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Foster
~Motley
FOSTERING LIFE'S WEALTH
Form ADV Part 2A
Firm Brochure
Foster & Motley, Inc.
7755 Montgomery Road# 100
Cincinnati, Ohio 45236
Phone: 513- 561-6640
Website: www.fosterandmotley.com
March 25, 2025
This brochure provides information about the qualifications and business practices of
Foster and Motley, Inc. ["FM"]. If you have any questions regarding the contents of this
Brochure, please contact us at 513-561-6640 or via electronic mail, to Lawrence J.
Bernhard IACCP;', Chief Compliance Officer (CCO), at larry@fosterandmotley.com. The
information in this Brochure has not been approved or verified by the United States
Securities and Exchange Commission ("SEC") or by any state securities authority. FM is
a registered investment adviser. Registration of an investment adviser does not imply
any level of skill or training. The oral and written communications of an adviser provide
you with information with which you may determine to hire or retain an adviser.
Item 2 Material Changes
This section of the Firm Brochure will be updated when material changes are made
since the previous release of the Brochure and will provide a summary of such changes.
Pursuant to SEC Rules, we will ensure that you receive an annual summary of any
material changes to this and subsequent Brochures, as well as an offer to receive a copy
of the Brochure upon request. We may also provide other ongoing disclosure
information about material changes as necessary and provide you with a new Brochure
at any time, without charge.
Material Change Since the Last Brochure Update on 3/26/2024
Foster & Motley is discontinuing the Schwab Institutional Intelligent Portfolios (SIIP)
Program. We are in the process of notifying clients enrolled in the program to discuss a
transition to other Foster & Motley services. Please refer to the Services section of this
brochure for more details.
Foster & Motley, Inc.
is also available on our web
Our ADV Part 2A Firm Brochure
site
www.fosterandmotley.com. Additional information about FM is available via the SEC's
web site www.adviserinfo.sec.gov. The SEC's web site also provides information about
any persons affiliated with FM who are registered, or are required to be registered, as
investment adviser representatives of FM, if applicable.
Item 3 Table of Contents
Item 1 Cover Page ............................................................................................................................ 1
Item 2 Material Changes ................................................................................................................ 1
Item 3 Table of Contents .............................................................................................................. 2
Item 4 Services ................................................................................................................................. 3
Item 5 Fees and Compensation .................................................................................................. 5
Item 6 Performance-Based Fees and Side-By-Side Management .................................. 7
Item 7 Types of Clients .................................................................................................................. 7
Item 8 Methods of Analysis, Investment Strategies and Risk of Loss ........................... 7
Item 9 Disciplinary Information ................................................................................................. 11
Item 10 Other Financial Industry Activities and Affiliations ............................................ 11
Item 11 Code of Ethics ................................................................................................................... 11
Item 12 Brokerage Practices ...................................................................................................... 12
Item 13 Review of Accounts ..................................................................................................... 15
Item 14 Client Referrals and Other Compensation ............................................................. 16
Item 15 Custody ............................................................................................................................. 16
Item 16 Investment Discretion .................................................................................................... 17
Item 17 Voting Client Securities ................................................................................................ 18
Item 18 Financial Information .................................................................................................... 18
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Item 4 Services
FM has provided investment advisory and financial planning services since January 1997
and has been registered with the SEC since November 1996. FM is organized as an Ohio
Corporation, which is owned by fourteen individual shareholders, none of whom owns a
majority of the firm .
"IRA") governed by
the
As a registered investment advisor with the SEC, and under the rules of ERISA
(Employee Retirement Income Security Act), we provide advice in a fiduciary capacity,
acting in our clients' best interests first, above all others. If an account is part of a
pension or other employee benefit plan (a "Plan") governed by ERISA or an Individual
Internal Revenue Code, we
Retirement Account (an
acknowledge that we are a "fiduciary" within the meaning of Section 3(21) of ERISA
(but only with respect to the provision of services described
in our Advisory
Agreement). According to ERISA, the way we make money creates some conflicts of
interest, so we operate under a special ERISA rule requiring us to act in your best
interest and not put our interests ahead of yours. We represent that we are registered
as an investment adviser and duly qualified to manage Plan assets under applicable
regulations.
Our mission is to assist our clients in achieving their financial goals. We are a "fee-only,"
independent investment advisory firm, which means the only form of compensation are
the fees we receive from clients (i.e. no commissions, referrals, etc.). We offer wealth
management services through our two primary lines of business: financial planning; and
investment management. Clients may engage us for financial planning only, investment
management only, or for a combination of both services.
