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Firm Brochure
(Part 2A of Form ADV)
Private Advisory Group LLC
16880 NE 79th Street
Redmond, Washington 98052
P: 425-498-2320
This Brochure provides information about the qualifications and business
practices of Private Advisory Group LLC (“Private Advisory”). If you have any
questions about the contents of this Brochure, please contact us at 425-498-
2320 or by email at compliance@privateadvisory.com. The information in this
Brochure has not been approved or verified by the United States Securities and
Exchange Commission (“SEC”) or by any state securities authority.
Additional information about Private Advisory is available on the SEC’s
website at www.adviserinfo.sec.gov. Registration with the SEC does not imply
a certain level of skill or training.
March 26, 2025
Private Advisory Group LLC
Item 2 Material Changes
Material Changes Since the Last Annual Update
We use this section to notify clients and potential clients of material changes in our business
activities or practices since our last annual updating amendment.
We have made the following material updates since our last annual update in March 2024:
Item 5: We have increased our retainer for stand-alone (not involving investment
management) financial planning fee to $20,000.
Item 8: We have added further information about the risks of specific investment types,
including equities, fixed income, options, and private placements.
Item 9: We removed a disclosure that is not specifically reportable under this Item and
which we do not believe to be material. In 2017 a class-action lawsuit named Private
Advisory managers along with numerous other defendants. Private Advisory’s
management team did not contribute to the settlement and there were neither regulatory
findings against nor legal liability assigned to the firm or its management persons.
Item 12: We no longer recommend custodians for holding non-standard assets, such as
private placements. Accordingly, we have removed references to Inspira Financial Trust,
LLC in Item 12.
Please be aware that we made other amendments to the Brochure that we do not consider
material and therefore do not discuss in this summary.
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Private Advisory Group LLC
Item 3 Table of Contents
Item 2
Item 4
Item 5
Item 6
Item 7
Item 8
Item 9
Item 10
Material Changes ............................................................................................................ i
Material Changes Since the Last Annual Update ................................................................................ i
Advisory Business ........................................................................................................ 3
Firm Description ............................................................................................................................................ 3
Principal Owners ............................................................................................................................................ 3
Types of Advisory Services ........................................................................................................................ 3
Assets under Management ......................................................................................................................... 6
Fees and Compensation .............................................................................................. 6
Investment Management Fees .................................................................................................................. 6
Retainer Agreements and Financial Planning Fees .......................................................................... 8
Application of Asset-Based Fees .............................................................................................................. 9
Other Fees ......................................................................................................................................................... 9
Performance-Based Fees and Side-by-Side Management .............................. 9
Types of Clients ........................................................................................................... 10
Methods of Analysis, Investment Strategies and Risk of Loss..................... 11
Methods of Analysis and Sources of Information ............................................................................11
Investment Strategy ....................................................................................................................................12
Risk of Loss .....................................................................................................................................................12
Disciplinary Information ......................................................................................... 18
Other Financial Industry Activities and Affiliations ....................................... 18
Other Relationships ....................................................................................................................................19
Code of Ethics, Participation or Interest in Client Transactions and
Item 13
Item 11
Personal Trading ................................................................................................................................. 20
Brokerage Practices ................................................................................................... 21
Item 12
Selecting Broker Dealers ...........................................................................................................................21
Soft Dollars .....................................................................................................................................................22
Brokerage for Client Referrals ................................................................................................................23
Directed Brokerage .....................................................................................................................................23
Aggregation of Orders ................................................................................................................................23
Review of Accounts .................................................................................................... 24
Account Reviews ..........................................................................................................................................24
TOC 1
Private Advisory Group LLC
Item 14
Item 15
Item 16
Item 17
Item 18
Regular Reports ............................................................................................................................................25
Client Referrals and Other Compensation ......................................................... 25
Other Compensation ...................................................................................................................................25
Referrals ..........................................................................................................................................................26
Custody ........................................................................................................................... 26
Investment Discretion .............................................................................................. 27
Voting Client Securities ............................................................................................ 27
Financial Information ............................................................................................... 28
TOC 2
Private Advisory Group LLC
Item 4 Advisory Business
Firm Description
Private Advisory Group LLC (“Private Advisory,” “we,” “our,” “us,” “the Firm”) is a
Washington limited liability company founded in November 2013. Our registration as an
investment advisor was effective in January of 2014 and we began actively serving clients in
July of 2014.
Private Advisory provides personalized confidential financial planning and investment
management to a variety of clients, including individuals, trusts, estates, charitable
organizations, and small businesses. Advice is provided through consultation with the client
and may include determination of financial goals and objectives, identification of financial
problems, investment management, tax & estate planning, insurance review, education
funding, retirement planning and cash flow management.
We make our advisory services available to clients through individuals associated with the
Firm as investment advisory representatives (“Advisor”). For more information about the
Advisor providing advisory services, please refer to the Brochure Supplement for that
Advisor. The Brochure Supplement is a separate document provided to you along with this
Brochure before or at the time you engage us. If you did not receive a Brochure Supplement,
you should contact the Advisor or Private Advisory’s home office by calling 425-498-2320.
Private Advisory provides ongoing oversight of advisor and client fit, while ensuring that its
advisory teams provide both excellent client service and professional development
opportunities. Accordingly, we may choose to replace the Advisor assigned to a client
relationship and will provide a new Brochure Supplement at the time of the change.
Principal Owners
Bean Holdings, LLC, a Washington limited liability company, owns approximately 96% of
Private Advisory. Bean Holdings is majority-owned by Douglas R. Bean (CRD No. 4541916),
Private Advisory’s Chief Investment Strategist and an Elected Manager, and S Christopher
Bean (CRD No. 4206985), an Elected Manager. The remaining 4% is jointly owned by family
members within MJM Management, LLC, a Washington limited liability company. Chris and
Doug Bean have managed Private Advisory since its inception.
Types of Advisory Services
INDIVIDUAL PORTFOLIO MANAGEMENT SERVICES
We provide continuous management of client assets based on the individual needs of the
client. Through the Advisor’s discussions with you, we determine your individual goals and
objectives, time horizons, risk tolerances, and liquidity needs. As appropriate, we may also
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discuss and review with you prior investment history and intergenerational planning and
wealth transition issues. We strive to develop a general portfolio allocation designed to
match each client’s objectives and risk tolerances. We then manage assets according to that
portfolio allocation, which will change over time as both the client’s own situation and the
broader markets change.
We manage advisory client assets primarily on a discretionary basis, but we may accept non-
discretionary accounts as well. Clients may impose reasonable restrictions on investing in
certain securities, types of securities, or industry sectors.
We generally implement our investment recommendations through Private Advisory-
generated investment models implemented by the Firm’s portfolio managers and overseen
by the Firm’s Investment Management Oversight Committee. Individual advisory
representatives also have latitude to manage portfolios in response to individual client needs
and based on the advisory representative’s investment philosophy.
In addition to investment management services, advisory clients may receive the following
services:
Cash flow management;
Education planning;
Retirement planning;
Insurance review.
Tax return preparation and filing;
Estate planning;
Healthcare consulting;
Private Advisory may facilitate estate planning and tax return preparation and filing through
qualified attorneys and tax professionals we recommend and with whom we work closely.
Where we provide referrals to other professionals, the Private Advisory Advisor serves as a
single point of contact for coordination of services.
Our investment recommendations are not limited to any specific product or service and
generally include advice regarding a broad range of securities and investment types.
Because some types of investments involve additional degrees of risk, and may also involve
additional expenses, they will only be employed when consistent with the client's stated
investment objectives, tolerance for risk, liquidity, and suitability.
