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Item 1
Cover Page
MINOT DEBLOIS ADVISORS LLC
FORM ADV Part 2A
March 25, 2025
One Federal Street – 25th Floor
Boston, MA 02110
Contact Robert G. Bannish, Chief Compliance Officer
617-557-7407
This brochure provides information about the qualifications and business practices of Minot
DeBlois Advisors LLC. If you have any questions about the contents of this brochure, please
call us at 617-557-7407 or e-mail info@minotdeblois.com. The information in this brochure
has not been approved or verified by the United States Securities and Exchange Commission
(SEC) or by any state securities authority.
Additional information about Minot DeBlois Advisors is available on the firm’s website,
www.minotdeblois.com, and on the SEC’s website at www.adviserinfo.sec.gov.
Current and prospective clients should bear in mind that registration with the SEC does not
imply that Minot DeBlois Advisors has achieved any particular level of skill or training.
Item 2
Material Changes
This is the current edition of the Minot DeBlois Advisors brochure. In the future, any
material changes to the information contained in past brochures will be included in this
section.
MINOT DEBLOIS ADVISORS
FORM ADV Part 2A
Item 3
Table of Contents
Item 1
Item 2
Item 3
Item 4
Item 5
Item 6
Item 7
Item 8
Item 9
Item 10
Item 11
Item 12
Item 13
Item 14
Item 15
Item 16
Item 17
Item 18
Cover Page………………………………………………………………..1
Material Changes…………………………………………………………1
Table of Contents………………………………………………………....2
Advisory Business………………………………………………………..3
Fees and Compensation…………………………………………………..4
Performance-Based Fees and Side-by-Side Management………………..5
Types of Clients…………………………………………………………..5
Methods of Analysis, Investment Strategies and Risk of Loss…………..5
Disciplinary Information………………………………………………....6
Other Financial Industry Activities and Affiliations……………………..6
Code of Ethics……………………………………………………………7
Brokerage Practices………………………………………………………8
Review of Accounts………………………………………………………9
Client Referrals and Other Compensation……………………………….10
Custody…………………………………………………………………..10
Investment Discretion……………………………………………………10
Voting Client Securities………………………………………………….11
Financial Information…………………………………………………….11
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MINOT DEBLOIS ADVISORS
FORM ADV Part 2A
Item 4
Advisory Business
A. Minot DeBlois Advisors (MDA) became a registered investment adviser with the SEC
in March 2009. MDA is a wholly owned subsidiary of Rice, Heard & Bigelow, Inc., a
firm of private trustees and executors which can trace its history to 1782. Rice, Heard
& Bigelow offers fiduciary and tax services to trusts, estates, foundations and
individuals, and maintains its offices at One Federal Street, 25th Floor, Boston, MA
02110. Robert G. Bannish, Zachary Bourque, Gregory Gullickson, Sarah M. Allen,
Gregory J. Murphy and Adam C. Rutledge are the managers of Minot DeBlois
Advisors LLC. The six individuals above are also the only shareholders, and comprise
a majority of the directors of Rice, Heard & Bigelow. The majority of MDA’s clients
are trustees who are also shareholders of Rice, Heard & Bigelow.
B. MDA provides general investment management and advice under either discretionary
or non-discretionary contracts to the trustees of trusts, and to endowments, charities,
individuals and other entities.
Under non-discretionary agreements, MDA provides advice and makes
recommendations to the client with respect to the investment of an account's assets.
The client makes the final decision to approve such recommendations.
Under discretionary agreements, MDA is granted full power by the client to supervise
and direct the investment of assets in the client's account. In these relationships, MDA
has authority to execute trades without prior consultation with the client.
Please see Item 8 below for a full description of MDA’s investment philosophy and
practice.
C. MDA individually advises each account, whether under a discretionary or non-
discretionary contract. Within the context of its investment philosophy (described in
detail in Item 8), MDA attempts to tailor the management of each account to an
individual client’s circumstances. Factors which MDA considers in developing
individual investment strategies include a client’s risk tolerance, cash needs, tax status,
investment time horizon and other characteristics. As discussed more fully in Item 16,
below, clients may, with MDA’s agreement, impose specific criteria on an advised
account.