As of December 31, 2024, FM managed over $2,476,505,080 in client assets on a
discretionary basis, and $60,818,569 on a non-discretionary basis.
Our services include the following:
Wealth Management
We bundle our investment management and financial planning services under a
combined fee structure.
Investment Management: As part of our Wealth Management Service, we provide the
ongoing selection and management of investment portfolios for clients. In consideration
with return objectives, risk tolerance, liquidity needs, time horizon, tax status, and any
unique personal circumstances, we use a combination of individual securities, mutual
funds, exchange traded funds, alternatives, and private investments.
Generally, it is expected that your manageable financial assets are managed by us on a
"discretionary" basis, meaning we are granted the authority by you to determine the
securities or other assets to purchase or sell in the account. This discretion will remain
in effect unless revoked by you or FM. We will monitor your managed account on an
ongoing basis as part of our standard service.
Financial Planning: We provide financial planning as part of a Wealth Management
Agreement. Generally, a financial planning engagement consists of the following steps:
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Evaluation of your current financial situation.
Discussion and definition of your financial goals.
Development of a plan, or a road map to attain your goals.
Assistance with implementation of the recommended actions.
o
o
o
o
in writing, summarizing your key
Financial planning is a process not a product and each client is unique. For that reason,
we do not use "canned" financial planning software to create a "financial plan ." Our
work "product" is our advice and counsel. We document our recommendations and
analyses
facts, and goals as well as our
recommendations.
We take a personalized approach to financial planning. We cannot prescribe remedies
without first conducting a thorough review of your financial condition . Our financial
planning service includes, but is not limited to, cash flow planning; retirement planning;
investment planning & review; tax analysis; college funding analysis; insurance needs
planning; and estate planning.
We are comfortable working with other professionals such as bankers, attorneys,
insurance agents, accountants, etc. We understand the importance of using other
professionals as needed during all phases of the planning process.
Institutional Investment Management
This service includes investment management for endowments, foundations, charities,
non-profit organizations, insurance companies, corporations, and other institutions. We
provide the ongoing selection and management of investment portfolios, using a
combination of individual securities, mutual funds, and private investments, that takes
into consideration your return objectives, risk tolerance, liquidity needs, time horizon,
tax status, and any unique circumstances.
the services of other professionals
Non-Investment Consulting/Implementation Services. To the extent requested by the
client, FM may provide consulting services regarding non-investment related matters,
such as estate planning, tax planning, insurance, etc. Neither FM, nor any of its
representatives, serves as an attorney or insurance agent, and no portion of FM's
services should be construed as same. To the extent requested by a client, FM may
recommend
for certain non-investment
implementation purposes (i.e. attorneys, accountants, insurance, etc.). The client is
under no obligation to engage the services of any such recommended professional. The
client retains absolute discretion over all such implementation decisions and is free to
accept or reject any recommendation from FM . Please Note: If the client engages any
unaffiliated recommended professional, and a dispute arises thereafter relative to such
engagement, the client agrees to seek recourse exclusively from and against the
engaged professional.
Client Obligation & Agreement. It remains the client's responsibility to promptly notify
FM if there is ever any change in their financial situation or investment objectives for
the purpose of reviewing/evaluating/revising FM's previous recommendations and/or
services.
In performing its services, FM shall not be required to verify any information
received from the client or from the client's other professionals and is expressly
authorized to rely thereon.
Our client agreements include clauses whereby the client agrees:
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o
o
To receive communications from FM electronically via the email address
provided by or on behalf of the client, via FM's website, or My Holdings Client
vault.
That FM may rely on any document containing an electronic signature in lieu
of an original signature.
the
Please Note: Investment Risk. Different types of investments involve varying degrees of
risk, and it should not be assumed that future performance of any specific investment
investments and/or investment strategies
or investment strategy (including
recommended or undertaken by FM) will be profitable or equal any specific
performance level(s).
Item 5 Fees and Compensation
Since we are a "fee-only" firm, our only source of compensation comes from the fees
our clients pay us. We do not accept commissions, referral fees, or other payments
from any third parties. We are independent from all financial product providers. Our
compensation system is designed to ensure that our professionals' main focus is on our
clients, not production, or the generation of commissions. All fees are negotiable in
certain circumstances.
