View Document Text
Item 1 – Cover Page
Millares Asset Management, LLC
500 South Dixie Highway, Suite 201
Coral Gables, FL 33146
(305) 662-9649
www.millaresam.net
March 12, 2025
This Brochure provides information about the qualifications and business practices of
Millares Asset Management, LLC (“MAM”). If you have any questions about the contents of
this Brochure, please contact us at (305) 662-9649. The information in this Brochure has
not been approved or verified by the United States Securities and Exchange Commission or
by any state securities authority.
MAM is a registered investment adviser. Registration of an Investment Adviser does not
imply any level of skill or training. The oral and written communications of an Adviser
provide you with information about which you determine to hire or retain an Adviser.
information about MAM
is available on
the SEC’s website at
Additional
www.adviserinfo.sec.gov. You can search this site by a unique identifying number, known
as a CRD number. The CRD number for MAM is 144620.
i
Item 2 – Material Changes
This Item of the Brochure discusses only specific material changes that have been made to
the Brochure since the last annual update and provides clients with a summary of such
changes.
There were no material changes made to our current Brochure.
Additionally, please note that we have updated the Assets Under Management information
in Item 4 in accordance with the filing of our Annual Updating Amendment. In January
2025, Buckingham Strategic Partners has rebranded to “Focus Partners Advisor Solutions”.
While this name change affects several areas of our brochure, it does not change the
services or solutions we offer you.
We will further provide you with a new Brochure as necessary based on changes or new
information, at any time, without charge. Currently, our Brochure may be requested by
contacting Javier Millares, MAM’s Chief Compliance Officer at (305) 662-9649.
(Brochure Date: 03/12/2025)
(Date of Most Recent Annual Updating Amendment: 03/12/2025)
ii
Item 3 –Table of Contents
Item 1 – Cover Page ............................................................................................................................................... i
Item 2 – Material Changes ................................................................................................................................. ii
Item 3 –Table of Contents ................................................................................................................................. iii
Item 4 – Advisory Business ............................................................................................................................... 1
Item 5 – Fees and Compensation .................................................................................................................... 4
Item 6 – Performance-Based Fees and Side-By-Side Management ................................................... 7
Item 7 – Types of Clients .................................................................................................................................... 7
Item 8 – Methods of Analysis, Investment Strategies and Risk of Loss ........................................... 8
Item 9 – Disciplinary Information ............................................................................................................... 10
Item 10 – Other Financial Industry Activities and Affiliations ......................................................... 10
Item 11 – Code of Ethics .................................................................................................................................. 11
Item 12 – Brokerage Practices ...................................................................................................................... 12
Item 13 – Review of Accounts ....................................................................................................................... 14
Item 14 – Client Referrals and Other Compensation ........................................................................... 15
Item 15 – Custody .............................................................................................................................................. 16
Item 16 – Investment Discretion ................................................................................................................. 17
Item 17 – Voting Client Securities ............................................................................................................... 17
Item 18 – Financial Information ................................................................................................................... 18
iii
Item 4 – Advisory Business
MAM is owned by Maria Millares, Ruben Millares and Javier Millares and has been providing
advisory services since 2007.
As of December 31, 2024, MAM managed $200,335,495 on a discretionary basis and no
assets on a nondiscretionary basis.
Investment Management Services
MAM manages investment portfolios for individuals, trusts, charitable organizations,
businesses and qualified retirement plans. MAM works with the client to determine the
client's investment objectives and investor risk profile and designs a written investment
policy statement (“IPS”). MAM uses investment and portfolio allocation software to evaluate
alternative portfolio designs. MAM evaluates the client's existing investments with respect
to the client's IPS. MAM works with new clients to develop a plan to transition from the
client's existing portfolio to the desired portfolio. MAM then continuously monitors the
client's portfolio holdings and the overall asset allocation strategy and holds regular review.
meetings with the client regarding the account.
MAM typically creates a portfolio of no-load mutual funds, and may use model portfolios if
the models match the client's investment policy. MAM allocates the client's assets among
various investments taking into consideration the overall management style selected by the
client. MAM primarily recommends mutual funds offered by Dimensional Fund Advisors
(DFA). DFA-sponsored mutual funds follow a passive asset class investment philosophy with
low holdings turnover. Client portfolios may also include individual equity securities in
situations where disposition of these securities would present an overly burdensome tax
consequence, or in situations where the client specifically requests that they be retained.
