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Item 1 - Cover Page
CRD# 285042
Griffin Family Partners, LLC d/b/a Griffin Partners
Mailing Address: P.O. Box 150325, Nashville, TN 37215-0325
615-948-4060
Disclosure Brochure
February 27, 2025
This brochure provides information about the qualifications and business practices of 45TGriffin
Family Partners, LLC d/b/a Griffin Partners (“Griffin Partners” or the “Adviser”). If you have any
questions about the contents of this brochure, please contact us at 615-948-4060 or
mark@griffinfp.com. The information in this brochure has not been approved or verified by the
United States Securities and Exchange Commission or by any state authority.
www.AdviserInfo.sec.gov
Additional information about Griffin Partners also is available on the SEC’s website at
.
Item 2 - Material Changes
Investment Advisers are required to prepare a disclosure document (“Brochure”) that describes the
firm and its business practices. Pursuant to regulation, we are required to update our Brochure at
least annually and provide you with a summary of any material changes since the previous annual
amendment.
We have prepared the updated Brochure, dated February 27, 2025. The following material changes
have occurred since our last annual amendment dated February 28, 2024:
Item 14 – Client Referrals and Other Compensation
•
Griffin Partners participates in a lead generation and promoter program offered by
SmartAsset. SmartAsset is an adviser marketing program that provides introductions to new
prospective clients. Griffin Partners pay a subscription fee to SmartAsset to participate in the
program. The amount of the fee is determined by SmartAsset based on the geographic area
served by the adviser. The fee is paid regardless of whether the client hires the adviser.
Clients do not pay more as a result of the referral from SmartAsset. Consistent with legal
requirements under the Investment Advisers Act of 1940, as amended, Griffin Partners
entered into a written agreement with SmartAsset under which, among other things,
SmartAsset is required to disclose their compensation arrangements to prospective clients
before such clients enter into an agreement with Griffin Partners.
With this summary, we hereby offer to deliver a complete copy of our Investment Adviser Brochure
upon your request at any time during the year. You may request our Brochure at any time by
contacting Mark Vandiver at 615-948-4060 or mark@griffinfp.com.
Additional information about Griffin Family Partners, LLC is available at www.adviserinfo.sec.gov.
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Item 3 - Table of Contents
Page
Item 1 - Cover Page ............................................................................................................................................................ 1
Item 2 - Material Changes................................................................................................................................................ 2
Item 3 - Table of Contents ............................................................................................................................................... 3
Item 4 - Advisory Business ............................................................................................................................................. 4
Item 5 - Fees and Compensation .................................................................................................................................. 6
Item 6 - Performance-Based Fees and Side-By-Side Management ................................................................ 7
Item 7 - Types of Clients .................................................................................................................................................. 7
Item 8 - Methods of Analysis, Investment Strategies and Risk of Loss ........................................................ 7
Item 9 - Disciplinary Information .............................................................................................................................. 10
Item 10 - Other Financial Industry Activities and Affiliations ....................................................................... 10
Item 11 - Code of Ethics, Participation or Interest in Client Transactions and Personal Trading .. 10
Item 12 - Brokerage Practices ..................................................................................................................................... 11
Item 13 - Review of Accounts ...................................................................................................................................... 13
Item 14 - Client Referrals and Other Compensation .......................................................................................... 14
Item 15 - Custody .............................................................................................................................................................. 14
Item 16 - Investment Discretion ................................................................................................................................. 15
Item 17 - Voting Client Securities .............................................................................................................................. 15
Item 18 - Financial Information .................................................................................................................................. 15
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Item 4 - Advisory Business
General Information
Griffin Partners was formed in 2016 and provides financial planning, portfolio management, and
general consulting services to its clients. At the outset of each client relationship, Griffin Partners
spends time with the client, asking questions, discussing the client’s investment experience and
financial circumstances, and reviewing options for the client. Based on its reviews, Griffin Partners
generally develops with each client an understanding of the client’s financial circumstances and
goals, and the client’s risk tolerance level, as well as the client’s investment objectives and guidelines.
Where Griffin Partners provides general consulting services, Griffin Partners will work with the client
to prepare an appropriate summary of the specific project(s) to the extent necessary or advisable
under the circumstances.
Financial Planning
One of the services offered by Griffin Partners is Financial Planning, described below. This service
may be provided as a stand-alone service or may be coupled with ongoing portfolio management.