Initial public offerings (IPOs) are not available through Private Advisory.
We do not currently offer traditional wrap fee programs, in which assets are referred to a
third-party manager or managers and a single management fee, covering both investment
advice and transaction and execution costs, is assessed to the account.
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More information on our fees appears in Item 5, below. More information on fees charged
by independent custodians appears in Item 12.
FINANCIAL PLANNING SERVICES
Private Advisory usually provides financial planning services to clients as part of its general
advisory services, and in connection with its broader investment management functions. We
occasionally provide financial planning services to clients where Private Advisory designs a
financial plan but is not then responsible for implementation. Financial plans we design may
include the following elements, depending on client needs:
A review of investment accounts, including an asset allocation review and the
provision of repositioning recommendations;
A review of retirement accounts and plans, including recommendations;
Education planning with funding recommendations.
A review of one or more retirement scenarios;
A net worth statement;
A cash flow statement;
Strategic tax planning;
A review of insurance policies and, if necessary, recommendations for changes;
An estate planning review and recommendations; and
We provide detailed investment advice and specific recommendations as part of a financial
plan. If the financial planning services are separate from our discretionary advisory work,
implementation of the recommendations is the client’s sole responsibility. After delivery of
a financial plan, we may schedule future face-to-face meetings as necessary for up to six
months.
OUTSIDE PROFESSIONAL SERVICES
In some instances, and for some clients, we contract with independent professionals at the
Advisor’s discretion. These professionals include, but are not limited to, the CPAs and
attorneys identified in Item 10. When engaged by Private Advisory, these professionals
participate as members of the client’s private advisory group. Services rendered as part of
the client’s private advisory group primarily include estate planning, tax planning, tax
preparation, tax filing services, and healthcare consulting services if necessary. As described
more fully in Item 10, Private Advisory may agree to pay directly for the services of the
independent professionals.
IMPORTANT INFORMATION FOR RETIREMENT INVESTORS
When we recommend that you rollover retirement assets or transfer existing retirement
assets (such as a 401(k) or an IRA) to our management, we have a conflict of interest. This is
because we will generally earn additional revenue when we manage more assets. In making
the recommendation, however, we do so only after determining that the recommendation is
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in your best interest. Further, in making any recommendation to transfer or rollover
retirement assets, we do so as a “fiduciary,” as that term is defined in ERISA or the Internal
Revenue Code, or both. We also acknowledge we are a fiduciary under ERISA or the Internal
Revenue Code with respect to our ongoing investment advisory recommendations and
discretionary asset management services, as described in the advisory agreement we
execute with you. To the extent we provide non-fiduciary services to you, those will be
described in the advisory agreement.
CONCIERGE SERVICES
Private Advisory may offer concierge services for some clients. These services do not incur
any additional charge and are offered in our sole discretion. Typically, clients who receive
these services have a larger asset base with us to justify the additional cost Private Advisory
incurs. Concierge services include such non-investment advisory activities as assisting with
personal travel arrangements, making reservations, helping with client event planning, and
client bill payment. If Private Advisory has payment authority on behalf of clients, we will
have custody over client assets. If applicable, the Advisory Service Agreement will detail the
Concierge Services Private Advisory has agreed to provide and will identify whether the
service creates a custody relationship. Having custody gives Private Advisory the ability to
control client assets, which creates additional risks for clients. To the extent the Firm has
custody, we implement specific controls, including obtaining a surprise custody exam over
the affected assets.
Assets under Management
As of December 31, 2024, Private Advisory had $1.3 billion in assets under management. Of
this total, $1,315,938,538 is managed on a discretionary basis and $518,112 managed on a
non-discretionary basis.
Item 5 Fees and Compensation
Investment Management Fees
We are compensated for our investment management services solely through advisory fees.
We provide additional information about this below and at Item 6 and Item 10.
The scope of work we will perform and the fee for such services is based on a percentage of
assets under management. Fees are specifically disclosed in writing to clients at the start of
the relationship in our Advisory Service Agreement or Retainer Agreement, and the related
Schedule B. Our asset-based advisory fees for new clients typically follow the maximum
schedule below, subject to a minimum annual fee of $5,000.00:
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Asset under Management
$0.00 to $1,000,000.00 (first $1 million)
$1,000,000.01 to $3,000,000.00 (next $2 million)
$3,000,000.01 to $5,000,000.00 (next $2 million)
$5,000,000.01 to $10,000,000.00 (next $5 million)
$10,000,000.01 to $20,000,000.00 (next $10 million)
$Over 20,000,000.00 (next amount of assets)
Annual Fee
1.07%
1.03%
0.94%
0.73%
0.61%
0.49%
The client’s Advisory Service Agreement or Retainer Agreement describes any additional
fees, which will generally not exceed the schedule above.
Performance-Based Fees
The firm also offers a performance-based fee arrangement to qualified clients. The
performance fee is 18.3% of absolute annual return, including both realized and unrealized
gains and losses, and subject to an intra-year high water mark. There will be no hurdle rate,
meaning there is no minimum amount of return the account much achieve for us to assess
the performance fee. Private Advisory’s performance fee arrangement is described further
in Item 6 and is available only to clients who also have at least $1 million in our traditional
asset management program subject to the fee schedule above.
Performance will be calculated quarterly and the performance fee, if applicable, will be
applied quarterly in arrears. Private Advisory will use the value of client assets at the time
the performance-based fee agreement is executed to establish the base value of the assets
for performance calculation purposes. The firm will note the account’s high-water mark
during the calendar year, which is based on the highest value at any quarter-end during that
calendar year. Once the high-water mark is established, subsequent quarterly performance
in that calendar year must exceed the high-water mark before a performance fee will be
charged. The value on December 31 of each year will become the base value for calculating
performance the subsequent year, regardless of any prior high-water mark.
Terms Applicable to All Accounts
All advisory fees are negotiable, including the primary fee schedule, the minimum annual fee
and the Asset Administration, Reporting & Technology fee. Clients should review the
Advisory Service Agreement for disclosures regarding the specific asset-based advisory fee
schedule applicable to their account(s).
For traditional asset-based accounts, we bill advisory fees quarterly in advance at the
beginning of each calendar quarter based on the value of assets under our management as
of the end of the previous calendar quarter. Performance-based fees are calculated and
deducted in arrears, as described above. All advisory fees are in most cases automatically
deducted from the custodial account you designate. Traditional asset-based accounts may
ask that we invoice you for advisory fees instead. Performance-based fee accounts must
agree to direct fee deduction.
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Initial advisory fees are pro-rated based on the number of days remaining in the calendar
quarter and are deducted from the custodial account(s) with the next quarterly billing cycle.
Clients who terminate their Advisory Service Agreement with Private Advisory during a
calendar quarter will receive a pro-rata refund of any pre-paid, unearned advisory fees. The
amount of the refund will be calculated by dividing the most recent management fee by the
number of days in the quarter and multiplying that figure by the number of days left in the
quarter following the date of termination.
In calculating our advisory fees, we rely on valuations provided by the custodians holding
the assets. The custodians describe their specific policies in the disclosures printed on
account statements and other communications.
For publicly traded securities, current market pricing information is available through third-
party vendors used by account custodians. In the case of unregistered private placements,
there is no active market for the securities and current valuations are often not available.
Custodians typically use the original investment amount in reporting value, if a more current
valuation is not available from the issuer. In calculating advisory fees due on these positions,
we use the value provided the custodian, which may differ significantly from the value an
investor could obtain if the security were liquidated. We do not independently confirm the
value of private placements held in Client accounts.