D. MDA does not participate in wrap fee programs.
E. As of December 31, 2024, MDA had a total of approximately $1,863,952,400 in assets
under management, of which approximately $207,393,400 was managed on a
discretionary basis and approximately $1,656,559,000 was on a non-discretionary
basis.
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MINOT DEBLOIS ADVISORS
FORM ADV Part 2A
Item 5
Fees and Compensation
A. Minot DeBlois Advisors’ compensation is based on the market value of assets under
management, and MDA receives compensation in the following manner:
(1) Except as provided in paragraph (2) immediately below – MDA charges the
following fees:
a. For accounts up to $2.5 million in value – 0.70% per annum;
b. For accounts over $2.5 million in value – 0.70% on the first $2.5 million.,
plus 0.50% for the portion of the account’s value over $2.5 million;
c. There is a minimum fee of $2,500 per annum.
(2) For trusts, estates and foundations covered by MDA’s contract with Rice,
Heard & Bigelow – there is no direct charge for MDA’s services. Rather,
MDA’s compensation is paid by Rice, Heard & Bigelow under a master
contract between the two firms.
B. MDA’s fees may be subject to negotiation on a case-by-case basis.
C. The specific manner in which fees are to be collected is described in the advisory
contract signed by both the client and MDA, and will be mutually acceptable to
both. Fees are charged and due quarterly in arrears and, except for trust accounts
managed at Rice, Heard & Bigelow, typically the custodian automatically deducts
the fee and pays it to MDA. As noted immediately above, any compensation due
MDA from Rice, Heard & Bigelow is covered in the master contract between the
two firms.
D. In addition to MDA’s fees, clients are responsible for custody costs, brokers'
commissions, dealer spreads and other costs associated with the execution of
securities transactions. MDA’s fee is also separate from fees and expenses
charged by mutual funds, money market funds, Exchanged Traded Funds (ETFs)
or other securities held in client accounts.
E. Clients do not pay MDA’s fees in advance.
F. Neither MDA nor any of its employees accepts compensation for the sale of
securities or other investment products, including asset-based sales charges or
service fees from the sale of mutual funds.
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MINOT DEBLOIS ADVISORS
FORM ADV Part 2A
Item 6
Performance-Based Fees and Side-by-Side Management
Neither Minot DeBlois Advisors nor any of its employees receive performance-based fees,
and compensation due MDA from all advised accounts is described in Item 5, above.
Item 7
Types of Clients
Minot DeBlois Advisors has a wide variety of clients, including individuals, businesses, and
fiduciaries of trusts and foundations. The vast majority of MDA’s clients are trustees of trusts
who are shareholders of Rice, Heard & Bigelow.
There is no minimum account size although there is a minimum annual fee of $2,500, as
described in Item 5.A.(1), above.
Item 8
Methods of Analysis, Investment Strategies and Risk of Loss
A. Minot DeBlois Advisors’ approach to investment management is based on
fundamental company research and analysis within a "buy and hold" setting. MDA in
general recommends the purchase of securities based upon fundamental research and
with the expectation that such positions may be held for long periods of time.
Securities purchased or recommended for advised accounts are generally highly liquid
common stocks of companies headquartered in the U.S. or other developed
economies, mutual funds, and bonds issued or guaranteed by governments and
investment-grade domestic corporations.
Other characteristics of MDA’s investment philosophy and strategy include:
• analysis of companies’ financial statements, earnings reports, industry trends,
dividend policies and other factors MDA believes generate long-term returns;
• diversification of portfolios across a variety of industries, geographic markets and
types of securities; and
• cost mitigation via relatively infrequent trading (i.e., low turnover), and, unless
otherwise warranted, the purchase of relatively low-cost mutual funds and ETFs.
MDA reviews and advises each account independently and attempts to tailor
investment advice to each account's specific circumstances. As such, investment
recommendations may vary considerably from account to account.