Financial Planning may include advice that addresses one or more areas of a client's financial
situation, such as estate planning, risk management, budgeting and cash flow controls, retirement
planning, education funding, and investment portfolio design and ongoing management. Depending
on a client’s particular situation, financial planning may include some or all of the following:
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Gathering factual information concerning the client's personal and financial situation;
Assisting the client in establishing financial goals and objectives;
Analyzing the client's present situation and anticipated future activities in light of the client's
financial goals and objectives;
Identifying problems foreseen in the accomplishment of these financial goals and objectives
and offering alternative solutions to the problems;
Making recommendations to help achieve retirement plan goals and objectives;
Designing an investment portfolio to help meet the goals and objectives of the client;
Providing estate planning;
Assessing risk and reviewing basic health, life and disability insurance needs; or
Reviewing goals and objectives and measuring progress toward these goals.
Once Financial Planning advice is given, the client may choose to have Griffin Partners implement the
client’s financial plan and manage the investment portfolio on an ongoing basis. However, the client
is under no obligation to act upon any of the recommendations made by Griffin Partners under a
Financial Planning engagement and/or engage the services of any recommended professional.
Portfolio Management
As described above, at the beginning of a client relationship, Griffin Partners meets with the client,
gathers information, and performs research and analysis as necessary to understand the client’s
Investment Plan.
To implement the client’s investment plan, Griffin Partners will manage the client’s investment
portfolio on a discretionary or non-discretionary basis. As a discretionary investment adviser, Griffin
Partners will have the authority to supervise and direct the portfolio without prior consultation with
the client. Clients who choose a non-discretionary arrangement must be contacted prior to the
execution of any trade in the account(s) under management. This may result in a delay in executing
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recommended trades, which could adversely affect the performance of the portfolio. This delay also
normally means the affected account(s) will not be able to participate in block trades, a practice
designed to enhance the execution quality, timing and/or cost for all accounts included in the block.
In a non-discretionary arrangement, the client retains the responsibility for the final decision on all
actions taken with respect to the portfolio.
Griffin Partners may recommend clients participate in investment programs through third-party
sponsors, such as Unified Managed Accounts (“UMA”) programs. UMA platforms provide access to
investment strategies offered by unaffiliated investment managers. Clients must consent to their
participation in the UMA program by completing additional forms and documents provided by the
account custodian.
Notwithstanding the foregoing, clients may impose certain written restrictions on Griffin Partners in
the management of their investment portfolios, such as prohibiting the inclusion of certain types of
investments in an investment portfolio or prohibiting the sale of certain investments held in the
account at the commencement of the relationship. Each client should note, however, that restrictions
imposed by a client may adversely affect the composition and performance of the client’s investment
portfolio. Each client should also note that his or her investment portfolio is treated individually by
giving consideration to each purchase or sale for the client’s account. For these and other reasons,
performance of client investment portfolios within the same investment objectives, goals and/or risk
tolerance may differ, and clients should not expect that the composition or performance of their
investment portfolios would necessarily be consistent with similar clients of Griffin Partners.
General Consulting
In addition to the foregoing services, Griffin Partners may provide general consulting services to
clients. These services are generally provided on a project basis, and may include, without limitation,
minimal cash flow planning for certain events such as education expenses or retirement, estate
planning analysis, income tax planning analysis and review of a client’s insurance portfolio, as well
as other matters specific to the client as and when requested by the client and agreed to by Griffin
Partners. The scope and fees for consulting services will be negotiated with each client at the time of
engagement for the applicable project.
Investment Advice Specific to Retirement Account Rollovers
When we provide investment advice regarding your retirement plan account or individual
retirement account, we are fiduciaries within the meaning of Title I of the Employee Retirement
Income Security Act and/or the Internal Revenue Code, as applicable, which are laws governing
retirement accounts. The way we make money creates some conflicts with your interests, so we
operate under a special rule that requires us to act in your best interest and not put our interest ahead
of yours. Under this special rule’s provisions, we must:
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Meet a professional standard of care (give prudent advice)
Never put our financial interests ahead of our clients (give loyal advice)
Avoid misleading statements about conflicts of interest, fees, and investments
Follow policies and procedures designed to ensure that we give advice in client’s best
interest
Charge no more than is reasonable for our services
Give you basic information about our conflicts of interest.