Asset Administration, Reporting & Technology Fee
We assess an Asset Administration, Reporting & Technology fee of .03% annually, one-fourth
of which is calculated and charged quarterly on all assets under our management.
Retainer Agreements and Financial Planning Fees
We occasionally provide investment management services on a fixed-fee basis pursuant to a
Retainer Agreement. Examples of circumstances where this could be a useful approach
include clients with complex ongoing planning needs but with concentrated positions,
significant illiquid holdings, or retirement plans with few investment options. We typically
base annual fees related to Retainer Agreements on the complexity of the work
contemplated. While such fees are subject to a $20,000.00 minimum annual fee, all fees
related to Retainer Agreements are negotiable. We generally bill retainer fees quarterly, in
advance, based on the agreed annual rate.
We negotiate fees for both separate financial planning and retainer services on a case-by-
case basis depending on the degree of complexity associated with the client’s situation. In
some cases, clients may incur both fixed financial planning fees and asset-based fees for
investment management.
Where we are engaged to provide a stand-alone financial plan, without other asset
management services, we bill the financial planning fees after delivery of the plan. Costs
range from $0.00 to $20,000.00 based on the facts known at the start of the engagement.
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Because financial planning is a discovery process, however, facts may emerge that highlight
financial exposures or predicaments the client was unaware of or which the client did not
initially disclose to us. In the event the client’s situation is substantially different from what
we learned at the initial meeting; we will provide a revised fee for mutual agreement. If a fee
increase is necessary, the client must approve the change of scope in advance of the
additional work performed.
We expect to complete all negotiated financial planning services in fewer than six months
from the date we begin the engagement. If we determine that financial planning services will
likely take six months or longer to complete, we may provide a revised fee and/or advanced
fee payment arrangement to the client for mutual agreement. In no event will Private
Advisory collect fees of more than $1,200, six months or more in advance.
Application of Asset-Based Fees
Our Advisory fee and the Asset Administration, Reporting & Technology fee apply to all
assets under management, unless otherwise indicated in the Advisory Services Agreement.
Private Advisory does not charge or receive any transaction-based compensation.
Other Fees
Our advisory fees are exclusive of custodial fees, brokerage commissions and fees,
transaction fees, bank service fees, interest on loans and debit balances, wire transfer and
electronic fund transfer fees, interest on margin accounts, borrowing charges on securities
sold short, and any other fees and taxes on brokerage accounts and securities transactions.
Please see “Selecting Broker Dealers” in Item 12 below for a discussion regarding brokerage
that may be relevant to this discussion of fees.
We may invest Client assets in mutual funds, including open-end and closed-end mutual
funds and exchange-traded funds, as well as other types of pooled investment vehicles.
Mutual funds and exchange-traded funds charge internal management fees, which are
disclosed in a fund’s prospectus, and which are separate from the management fees paid to
Advisor. As such, clients with investments in these types of securities are subject to one or
more additional layers of management fees.
Item 6 Performance-Based Fees and
Side-by-Side Management
Private Advisory offers a performance-based fee option for clients who meet certain
qualifications. Clients who choose this option must be “Qualified Clients,” as defined in SEC
Rule 205-3. In addition, Private Advisory generally requires that clients place at least
$500,000 in the performance-based fee arrangement, as well as maintain at least $1 million
under the firm’s traditional management approach and fee structure.
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Private Advisory manages assets on both a performance-fee basis and a traditional asset-
based basis. See Item 5 for our asset-based and performance-based fee schedules.
Managing accounts on both a performance-fee and asset-based basis creates a conflict of
interest. Private Advisory stands to earn considerably more from performance-fee accounts
if returns are significant. This provides an incentive for Private Advisory to take additional
risks in the hope of achieving higher returns. Furthermore, because Private Advisory could
earn more from the performance-based accounts, the Firm has an incentive to devote more
time to these accounts and to select those investments the Firm believes will be more
profitable. To address this conflict, the Firm uses a separate performance-based model that
includes securities that Private Advisory would not ordinarily select for its clients. The
largest differences between the two approaches will be in turnover and diversification.
Performance-based fee accounts are likely to be less diversified than its asset-based fee
counterpart and the turnover (trading volume) is likely to be higher. Private Advisory’s aim
with the performance-based accounts is to generate significant upside, which necessarily
entails greater risk of loss.
We attempt to mitigate these conflicts by requiring that clients maintain at least $1 million
in traditional asset-based accounts. This help ensure some portion of client assets are
managed with less risk, and maintains a more consistent revenue stream for the Firm.
Because we re-set the base value annually, Clients may end up paying more in performance
fees than they would under an asset-based fee, even if performance is down overall for a
given year. This would occur if a given quarter (or quarters) is up significantly but
performance ends down or flat at the end of the year.
Item 7 Types of Clients
We provide investment advisory services to the following types of clients:
Individuals (other than high net worth individuals);
High net worth individuals;
Trusts and estates of individuals and high net worth individuals;
Charitable organizations;
Corporations or other business entities not listed above.
Private Advisory imposes a minimum account size requirement of $500,000 of assets under
management. Clients who select a performance fee must have a minimum of $1 million in
our traditional asset-based management, in addition to $500,000 managed under the
performance fee arrangement. We may waive the minimum account size requirement in our
discretion or combine related accounts to achieve the minimum account size.
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Item 8 Methods of Analysis,
Investment Strategies and Risk of Loss
Methods of Analysis and Sources of Information
We use the following methods of analysis in formulating investment advice and/or managing
client assets:
Asset Allocation – Rather than focusing primarily on securities selection, Private
Advisory attempts to identify an appropriate ratio of equity securities, fixed income
securities, alternative investments, and cash suitable to the client’s investment goals and risk
tolerance. A risk of asset allocation is that the client may not participate in sharp increases
in a particular security, industry, or market sector. Another risk is that the ratio of equity
securities, fixed income securities, alternative investments and cash will change over time
due to stock and market movements and, if not corrected, will no longer be appropriate for
the client’s goals.
Fundamental Analysis – Private Advisory attempts to measure the intrinsic value of
a security by looking at economic and financial factors (including the overall economy,
industry conditions, and the financial condition and management of the company itself) to
determine if the company is underpriced (indicating it may be a good time to buy) or
overpriced (indicating it may be time to sell). Fundamental analysis does not attempt to
anticipate market movements. This presents risk as the price of a security can move up or
down along with the overall market regardless of the economic and financial factors
considered in evaluating the security. Similarly, Private Advisory’s analysis of intrinsic value
may simply be incorrect.
Technical Analysis – Private Advisory analyzes past market movements and applies
that analysis to the present to recognize recurring patterns of investor behavior and
potentially predict future price movement. Technical analysis does not consider the
underlying financial condition of a company, though a key assumption is the market price of
a security at any given point accurately reflects all available information and represents the
true value of the security. Technical analysis also assumes that price changes are not random.
Risk is inherent in the fact that a poorly managed or financially unsound company may
underperform regardless of market movement. Further, the trend assumptions may be
inaccurate and there is no guarantee that the price of a security will move in the direction an
identified trend or pattern would suggest.
Charting – In this type of technical analysis, Private Advisory reviews charts of
market and security activity to identify when the market is moving up or down and to predict
how long the trend may last and when that trend might reverse. There is no guarantee that
past patterns will correctly indicate future patterns.