These situations will be specifically identified in the client’s IPS.
MAM manages mutual fund and equity portfolios on a discretionary basis according to the
investment policy selected by the client. A client may impose reasonable restrictions on
MAM’s discretionary authority, including restrictions on the types of securities in which
MAM may invest a client’s assets, and on specific securities which the client may believe to
be appropriate.
MAM may also recommend fixed income portfolios to investment management clients,
which consist of managed accounts of individual bonds. MAM may request discretionary
authority from investment management clients to retain a third party fixed income manager.
1
The fixed income manager will be provided with the discretionary authority to invest client
assets in fixed income securities consistent with a separate Fixed Income Investment Policy
Statement. The fixed income manager will also monitor the account for changes in credit
ratings, security call provisions, and tax loss harvesting opportunities (to the extent that the
fixed income manager is provided with cost basis information). The fixed income manager
will obtain MAM’s consent prior to the sale of any client securities.
Complete, laddered fixed income portfolios generally require a minimum investment of
$400,000.
On an ongoing basis, MAM will answer clients’ inquiries regarding their accounts and review
periodically with clients the performance of their accounts. MAM will periodically, and at
least annually, review clients’ investment policy, risk profile and discuss the re-balancing of
each client's accounts to the extent appropriate. MAM will provide to the fixed income
manager any updated client financial information or account restrictions necessary for the
fixed income manager to provide sub-advisory services.
In addition to managing the client’s investment portfolio, MAM may provide additional
services to clients based upon their unique circumstances and needs. Such services may
include personal cash flow analysis, income and estate tax planning, education financial
planning, retirement planning, insurance analysis, establishment and design of retirement
plans and trusts, and assistance with assets outside our direct management.
Employee Benefit Retirement Plan Services
MAM also provides advisory services to participant-directed employee retirement benefit
plans. MAM will analyze the plan's current investment platform, and assist the plan in
creating an investment policy statement defining the types of investments to be offered and
the restrictions that may be imposed. MAM will recommend investment options to achieve
the plan's objectives, provide participant education meetings, and monitor the performance
of the plan's investment vehicles.
MAM will review the plan's investment vehicles and investment policy as necessary, and will
recommend changes as may be appropriate from time to time.
For certain retirement plans, MAM also works in coordination and support with Focus
Partners Advisor Solutions (f.k.a. Buckingham Strategic Partners). Retirement plan clients
will engage both MAM and Focus Partners Advisor Solutions. Focus Partners Advisor
Solutions will provide the client with additional discretionary investment management
services and will exercise discretionary authority to select the plan investments made
available to the plans’ participants by selecting and maintaining the plans’ investments
2
according to the goals and investment objectives of the plan.
MAM will continue to work with plans to monitor plan investments, provide fiduciary plan
advice including regular considerations of the goals and objectives of the plan, and provide
participant education services to the plan.
Financial Planning Services
MAM also provides advice in the form of a Financial Plan. Clients purchasing this service
may receive a written financial plan, providing the client with a detailed financial plan
designed to achieve their stated financial goals and objectives.
In general, the financial plan will address any or all of the following areas of concern:
- Personal:
Family records, budgeting, personal liability, estate information and
- Education:
financial goals.
- Tax and Cash Flow:
Education IRAs, financial aid, state savings plans, grants and general
assistance in preparing to meet dependents’ continuing educational needs through
the development of an education plan.
Income tax and spending analysis and planning for past, current
- Death and Disability:
and future years.
Cash needs at death, income needs of surviving dependents,
- Retirement:
estate planning and disability income analysis.
Analysis of current strategies and investment plans to help the client
-
Investments:
achieve his or her retirement goals.
Analysis of investment alternatives and their effect on a client’s
portfolio.
MAM gathers required information through in-depth personal interviews. Information
gathered includes a client’s current financial status, future goals and attitudes towards risk.
Related documents supplied by the client are carefully reviewed and a written report may
be prepared. Should a client choose to implement the recommendations contained in the
plan, MAM suggests the client work closely with his/her attorney, accountant, insurance
agent, and/or broker. Implementation of financial plan recommendations is entirely at the
client's discretion.
Financial Planning recommendations are not limited to any specific product or service
offered by a broker dealer or insurance company. All recommendations are of a generic
nature.