Principal Owner
Mark T. Vandiver is the sole principal owner of Griffin Partners.
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Type and Value of Assets Currently Managed
As of December 31, 2024, Griffin Partners manages approximately $227.3 million on a discretionary
basis and $19.3 million on a non-discretionary basis. Total assets under management for the firm are
approximately $246.6 million.
Item 5 - Fees and Compensation
General Fee Information
Item
Fees paid to Griffin Partners are exclusive of all custodial and transaction costs paid to the client’s
12 – Brokerage Practices
custodian, brokers or other third-party consultants, including UMA program fees. Please see
for additional information. Fees paid to Griffin Partners are also separate
and distinct from the fees and expenses charged by mutual funds, ETFs (exchange traded funds) or
other investment pools to their shareholders (generally including a management fee and fund
expenses, as described in each fund’s prospectus or offering materials). The client should review all
fees charged by funds, brokers, Griffin Partners and others to fully understand the total amount of
fees paid by the client for investment and financial-related services.
Financial Planning Fees
When Griffin Partners provides stand-alone financial planning services to clients, these fees are
negotiated at the time of the engagement for such services and are normally based on the scope of
the engagement.
Portfolio Management Fees
The annual fee schedule, based on a percentage of assets under management, is as follows:
Assets
Fee Rate
$0-$1,000,000
$1,000,000-$3,000,000
$3,000,000-$5,000,000
$5,000,000-$10,000,000
$10,000,000-$25,000,000
More than $25,000,000
1.50%
1.25%
1.00%
0.90%
0.80%
0.75%
Item 6 - Performance-Based Fees and Side-by-Side Management
Griffin Partners may, at its discretion, make exceptions to the foregoing or negotiate special fee
arrangements where Griffin Partners deems it appropriate under the circumstances. In addition,
Griffin Partners may, in its discretion, enter into performance-based fee arrangements with clients
as described below under
.
Portfolio management fees are generally payable quarterly, in arrears based on the average daily
balance of the portfolio during the billing cycle. Fees will be billed every three months but does not
necessarily coincide with the calendar quarter. If management begins after the start of a month, fees
will be prorated accordingly. Fees are normally debited directly from client account(s) unless other
arrangements are made.
Either Griffin Partners or the client may terminate their Investment Management Agreement at any
time, subject to any written notice requirements in the agreement. In the event of termination, any
paid but unearned fees will be promptly refunded to the client based on the number of days that the
account was managed, and any fees due to Griffin Partners from the client will be invoiced or
deducted from the client’s account prior to termination.
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General Consulting Fees
When Griffin Partners provides general consulting services to clients, these services are generally
separate from Griffin Partners’ financial planning and portfolio management services. Fees for
general consulting are negotiated at the time of the engagement for such services and are normally
based on the scope of engagement.
Item 6 - Performance-Based Fees and Side-By-Side Management
Griffin Partners does not currently, but may in the future, offer to manage client portfolios pursuant
to a “performance fee” arrangement. A performance arrangement is one in which a client
compensates Griffin Partners, at least in part, for its services by paying Griffin Partners a percentage
of the net profits of the client’s investment portfolio. Griffin Partners generally charges performance-
based fees on gains each year. However, if a portfolio subject to such a fee arrangement declines in
value, no performance fee will be charged until prior losses have been recouped.
Performance-based fee arrangements are only available to clients who meet the eligibility
requirements of Rule 205-3 under the Investment Advisers Act of 1940. The minimum requirements
under the rule state that the client generally is not eligible unless he/she has at least $1,000,000
under management with Griffin Partners or has a net worth of at least $2,100,000. Performance-
based fees are calculated and assessed in arrears, and the client should carefully review the fee
calculations for accuracy.
Performance-based fee arrangements may create certain conflicts of interest for Griffin Partners. For
example, performance-based fee arrangements may create an incentive for Griffin Partners to take
more risk in a client’s portfolio than Griffin Partners would otherwise take in a non-performance fee-
based account. In addition, Griffin Partners may have an incentive to favor performance-based
accounts by placing trades for these accounts before non-performance fee-based accounts.
Item 7 - Types of Clients
Griffin Partners serves individuals, pension and profit-sharing plans, corporations, trusts, estates and
charitable organizations.