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Momentum Investing and Relative Strength – “Momentum” refers to the belief that
once a price trend is established (whether the trend is upward or downward) the price is
more likely to continue in that direction than to move against the trend. Momentum
investing is a type of technical analysis that typically results in short-term trading strategies
by aiming to capitalize on the continuance of existing trends in the market. It is often
combined with analysis of trading volume to help assess whether the desire to own stocks is
growing, contracting, or getting “too overzealous.” “Relative strength” is a momentum
investing technique that creates a point of comparison of the performance of a particular
security against the performance of a selected benchmark, such as a market index or other
similar securities. The aim is to buy securities exhibiting signs of strength while selling
holdings as soon as they begin to appear weak. Relative strength is generally more useful in
markets with clear trends. It may be less useful in choppier markets. As will all technical
analysis methods, the assumptions or formulas may have shown success in the past, but this
does not mean these assumptions will continue to hold true.
Third-Party Services – Individual advisory representatives may choose to use
technical analysis and charting methods provided by third party providers to inform
decisions made by the portfolio manager but do not determine investment decisions. In no
event do these third parties’ access Private Advisory client portfolios or provide advice to
Private Advisory clients.
Investment Strategy
Private Advisory’s primary investment strategy is to blend a mix of fixed income, equities,
and alternatives investments in ways, which tend to reduce overall portfolio risk while
providing less volatile returns over time. Private Advisory’s Investment Committee creates
Model Portfolios in response to specific investment needs and then implements client advice
in accordance with the models and the judgment of the individual advisory representative
serving the client. While exact portfolio weightings between fixed income, equities, and
alternative investments will vary from client to client, the neutral starting point is usually a
one-third portfolio allocation to each of these three asset classes. We generally achieve
alternative investment exposure (which can exceed 33% of a client’s portfolio) through
investments in structured notes and investments in alternative strategy mutual funds. On
occasion, we may recommend Private Placements for clients who can sustain the substantial
risks these securities pose. Portfolios are globally diversified to diversify the risks associated
with domestic markets. The investment strategy ultimately applied to each client’s account
is based on the unique objectives stated by the client during consultations with the Advisor.
The client may change these objectives at any time.
Risk of Loss
Investing in securities involves risk of loss, including the possible loss of both income and
principal, that clients should be prepared to bear. Private Advisory's investment approach
seeks to respect and minimize the potential risk of loss.
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The following is a description of risks that clients should be prepared to bear in the
management of their accounts by Private Advisory, but is not intended to be a complete
description of all risks that clients may be exposed to:
Market Risk: The price of any security, including ETFs, equities, bonds or mutual
funds may drop in reaction to tangible and intangible events and conditions. This type of
risk is caused by external factors independent of a security’s particular underlying
circumstances. For example, political, economic and social conditions may trigger market
events.
Equity-Related Securities: Prices of common stock react to the economic conditions
of the company that issued the security; industry and market conditions; as well as other
factors, and may fluctuate widely. Investments related to the value of stocks may rise and fall
based on an issuer’s actual and anticipated earnings, changes in management, the potential
for takeovers and acquisitions, and other economic factors. Similarly, the value of other
equity-related securities, including preferred stock, warrants and options may also vary
widely. Market conditions may affect certain types of stocks (such as large-cap or
technology-related) to a greater extent than other types of stocks. If the stock market
declines, the value of a portfolio will also likely decline and, although stock values can
rebound, there is no assurance that values will return to previous levels.
Fixed-Income Securities: Prices of fixed income instruments (e.g., bonds) can
exhibit some volatility and change daily. Investments in fixed income instruments present
numerous risks, including credit, interest rate, reinvestment and prepayment risk, all of
which affect the price of the instruments. For instance, a rise in interest rates will generally
cause the price of bonds to go down. If the security is held to maturity and the issuer does
not default, the client should receive the face amount of the bond at the maturity date, as well
as stated interest payments while the bond is held. In this case, the change in price prior to
maturity may not affect the client. If the client needs to sell prior to maturity, however, the
investor would likely experience a loss. Where a client’s fixed income exposure is to bond
funds or fixed-income ETFs, the fund or ETF does not itself “mature,” although different
issues held by the fund/ETF will mature and will experience price fluctuations. Investors
are therefore highly dependent on the manager’s ability to accurately anticipate the impact
of rate changes and to appropriately manage the portfolio to achieve both adequate returns
and reasonable risk. Increases in interest rates can have a material negative impact on the
value of current fixed income holdings. In addition, the value of fixed income instruments
may decline in response to events affecting the issuer, its credit rating, or any underlying
assets backing the instruments.
Options: We may use options in portfolios for various reasons, including hedging
concentrated positions, mitigating volatility, or generating portfolio income. Depending on
the strategy used, options can involve leverage and special risk considerations and require
that the custodian approve the account for both margin and option trading. Options
ultimately expire and incur trading costs that are often higher than the costs of other
securities. This means that, despite the intended objective, options positions can increase
portfolio costs while also expiring worthless and thereby contributing to overall portfolio
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losses or reductions in return. Private Advisory clients may also be exposed to options as a
holding in an ETF rather than as a direct holding.
Liquidity Risk: Liquidity is the ability to readily convert an investment into cash.
Generally, assets are more liquid if many traders are interested in a standardized product.
For example, Treasury Bills are highly liquid, while real estate properties are not. Certain
instruments may have no readily available market or third-party pricing. Structured notes
usually have a limited secondary market and are often relatively illiquid. Reduced liquidity
may have an adverse impact on market price and the ability to sell particular securities when
necessary to meet cash needs or in response to a specific economic event, such as the
deterioration of creditworthiness of an issuer. Reduced liquidity in the secondary market
for certain securities may also make it more difficult to obtain market quotations based on
actual trades for the purpose of valuing the security. Clients should invest in structured
notes, private securities, and other illiquid (or relatively illiquid) assets only to the extent
they have adequate other liquid assets available to fund current and ongoing cash
requirements.
Interest-Rate Risk: Fluctuations in interest rates may cause investment prices to
fluctuate. For example, when interest rates rise, yields on existing bonds become less
attractive, causing their market values to decline. This risk is especially significant for
existing holdings. Longer-term fixed income securities are particularly susceptible to this
risk.
Reinvestment Risk: This is the risk that future proceeds from investments may have
to be reinvested at a potentially lower rate of return (i.e. interest rate). This primarily relates
to bonds, notes, and similar securities.
Call Risk: Bonds or other fixed income securities, as well as some structured notes,
that are callable carry an additional risk because they may be called prior to maturity
depending on current interest rates. Calls increase the likelihood of reinvestment risk.
Credit Risk: This is the risk that an issuer will default in the payment of principal
and/or interest on a security. The price of a bond depends on the issuer’s credit rating, or
perceived ability to pay its debt obligations. Consequently, increases in an issuer’s credit
risk may negatively impact the value of a bond or structured note investment. This is a risk
of all fixed-income investments, as well as structured notes we recommend.
Inflation Risk: When inflation is present, a dollar today will not buy as much as a
dollar next year, because purchasing power is eroding at the rate of inflation. This affects all
investments, but longer-term fixed income securities are particularly susceptible.
Speculation Risk: Commodities, some alternative investments, real estate, and other
markets are populated by traders whose primary interest is in making short-term profits by
speculating whether the price of a commodity or security will go up or go down. The
speculative actions of these traders may increase market volatility that could drive down the
prices of commodities or securities.
Currency Risk: Overseas investments are subject to fluctuations in the value of the
dollar against the currency of the investment’s originating country. This is also referred to
as exchange-rate risk.
