charitable institutions,
foundations, endowments, municipalities, investment companies and investment advisers.
Provident may also give investment advice with respect to interests in limited
partnerships.
The minimum individually managed client relationship is $3 million.
Item 8 – Methods of Analysis, Investment Strategies and Risk of Loss
Provident employs a focused equity portfolio strategy, typically holding fewer than 25
stocks representing several industries. Only U.S. securities or American Depository
Receipts (ADRs) of foreign securities are purchased and held in the portfolio. Provident
will invest in a combination of large capitalization, medium capitalization and small
capitalization stocks, with an emphasis on the company size representing the best relative
value. Provident retains the ability to increase cash, cash equivalents and/or quality bond
concentrations (20%-70%) during periods of extreme stock market risk.
Provident employs a “Growth at Reasonable Prices” equity investment discipline. Our
bottom-up research efforts focus on companies that possess the following characteristics:
Revenues: Strong absolute growth with recent evidence of faster future growth.
Earnings: Several years of historical earnings strength with significant potential for future
earnings surprises (actual earnings above Wall Street consensus estimates).
Margins: Relative to the company’s industry group, the margins should have high levels
and the potential to continue increasing.
Valuation: Price/earnings ratio must be reasonable in relation to the stock market, the
company’s industry, earnings, growth rate and comparable companies.
Inside Ownership: Company management owns a substantial portion of the company’s
stock.
Provident’s fixed income strategy involves investing in fixed income ETFs and/or
individual fixed income securities. Provident seeks ETFs that invest consistently with our
credit quality standards for individual investment grade fixed income securities, which
ensure a reasonably low risk of default. Provident periodically reviews its fixed income
holdings to attempt to ensure the risk of default remains reasonably low. Provident also
attempts to diversify fixed income exposure by seeking fixed income ETFs and individual
fixed income securities that maintain positions across different market sectors (finance,
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industrial, consumer, etc.) to mitigate risk to the extent the market allows. Provident may
manage durations by adjusting concentrations in fixed income ETFs and/or individual fixed
income securities slightly lower or higher than respective fixed income benchmarks,
depending upon general interest rate conditions. Provident’s portfolio management also
starts with a top-down financial forecast for interest rates, gross domestic product,
inflation and stock market return.
Risk of Loss: Risk of loss is inherent in any investment in securities, and clients should be
prepared to bear such risk, including the possible loss of principal. Past performance does
not guarantee future results and there is no guarantee that your investment objectives will
Management Risk
be achieved. Your account may be subject to the following risks:
: For discretionary accounts, Provident and our portfolio managers will
be delegated the authority to buy and sell securities on your behalf. You must rely upon
our abilities and judgment and upon our portfolio managers’ investment abilities. There is
no guarantee that the portfolio managers’ investment techniques will be successful.
Market Risk; Recent Market Events:
The investments we make for clients are subject to
market risk, which may cause the value of an investment to decline. If the value of an
investment goes down, clients may lose money. Volatility in share price is an inherent
characteristic of equity markets. Market risk may affect a single issuer, industry, sector of
the economy or the market as a whole. U.S. and international markets have experienced
volatility in recent months and years due to a number of economic, political and global
macro factors, including rising inflation, the war between Russia and Ukraine and the
impact of the coronavirus (COVID-19) global pandemic. While U.S. and global economies
are recovering from the effects of COVID-19, labor shortages and the inability to meet
consumer demand have restricted growth. Uncertainties regarding the level of central
banks’ interest rate increases, political events, the Russia-Ukraine conflict, trade tensions
and the possibility of a national or global recession have also contributed to market
volatility. Global economies and financial markets are increasingly interconnected, which
increases the possibility that conditions in one country or region might adversely impact
issuers in a different country or region. Continuing market volatility as a result of recent
Equity Securities Risk
market conditions or other events may have adverse effects on your account.