Investment advisory fees will generally be billed quarterly in advance at one fourth of
the annual rate and are based on the market value of the client's account(s) under
management as of the last business day of the preceding month. Fees are rounded to
the nearest dollar. With previous client consent, investment advisory fees are deducted
from client accounts. There are no termination fees. Clients may terminate their
relationship with FM, without penalty, at any time upon written notice. Accounts
initiated or terminated during a calendar quarter will be charged a prorated fee. At no
time is prepayment of fees of $1200 or more required or solicited more than 6 months
in advance.
In addition to our fees, clients may also pay additional charges imposed by their
custodian, other brokers, mutual fund managers, and other third parties. Those charges
may include: brokerage commissions, transaction fees, custodial fees, wire transfer and
electronic fund transfer fees, and other fees and taxes on brokerage accounts, securities
transactions, and those related to private investments. FM does not receive any portion
of these commissions or fees .
There may be minor differences between FM's client appraisals and the custodial
statement due to methods of accruing interest and dividends, reporting dates, and
other factors. The custodial statement is the official record for tax purposes.
The Brokerage Practices section further describes the factors that FM considers in
selecting or recommending broker-dealers for client transactions and determining the
reasonableness of their compensation.
Family accounts may be aggregated for purposes of fee calculations and receiving fee
breakpoints (see fees & breakpoints below). Fees for minimum account sizes may be
negotiable in certain circumstances, for example, for accounts consisting primarily of
low-cost basis securities, family holdings, or other more passively managed securities.
The minimum fee may be temporarily waived if significant additional contributions are
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anticipated. In addition to the foregoing, there may be historical fee schedules in place
with
long-standing clients that may differ from those applicable to new client
relationships.
We are not compensated by commissions from load mutual funds or in any other way
directly or indirectly by mutual fund companies. Consequently, we seek to avoid the
natural conflicts of interest that follow when FM makes a selection of a specific mutual
fund. However, each of the no-load or load-waived mutual funds selected by FM does
have a management fee that is paid to the investment adviser of the fund as well as
other expenses, which are disclosed in each fund's prospectus.
As a result, clients invested in mutual funds pay two layers of advisory fees, a fee to the
mutual fund's investment adviser and another fee to FM. Although, some of the mutual
funds may only be accessed through an investment adviser, most of the mutual funds
we recommend are available to you by investing directly with the mutual fund
company. Therefore, you may be able to avoid the second layer of fees by not using
the advice of FM, making investment decisions on your own, and by purchasing mutual
funds shares directly from the mutual fund companies. We believe that we have priced
our services competitively and our fees are comparable with other advisory firms.
Some other advisers may be compensated by 12(b)-1 payments, which are paid directly
by mutual funds companies (e.g., those advisers also register as a broker/dealer).
These advisers may choose to limit their mutual fund selections only to those mutual
funds that make such payments. We do not accept 12(b)-1 payments, so our mutual
fund selections are not limited to those that have 12b-1 fees.
Fees & Breakpoints
A) . Wealth Management
This service bundles investment management and financial planning together for one
fee. The fee is based on assets under management. The annual fee structure is as
follows:
o
o
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o
1.00% for the first $2 million of assets under management
0 .75% for the next $3 million
0.50% for the next $5 million
0.25% thereafter
The minimum fee for this service is $2,500 per quarter.
The minimum account size for wealth management is $1 million, but we will accept
accounts of lower value with a reduced minimum fee, at our discretion .
B). Institutional Investment Management
This service includes investment management for endowments, foundations, charities,
non-profit organizations, insurance companies, corporations, and other institutions.
The fee for this service is based on assets under management. The annual fee structure
is as follows :
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1.00% for the first $1 million of assets under management
0 .75% for the next $3 million
0 .50% for the next $6 million
0.25% thereafter
o
o
o
o
The minimum fee for this service is $2,500 per quarter.
(Under some circumstances we can provide stand-a/one financial planning advice and
stand-a/one investment management advice. The fee for these services is not provided
here. Consult your FM adviser for details).
Item 6 Performance-Based Fees and Side-By-Side Management
FM does not charge any performance-based fees (fees based on a share of capital gains
on or capital appreciation of the assets of a client).
Item 7 Types of Clients
FM provides advisory services primarily to individuals and families, but does also service
corporations, pension and profit-sharing plans, and charitable organizations. Fee
requirements for wealth management and institutional investment management are
provided in Fees and Compensation .