3
Consulting Services
Clients can also receive investment advice on a more limited basis. This may include
reviewing a client's existing portfolio or the ongoing review of, and consultation on, a client’s
portfolio not under MAM’s management. MAM may also provide specific consultation and
administrative services regarding other investment and financial concerns of the client.
Additionally, MAM may advise on non-securities matters, such as the rendering of estate
planning, retirement planning, and/or income tax planning advice.
Item 5 – Fees and Compensation
Investment Management Services
The annual fee for investment management services will be charged as a percentage of assets
under management, according to the schedule below:
Assets under management
Annual Fee (%)
First $1,000,000
Next $1,000,000
Next $1,000,000
Next $1,000,000
Next $1,000,000
Next $1,000,000 or greater
1.00%
0.90%
0.80%
0.70%
0.60%
0.50%
All accounts for members of the client’s family (husband, wife and dependent children) or
related businesses may be assessed fees based on the total balance of all accounts.
A minimum account of $1,000,000 is required for Investment Management Services. The
minimum annual fee is $10,000 ($2,500 billed quarterly). These minimums may be waived
or reduced at MAM’s discretion.
4
Employee Benefit Retirement Plan Services
The annual fee for plan services will be charged as a percentage of assets within the plan.
MAM’s
Annual Fee
Focus Partners
Advisor
Solutions’
Annual Fee
Assets Under Management
Total Annual Fee
On the first $1,000,000
On the next $4,000,000
On the next $5,000,000
On all amounts above $10,000,000
0.20%
0.15%
0.08%
0.05%
0.80%
0.75%
0.52%
0.40%
1.00%
0.90%
0.60%
0.45%
Financial Planning/Consulting Services
Financial planning fees will be charged on an hourly basis, ranging from $175-$450 per hour.
If appropriate, an estimate for total hours will be determined at the start of the advisory
relationship. A retainer may be requested upon completion of MAM's fact-finding session
with the client, however, advance payment will never exceed $1,200 for work that will not
be completed within six months. The balance will be due upon completion of the plan or
consulting service. MAM’s financial planning and/or consulting fee(s) will be determined
based on the nature of the services being provided and the complexity of each client’s
circumstances. All fees are agreed upon prior to entering into a contract with a client.
Additional General Information
In certain circumstances, all fees, account minimums and their applications to family
circumstances may be negotiable.
for
MAM has
services
contracted with Focus Partners Advisor Solutions,
including trade processing, collection of management fees, record maintenance, report
preparation, marketing assistance, and research. MAM has also contracted with Focus
Partners Advisor Solutions for sub-advisory services with respect to clients’ fixed income
accounts. MAM pays a fee for Focus Partners Advisor Solutions services based on
management fees paid to MAM on accounts that use Focus Partners Advisor Solutions. The
fee paid by MAM to Focus Partners Advisor Solutions consists of a portion of the fee paid by
clients to MAM and varies based on the total client assets participating in Focus Partner
5
Advisor Solutions through MAM. These fees are not separately charged to advisory clients.
MAM retains Focus Partner Advisor Solutions as the fixed income sub-advisor for client
accounts.
The specific manner in which fees are charged by MAM is established in a client’s written
agreement with MAM. Investment Management and Employee Benefit Plan clients will be
invoiced in advance at the beginning of each calendar quarter based upon the value (market
value based on independent third party sources or fair market value in the absence of market
value; client account balances on which MAM calculates fees may vary from account
custodial statements based on independent valuations and other accounting variances,
including mechanisms for including accrued interest in account statements) of the client’s
account at the end of the previous quarter. New accounts are charged a prorated fee for the
remainder of the quarter in which the account is incepted (date of first trade).
For Investment Management and Employee Benefit Plan Services, MAM will request
authority from the client to receive quarterly payments directly from the client's account
held by an independent custodian. Clients may provide written limited authorization to
MAM or its designated service provider, Focus Partners Advisor Solutions, to withdraw fees
from the account. MAM will send to the client an invoice showing the amount of the fee, the
value of the client's assets on which the fee was based, and the specific manner in which the
fee was calculated. Clients should verify the accuracy of the fee calculations in such invoices.
Client custodians will send at least quarterly statements directly to the client. Custodial
statements will only show the amount of the advisory fee.