: Common stocks and other equity securities generally increase or
decrease in value based on the earnings of a company and on general industry and market
conditions. The value of a company’s share price may decline as a result of poor decisions
made by management, lower demand for the company’s services or products or if the
company’s revenues fall short of expectations. There are also risks associated with the
stock market overall. The stock market may experience periods of turbulence and
instability. The prices of the securities in which Provident invests may decline for a
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number of reasons. The price declines of common stocks, in particular, may be steep,
sudden and/or prolonged. Price changes may occur in the market as a whole, or they may
Large Capitalization Companies Risk:
occur in only a particular company, industry, or sector of the market.
Larger, more established companies may be unable to
respond as quickly to new competitive challenges, such as changes in consumer tastes, as
innovative, smaller competitors. Also, large capitalization companies are sometimes unable
to attain the high growth rates of successful, smaller companies, especially during extended
Medium Capitalization Companies Risk:
periods of economic expansion.
Medium capitalization companies tend to be more
susceptible to adverse business or economic events than large capitalization companies,
and there is a risk that the securities of medium capitalization companies may have limited
Small Capitalization Companies Risk:
liquidity and greater price volatility than securities of large capitalization companies.
Small capitalization companies typically have
relatively lower revenues, limited product lines and a lack of management depth, and may
have a smaller share of the market for their products or services than large and medium
capitalization companies. There is a risk that the securities of small capitalization
companies may have limited liquidity and greater price volatility than securities of large
and medium capitalization companies which can negatively affect Provident’s ability to sell
these securities at quoted market prices. Finally, there are periods when investing in small
capitalization company stocks falls out of favor with investors and these securities may
underperform in such an environment.
Non-Diversification Risk:
Non-diversified portfolios may be more susceptible to adverse
changes in the value of a particular security than would be the case in a diversified
Preferred Stock Risk
portfolio.
: Preferred stock is a class of a capital stock that typically pays
dividends at a specified rate. Preferred stock is generally senior to common stock, but
subordinate to debt securities, with respect to the payment of dividends and upon
liquidation of the issuer. The market value of preferred stock generally decreases when
interest rates rise (interest rate risk) and is also affected by the issuer’s ability to make
Foreign Investing Risk
payments on the preferred stock (credit risk).
Investments in
: Investments in foreign markets will be primarily achieved through
the use of ETFs and investments in foreign companies will be primarily achieved through
the use of ADRs, which are receipts typically issued by a U.S. bank or trust company
evidencing ownership of the underlying securities of a foreign company.
foreign companies and markets carry a number of economic, financial and political
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considerations that could unfavorably affect your account’s performance. Foreign markets
can be more volatile and less liquid than the U.S. market due to increased risks of adverse
issuer, political, regulatory, market or economic developments and can perform differently
from the U.S. market. Policy and legislative changes in foreign countries and other events
affecting global markets, such as international conflicts and wars, COVID-19 and Brexit (the
United Kingdom’s withdrawal from the European Union), may contribute to decreased
liquidity and increased volatility in the financial markets. Further, foreign companies may
be subject to significantly higher levels of taxation than U.S. companies, including
potentially confiscatory levels of taxation, thereby reducing the earnings potential of such
foreign companies. Substantial withholding taxes may also apply to distributions from
Mutual Funds Risk
foreign companies.
: Mutual funds are subject to investment advisory, transactional,
operating and other expenses. Each mutual fund is subject to specific risks, depending on
its investments. The value of mutual funds’ investments and the net asset value of the
funds’ shares will fluctuate in response to changes in market and economic conditions, as
well as the financial condition and prospects of companies and other investments in which
the funds invest. The performance of each fund will depend on whether the fund’s
ETFs Risk
investment adviser is successful in pursuing the fund’s investment strategy.
: An investment in an ETF generally presents the same primary risks as an
investment in a conventional mutual fund (i.e., one that is not exchange traded) that has the
same investment objective, strategies and policies. The price of an ETF can fluctuate within
a wide range and a portfolio could lose money investing in an ETF if the prices of the
underlying investments owned by the ETF go down. Like mutual funds, ETFs are subject to
investment advisory, transactional, operating and other expenses. Unlike mutual funds,
ETFs do not necessarily trade at the net asset values of their underlying securities, which
means an ETF could potentially trade above or below the value of its underlying portfolio.