Item 8 - Methods of Analysis, Investment Strategies and Risk of Loss
Methods of Analysis and Investment Strategies
Methods of Analysis
In making selections of individual stocks for client portfolios, Griffin Partners may use any of the
following types of analysis:
Fundamental Analysis
– involves review of the business and financial information about an
issuer. Without limitation, the following factors generally will be considered:
o
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Financial strength ratios;
Price-to-earnings ratios;
Dividend yields; and
Growth rate-to-price earnings ratios.
Charting Analysis
– involves gathering and processing price and volume information for a
particular security. May include, without limitation:
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o
o
mathematical analysis;
graphing charts; and estimations of future price movements based on perceived
patterns and trends.
Technical Analysis
– involves studying past price patterns and trends in the financial
markets to predict the direction of both the overall market and specific stocks.
Mutual funds and ETFs are generally evaluated and selected based on a variety of factors, including,
as applicable and without limitation, past performance, fee structure, portfolio manager, fund
sponsor, overall ratings for safety and returns, and other factors.
Fixed income investments may be used as a strategic investment, as an instrument to fulfill liquidity
or income needs in a portfolio, or to add a component of capital preservation. Griffin Partners may
evaluate and select individual bonds or bond funds based on a number of factors including, without
limitation, rating, yield and duration.
Investment Strategies
Griffin Partners’ strategic approach is to invest each portfolio in accordance with the Investment Plan
that has been developed specifically for each client. This means that the following strategies may be
used in varying combinations over time for a given client, depending upon the client’s individual
circumstances:
Long Term Purchases – securities purchased with the expectation that the value of those
securities will grow over a relatively long period of time, generally greater than one year.
Short Term Purchases – securities purchased with the expectation that they will be sold
within a relatively short period of time, generally less than one year, to take advantage of the
securities’ short term price fluctuations.
Short Sales – a securities transaction in which an investor sells securities he or she borrowed
in anticipation of a price decline. The investor is then required to return an equal number of
shares at some point in the future. A short seller will profit if the stock goes down in price.
Margin Transactions – a securities transaction in which an investor borrows money to
purchase a security, in which case the security serves as collateral on the loan.
Trading – generally considered holding a security for less than thirty (30) days.
Options Trading/Writing – a securities transaction that involves buying or selling (writing)
an option. If you write an option, and the buyer exercises the option, you are obligated to
purchase or deliver a specified number of shares at a specified price at the exercise of the
option regardless of the market value of the security at expiration of the option. Buying an
option gives you the right to purchase or sell a specified number of shares at a specified price
until the date of expiration of the option regardless of the market value of the security at
expiration of the option.
Risk of Loss
While Griffin Partners seeks to diversify clients’ investment portfolios across various asset classes
consistent with their Investment Plans in an effort to reduce risk of loss, all investment portfolios are
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subject to risks. Accordingly, there can be no assurance that client investment portfolios will be able
to fully meet their investment objectives and goals, or that investments will not lose money.
Below is a description of several of the principal risks that client investment portfolios face.
Management Risks.
While Griffin Partners manages client investment portfolios based on Griffin
Partners’ experience, research and proprietary methods, the value of client investment portfolios will
change daily based on the performance of the underlying securities in which they are invested.
Accordingly, client investment portfolios are subject to the risk that Griffin Partners allocates assets
to asset classes that are adversely affected by unanticipated market movements, and the risk that
Griffin Partners’ specific investment choices could underperform their relevant indexes.
Risks of Investments in Mutual Funds, ETFs and Other Investment Pools.
As described above, Griffin
Partners may invest client portfolios in mutual funds, ETFs and other investment pools (“pooled
investment funds”). Investments in pooled investment funds are generally less risky than investing
in individual securities because of their diversified portfolios; however, these investments are still
subject to risks associated with the markets in which they invest. In addition, pooled investment
funds’ success will be related to the skills of their particular managers and their performance in
managing their funds. Pooled investment funds are also subject to risks due to regulatory restrictions
applicable to registered investment companies under the Investment Company Act of 1940.
Risks Related to Alternative Investment Vehicles
. From time to time and as appropriate, Griffin
Partners may invest a portion of a client’s portfolio in alternative vehicles. The value of client
portfolios will be based in part on the value of alternative investment vehicles in which they are
invested, the success of each of which will depend heavily upon the efforts of their respective
Managers. When the investment objectives and strategies of a Manager are out of favor in the market
or a Manager makes unsuccessful investment decisions, the alternative investment vehicles managed
by the Manager may lose money. A client account may lose a substantial percentage of its value if the
investment objectives and strategies of many or most of the alternative investment vehicles in which
it is invested are out of favor at the same time, or many or most of the Managers make unsuccessful
investment decisions at the same time.