A client agreement may be canceled at any time, by either party, for any reason upon receipt
of 30 days written notice. Upon termination of any account, any prepaid, unearned fees will
be promptly refunded. The client has the right to terminate an agreement without penalty
within five business days after entering into the agreement.
All fees paid to MAM for investment advisory services are separate and distinct from the fees
and expenses charged by mutual funds and ETFs to their shareholders. These fees and
expenses are described in each fund’s prospectus. These fees will generally include a
management fee, other fund expenses, and a possible distribution fee. A client could invest
in mutual funds directly, without the services of MAM. In that case, the client would not
receive the services provided by MAM which are designed, among other things, to assist the
client in determining which mutual fund or funds are most appropriate to each client's
financial condition and objectives. Certain funds also may not be available to the client
directly. Accordingly, the client should review both the fees charged by the funds and the
6
fees charged by MAM to fully understand the total amount of fees to be paid by the client and
to thereby evaluate the advisory services being provided.
MAM’s fees are exclusive of brokerage commissions, transaction fees, and other related costs
and expenses which shall be incurred by the client. Clients may incur certain charges
imposed by custodians, brokers and other third parties such as fees charged by managers,
custodial fees, deferred sales charges, odd-lot differentials, transfer taxes, wire transfer and
electronic fund fees, and other fees and taxes on brokerage accounts and securities
transactions. Such charges, fees and commissions are exclusive of and in addition to MAM’s
fee, and MAM shall not receive any portion of these commissions, fees, and costs.
Grandfathered Fees/Minimums
Pre-existing advisory clients are subject to MAM’s minimum account requirements and
advisory fees in effect at the time the client entered into the advisory relationship. Therefore,
MAM’s minimum account requirements and advisory fees may differ among clients.
MAM retains the discretion to reduce or waive account minimums, and/or advisory fees.
Circumstances may include but are not limited to, a significant percentage of fixed income
holdings in the client's portfolio. MAM may also combine related household accounts for the
purpose of achieving the minimum account requirements.
Discounted Fees
Advisory services may be provided to family members and friends of MAM at a discounted
rate. This rate is not available to all of MAM’s advisory clients.
Item 6 – Performance-Based Fees and Side-By-Side Management
MAM does not charge any performance-based fees (fees based on a share of capital gains on
or capital appreciation of the assets of a client). All fees are calculated as described above
and are not charged on the basis of income or capital gains on or capital appreciation of the
funds or any portion of the funds of an advisory client.
Item 7 – Types of Clients
MAM provides services to, and manages investment portfolios for individuals, trusts,
charitable organizations, businesses and qualified retirement plans.
7
A minimum account of $1,000,000 is required for Investment Management Services. The
minimum annual fee is $10,000 ($2,500 billed quarterly). These minimums may be waived
or reduced at MAM’s discretion.
Item 8 – Methods of Analysis, Investment Strategies and Risk of Loss
Methods of Analysis and Investment Strategy
MAM's services are based on long-term investment strategies incorporating the principles
of Modern Portfolio Theory. MAM's investment approach is firmly rooted in the belief that
markets are "efficient" over periods of time and that investors' long-term returns are
determined principally by asset allocation decisions, rather than market timing or stock
picking. MAM recommends diversified portfolios, principally through the use of passively
managed, asset class mutual funds. MAM selects or recommends to clients portfolios of
securities, principally broadly-traded open end mutual funds or conservative fixed income
securities to implement this investment strategy.
Although all investments involve risk, MAM's investment advice seeks to limit risk through
broad diversification among asset classes and, as appropriate for particular clients, the direct
investment in fixed income securities to represent the fixed income asset class. MAM's
investment philosophy is designed for investors who desire a buy and hold strategy.
Frequent trading of securities increases brokerage and other transaction costs that MAM's
strategy seeks to minimize.
In the implementation of investment plans, MAM therefore primarily uses mutual funds and,
as appropriate, portfolios of conservative fixed income securities. MAM may also utilize
Exchange Traded Funds (“ETFs”) to represent a market sector.
Clients may hold or retain other types of assets as well, and MAM may offer advice regarding
those various assets as part of its services. Advice regarding such assets will generally not
involve asset management services, but may help to more generally assist the client.
MAM’s strategies do not utilize securities that we believe would be classified as having any
unusual risks and we do not recommend frequent trading, which can increase brokerage and
other costs and taxes.