Additionally, because ETFs trade like stocks on exchanges, they are subject to trading and
commission costs. ETFs are subject to liquidity risk. Liquidity risk exists when particular
investments are difficult to purchase or sell, possibly preventing the sale of the security at
an advantageous time or price.
Fixed Income Securities Risk
: Debt securities, such as notes and bonds, are subject to credit
risk and interest rate risk. Credit risk is the possibility that an issuer of an instrument will
be unable to make interest payments or repay principal when due. Changes in the financial
strength of an issuer or changes in the credit rating of a security may affect its value.
Interest rate risk is the risk that interest rates may increase, which tends to reduce the
resale value of certain debt securities. Fixed income ETFs also are subject to credit risk and
interest rate risk. Fixed income ETFs can experience negative performance in a period of
rising interest rates. Unlike bonds, ETFs have no maturity date. Although bonds in the
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fund mature eventually, the proceeds are reinvested in new bonds rather than returned to
Municipal Securities Risk
investors.
: Municipal securities are subject to various risks based on factors
such as economic and regulatory developments, changes or proposed changes in the
federal and state tax structure, deregulation, court rulings and other factors. Repayment of
municipal securities depends on the ability of the issuer or project backing such securities
to generate taxes or revenues. There is a risk that the interest on an otherwise tax-exempt
Government Securities Risk
municipal security may be subject to federal income tax.
: U.S. Government securities are subject to interest rate and
inflation risks. Not all U.S. Government securities are backed by the full faith and credit of
the U.S. Government. Certain securities issued by agencies and instrumentalities of the U.S.
Government are only insured or guaranteed by the issuing agency or instrumentality,
which must rely on its own resources to repay the debt. As a result, there is risk that these
entities will default on a financial obligation.
Options Risk
: Successful use of options depends upon Provident’s ability to predict
movements of the overall securities markets, which requires different skills than predicting
changes in the prices of individual securities. Provident may be incorrect in its
expectations as to the extent of market movements or the time span within which the
movements take place, which could result in the strategy being unsuccessful. Lack of a
liquid secondary market for an option at a particular time or premiums paid by Provident
on a transaction may result in losses to a client.
Cybersecurity Risk:
The computer systems, networks and devices used by Provident and its
service providers employ a variety of protections designed to prevent damage or
interruption from computer viruses, network and computer failures and cyberattacks.
Despite such protections, systems, networks and devices potentially can be breached.
Cyberattacks include, but are not limited to, gaining unauthorized access to digital systems
for purposes of corrupting data, or causing operational disruption, as well as denial-of-
service attacks on websites. Cyber incidents may cause disruptions and impact business
operations, potentially resulting in financial losses, the inability of Provident or service
providers to trade, violations of privacy and other laws, regulatory fines, reputational
damage, reimbursement costs and additional compliance costs, as well as the inadvertent
release of confidential information.
Item 9 – Disciplinary Information
Registered investment advisers are required to disclose all material facts regarding any
legal or disciplinary events that would be material to your evaluation of Provident or the
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integrity of Provident’s management. Provident has no legal or disciplinary events to
disclose.
Item 10 – Other Financial Industry Activities and Affiliations
Provident is a State of Wisconsin chartered trust company in addition to being a registered
investment adviser. Provident provides trust services to clients by acting as the trustee of
revocable and irrevocable trusts and personal IRAs, providing custody of client assets and
performing related activities.
Provident also provides investment advisory services to Provident Mutual Funds, Inc., as
adviser to the Provident Trust Strategy Fund. Please review the Fund’s prospectus for
Provident pays the salaries, fees, and expenses of Provident
further details. Certain of our officers and employees also serve as officers or directors of
Mutual Funds, Inc.’s officers and directors who are affiliated with Provident.
Provident Mutual Funds, Inc..