Equity Market Risks.
e.g.
Griffin Partners will generally invest portions of client assets directly into equity
investments, primarily stocks, or into pooled investment funds that invest in the stock market. As
noted above, while pooled investments have diversified portfolios that may make them less risky
than investments in individual securities, funds that invest in stocks and other equity securities are
nevertheless subject to the risks of the stock market. These risks include, without limitation, the risks
that stock values will decline due to daily fluctuations in the markets, and that stock values will
decline over longer periods (
, bear markets) due to general market declines in the stock prices for
all companies, regardless of any individual security’s prospects.
Fixed Income Risks.
Griffin Partners may invest portions of client assets directly into fixed income
instruments, such as bonds and notes, or may invest in pooled investment funds that invest in bonds
and notes. While investing in fixed income instruments, either directly or through pooled investment
funds, is generally less volatile than investing in stock (equity) markets, fixed income investments
nevertheless are subject to risks. These risks include, without limitation, interest rate risks (risks
that changes in interest rates will devalue the investments), credit risks (risks of default by
borrowers), or maturity risk (risks that bonds or notes will change value from the time of issuance
to maturity).
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Foreign Securities Risks.
Griffin Partners may invest portions of client assets into pooled investment
funds that invest internationally. While foreign investments are important to the diversification of
client investment portfolios, they carry risks that may be different from U.S. investments. For
example, foreign investments may not be subject to uniform audit, financial reporting or disclosure
standards, practices or requirements comparable to those found in the U.S. Foreign investments are
also subject to foreign withholding taxes and the risk of adverse changes in investment or exchange
control regulations. Finally, foreign investments may involve currency risk, which is the risk that the
value of the foreign security will decrease due to changes in the relative value of the U.S. dollar and
the security’s underlying foreign currency.
Item 9 - Disciplinary Information
Registered investment advisers are required to disclose all material facts regarding any legal or
disciplinary events that would be material to a client’s evaluation of Griffin Partners or the integrity
of Griffin Partners’ management. Griffin Partners has no disciplinary events to report.
Item 10 - Other Financial Industry Activities and Affiliations
Griffin Partners’ affiliate, Griffin Legacy Partners LLC (“Griffin Legacy Partners”), provides additional
services for separate compensation and under a separate agreement entered into between the Client
and Griffin Legacy Partners. Clients may engage Griffin Legacy Partners to provide any or all of the
following services, without limitation:
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Consolidated Portfolio Reporting
Tax Analysis
Consulting with respect to trust and estate matters
Cash flow and net worth reporting and advice
Concierge and Lifestyle Assistance
For example, coordinating personal bill pay and expense management services
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Business consulting
Consulting with respect to family issues such as estate plans and family business continuity
and leadership transition
Additional Client Communications, including:
Quarterly or monthly in-person meetings, as requested
The fees assessed by Griffin Legacy Partners are negotiated individually with each client.
Mr. Vandiver is also a licensed insurance agent. With respect to the provision of financial planning
services, Mr. Vandiver may recommend insurance products offered by carriers for whom he
functions as an agent and receive a commission for doing so. There is a potential conflict of interest
as there is an economic incentive to recommend insurance and other investment products of such
carriers. In order to protect client interests, Griffin Partners’ policy is to fully disclose all forms of
compensation before any such transaction is executed.
Item 11 - Code of Ethics, Participation or Interest in Client Transactions and Personal Trading
Code of Ethics and Personal Trading
Griffin Partners has adopted a Code of Ethics (“the Code”), the full text of which is available to you
upon request. Griffin Partners’ Code has several goals. First, the Code is designed to assist Griffin
Partners in complying with applicable laws and regulations governing its investment advisory
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business. Under the Investment Advisers Act of 1940, Griffin Partners owes fiduciary duties to its
clients. Pursuant to these fiduciary duties, the Code requires Griffin Partners associated persons to
act with honesty, good faith and fair dealing in working with clients. In addition, the Code prohibits
associated persons from trading or otherwise acting on insider information.