MAM receives supporting research from Focus Partners Advisor Solutions and from other
8
consultants, including economists affiliated with DFA. MAM utilizes DFA mutual funds in
client portfolios. DFA mutual funds follow a passive asset class investment philosophy with
Analysis of a Client’s Financial Situation
low holdings turnover.
In the development of investment plans for clients, including the recommendation of an
appropriate asset allocation, MAM relies on an analysis of the client’s financial objectives,
current and estimated future resources, and tolerance for risk. To derive a recommended
asset allocation, MAM may use a Monte Carlo simulation, a standard statistical approach for
dealing with uncertainty. As with any other methods used to make projections into the
future, there are several risks associated with this method, which may result in the client not
being able to achieve their financial goals. They include:
•
•
•
•
The risk that expected future cash flows will not match those used in the analysis
The risk that future rates of return will fall short of the estimates used in the
simulation
The risk that inflation will exceed the estimates used in the simulation
For taxable clients, the risk that tax rates will be higher than was assumed in the
analysis
Risk of Loss
Investing in securities involves risk of loss that clients should be prepared to bear.
All investments present the risk of loss of principal – the risk that the value of securities
(mutual funds, ETFs and individual bonds), when sold or otherwise disposed of, may be less
than the price paid for the securities. Even when the value of the securities when sold is
greater than the price paid, there is the risk that the appreciation will be less than inflation.
In other words, the purchasing power of the proceeds may be less than the purchasing power
of the original investment.
The mutual funds and ETFs utilized by MAM may include funds invested in domestic and
international equities, including real estate investment trusts (REITs), corporate and
government fixed income securities and commodities. Equity securities may include large
capitalization, medium capitalization and small capitalization stocks. Mutual funds and ETF
shares invested in fixed income securities are subject to the same interest rate, inflation and
credit risks associated with the underlying bond holdings.
Among the riskiest mutual funds used in MAM’s investment strategies funds are the U.S. and
International small capitalization and small capitalization value funds, emerging markets
funds, and commodity futures funds. Conservative fixed income securities have lower risk
9
of loss of principal, but most bonds (with the exception of Treasury Inflation Protected
Securities, or TIPS) present the risk of loss of purchasing power through lower expected
return. This risk is greatest for longer-term bonds.
Certain funds utilized by MAM may contain international securities. Investing outside the
United States involves additional risks, such as currency fluctuations, periods of illiquidity
and price volatility. These risks may be greater with investments in developing countries.
More information about the risks of any particular market sector can be reviewed in
representative mutual fund prospectuses managing assets within each applicable sector.
Item 9 – Disciplinary Information
Registered investment advisers are required to disclose all material facts regarding any legal
or disciplinary events that would be material to your evaluation of MAM or the integrity of
MAM’s management. MAM has no information applicable to this Item.
Item 10 – Other Financial Industry Activities and Affiliations
Individual Licensed Attorney
Javier M. Millares, one of the Members of MAM, in his individual capacity, is licensed to
practice law in the state of Florida and said license is currently active.
Individual Licensed CPA
Maria R. Millares and Ruben Millares, Members of MAM, in their individual capacities, are
licensed to practice accounting in the state of Florida. These services are separate and
distinct from the advisory services of MAM and are provided for separate and typical
compensation. No MAM client is obligated to use either Mrs. Millares or Mr. Millares for any
accounting services.
Focus Partners Advisor Solutions
As described above in Item 4, MAM may exercise discretionary authority provided by a client
to select an independent third party investment manager for the management of portfolios
of individual fixed income securities. MAM selects Focus Partners Advisor Solutions for such
fixed income management. MAM also contracts with Focus Partners Advisor Solutions for
back office services and assistance with portfolio modeling. MAM has a fiduciary duty to
10
select qualified and appropriate managers in the client’s best interest, and believes that
Focus Partners Advisor Solutions effectively provides both the back office services that assist
with its overall investment advisory practice and fixed income portfolio management
services. The management of MAM continuously makes this assessment. While MAM has a
contract with Focus Partners Advisor Solutions governing a time period for back office
services, MAM has no such fixed commitment to the selection of Focus Partners Advisor
Solutions for fixed income management services and may select another investment
manager for clients upon reasonable notice to Focus Partners Advisor Solutions.