Item 11 – Code of Ethics, Participation or Interests in Client Transactions and
Personal Trading
Code of Ethics: Provident has adopted a Code of Ethics (the “Code”) for all supervised
persons of the firm describing its high standard of business conduct and fiduciary duty to
its clients, in compliance with Rule 17j-1 under the Investment Company Act of 1940 and
Rule 204A-1 under the Investment Advisers Act of 1940. The Code includes a prohibition
on insider trading, restrictions on the acceptance of significant gifts and the reporting of
certain gifts and business entertainment items, and personal securities trading procedures,
among other things. All supervised persons at Provident must acknowledge the terms of
the Code annually, or as amended.
Participation or Interests in Client Transactions: Provident anticipates that, in appropriate
circumstances, consistent with clients’ investment objectives, it will cause accounts over
which Provident has management authority to effect, and will recommend to investment
advisory clients or prospective clients, the purchase or sale of securities in which
Provident, its affiliates and/or clients, directly or indirectly, have a position of interest.
Provident’s employees and persons associated with Provident are required to follow
Provident’s Code. Subject to satisfying this policy and applicable laws, officers, directors
and employees of Provident and its affiliates may trade for their own accounts in securities
which are recommended to and/or purchased for Provident’s clients. The Code is designed
to assure that the personal securities transactions, activities and interests of the employees
of Provident will not interfere with (i) making decisions in the best interest of advisory
clients and (ii) implementing such decisions while, at the same time, allowing employees to
invest for their own accounts. Under the Code certain classes of securities have been
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designated as exempt transactions, based upon a determination that these would not
materially interfere with the best interest of Provident’s clients.
From time to time, Provident may invest clients’ assets in, or recommend that clients invest
in, shares of the Fund, in which Provident has a financial interest. This may present a
conflict of interest because investment in the Fund generates advisory fee revenue for
Provident. However, Provident maintains policies and procedures that it believes are
reasonably designed to ensure that such conflicts are addressed, such as reviews of client
accounts and oversight by the chief compliance officer.
Personal Trading: In addition, the Code requires pre-clearance of many transactions, and
restricts trading in close proximity to client trading activity. Nonetheless, because the Code
in some circumstances would permit employees to invest in the same securities as clients,
there is a possibility that employees might benefit from market activity by a client in a
security held by an employee. Employee trading is continually monitored under the Code
to reasonably prevent conflicts of interest between Provident and its clients.
Provident’s clients or prospective clients may request a copy of the firm's Code by
contacting James R. Daley at Provident’s business address.
Item 12 – Brokerage Practices
For discretionary accounts, Provident has the authority to purchase, sell and vote securities
for client accounts and to select the broker or dealer to be used in executing such
transactions. In executing transactions, Provident seeks to obtain the best execution at the
best security price available with respect to each transaction. The best price means the
best net price without regard to the mix between purchase or sale price and commission, if
any. Best execution generally means the execution of orders at the most favorable price in
light of the overall quality of brokerage and research services provided. While Provident
seeks reasonably competitive commission rates, the accounts do not necessarily pay the
lowest available commission.
Research and Other Soft Dollar Benefits: Section 28(e) of the Securities Exchange Act of
1934, as amended ("Section 28(e)"), permits an investment adviser, under certain
circumstances, to cause an account to pay a commission to a broker or dealer who supplies
brokerage and research services for effecting a transaction, in excess of the amount of
commission another broker or dealer would have charged for effecting the transaction.
Brokerage and research services include (a) furnishing advice as to the value of securities,
the advisability of investing, purchasing or selling securities and the availability of
securities or purchasers or sellers of securities; (b) furnishing analyses and reports
concerning issuers, industries, securities, economic factors and trends, portfolio strategy
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and the performance of accounts; and (c) effecting securities transactions and performing
functions incidental thereto (such as clearance, settlement and custody). Provident has no
arrangements to direct securities transactions to particular broker-dealers. In selecting
broker-dealers, Provident considers investment and market information and other
research, such as economic, securities and performance measurement research provided
by such broker-dealers and the quality and reliability of brokerage services, including
execution capability, performance and financial responsibility, as well as price.