Investing in securities involves the risk of loss, which clients should be prepared to
bear.
B. Material risks associated with MDA’s investment strategy (as described under Item
8.A, above) include but are not limited to:
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MINOT DEBLOIS ADVISORS
FORM ADV Part 2A
• Adverse developments at specific companies, such as loss of market share,
slowing profit growth, unexpected management turnover, fraud committed by
corporate management or staff, loss of patent protection, and others;
• Adverse developments for entire industries, such as obsolescence, increased
competition and loss of markets;
• General market risk;
• Negative economic events, such as recessions and accelerating inflation; and
• Risks associated with natural disasters and geo-political events.
C. Many accounts advised by MDA have the bulk of their assets invested in individual
common stocks. These individual investments possess unique risks, including the
possibility that unforeseen events (many described under B. immediately above) could
cause the value of a company’s common stock to go to zero.
Item 9
Disciplinary Information
Minot DeBlois Advisors submitted a settlement offer to the SEC, without admitting or
denying any violations, and the SEC accepted the offer and on July 26, 2021 entered an order
related to the late filing of certain mandatory regulatory filings under Section 204 of the
Advisers Act. Under the settlement, MDA consented to pay a $97,523 fine and cease and
desist from any violations of the Act. Notwithstanding the foregoing, MDA is not aware of
any other disciplinary action or any legal action against the firm or any of its employees that
would be material to a client’s evaluation of the integrity of the firm or its employees.
Item 10
Other Financial Industry Activities and Affiliations
A. Neither Minot DeBlois Advisors nor any of its employees is registered, or has a
pending application to register, as a broker-dealer or a registered representative of a
broker-dealer.
B. Neither MDA nor any of its employees is registered, or has a pending application to
register, as a futures commission merchant, commodity pool operator, a commodity
trading adviser or an associated person of any of these entities.
C. As described under Item 4.A. above, MDA is a wholly owned subsidiary of Rice,
Heard & Bigelow, which offers fiduciary and tax services to trusts, estates,
foundations and individuals. MDA believes that its affiliation with Rice, Heard &
Bigelow creates no conflict of interest between itself and any of its clients.
D. MDA does not receive directly or indirectly any compensation for recommending or
selecting other investment advisers for its clients, and has no business relationships
with advisers it recommends that create a material conflict of interest with its clients.
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MINOT DEBLOIS ADVISORS
FORM ADV Part 2A
MDA has no affiliations with other financial services companies that it believes
produce a material conflict of interest between itself and its clients. MDA (or its
parent company) may purchase research from banks, research firms and other
investment advisers. MDA believes that these relationships create no material conflict
of interest with its clients.
Item 11
Code of Ethics
A. Minot DeBlois Advisors has adopted a Code of Ethics, which it will provide to current
and prospective clients upon request. The Code of Ethics includes an Insider Trading
Policy Statement, describes federal laws and regulations to which MDA’s employees
are expected to adhere, sets out requirements for employees to report their (and related
persons’) personal investments, and provides other information MDA believes will
eliminate or at least mitigate potential conflicts of interest with clients. MDA has
appointed Robert G. Bannish as its Chief Compliance Officer to ensure that its
employees abide by the firm’s Code of Ethics and other requirements.
B. Neither MDA nor any of its employees:
(1) as principal, buys securities from (or sells securities to) its clients;
(2) acts as general partner in a partnership that solicits clients for investment; or
(3) acts as an investment adviser to an investment company that MDA
recommends to its clients.
As described immediately below, however, under certain circumstances MDA’s
employees may invest in securities also owned by its clients.