Item 11 – Code of Ethics, Participation in Client Transactions and
Personal Trading
MAM has adopted a Code of Ethics expressing the firm's commitment to ethical conduct.
MAM's Code of Ethics describes the firm's fiduciary duties and responsibilities to clients and
sets forth MAM's practice of supervising the personal securities transactions of employees
with access to client information. Individuals associated with MAM may buy or sell securities
for their personal accounts identical or different than those recommended to clients. It is
the expressed policy of MAM that no person employed by the firm shall prefer his or her own
interest to that of an advisory client or make personal investment decisions based on
investment decisions of advisory clients.
To supervise compliance with its Code of Ethics, MAM requires that anyone associated with
this advisory practice with access to advisory recommendations provide annual securities
holding reports and quarterly transaction reports to the firm's Chief Compliance Officer.
MAM also requires such access persons to receive approval from the Chief Compliance
Officer prior to investing in any IPO's or private placements (limited offerings).
MAM's Code of Ethics further includes the firm's policy prohibiting the use of material non-
public information and protecting the confidentiality of client information. MAM requires
that all individuals must act in accordance with all applicable Federal and State regulations
governing registered investment advisory practices. Any individual not in observance of the
above may be subject to discipline. MAM will provide a complete copy of its Code of Ethics
to any client or prospective upon client request.
It is MAM’s policy that the firm will not affect any principal or agency cross securities
transactions for client accounts. MAM will also not affect cross trades between client
accounts. Principal transactions are generally defined as transactions where an advisor,
acting as principal for its own account or the account of an affiliated broker-dealer, buys from
or sells any security to any advisory client. A principal transaction may also be deemed to
11
have occurred if a security is crossed between an affiliated private fund and another client
account. An agency cross transaction is defined as a transaction where a person acts as an
investment advisor in relation to a transaction in which the investment advisor, or any
person controlled by or under common control with the investment advisor, acts as broker
for both the advisory client and for another person on the other side of the transaction.
Agency cross transactions may arise where an advisor is dually registered as a broker-dealer
or has an affiliated broker-dealer.
Item 12 – Brokerage Practices
Investment Management Services
MAM arranges for the execution of securities transactions with the assistance of Focus
Partners Advisor Solutions. Through Focus Partners Advisor Solutions, MAM may
participate in the Schwab Advisor Services (“SAS”) program offered to independent
investment advisers by Charles Schwab & Company, Inc., the Fidelity Institutional Wealth
Services (“FIWS”) program, sponsored by Fidelity Brokerage Services, LLC ("Fidelity") and
the TD Ameritrade Institutional Program offered by TD Ameritrade, Inc. TD Ameritrade
Institutional (“TDA”) is a division of TD Ameritrade, Inc. (“TD Ameritrade”) member
FINRA/SIPC/NFA. Schwab, Fidelity and TD Ameritrade are unaffiliated SEC-registered
broker dealers and FINRA member broker dealers. Each offers to independent advisors
services which include custody of securities, trade execution, clearance and settlement of
transactions.
MAM may recommend one or more of these programs to advisory clients for custodial
services and the execution of mutual fund and equity securities transactions. MAM regularly
reviews these programs to ensure that its recommendations are consistent with its fiduciary
duty. These trading platforms are essential to MAM's service arrangements and capabilities,
and MAM may not accept clients who direct the use of other brokers. As part of these
programs, MAM receives benefits that it would not receive if it did not offer investment
advice (See the disclosure under Item 14 of this Brochure).
As MAM will not request the discretionary authority to determine the broker dealer to be
used or the commission rates to be paid for mutual fund and equity securities transactions,
clients must direct MAM as to the broker dealer to be used. In directing the use of a particular
broker or dealer, it should be understood that MAM will not have authority to negotiate
commissions among various brokers or obtain volume discounts, and best execution may
not be achieved. Not all investment advisers require clients to direct the use of specific
12
brokers.
MAM will not exercise authority to arrange client transactions in fixed income securities.
Clients will provide this authority to a fixed income manager retained by MAM on the client's
behalf by designating the portfolio manager with trading authority over the client's
brokerage account. Clients will be provided with the Disclosure Brochure (Form ADV Part
2) of portfolio manager.
SAS, FIWS and TDA do not generally charge clients a custody fee and are compensated by
account holders through commissions or other transaction-related fees for securities trades
that are executed through the broker or that settle into the clients' accounts at the brokers.