Accordingly, the commissions charged by any such broker or dealer may be greater than
the amount another firm might charge if Provident determines in good faith that the
amount of such commissions is reasonable in relation to the value of the research
information and brokerage services provided by such broker or dealer. Provident believes
that the valuable information received in this manner provides the accounts with benefits
by supplementing the research otherwise available to Provident. Such higher commissions
will not be paid unless (a) Provident determines in good faith that the amount is
reasonable in relation to the services in terms of the particular transaction or in terms of
Provident's overall responsibilities with respect to its clients’ accounts; (b) such payment is
made in compliance with the provisions of Section 28(e) and other applicable state and
federal laws; and (c) in the opinion of Provident, the total commissions paid by the
accounts will be reasonable in relation to the benefits to the accounts over the long term.
To the extent that Provident uses client transactions to obtain research or other products
or services that Provident could otherwise purchase for cash, Provident receives a benefit
because we do not have to produce or pay for such research, products or services. As a
result, Provident may have an incentive to select certain brokers or place more trades or
pay higher commissions than would otherwise be the case due to our interest in receiving
these benefits, rather than our client’s interest in receiving most favorable execution.
However, Provident monitors this potential conflict of interest by reviewing all research
and brokerage services annually to determine the reasonableness of the brokerage
allocation and/or price for such services. In no case will Provident make binding
commitments to allocate brokerage in return for research, products or services.
Allocating brokerage business to brokers who provide research services to Provident
allows Provident to supplement its investment research activities, and to benefit from the
views and information of individuals and staffs of many different securities research firms
prior to making investment decisions for a client. Research services are used by Provident
in servicing all of its client accounts and may not necessarily be used in connection with the
account that paid the commissions to the brokers providing such services. Provident
believes it is not possible to measure separately the benefits from research services to each
of the client accounts. In addition, Provident believes that costs to the accounts will not be
disproportionate to benefits received on a continuing basis.
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While Provident endeavors to purchase with soft dollars only those services that fall within
the definition of “brokerage and research services” as provided in Section 28(e), there are
some services which could have a “mixed use” (i.e., for both research and other client
service purposes). This occurs when services which provide valuable research may also be
used incidentally for functions such as performance evaluation or accounting, which may
benefit Provident. Where products or services have a mixed use, Provident must allocate
the value and pay cash for the portion of such products and services used for non-research
purposes. This allocation decision may present a conflict of interest to Provident because it
is deciding how much the firm will pay in cash. Provident’s compliance procedures require
that such allocations be made in good faith.
During the past year Provident has received soft dollar benefits in the form of Wall Street
company research reports with detailed investment analyses of equity securities provided
by our broker-dealers designed to augment our own internal research and investment
strategy capabilities. These reports include written fundamental research on individual
companies, written research focused on investment strategy or economics, access to
analysts who write fundamental research, access to broker-dealer sponsored investor
events and access to company management roadshows. This “soft dollar” service enhances
our decision-making process by providing earnings and revenue estimates, detailed
financial models and analysis of a company’s investment prospects and is therefore
justified under Section 28(e).
Directed Brokerage: While clients may designate, in writing, a broker through which
securities transactions should be effected for their accounts, Provident does not
recommend this course of action for most clients. The reason is that designation of a
broker by a client may cause the client to pay higher total transaction costs than otherwise
may be available. In addition, Provident may not be authorized under those circumstances
to negotiate commissions and may not be able to obtain volume discounts on aggregated
orders (which could result in less advantageous prices and far greater transaction costs) or
achieve most favorable execution of client transactions. Under these circumstances, a
disparity in commission charges may exist between the commissions charged to clients
who direct Provident to use a particular broker and those clients who do not. Accordingly,
directed brokerage may cost you more money. As a result, client-directed accounts may
have performance that is different from that of comparable, non-directed client accounts.
Trade Aggregation and Allocation: Provident may aggregate orders for more than one
client’s account to form a “block” or “bunched” order when Provident considers
aggregation consistent with best execution. (Aggregation generally reduces slightly the
total costs of execution. The costs for any one account may not be reduced because of
allocation procedures such as average share pricing.) In addition, certain affiliated
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accounts may trade in the same securities with client accounts on an aggregated basis. In
such circumstances, participating client accounts, including any affiliated accounts, will
participate at the average share price for the bunched order on the same business day.