Next, the Code sets forth guidelines for professional standards for Griffin Partners’ associated
persons (managers, officers and employees). Under the Code’s Professional Standards, Griffin
Partners expects its associated persons to put the interests of its clients first, ahead of personal
interests. In this regard, Griffin Partners associated persons are not to take inappropriate advantage
of their positions in relation to Griffin Partners clients.
Third, the Code sets forth policies and procedures to monitor and review the personal trading
activities of associated persons. From time to time Griffin Partners’ associated persons may invest
in the same securities recommended to clients. This may create a conflict of interest because
associated persons of Griffin Partners may invest in securities ahead of or to the exclusion of Griffin
Partners clients. Under its Code, Griffin Partners has adopted procedures designed to reduce or
eliminate conflicts of interest that this could potentially cause. The Code’s personal trading policies
include procedures for limitations on personal securities transactions of associated persons,
including generally disallowing trading by an associated person in any security within one day before
any client account trades or considers trading the same security and the creation of a restricted
securities list, reporting and review of personal trading activities and pre-clearance of certain types
of personal trading activities. These policies are designed to discourage and prohibit personal
trading that would disadvantage clients. The Code also provides for disciplinary action as
appropriate for violations.
Participation or Interest in Client Transactions
As outlined above, Griffin Partners has adopted procedures to protect client interests when its
associated persons invest in the same securities as those selected for or recommended to clients. In
the event of any identified potential trading conflicts of interest, Griffin Partners’ goal is to place client
interests first.
e.g.
Consistent with the foregoing, Griffin Partners maintains policies regarding participation in initial
public offerings (IPOs) and private placements in order to comply with applicable laws and avoid
, in a bundled
conflicts with client transactions. If associated persons trade with client accounts (
or aggregated trade), and the trade is not filled in its entirety, the associated person’s shares will be
removed from the block, and the balance of shares will be allocated among client accounts in
accordance with Griffin Partners’ written policy.
Item 12 - Brokerage Practices
Best Execution and Benefits of Brokerage Selection
When given discretion to select the brokerage firm that will execute orders in client accounts, Griffin
Partners seeks “best execution” for client trades, which is a combination of a number of factors,
including, without limitation, quality of execution, services provided and commission rates.
Therefore, Griffin Partners may use or recommend the use of brokers who do not charge the lowest
available commission in the recognition of research and securities transaction services, or quality of
execution. Research services received with transactions may include proprietary or third-party
research (or any combination) and may be used in servicing any or all of Griffin Partners’ clients.
Therefore, research services received may not be used for the account for which the particular
transaction was affected.
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Griffin Partners participates in the Schwab service programs (the “Programs”). While there is no
direct link between the investment advice Griffin Partners provides and participation in these
Programs, Griffin Partners receives certain economic benefits from the Programs. These benefits
may include software and other technology that provides access to client account data (such as trade
confirmations and account statements), facilitates trade execution (and allocation of aggregated
orders for multiple client accounts), provides research, pricing information and other market data,
facilitates the payment of Griffin Partners’ fees from its clients’ accounts, and assists with back-office
functions, recordkeeping and client reporting. Many of these services may be used to service all or a
substantial number of Griffin Partners’ accounts, including accounts not held at Schwab. Schwab may
also make available to Griffin Partners other services intended to help Griffin Partners manage and
further develop its business. These services may include consulting, publications and conferences
on practice management, information technology, business succession, regulatory compliance and
marketing. In addition, Schwab may make available, arrange and/or pay for these types of services
to be rendered to Griffin Partners by independent third parties. Schwab may discount or waive fees
it would otherwise charge for some of these services, pay all or a part of the fees of a third-party
providing these services to Griffin Partners, and/or Schwab may pay for travel expenses relating to
participation in such training. Finally, participation in the Programs provides Griffin Partners with
access to mutual funds which normally require significantly higher minimum initial investments or
are normally available only to institutional investors.
The benefits received through participation in the Programs do not necessarily depend upon the
proportion of transactions directed to Schwab. The benefits are received by Griffin Partners, in part
because of commission revenue generated for Schwab by Griffin Partners’ clients. This means that
the investment activity in client accounts is beneficial to Griffin Partners, because Schwab does not
assess a fee to Griffin Partners for these services. This creates an incentive for Griffin Partners to
continue to recommend Schwab to its clients. While it may be possible to obtain similar custodial,
execution and other services elsewhere at a lower cost, Griffin Partners believes that and Schwab
provide an excellent combination of these services. These services are not soft dollar arrangements
but are part of the institutional platform offered by Schwab.