Trading client accounts through other brokers may result in fees (including mark-ups and
mark-downs) being charged by the custodial broker and an additional broker. While MAM
will not arrange transactions through other brokers, the authority of the fixed income
portfolio manager includes the ability to trade client fixed income assets through other
brokers. MAM also does not have any arrangements to compensate any broker dealer for
client referrals.
When trading client accounts, errors may periodically occur. In all circumstances involving
trade errors, clients are “made whole”. MAM is always responsible for trade error losses.
Errors may also result in gains in client accounts, in which case some custodians provide to
MAM any gains that would have occurred in the client account as a result of the error. For
such situations, MAM has established a procedure to use such gains to offset client advisory
fees. For clients utilizing TD Ameritrade for brokerage services, TD Ameritrade maintains a
policy that any trade error gains will be donated by TD Ameritrade to charity.
MAM generally does not aggregate any client transactions in mutual fund or other securities.
Client accounts are individually reviewed and managed, and transaction costs are not saved
by aggregating orders in almost all circumstances in which MAM arranges transactions.
Focus Partners Advisor Solutions, in the management of fixed income portfolios, will
aggregate certain transactions among client accounts that it manages, in which case a MAM
client’s order may be aggregated with an order for another client of Focus Partners Advisor
Solutions who is not an MAM client. See Focus Partners Advisor Solutions’ Form ADV Part
2. Employee Benefit Retirement Plan Services
MAM does not arrange for the execution of securities transactions for employee benefit
retirement plans as a part of this service. Transactions are executed directly through
employee plan participation. MAM may, however, arrange for execution of securities
transactions for certain plans custodied with Schwab, Fidelity or TD Ameritrade.
13
Financial Planning/Consulting Services
MAM's financial planning/consulting practice, due to the nature of its business and client
needs, does not include blocking trades, negotiating commissions with broker dealers or
obtaining volume discounts, nor necessarily obtaining the best price. Clients will be required
to select their own broker dealers and insurance companies for the implementation of
financial planning/consulting recommendations. MAM may recommend any one of several
brokers. MAM clients must independently evaluate these brokers before opening an
account. The factors considered by MAM when making this recommendation are the
broker's ability to provide professional services, MAM's experience with the broker, the
broker's reputation, and the broker's financial strength, among other factors. MAM's
financial planning/consulting clients may use any broker or dealer of their choice.
Item 13 – Review of Accounts
Reviews
Investment Management Services
Account assets are reviewed continuously and formally reviewed at least quarterly by an
investment adviser representative. The review process contains each of the following
elements:
a.
b.
c.
d.
assessing client goals and objectives;
evaluating the employed strategy(ies);
monitoring the portfolio(s); and
addressing the need to rebalance.
Additional account reviews may be triggered by any of the following events:
a.
b.
c.
d.
a specific client request;
a change in client goals and objectives;
an imbalance in a portfolio asset allocation; and
market/economic conditions.
For fixed income portfolios, certain account review responsibilities are delegated to a third
party investment manager as described above in Item 4.
Employee Benefit Retirement Plan Services
14
Retirement plan assets are reviewed on a quarterly basis or as otherwise agreed between
the parties, and according to the standards and situations described above for investment
management accounts.
Financial Planning/Consulting Services
Financial Planning/Consulting accounts will be reviewed as contracted at the inception of
Reports
the advisory relationship.
Investment Management Services
All investment management and employee benefit retirement plan services clients will
receive quarterly performance reports, prepared by Focus Partners Advisor Solutions and
reviewed by MAM, that summarize the client's account and asset allocation. Clients will also
receive at least quarterly statements from their account custodian, which will outline the
client's current positions and current market value.
Employee Benefit Retirement Plan Services
Plan sponsors are provided with quarterly information and annual performance reviews
from MAM. In addition, plan participant education information may also be provided to the
Plan Sponsor or Administrator for distribution to the participants of the plan.
Financial Planning/Consulting Services
Financial Planning Services clients may receive a report for a specific topic in financial
planning. Additional reports will not typically be provided unless otherwise contracted for
at the inception of the advisory relationship. Consulting Services clients will not typically
receive reports due to the nature of the service.