Transaction costs generally will be shared pro rata based on each client’s participation in
the bunched order. However, there may be occasions when clients may pay disparate
transaction costs due to minimum charges per account imposed by either the broker
effecting the transaction or the client’s custodian.
Provident will retain records of aggregated trade orders (specifying each participating
account) and its allocation, which will be completed prior to the entry of the aggregated
order. Provident seeks to allocate portfolio transactions equitably whenever decisions are
made to purchase or sell securities by more than one client account. In making such
allocations among accounts, Provident considers many factors, including, but not limited to,
the respective investment objectives, the relative size of portfolio holdings of the same or
comparable securities, the availability of cash for investment, tax considerations and the
size of investment commitments generally. Completed orders generally will be allocated as
specified in the initial trade order. Provident may allocate a bunched order on a different
basis than specified in the trade order, provided that all client accounts receive fair and
equitable treatment and the reason for the different allocation is explained in writing.
Partially filled orders will be allocated on a pro rata basis based upon the initial amount
requested for the account, subject to certain exceptions. Any exceptions will be explained
on the order.
IPO Policy: Provident may invest in securities being offered in an initial public offering
(“IPO” or “new issue”) if we determine that such an investment is desirable for one or more
clients. In making this judgment, Provident generally considers, among other things, a
client’s investment objectives, restrictions and tax circumstances; a client’s tolerance for
risk and high portfolio turnover; the nature, size and investment merits of the IPO; the size
of a client’s account and the client’s cash availability and other holdings; and other current
or expected competing investment opportunities that may be available for the account.
Sometimes the demand for new issues exceeds the supply, and the amount of certain new
issues made available to Provident may be limited. If Provident is not able to obtain the
total amount of securities needed to fill all orders, Provident will distribute the shares
actually obtained to client accounts on a sequential basis (i.e., accounts which receive a new
issue allocation will become the last eligible to receive the next new issue allocation).
Provident’s policy and procedures for allocating IPO investment opportunities are designed
to ensure that all clients that are eligible to participate in IPOs are treated fairly and
equitably over time.
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Cross Trades: Provident does not effect any principal transactions with client accounts.
Principal transactions are generally transactions where an adviser, acting as principal for
its own account or the account of an affiliated broker-dealer, buys from or sells any
security to any advisory client. From time to time, Provident may effect cross transactions
between advisory clients that are not employee benefit plans governed by ERISA.
Provident will not receive any compensation (other than its regular advisory fee) for
effecting a transaction between advisory clients. The desire to liquidate, change asset
allocation, or otherwise raise cash in a client account may necessitate selling a security that
is attractive to another client account. In order to facilitate the sale of the security,
Provident may arrange with a third-party broker for one of Provident’s client accounts to
sell the security and one or more of Provident’s client accounts to purchase the security.
Such cross transactions will be effected only if, in Provident’s judgment, the transaction is
beneficial to both the client account selling the security and the client account purchasing
the security. The ability to effect a cross transaction between client accounts may be a
conflict of interest for Provident and present a conflicting division of loyalty because it
provides Provident with an opportunity to advantage one client over another. Provident’s
current intention is for cross transactions to be used on an infrequent basis.
Trade Errors: In the event of a trading error, Provident will correct the error promptly,
equitably and in the best interest of our clients. For an error discovered prior to settlement
date, Provident will request the original transaction and its correction go through the error
account of the broker-dealer with whom the initial transaction was placed. When
appropriate, Provident will reimburse the broker-dealer for losses resulting from the trade
error. For an error discovered after settlement date, Provident will correct the error in a
timely manner. If the account incurs a loss due to the error, Provident will deposit funds
into the client’s account to make the account whole. Provident will not adjust any client
accounts in which a gain is realized due to an error. Such gains will remain in the client’s
account.