Directed Brokerage
Griffin Partners does not allow directed brokerage accounts for any discretionary advisory services.
Aggregated Trade Policy
Griffin Partners may enter trades as a block where possible and when advantageous to clients whose
accounts have a need to buy or sell shares of the same security. This blocking of trades permits the
trading of aggregate blocks of securities composed of assets from multiple client accounts, so long as
transaction costs are shared equally and on a pro-rata basis between all accounts included in any
such block. Block trading allows Griffin Partners to execute equity trades in a timelier, equitable
manner, and may reduce overall costs to clients.
Griffin Partners will only aggregate transactions when it believes that aggregation is consistent with
its duty to seek best execution (which includes the duty to seek best price) for its clients and is
consistent with the terms of Griffin Partners’ Investment Advisory Agreement with each client for
which trades are being aggregated. No advisory client will be favored over any other client; each
client that participates in an aggregated order will participate at the average share price for all Griffin
Partners’ transactions in a given security on a given business day, with transaction costs generally
shared pro-rata based on each client’s participation in the transaction. On occasion, owing to the size
of a particular account’s pro rata share of an order or other factors, the commission or transaction
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fee charged could be above or below a breakpoint in a pre-determined commission or fee schedule
set by the executing broker, and therefore transaction charges may vary slightly among accounts.
Accounts may be excluded from a block due to tax considerations, client direction or other factors
making the account’s participation ineligible or impractical.
Griffin Partners will prepare, before entering an aggregated order, a written statement (“Allocation
Statement”) specifying the participating client accounts and how it intends to allocate the order
among those clients. If the aggregated order is filled in its entirety, it will be allocated among clients
in accordance with the Allocation Statement. If the order is partially filled, it will generally be
allocated pro-rata, based on the Allocation Statement, or randomly in certain circumstances.
Notwithstanding the foregoing, the order may be allocated on a basis different from that specified in
the Allocation Statement if all client accounts receive fair and equitable treatment over time, and the
reason for different allocation is explained in writing and is approved by an appropriate
individual/officer of Griffin Partners. Griffin Partners’ books and records will separately reflect, for
each client account included in a block trade, the securities held by and bought and sold for that
account. Funds and securities of clients whose orders are aggregated will be deposited with one or
more banks or broker-dealers, and neither the clients’ cash nor their securities will be held
collectively any longer than is necessary to settle the transaction on a delivery versus payment basis;
cash or securities held collectively for clients will be delivered out to the custodian bank or broker-
dealer as soon as practicable following the settlement, and Griffin Partners will receive no additional
compensation or remuneration of any kind as a result of the proposed aggregation.
Cross Trades
From time to time, Griffin Partners may direct a “cross trade” of securities (including, without
limitation, fixed income securities) between client accounts, whereby Griffin Partners arranges for
one client account to purchase a security directly from another client. In such cases, Griffin Partners
will seek to obtain a price for the security from one or more independent sources. Griffin Partners is
not a broker-dealer and receives no compensation from a cross trade; however, the broker-dealer
facilitating the cross trade normally charges administrative fees to the clients’ accounts.
Griffin Partners may direct a cross trade when Griffin Partners believes that the transaction is in the
best interest of the clients, that no client will be disfavored by the transaction, and that the
transaction receives the best execution.
Item 13 - Review of Accounts
e.g.
Managed portfolios are reviewed at least quarterly but may be reviewed more often if requested by
the client, upon receipt of information material to the management of the portfolio, or at any time
such review is deemed necessary or advisable by Griffin Partners. These factors may include, but are
not limited to, the following: change in general client circumstances (
, marriage, divorce,
retirement); or economic, political or market conditions. Mark Vandiver, Griffin Partners’ Manager,
is responsible for reviewing all accounts.
Account custodians are responsible for providing monthly or quarterly account statements which
reflect the positions (and current pricing) in each account as well as transactions in each account,
including fees paid from an account. Account custodians also provide prompt confirmation of all
trading activity, and year-end tax statements, such as 1099 forms. Griffin Partners will provide
additional written reports as needed or requested by the client. Clients should carefully compare the
statements that they receive from Griffin Partners against the statements that they receive from their
account custodian(s).