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Environmental, Social, Governance (“ESG”) Risk: Corporate governance practices,
the risks of environmental damage or disasters (whether connected to an issuer’s own
practices or independent of them, such as extreme weather events), and the risks of social
factors, such as racial and gender discrimination, are wide-ranging and increasingly
understood to affect investment decisions and results. We do not generally invest with an
eye toward ESG factors on their own merit, but rather because these factors can, in some
cases, affect the financial performance of companies and, in turn, the performance of those
companies’ securities. We may include ESG factors we believe are important in evaluating
companies, based on the industry, the company itself, and emerging consensus on areas that
generally merit attention. ESG factors are in many ways subjective. We may not identify all
applicable ESG concerns, and our subjective judgment of the most important factors may be
incorrect. Further, in evaluating these issues, we must often rely on corporate self-reporting,
which is inherently biased. Third-parting ratings and reports are increasingly available,
though they are, to varying degrees, subject to the same limitations with respect to subjective
judgment and reliance on corporate self-reporting.
Foreign Market Risk: The securities markets of many foreign countries, including
emerging countries, have substantially less trading volume than the securities markets of the
United States, and securities of some foreign companies are less liquid and more volatile than
securities of comparable United States companies. As a result, foreign securities markets
may be subject to greater influence by adverse events generally affecting the market, by large
investors’ trading significant blocks of securities, or by large dispositions of securities, than
as it is in the United States. Further, many foreign governments are less stable than that of
the United States. There can be no assurance that any significant, sustained instability would
not increase the risks of investing in the securities markets of certain countries. While
Private Advisory typically gains exposures to foreign markets through ETFs, funds, or similar
pooled vehicles, rather than investing directly in foreign securities, limited liquidity of some
foreign markets may affect Private Advisory’s ability to acquire or dispose of securities at a
price and time it believes is advisable. Private Advisory may also obtain exposure to
international markets through debt instruments with multi-national banks. These securities
pose the risks associated with domestic fixed-income securities, as well as the risks posed
by foreign securities.
Counterparty Risk: This is the risk that the other party to a contract will not fulfill
its contractual obligations. Clients investing in debt instruments and in structured products
are typically exposed to greater counterparty risk than investors in liquid equities, for
example.
Leverage Risk: Although Private Advisory does not typically employ leverage in the
implementation of its investment strategies, leverage may be used for particular clients who
have specific needs or more aggressive risk tolerance. In some cases, we may recommend or
facilitate margin or other borrowing, such as custom collateralized loans secured by client
securities, for non-investment purposes, including bridge loans or other financing needs. Our
advisory fees are based on the value of the assets we’re managing, gross of any margin or
other borrowing. While the use of margin borrowing for investments can substantially
improve returns, it also increases overall portfolio risk. Margin transactions are generally
affected using capital borrowed from the custodian, which is secured by the client’s holdings.
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Banks may also offer collateralized loans that use your investment holdings as security for
the loan. The lender generally has the power to demand an increase in collateral and to
liquidate your investments to secure outstanding loans. Lender demands for additional
collateral usually occur during market downturns or when there is significant volatility in
the markets. Accordingly, you may be forced to liquidate your securities at unfavorable
prices and may incur significant losses as a result. Borrowing against concentrated positions
increases this risk. In addition, fluctuations in debt level and the effect of interest charges
may have a significant effect on the profitability and stability of portfolios. More generally,
some exchange-traded and closed-end funds, as well as some structured products, employ
leverage. Leverage increases investor returns if the investment strategy earns a greater
return on leveraged investments than the strategy’s cost of such leverage. However, the use
of leverage exposes investors to additional levels of risk and loss that could be substantial.
Manager Risk: Third-party investment advisers used by Private Advisory who have
been successful in the past may not be successful in the future, and they may deviate from
their stated investment mandate or strategy. Because Private Advisory does not control the
third-party investment advisor, Private Advisory may not be able to fully identify internal
control weaknesses or fully evaluate the accuracy of representations made by such
investment advisers when performing due diligence on them or relying on the due diligence
provided by others. Furthermore, such investment advisers may have material conflicts of
interest, including using affiliated advisers or products, or trading through an affiliated
broker-dealer. Although clients receive disclosures about third-party managers, in light of
Private Advisory’s discretionary authority to hire and fire these advisers, clients are largely
dependent on Private Advisory’s ongoing assessment and monitoring. We do consider
conflicts of interest carefully in selecting third-party managers and generally would not
choose managers whose business practices pose material conflicts for our clients.
Annuities: Where appropriate for clients, we may recommend low-cost annuities as
part of a client’s overall portfolio. We do not make any specific product recommendations,
nor do we affect the purchase of such annuity products, and such recommendations refer to
an appropriately licensed third party. If applicable, we manage the underlying assets (held
in sub-accounts) of such annuity investments, which are then subject to our advisory fees.
Annuity sub-accounts are pooled investments similar to mutual funds; see discussion of
mutual funds and ETFs for further information.
ETF and Mutual Funds: When investing in an ETF or mutual fund, you will bear
additional expenses based on your pro rata share of the ETF’s or mutual fund’s operating
expenses, including the potential duplication of management fees. The risk of owning an ETF
or mutual fund generally reflects the risks of owning the underlying securities the ETF or
mutual fund holds.
Alternative Strategies: We may occasionally recommend mutual funds or ETFs that
invest primarily in alternative investments and/or strategies. Investing in these products is
not be suitable for all investors and involves special risks, such as those associated with
commodities, real estate, leverage, selling securities short, the use of derivatives, potential
adverse market forces, regulatory changes and potential illiquidity. There are special risks
associated with funds that invest principally in real estate securities, such as sensitivity to
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changes in real estate values and interest rates and price volatility because of the fund’s
concentration in the real estate industry.
Other alternative investments, such as structured products and REITs, leasing programs, and
mutual funds or ETFs that utilize alternative investment strategies, expose clients to
heightened levels of liquidity, credit, interest rate, and counterparty risks.
independently verify the
REITs and alternative funds are offered by prospectus, Private Placement Memorandum, or
other offering materials provided by the issuer. Private Advisory does not participate in the
preparation of these materials and does not
issuer’s
representations.
Structured products are a type of investment designed to meet financial needs identified by
Private Advisory’s Investment Committee. Structured products are issued by large financial
institutions and involve customizing the product mix to adhere to specific risk tolerances
and performance objectives. Structured products are often created by varying the amount
of exposure to volatile investments and often include the use of derivatives. Performance
terms and features are spelled out in advance; delivery on the performance is highly
dependent on the solvency of the issuer. The products usually can be traded on the
secondary market but there is limited demand, and the sponsor is in most cases the only
market maker. This means that selling prior to the maturity date may result in proceeds that
are materially less than the original amount invested.
Unregistered securities are offered through a Private Placement Memorandum or other
offering materials and related subscription materials. They are available only to accredited
investors, as that term is defined in Regulation D of the Securities Act of 1933.
Alternative offering materials contain important information about the substantial risks of
investing in these securities, as well as details concerning fees, compensation, and conflicts
of interest. We urge clients to review these materials carefully and to discuss any questions
or concerns with their Advisor.
Private Placements: Where we believe it to be suitable for the client, the firm may
occasionally recommend privately-placed securities, or provide reporting or opinions on
existing holdings and related capital calls. Private placements are exempt from registration
under applicable securities laws, may have limited or no transparency as to the underlying
investments, and are generally available only to “accredited” and “qualified” investors, who
are assumed to be sophisticated purchasers who have little or no need for liquidity from such
investments, and are able to withstand the loss of some or all of their investment. Limitations
on withdrawal rights and non-tradability of interests create higher liquidity risk, and such
securities should be viewed as long-term investments. Clients using these products and
strategies must be able to tolerate this illiquidity by reserving sufficient resources to meet
all obligations. Expenses related to private placements may be a higher percentage of net
assets than traditional investment strategies. The duration of private fund investments with
longer-term securities are more sensitive to interest rates and include the possibility of more
volatility than other investments. This is not an exclusive list of potential or actual risks in
any particular private placement and additional important information is found in the
specific security’s offering materials. Clients must receive and read the offering materials
before investing, and execute any required subscription documents. The investment sponsor
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determines whether to accept a specific investment. Private Advisory is not able to exercise
its discretionary authority with respect to private placements.