Item 13 – Review of Accounts
Provident regularly reviews portfolio accounts. A formal review of each account is
conducted annually by the account administrator and portfolio manager. The portfolio
manager also periodically reviews investment objectives, regularly supervises the portfolio
and assesses the appropriateness of each asset in connection to the portfolio’s investment
objective and the general economic environment. There are no fixed limits on the number
of accounts assigned to a particular administrator or portfolio manager.
Provident provides written reports to clients at least quarterly. The reports include
current yield, cost and market value of assets in the account portfolio, along with
investment return of the account and relevant market indices. Clients may schedule
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meetings with the portfolio manager from time to time to review their accounts and
objectives and to set investment strategy.
Item 14 – Client Referrals and Other Compensation
Other than the soft dollar benefits disclosed in Item 12 above, Provident does not receive
commissions or any other economic benefit from a non-client in connection with providing
advice to clients. Although unaffiliated investment advisers and banks may refer
prospective clients to Provident, we do not provide compensation to advisers or banks for
client referrals and thereby avoid any conflict of interest or any appearance of a conflict of
interest.
Item 15 – Custody
Clients may choose to custody their assets at Northern Trust Company or any other bank,
broker-dealer or qualified custodian mutually agreed upon by Provident and the client.
Provident maintains an omnibus custodial account with Northern Trust Company for the
benefit of our clients who select Northern Trust Company. Provident maintains a separate
record for each client’s account on our internal computer system. Accordingly, Provident is
considered a custodian for such client accounts. Provident provides reports to clients for
which it has custody of assets at least quarterly. Clients may elect to receive their
statements via U.S. Mail or through Provident’s Trust Reporter website. You should
carefully review such statements.
For accounts that utilize an outside custodian other than Provident, clients should receive
at least quarterly statements from the bank, broker-dealer or other qualified custodian that
holds and maintains your investment assets. Provident urges you to carefully review such
statements and compare such official custodial records to the account statements that we
may provide to you. Our statements may vary from custodial statements based on
accounting procedures, reporting dates, or valuation methodologies of certain securities.
Item 16 – Investment Discretion
Provident typically receives discretionary authority (via a limited power of attorney) from
the client at the outset of an advisory relationship to select the identity and amount of
securities to be bought or sold. In all cases, however, such discretion is to be exercised in a
manner consistent with the stated investment objectives for the particular client account.
When selecting securities and determining amounts for separately managed accounts,
Provident observes the written investment policies, limitations and restrictions of our
clients. As adviser to the Provident Trust Strategy Fund, Provident is subject to the
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limitations imposed in the Fund’s prospectus and various federal securities and tax laws
with regard to investment decisions for the Fund.
From time to time, Provident may provide investment advisory services on a
nondiscretionary basis.
Item 17 – Voting Client Securities
As specified in the investment advisory agreement, Provident will vote proxies on behalf of
a client unless the client expressly retains the right and obligation to vote any proxies by
providing written notice to Provident. Clients that wish to have Provident vote proxies in a
particular manner should provide Provident with their proxy voting guidelines.
Provident has adopted proxy voting policies and procedures designed to ensure that
Provident votes proxies in the best interests of its clients. The proxy voting policy
addresses how Provident generally intends to vote proxies (or what factors it will take into
consideration) when voting on particular types of issues, such as corporate governance,
mergers and acquisitions, management incentives and shareholder rights. In general,
Provident votes proxies in a manner designed to maximize the value of our client’s
investment. In evaluating a particular proxy proposal, Provident takes into consideration,
among other things, the period of time over which the voting shares of the company are
expected to be held, the size of the position, the costs involved in the proxy proposal and
the existing governing documents of the affected company, as well as its management and
operations.
Provident generally votes in accordance with management recommendations on most
issues since the capability of management is one of the criteria we use in selecting stocks.
Provident believes the management of a company will normally have more specific
expertise and knowledge of the company’s operations. However, when Provident believes
management is acting in a manner adverse to the rights of the company’s shareholders, we
will not vote with management.