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Item 14 - Client Referrals and Other Compensation
Item 12 - Brokerage Practices
As noted above, Griffin Partners may receive some benefits from Schwab based on the amount of
client assets held at Schwab. Please see
for more information.
In addition, Mr. Vandiver is also licensed to sell insurance. He will earn commission-based
compensation for selling insurance products, including insurance products he sells to you. Insurance
Item 5 – Fees and Compensation
commissions earned by Mr. Vandiver are separate from Griffin Partners’ advisory fees. Please see
for more information.
Griffin Partners participates in a lead generation and promoter program offered by SmartAsset.
SmartAsset is an adviser marketing program that provides introductions to new prospective clients.
Griffin Partners pay a subscription fee to SmartAsset to participate in the program. The amount of
the fee is determined by SmartAsset based on the geographic area served by the adviser. The fee is
paid regardless of whether the client hires the adviser. Clients do not pay more as a result of the
referral from SmartAsset. Consistent with legal requirements under the Investment Advisers Act of
1940, as amended, Griffin Partners entered into a written agreement with SmartAsset under which,
among other things, SmartAsset is required to disclose their compensation arrangements to
prospective clients before such clients enter into an agreement with Griffin Partners.
Item 15 - Custody
Schwab are the custodian of nearly all client accounts at Griffin Partners. From time to time however,
clients may select an alternate broker to hold accounts in custody. In any case, it is the custodian’s
responsibility to provide clients with confirmations of trading activity, tax forms and at least
quarterly account statements. Clients are advised to review this information carefully, and to notify
Griffin Partners of any questions or concerns. Clients are also asked to promptly notify Griffin
Partners if the custodian fails to provide statements on each account held.
From time to time and in accordance with Griffin Partners’ agreement with clients, Griffin Partners
will provide additional reports. As mentioned above, the account balances reflected on these reports
should be compared to the balances shown on the brokerage statements to ensure accuracy. At times
there may be small differences due to the timing of dividend reporting, pending trades or other
similar issues.
Griffin Partners may be deemed to have “soft” custody of its client accounts because Griffin Partners’
portfolio management fees are normally debited directly from client account(s), unless other
arrangements are made.
Griffin Partners is also deemed to have custody of client assets as a result of clients authorizing Griffin
Partners to distribute assets from their accounts to a specific named recipient in accordance with a
standing letter of instruction. Griffin Partners intends to comply with the SEC No-Action Letter dated
February 21, 2017 (Investment Adviser Association) allowing firms who comply with all of the
provisions of the no-action letter to forego the annual surprise custody examination with respect to
those assets.
If Griffin Partners determines it has custody of client assets for any other reason, we will comply with
the Custody Rule and engage the services of an independent accountant to perform a surprise
custody examination each year.
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Item 16 - Investment Discretion
Item 4 - Advisory Business
discretionary accounts
, Griffin Partners will accept clients on either a
As described in
discretionary or non-discretionary basis. For
, a Limited Power of Attorney
(“LPOA”) is executed by the client, giving Griffin Partners the authority to carry out various activities
in the account, generally including the following: trade execution; the ability to request checks on
behalf of the client; and, the withdrawal of advisory fees directly from the account. Griffin Partners
then directs investment of the client’s portfolio using its discretionary authority. The client may limit
the terms of the LPOA to the extent consistent with the client’s investment advisory agreement with
Griffin Partners and the requirements of the client’s custodian.
non-discretionary
For
accounts, the client may also execute an LPOA, which allows Griffin Partners to
carry out trade recommendations and approved actions in the portfolio. However, in accordance
with the investment advisory agreement between Griffin Partners and the client, Griffin Partners
does not implement trading recommendations or other actions in the account unless and until the
client has approved the recommendation or action. As with discretionary accounts, clients may limit
the terms of the LPOA, subject to Griffin Partners’ agreement with the client and the requirements of
the client’s custodian.
Item 17 - Voting Client Securities
As a policy and in accordance with Griffin Partners’ client agreement, Griffin Partners does not vote
proxies related to securities held in client accounts. The custodian of the account will normally
provide proxy materials directly to the client. Clients may contact Griffin Partners with questions
relating to proxy procedures and proposals; however, Griffin Partners generally does not research
particular proxy proposals.
Item 18 - Financial Information
Griffin Partners does not require nor solicit prepayment of more than $1,200 in fees per client, six
months or more in advance, and therefore has no disclosure with respect to this item.
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