C. MDA’s employees (or persons related to them) may invest in the same securities as its
clients. MDA believes that, given its investment strategy and the size of its assets
under management (described under Items 4 and 8, above), the procedures given
under this Item provide clients reasonable assurance that no material conflict of
interest will arise between MDA and its clients. MDA’s Code of Ethics includes the
following policies designed to mitigate any potential conflict of interest arising
between its clients and employees, including:
(1) Employees of MDA are prohibited from using knowledge of client security
transactions to profit by the market effects of such transactions, and from
giving information on proposed or current sales or purchases for a client's
account to unauthorized persons;
(2) Subject to certain exemptions, MDA employees may not place trades for their
own accounts, or for any accounts from which they benefit and over which
they exercise control, where such securities are simultaneously contemplated
for purchase or sale for a client account. Employees may trade the following
securities without prior clearance: stocks of companies with a market
capitalization of more than $2 billion; bankers’ acceptances, bank certificates
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FORM ADV Part 2A
of deposits, commercial paper and other high quality, short term debt
obligations; open-ended mutual funds and ETFs; and direct obligations of the
U.S. government;
(3) The purchase or sale of other securities (e.g., common stock of companies with
less than $2 billion in market capitalization, initial public offerings, corporate
and municipal bonds and closed-end mutual funds, among others) require pre-
clearance;
(4) MDA maintains a restricted securities list, and neither the firm nor its
employees is permitted to trade securities on this list without prior clearance
from the firm’s Chief Compliance Officer; and
(5) In order that MDA may monitor compliance with its trading policies and
restrictions, MDA employees are required to file quarterly statements detailing
transactions in reportable securities and annual statements of their holdings
with the firm’s Chief Compliance Officer.
D. Subject to the restrictions listed under Item 11.C. above, MDA may recommend
securities to clients, or buy or sell securities for client accounts, at about the same time
as its employees buy or sell the same securities for their own accounts.
Item 12
Brokerage Practices
A. Minot DeBlois Advisors does not select broker-dealers or negotiate commission rates
for non-discretionary accounts; the responsibility for broker selection and trade
execution lies with the advised client. For discretionary accounts, MDA’s general
practice is to arrange low-cost brokerage services through the custodian agreed upon
by MDA and the client.
Given the close relationship between MDA and its parent company Rice, Heard &
Bigelow, current and prospective clients should be aware that Rice, Heard & Bigelow
selects broker-dealers for trust accounts managed at that firm.
1. No third party providers of research or other services are paid from
commissions generated by trust accounts managed at Rice, Heard & Bigelow.
Rice, Heard & Bigelow may, however, enter into brokerage relationships in
which the broker provides proprietary research services at no charge above its
stated commission rates.
a. Rice, Heard & Bigelow and MDA derive a benefit from such relationships
because neither firm pays for the research provided by the broker-dealer.
b. Although the provision of proprietary research may produce an incentive
for business to be diverted to a particular broker-dealer, the firms believe
that the use of such brokers does not produce a conflict of interest with its
clients. This is the case because, in all of its brokerage selection decisions,
Rice, Heard & Bigelow has determined in good faith that the commission
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FORM ADV Part 2A
amount is reasonable in relation to the value of the brokerage and research
services provided.
c. Rice, Heard & Bigelow’s use of brokers which provide proprietary
research may result in advised trust accounts’ paying higher commission
charges than are otherwise available from brokers who do not provide such
research. As noted immediately above, however, Rice, Heard & Bigelow
and MDA believe that the commissions paid are reasonable.
d. Research services obtained from Rice, Heard & Bigelow’s brokers are used
to benefit all accounts, regardless of whether trading in any one trust
account was with a broker providing such services.
e. The propriety research Rice, Heard & Bigelow obtains from broker-dealers
(and makes available to MDA) includes the following:
(1) Reports on and analyses of specific companies, industries and security
types;
(2) Reports on general economic conditions;
(3) Strategic advice on the allocation of clients’ funds among U.S. and
foreign stocks, bonds, commodities, cash and other asset classes;
(4) Reports and advice on market conditions for specific securities; and
(5) Other reports and services related solely to investment decision-making
and trade execution.
f. As noted under paragraph A, immediately above, MDA’s general practice
is to arrange low-cost brokerage services through the custodian agreed
upon by MDA and the client. MDA benefits, however, from proprietary
research obtained by its parent company, Rice, Heard & Bigelow. Rice,
Heard & Bigelow does not direct transactions to particular broker-dealers
in return for proprietary research.