Cybersecurity Risk: Cloud-based and data platforms connected to the internet
which contain personal identifiable information may be acquired through online threats by
outsiders and may be used to fraudulently transfer or steal assets. We utilize strong internal
controls around cybersecurity and conduct due diligence with prospective and existing
vendors; however, the potential for cybersecurity incidents is real in today's cyber
environment even with effective controls in place.
Item 9 Disciplinary Information
Private Advisory is required to disclose certain legal or disciplinary events that involve the
Firm or its management, as well as events material to a client or prospective client’s
evaluation of our advisory business or the integrity of our management. We do not have
events to disclose in response to this item.
Item 10 Other Financial Industry
Activities and Affiliations
Some employees of Private Advisory are also licensed as Insurance Producers with various
unaffiliated insurance companies, including, but not limited to Nationwide Life and Annuity
Insurance Company, North American Company for Life and Health Insurance, Principal
National Life Insurance Company, Pacific Life Insurance Company, and The Lincoln National
Life Insurance Company. When appropriate, these individuals offer insurance products and
services to advisory clients and receive commissions that are in addition to any advisory fees
charged by Private Advisory. Clients are free to purchase insurance products recommended
by Private Advisory Advisors through insurance agents unaffiliated with us. Advisory clients
should be aware that the receipt of additional compensation by our Advisors creates a
conflict of interest that may impair the objectivity of the individuals making advisory
recommendations on our behalf. These individuals have a financial incentive to recommend
insurance products based on the compensation received, rather than the needs of the client
or the quality of the product. We endeavor at all times to put the interests of its clients first
as part of our fiduciary duty as an investment advisor and we review insurance
recommendations made to advisory clients in connection with our overall oversight of
advisory services. To help address these potential conflicts of interest, we attempt to fully
and fairly disclose to clients the existence of all material conflicts of interest so that clients
can make informed decisions regarding the management of their advisory client accounts,
and to decide whether to implement our insurance recommendations through an agent or
broker unaffiliated with Private Advisory.
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Other Relationships
In addition to the insurance activities noted above, we have material relationships and/or
arrangements with the following professionals, whom we routinely recommend to clients.
Clients ultimately decide whether to engage the professionals Private Advisory recommends.
Carol Didier, CPA, of Summit Accounting in Fall City, Washington, an accounting firm
that provides a full range of tax preparation, accounting, and bookkeeping services.
BDO LLP, a certified public accounting firm in Seattle, Washington, that services
companies, high net worth individuals and nonprofit organizations.
IB Tax & Accounting PLLC, an accounting firm in Woodinville, Washington, provides
tax planning and accounting services.
Tax Consultants of Washington, an accounting firm in Federal Way, Washington,
provides tax, business, and estate planning services.
Private Advisory, in the sole discretion of the Advisor, may elect to contract with the persons
and/or firms noted above, or with other professionals selected by the client, to provide
estate planning, healthcare consulting, tax planning, tax preparation, and/or tax filing
services to advisory clients who maintain more than $2 million in assets with the Firm.
Private Advisory and the Advisor pay the fees for these services, including the provision of
basic planning and tax preparation, which reduces the Advisor’s share of advisory fees
accordingly. These professionals may provide additional services directly to the client for
additional fees not paid by Private Advisory. Similarly, where Private Advisory has not
elected to pay these fees on the client’s behalf, clients may elect (but are not obligated) to
enter into agreements with the persons or firms we recommend. We have negotiated
specific rates with the providers above, which may be lower or higher than fees charged by
other professionals. Because the Private Advisory Advisor ultimately bears the cost of these
services Private Advisory arranges for, the Advisor has a financial incentive to recommend
providers with the lowest fees to Private Advisory clients, which creates a conflict of interest.
The Firm mitigates this conflict by selecting providers based on their skill, capacity, and the
quality of the working relationship, not based on cost. In addition, the Firm endeavors to
negotiate competitive rates with all referral partners.
On occasion, we may receive an unsolicited referral from one or more of the persons or firms
noted above, but we do not consider such referrals to be material to our advisory business
and do not factor any such referrals into its decision-making process when recommending
the person or firm to provide services to any particular client.
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Item 11 Code of Ethics, Participation
or Interest in Client Transactions and
Personal Trading
Private Advisory has adopted a Code of Ethics (“Code”) which sets forth high ethical
standards of business conduct that Private Advisory requires of its employees and officers,
including compliance with applicable federal securities laws. The Code is administered by
Private Advisory’s Chief Compliance Officer (the “CCO”), Jon Bishopp, and includes policies
and procedures for the review of quarterly personal securities transactions reports as well
as initial and annual securities holdings reports that must be submitted by Private Advisory’s
access persons. The Code also requires that access persons obtain pre-clearance from the
CCO prior to acquiring interests in a limited offering (e.g., private placement) or an initial
public offering. Private Advisory’s Code also includes oversight, enforcement and
recordkeeping provisions and includes a policy that prohibits the use of material non-public
information. A copy of Private Advisory’s Code is available upon request to any client or
prospective client. You may request a copy by emailing Private Advisory’s CCO at
jbishopp@privateadvisory.com or calling him at 425-498-2320.
Private Advisory, officers and employees of Private Advisory, and/or related persons of
Private Advisory may buy or sell for their personal accounts securities identical to those
recommended to advisory clients and may buy or sell them at or about the same time they
are recommended to clients. This may create potential conflicts of interest because (1) those
holdings may create an incentive for Private Advisory and/or its officers and employees to
not recommend the sale of those securities to clients in order to protect the value of their
personal investment, and (2) Private Advisory and/or its officers and employees may have
an incentive to place their orders before those of clients in order to obtain a better price.
Private Advisory’s Code includes provisions to help address these conflicts of interest. First,
the Code prohibits Private Advisory and/or its access persons from purchasing or selling any
security prior to a transaction being implemented for an advisory client account in the same
security, thereby preventing Private Advisory and its officers and employees from benefiting
from transactions placed on behalf of advisory client accounts. Second, Private Advisory may
aggregate its or its officers and/or employees’ personal securities transactions, where
possible and when compliant with Private Advisory’s best execution obligations, with client
transactions. All participants in an aggregated transaction (i.e., block trade) receive the
average share price and generally share transaction costs on a pro-rata basis. In instances
where a partial filling of the entire order occurs, Private Advisory allocates the completed
portion of the transaction on a pro-rata basis, with each account paying the average price.
Any accounts belonging to Private Advisory and/or its officers and employees that
participated in a block trade will be included in the pro-rata allocation.
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Item 12 Brokerage Practices
Selecting Broker Dealers
Private Advisory recommends that clients use the brokerage and custodial account services
of Schwab. While Private Advisory recommends a custodian/broker-dealer, clients are
ultimately responsible for deciding where to open a custodial account. Clients are not under
any obligation to select the custodian Private Advisory recommends. However, Private
Advisory reserves the right to decline the acceptance of any client account where the client
has selected a custodian other than Schwab if Private Advisory believes that the choice would
hinder its ability to fulfill its fiduciary duty to the client and/or its ability to service the
account. Private Advisory is not affiliated with or a related person of any custodian or
broker-dealer.