Item 14 – Client Referrals and Other Compensation
Client Referrals
MAM may from time to time compensate, either directly or indirectly, any person (defined
as a natural person or a company) for client referrals Clients should understand that these
15
persons have an economic incentive to recommend the advisory services of MAM. MAM is
aware of the special considerations promulgated under Section 206(4)-1 of the Investment
Advisers Act of 1940 and similar state regulations. As such, appropriate disclosure shall be
made, all written instruments will be maintained by MAM and all applicable Federal and/or
State laws will be observed.
Other Compensation
As indicated under the disclosure for Item 12, SAS, FIWS and TDA provide MAM with access
to services, which are not available to retail investors. These services generally are available
to independent investment advisors on an unsolicited basis at no charge to them.
These services benefit MAM but may not directly benefit its clients' accounts. Many of the
products and services assist MAM in managing and administering clients' accounts. These
include software and other technology that provide access to client account data (such as
trade confirmations and account statements), facilitate trade execution (and allocation of
aggregated trade orders for multiple client accounts), provide research, pricing information
and other market data, facilitate payment of MAM's fees from its clients' accounts, and assist
with back-office functions, recordkeeping and client reporting. Many of these services
generally may be used to service all or a substantial number of MAM's accounts.
Recommended brokers also make available to MAM other services intended to help MAM
manage and further develop its business enterprise. These services may include consulting,
publications and conferences on practice management, information technology, business
succession, regulatory compliance, and marketing. Schwab may provide some of these
services itself. In other cases, it will arrange for third-party vendors to provide the services
to us. MAM does not, however, enter into any commitments with the broker for transaction
levels in exchange for any services or products from brokers. While as a fiduciary, MAM
endeavors to act in its clients' best interests, MAM's requirement that clients maintain their
assets in accounts at Schwab, Fidelity or TD Ameritrade may be based in part on the benefit
to MAM of the availability of some of the foregoing products and services and not solely on
the nature, cost or quality of custody and brokerage services provided by the brokers, which
may create a potential conflict of interest.
Item 15 – Custody
16
MAM maintains Standing Letters of Authorization (SLOAs) arrangements with some of
their clients that meet the seven representations set forth in the SEC February 2017 No-
Action Letter. Therefore, MAM has responded affirmatively to Form ADV Part 1, Items
9.A.(1) & (2). MAM also maintains arrangements to withdraw its advisory fees directly
from a client’s account.
Investment Management and Employee Benefit Plan clients should receive at least quarterly
statements from the broker dealer, bank or other qualified custodian that holds and
maintains client’s investment assets. MAM urges you to carefully review such statements
and compare such official custodial records to the account statements that we may provide
to you. Our statements may vary from custodial statements based on accounting procedures,
reporting dates, or valuation methodologies of certain securities.
Item 16 – Investment Discretion
MAM requests that it be provided with written authority to determine which securities and
the amounts of securities that are bought or sold. For fixed income accounts MAM’s
discretion includes the selection of a sub-advisory manager. Any limitations on this
discretionary authority shall be included in this written authority statement. Clients may
change/amend these limitations as required. Such amendments shall be submitted in
writing.
When selecting securities and determining amounts, MAM observes the investment policies,
limitations and restrictions of the clients for which it advises. Investment guidelines and
restrictions must be provided to MAM in writing.
Item 17 – Voting Client Securities
Proxy Voting: As a matter of firm policy and practice, MAM does not have any authority to,
and does not vote proxies on behalf of, advisory clients. Clients retain the responsibility for
receiving and voting proxies for any and all securities maintained in client portfolios.
However, MAM may provide advice to clients regarding the clients' voting of proxies.
Class Actions, Bankruptcies and Other Legal Proceedings: Clients should note that MAM will
neither advise nor act on behalf of the client in legal proceedings involving companies whose
securities are held or previously were held in the client’s account(s), including, but not
limited to, the filing of “Proofs of Claim” in class action settlements. If desired, clients may
direct MAM to transmit copies of class action notices to the client or a third party. Upon such
direction, MAM will make commercially reasonable efforts to forward such notices in a
timely manner.
17
Item 18 – Financial Information
Registered investment advisers are required in this Item to provide you with certain
financial information or disclosures about MAM’s financial condition. MAM has no financial
commitment that impairs its ability to meet contractual and fiduciary commitments to
clients, and has not been the subject of a bankruptcy proceeding.
18