2. Neither MDA nor its parent company routinely receives client referrals from
the broker-dealers it uses, and the possibility of such referrals plays no role in
the selection of brokers.
3. With regard to non-discretionary accounts, clients select broker-dealers and
place trades. For discretionary accounts, MDA has not accepted accounts
requesting directed brokerage.
B. Whether MDA can, for discretionary accounts, aggregate orders is generally
determined by (1) the technical capabilities of the custodian of these assets, and (2)
whether clients pay lower commissions on aggregated trades. Whenever possible,
MDA’s parent company Rice, Heard & Bigelow may aggregate individual trust
accounts’ trades in order to obtain lower commissions.
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Item 13
Review of Accounts
A. Minot DeBlois Advisors formally reviews all advised accounts at least quarterly.
Reviews focus on the soundness, valuation, risk and potential return of securities held,
and on the risk and potential return of the entire portfolio. Attention is paid to the
suitability of holdings in light of the client's risk tolerance, investment objectives and
other aspects of the client's circumstances.
B. In addition to quarterly reviews, accounts may be reviewed at any time in response to
a number of developments, including but not limited to (1) changes in the investment
characteristics or valuation of a security, (2) changes in conditions in the overall
capital markets, (3) a bond maturity or call, (4) the client's request for a distribution or
some other need for cash, (5) the receipt of a substantial amount of cash, (6) a change
in an account’s investment objectives, or (7) a change in a client's circumstances
which warrant the evaluation of one or more of an account's holdings.
C. MDA does not itself prepare and distribute account statements. MDA works with the
custodians of the accounts it advises to ensure that written statements are delivered to
clients at least quarterly.
Item 14
Client Referrals and Other Compensation
Minot DeBlois Advisors receives no compensation or other economic benefit except as
described under Item 5, Fees and Compensation, above. Furthermore, MDA does not directly
or indirectly provide compensation to anyone in exchange for client referrals.
Item 15
Custody
Minot DeBlois Advisors urges clients to review carefully statements from a qualified
custodian for accuracy, paying particular attention to the posting of receipts and
disbursements, as well as changes in market value. Clients should compare these account
statements with their own records and any information on their accounts MDA may provide.
Item 16
Investment Discretion
As discussed more fully under Item 4 above, Minot DeBlois Advisors provides both
discretionary and non-discretionary investment advisory services. Under discretionary
agreements, when an account is opened at the custodian bank or broker-dealer, MDA is
granted full power by the client to supervise and direct investment of the account’s assets. In
these relationships, MDA has authority to execute trades without prior consultation with the
client.
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A client may, however, place restrictions on the scope of MDA’s authority over a
discretionary account. These restrictions can be quite broad and can be tailored to the client’s
individual circumstances. Examples include a prohibition on the purchase of certain types of
securities, prohibition on the sale of specific securities held when MDA takes over
management of the assets, the requirement that MDA consult with the client before taking
certain actions, etc. Restrictions on MDA’s discretionary authority are specified in the
contract between the client and Minot DeBlois Advisors.
Item 17
Voting Client Securities
It is Minot DeBlois Advisor’s policy not to vote clients’ securities. Proxy voting and other
material will generally be sent by the custodian directly to a client. Clients are welcome to
contact MDA with questions on any particular solicitation.
Item 18
Financial Information
A. The Securities and Exchange Commission requires disclosure of an investment
adviser’s assets and liabilities if the adviser requires pre-payment of fees. Since Minot
DeBlois Advisors only collects fees in arrears, this disclosure is not required.
B. The SEC also requires that, if an adviser has discretion over clients’ funds, it must
disclose any financial condition that is reasonably likely to impair the adviser’s ability
to meet its contractual obligations to clients. MDA is aware of no such condition with
regard to its own financial condition.
C. Neither MDA nor its parent company Rice, Heard & Bigelow has ever been the
subject of a bankruptcy petition.
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