Clients sign separate agreements with the selected custodian that detail the compensation
to be paid to those firms. Private Advisory has negotiated rates across its client base with
Schwab. We believe these rates are very low, though it is possible a lower rate may be
available using another advisor.
Schwab, along with other major custodians, reduced most transaction charges to zero which
made transaction-based pricing more attractive in most cases than asset-based pricing. In
limited cases, however, we may recommend asset-based custodial fees for a given client. All
custodians typically assess other fees and charges, in addition to the transaction-based or
asset-based fees, for services such as wire fees, retirement plan maintenance fees, transfer
and termination fees, etc. They also earn money through cash management functions and
service fees on mutual funds and other products.
When clients open an account with a custodian that is also a broker-dealer, and no prime
brokerage arrangement exists, we place all orders with the custodial broker-dealer for
execution, rather than make trade-by-trade routing decisions.
When clients select a custodial broker-dealer other than the one we recommend, Private
Advisory will not have the authority to negotiate commissions on their behalf or to obtain
volume discounts and may not be able to obtain best execution for the client. We have
evaluated the broker-dealers/custodians we recommend and believe that they generally
provide clients with best execution on an overall basis. The factors we consider in evaluating
the custodians we recommend include our experience with the firms, its reputation, the
quality of execution services provided to our clients over time, and the commissions or asset-
based fees charged to our clients, among other factors.
While we have a reasonable belief that the custodians we recommend can obtain best
execution for clients, we do not seek price improvement through other broker-dealers on an
individual transaction basis. Placing orders with a broker-dealer other than the custodial
broker-dealer may cause the client to incur fees for trading away. We try to aggregate client
21
trades, where we believe doing so will reduce overall costs for clients. See Aggregation of
Orders, below, for more information.
Soft Dollars
Private Advisory does not have any soft dollar arrangements in which the firm receives
research or other products or services other than execution in connection with client
securities transactions. Schwab does, however, make available to us other products and
services because of our clients using them for custody. See below for more information.
Other Benefits Received from Custodians
As noted above, we receive products and services from our institutional custodial
relationships that benefit Private Advisory but may not directly benefit clients. These
products and services assist us in managing and administering client accounts, and can
include investment research, both proprietary and that of third parties. We use this research
to service all or a substantial number of client accounts, including some accounts that are
used by other custodians. In addition to investment research, the custodians we recommend
also makes available software and other technology that:
Helps us construct, manage, and re-balance client accounts in accordance with our
model portfolios;
Provides access to client account data (such as duplicate trade confirmations and
account statements);
Provides pricing and other market data;
Facilitates payment of our advisory fees from clients’ accounts; and
Assists with back-office functions, recordkeeping, and client reporting.
Schwab also offers other services to Private Advisory that are intended to help us manage
and further develop our business enterprise and that generally benefit only Private Advisory.
These services include:
Educational conferences and events;
Consulting on technology, compliance, legal, and business needs;
Publications and conferences on practice management and business succession; and
The availability of these services from recommended custodial platforms is not contingent
on any commitment on our part with respect to brokerage commissions, loads, or
transactions fees. The receipt of these services benefits Private Advisory, because we do not
have to produce or purchase them. A conflict of interest arises if we recommend a custodian
to clients based on our interest in receiving these benefits rather than based on clients’
interest in receiving the best value in custody services and/or the most favorable transaction
execution. When recommending custodial broker-dealers to clients, however, we do so
based on the scope, quality, and pricing of the broker-dealer’s services independent of any
benefits Private Advisory may receive.
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Brokerage for Client Referrals
It is our policy not to select for or recommend to clients any broker-dealer for custodial or
execution services based on Private Advisory’s or a related person of Private Advisory’s
receipt of client referrals from a broker-dealer or other third party.
it obtained
Private Advisory is subject to the terms of a legacy referral agreement with Schwab for just
a handful of clients. Private Advisory has not received any client referrals under this
arrangement but does have some clients
from a prior business
relationship. Under the agreement, Schwab is entitled to either 15% or 25% of the ongoing
management fees collected from referred clients. Should Private Advisory terminate its
relationship with Schwab, Private Advisory may be obligated to pay Schwab a penalty. This
creates a conflict of interest to the extent Private Advisory has a financial interest to remain
with Schwab and avoid a penalty for termination of the referral arrangement. Private
Advisory does not believe the penalty to be material or that it significantly affects Private
Advisory's judgment with respect to its ongoing evaluation of Schwab's services.
We routinely review the quality of services and overall value of the custodians we
recommend, as well as any related conflicts of interest, and document the basis for our
ongoing custodial relationships. We believe this effectively mitigates any conflict of interest.
Directed Brokerage
We do not generally permit our clients to direct brokerage outside of our recommended
custodians. This means that while the client is ultimately responsible for selecting and/or
approving the account custodian, Private Advisory will not execute orders based on trade-
by-trade instructions from the client. In most cases, we execute orders through the facilities
of the selected custodian.
Because we recommend a specific custodian and then execute your investment transactions
on a discretionary basis, typically through that custodian, we are effectively requiring that
you “direct” your brokerage to that custodial broker-dealer, absent other specific
instructions as discussed below. Because we are not choosing brokers on a trade-by-trade
basis, we may not be able to achieve the most favorable executions for clients on any given
trade, but we do believe we achieve overall best execution, especially considering the trade
away fees that would apply if we used other brokers. Not all investment advisers require
direct brokerage.
Aggregation of Orders
When it is advantageous to clients and can be accomplished efficiently, we may aggregate
orders for a security for the accounts of multiple clients into a single transaction, often
referred to as a “block” or “bunched” trade. In a block trade, each participating client receives
a price that represents the average of the prices at which we executed all the transactions in
that block. Our purpose with a block trade is to lower transaction costs and/or help clients
23
achieve better execution. Accounts participating in a block trade share transactions costs on
an equal and pro rata basis, unless a participating client has an agreement with the broker-
dealer that specifically dictates the brokerage commissions and/or transaction fees that the
client must pay. If the order is not filled, the securities purchased or sold are distributed
among participating clients on a pro rata basis or in some other equitable manner. We will
only aggregate orders and allocate trades among clients whose accounts are held in custody
at the same broker-dealer and generally those clients managed by the same portfolio
manager/investment advisor representative.
We are not obligated to include any client account in a block trade. No client participating in
a block trade will be favored over any other client that also participates in the same block
trade.
Cross Transactions
We occasionally complete cross-transactions on behalf of clients. This occurs when selling a
security from the account of one client and buying it in the account of another without
entering into an open-market transaction. We will process cross transactions when the firm
decides the accounts involved would likely receive better overall execution through a cross.
This occurs most frequently with thinly traded or limited-market securities and is generally
initiated because one client needs to liquidate an investment we are not currently
recommending for sale, and another client wishes to purchase that security. Cross
transactions may also occur in response to period portfolio rebalancing portfolios. In these
cases, we may determine that one client has become overweight in a particular security or
asset class, while another client is underweight. If the security is relatively illiquid, a cross
transaction is often the most cost-effective method of completing the re-balance.
Item 13 Review of Accounts
Account Reviews
Advisors monitor their assigned client’s account on a continuous basis, especially with
respect to model portfolio tolerances and current issues in the markets. Formal reviews of
client accounts are generally performed quarterly, and at least annually, to ensure that
accounts appear to be managed in accordance with the client’s stated investment objectives
and guidelines. We provide clients with opportunities to update their objectives, financial
situation, and reasonable restrictions related to the management of their assets as part of
these reviews.