In the event a conflict or the appearance of a conflict between Provident’s interests and
client interests with respect to proxy voting should arise, the proxy voting policy provides
•
for several methods of resolving conflict:
vote the securities based on a pre-determined voting policy if the application of the
policy to the matter presented to shareholders involves little discretion on our part;
•
vote the securities in accordance with a pre-determined policy based upon the
recommendations of an independent third party, such as a proxy voting service;
•
refer the proxy to the client or to a fiduciary of the client for voting purposes;
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•
suggest that the client engage another party to determine how the proxy should be
voted; or
•
disclose the conflict to the client and obtain the client’s consent or direction before
voting.
Clients may obtain a copy of Provident’s complete proxy voting policies and procedures
upon request. Clients may also obtain information from Provident about how Provident
voted any proxies on behalf of their account(s) upon request.
Item 18 – Financial Information
Registered investment advisers are required to provide certain financial information or
disclosures about their financial condition. Provident has no financial commitments that
impair its ability to meet contractual duties or fiduciary obligations to clients, and has
never been the subject of bankruptcy proceedings.
Item 19 – Additional Information
Legal Proceedings
While Provident is not required, by law or by contract, to act on behalf of clients in legal
proceedings, including class actions and bankruptcies, involving securities held or
previously held in client accounts, Provident may undertake to take appropriate action on
behalf of clients when notified of such proceedings by the client’s custodian, provided the
client holds or previously held more than a de minimis number of shares. Notwithstanding
Provident’s willingness to act in this regard, clients should understand that they are
ultimately responsible for knowing the rights and terms of the securities held in their
accounts and for taking action to realize the value of advantageous transactions.
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WHAT DOES PROVIDENT TRUST COMPANY DO WITH YOUR PERSONAL INFORMATION?
Privacy Notice
FACTS
Why?
Financial companies choose how they share your personal information. Federal law gives
consumers the right to limit some but not all sharing. Federal law also requires us to tell
you how we collect, share, and protect your personal information. Please read this notice
carefully to understand what we do.
What?
The types of personal information we collect, and share depend on the product or service
you have with us. This information can include:
Social Security number and employment information
Assets and investment experience
Risk tolerance and account transactions
When you are no longer our customer, we continue to share your information as
described in this notice.
How?
All financial companies need to share customers’ personal information to run their
everyday business. In the section below, we list the reasons financial companies can
share their customers’ personal information; the reasons Provident Trust Company
chooses to share; and whether you can limit this sharing.
Reasons we can share your personal information
Does Provident Trust
Company share?
Can you limit this
sharing?
Yes
No
For our everyday business purposes –
such as to process your transactions, maintain your
account(s), respond to court orders and legal
investigations, or report to credit bureaus
No
We don’t share
For our marketing purposes –
to offer our products and services to you
Yes
Yes
For joint marketing with other financial
companies
No
We don’t share
For our affiliates’ everyday business purposes –
information about your transactions and experiences
No
We don’t share
For our affiliates’ everyday business purposes –
information about your creditworthiness
For nonaffiliates to market to you
No
We don’t share
Questions?
Call 262-521-2300 or email info@provtrust.com.
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What we do
How does Provident Trust Company protect
my personal information?
To protect your personal information from unauthorized
access and use, we use security measures that comply
with federal law. These measures include computer
safeguards and secured files and buildings.
How does Provident Trust Company collect
my personal information?
We collect your personal information, for example, when
you:
give us your contact information or seek advice about
your investments
tell us about your investment or retirement portfolio or
tell us about your investment or retirement earnings
enter into an investment advisory contract
Why can’t I limit all sharing?
Federal law gives you the right to limit only:
sharing for affiliates’ everyday business purposes –
information about your creditworthiness
affiliates from using your information to market to you
sharing for nonaffiliates to market to you
State laws and individual companies may give you
additional rights to limit sharing.
Definitions
Affiliates
Companies related by common ownership or control. They
can be financial or nonfinancial companies.
Provident Trust Company has no affiliates.
Nonaffiliates
Companies not related by common ownership or control.
They can be financial and nonfinancial companies.
Provident Trust Company does not share with
nonaffiliates so they can market to you.
Joint marketing
A formal agreement between nonaffiliated financial
companies that together market financial products or
services to you.
Provident Trust Company may jointly market with
other registered investment advisors.
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