More frequent reviews may be triggered by material changes in variables such as the client's
individual circumstances, or the market, political or economic environment. Accounts are
reviewed by:
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Douglas R. Bean
S Christopher Bean
Eric C. Penz
Wesley T. Jensen
Steve Reeves
Davis Bean
McKenna P. Sheldon
Regular Reports
In addition to monthly account statements and transaction confirmations that clients receive
from their account custodians, clients have access to online aggregation and planning
software.
Advisors may also provide clients with access to a planning system used for producing net
worth statements, tax return (if the client relationship includes tax preparation services),
cash flow planning, and other information. Net worth statements contain approximations of
bank account balances provided by the client as well as the value of land and hard-to-price
real estate holdings of the client.
Online statements and reports are not intended to replace the monthly or quarterly
statements provided by the qualified account custodian holding client assets. We urge
clients to compare the online data carefully to the statements provided by the qualified
custodian and to notify us promptly of any errors or discrepancies.
Item 14 Client Referrals and Other
Compensation
Other Compensation
We receive certain economic benefits from Schwab, described above in Item 12, Brokerage
Practices. Our receipt of such products and services creates a conflict of interest because we
have an incentive to recommend Schwab over others who do not provide products and
services to us.
We occasionally attend conferences and events put on by financial services companies and
product sponsors. These typically provide industry-related educational content and
discussion while also promoting products or investment opportunities of the sponsors.
Sponsors hope we will use their products with clients. Accepting travel, lodging, meals,
entertainment, and participating in informational sessions from these sponsors could create
a conflict of interest in that we have an incentive to recommend the products to continue to
receive the sponsor’s benefits, but we have not found that to be a problem. The events our
25
Advisors attend do not provide lavish entertainment or accommodation and we do not
repeatedly attend events from a single sponsor.
Referrals
Please see Brokerage for Client Referrals in Item 12, above, for information about payments
made to Schwab through an inherited TD Ameritrade agreement. Private Advisory has not
itself received any referrals from Schwab or TD Ameritrade but is obligated to continue to
honor this arrangement.
As described in Item 10, Other Financial Industry Relationships and Affiliations, we do have
material relationships with other professionals (e.g., attorneys and accountants) whom we
pay in certain circumstances for services provided to Private Advisory clients. On occasion,
we may receive an unsolicited referral from one or more of the persons or firms noted above,
but we do not consider such referrals material to our advisory business, and we don’t factor
any such referrals into our decision-making process when recommending a service provider
to any client. These payments are for referrals made historically to Bean Financial, the
advisor that previously provided services to many of Private Advisory’s clients. These
payments do not relate to a current referral arrangement with Private Advisory.
Purchase of Other Advisors’ Practices
In the regular course of its business, Private Advisory may have an opportunity to acquire
advisory practices from firms or individuals who are retiring or otherwise leaving the
business. If this occurs, Private Advisory will generally enter into an agreement to pay the
former advisory firm or individual a fee based on the referral of clients to Private Advisory
and those clients’ subsequent decision to become clients of Private Advisory. Clients affected
by any such agreement will receive specific disclosures concerning the arrangement.
Item 15 Custody
Clients’ funds and securities are held with qualified custodians, who send monthly or
quarterly account statements directly to clients. Clients should carefully review those
statements. Additionally, as noted above, clients have access to online reports and are urged
to compare the information from those reports with the information contained within
statements received from their accounts’ custodians. In some cases, clients hold shares of
private investments themselves and Private Advisory lists these securities in online reports
and billing statements; because these securities are held by the client and not by any
custodian, they do not appear on statements from the qualified custodian. Clients take
responsibility for recordkeeping and secure maintenance of these securities.
We have the ability to deduct our advisory fees directly from client accounts based on the
Client’s written authorization to do so, and this ability is technically considered “custody”
but doesn’t require separate reporting or surprise examinations. In addition, in some cases
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Clients provide us with standing letters of authorization (“SLOAs”). These are written
directives from the client authorizing us to initiate payments from their custodial accounts
to specified third parties. This authority is considered “custody” under current SEC guidance
and requires us to report that we have custody over these account assets on our ADV 1A. To
the extent the SLOAs comply with certain conditions, however, including that clients have
the right to terminate the SLOA, and that the qualified custodian will confirm the status of
the SLOA annually directly with the client, we are not subject to a surprise custody exam.
As discussed in Item 4 of this brochure, in some cases Private Advisory may have custody of
client assets due to the payment administration we provide to clients who obtain Concierge
Services from us. Where this applies, those clients will be informed that we have custody
over their assets and that we implement specific controls, including ensuring a surprise
custody examination is completed as required by current regulation.
Item 16 Investment Discretion
We have the discretionary authority, pursuant to our written investment management
agreements with clients, to determine, without obtaining specific client consent, the
securities to be bought or sold and the amount of the securities to be bought or sold. We also
have discretionary authority to select, remove and replace third-party managers, or to
reallocate investments among managers or strategies, if Private Advisory determines that
doing so is in the best interest of the client. Clients may change/amend such authority by
providing us with revised instructions in writing.
Item 17 Voting Client Securities
Our Advisory Services Agreement specifies that Private Advisory will vote proxies for all
client accounts, provided the client has completed the appropriate forms provided by the
custodian that authorize Private Advisory to receive proxies. Clients always have the right to
vote proxies on their own behalf. Clients can exercise this right by instructing Private
Advisory in writing not to vote proxies for securities in their account or by noting this
election in the Advisory Services Agreement.
We have engaged a third party, Egan-Jones Proxy Services (“Egan-Jones”), to assist with the
analysis and voting of proxy ballots and related recordkeeping. Egan-Jones provides
independent assessment and recommendations regarding all proxy items for securities held
in accounts we manage directly. We have adopted written policies and procedures regarding
the voting of proxies. These policies and procedures are designed to ensure that we fulfill
our fiduciary obligation to you in connection with proxy voting and that we vote them in
clients’ best interests. This includes ongoing review and assessment of our third-party proxy
voting service provider for conflicts of interest, their research and analysis, and that voting
continues to be in accordance with their guidelines and in the best interests of shareholders.
Egan-Jones publishes their complete proxy voting guidelines each year, which we will
provide to clients upon request.
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If we have a conflict of interest in voting a particular action, we will notify the client of the
conflict and possibly refrain from voting the shares, although we believe that by engaging an
independent third-party, we lessen the chance of conflicts arising. Clients may obtain a copy
of our complete proxy voting policies and procedures, proxy voting guidelines, and/or
request information on how we voted their proxies by calling our home office at 425-498-
2320.
We have engaged a third-party service provider, Chicago Clearing Corporation (“CCC”) to
monitor and file securities claims class action
litigation paperwork with claims
administrators on behalf of Private Advisory clients. CCC earns a fee based on a flat
percentage of all claims it collects. This fee is collected and retained by CCC out of the claims
paid out by the claim administrator. Private Advisory does not receive any fees from CCC or
any other third party in connection with this service. Clients opt-in to this service through
their Private Advisory wealth management agreement and may opt out of this service at any
time. If a client opts out, Private Advisory does not have an obligation to advise or take any
action on behalf of a client with regard to class action litigation involvement investments
held in, or formerly held in, a client’s account.
Item 18 Financial Information
Private Advisory has not been the subject of a bankruptcy petition since its inception, and
we are not currently subject to any financial condition that is reasonably likely to impair the
Firm’s ability to meet its contractual commitments to clients.
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