Item 8 Methods of Analysis, Investment Strategies and Risk of Loss
Equities
Growth at a Reasonable Price. Most equity managers follow either a "value" or
"growth" investment approach . Value investors seek cheap stocks, while growth
investors pursue stocks offering prospects of rapid earnings growth, but each approach
has serious flaws. As to value, it is easy to find stocks that are cheap, but most deserve
to be so. On the other hand, it is also easy to find great growth companies, but they are
typically priced accordingly (or well beyond) and often prove to be risky when earnings
disappoint even a little. In contrast, our common-sense, fundamental, core approach
has four cornerstones. In stocks we simultaneously seek (1)
lower risk through
conservative valuation; (2) generous dividend yields; (3) strong growth prospects
(especially as demonstrated by recent dividends growth); and (4) high quality,
conducive to long holding periods (i.e., financial strength, earnings predictability,
consistent dividend growth, insider ownership, high return on equity, etc.)
As such, our style is neither "value" nor "growth" in a strict sense; we attempt to blend
the best elements of each into a "core" equity strategy of purchasing quality companies
at reasonable prices.
Our
ideal stock purchase candidate offers a
Common Stock Characteristics.
combination of greater than average dividend yield, greater than a market dividend
growth, lower valuation, and higher quality. We will purchase a stock that does not
satisfy one of those criteria if it is exceptional in others (for example, we will not rule
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out a stock that does not pay a dividend, but we require exceptional valuation, growth
prospects and quality from such a holding). Our favorite stock opportunity is when a
great company happens to be unusually cheap because of a market over-reaction to
conditions that we expect to be temporary.
Bottom-up. A "top-down" investment approach starts with macro-economic forecasts
of things such as interest rates and then seeks to identify sectors and industries that
should prosper in the expected economic scenario. Unfortunately, that approach
involves forecasting, which we believe no one can do consistently well. In contrast, our
approach seeks to avoid forecasting, and is focused on "bottom-up" analysis of the
fundamentals of individual companies and their securities.
Sell Discipline and Holding Period. Upon purchase, the planned holding period for
stocks is forever, but securities do get sold when an alternative presents a better
combination of expected return or lower risk sufficient to more than offset the cost of
the trade (including the tax implication). In our tax-sensitive approach, we strive to hold
stocks at least three years on average.
Proprietary, Quantitative Process. Companies come to our attention through the whole
spectrum of experience, and those that appear attractive are included in a proprietary
quantitative computer model for ongoing analysis and continuous evaluation. This
quantitative model allows for very broad coverage, but its most significant advantage is
discipline and the elimination of as much human bias and emotion as possible.
Technically, an "expert system," this model is designed to favor the same stocks we
would otherwise select through manual analysis, but it does so more efficiently, rapidly,
consistently and objectively than we ever could alone. Though it is never employed as
the only element in our decision-making process, this "by-the-numbers" quantitative
evaluation is a critical tool for us to use when sorting through the emotion-filled "noise"
of financial markets.
Breadth versus Depth. Our proprietary computer model covers a wide spectrum of
relevant companies on a quantitative, objective basis. Such a quantitative approach
must always be a somewhat simplified model of reality, but what it must give up in
depth is much more than offset by the overwhelming advantages of discipline and
context.
Market Timing. We don't seek to time markets by making large shifts between stocks,
bonds, alternatives, real estate, and cash. However, we may alter the asset mix of
portfolios around an account's long-term targets in response to ever-changing balances
between interest rates, earnings, and stock prices.
Equity Diversification by Industry. The domestic equity portion of individually managed
portfolios generally holds about 45 positions, which are widely diversified across
Industry or sector "bets" are minimized by reserving a market weight
industries.
allocation for each and then seeking to fill that "position" with the best available
candidate from among the companies in that industry. For example, if insurance
companies account for 4% of the overall market, then we allocate 4% of the domestic
equity portion of a portfolio to the insurance company stocks that we believe are the
most attractive to own.
Beyond sector
Large/Small and Domestic/International Equity Diversification.
diversification, equity portfolios include stocks of both large and small domestic
companies, and both established and emerging international markets. In so diversifying,
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we seek to enhance the expected long-term return and to moderate short term
absolute risk, but this also has the potential to increase the short-term deviation of
returns relative to popular indexes.
Bonds
We consider bonds to be an extremely important part of most client portfolios. Our
investment approach with bonds is to emphasize intermediate maturity, and to focus on
fundamental credit research, yield spread, and broad diversification, both among
classes of fixed income instruments and across maturities. At each point in time, we
emphasize those sectors of the fixed income market that we perceive represent the
best value, while seeking to avoid interest rate "bets."
Mutual Funds and Exchange Traded Funds (ETFs)
Most of the discretionary assets we manage are invested in individual stocks and bonds,
but no-load mutual funds and ETFs are used for the bulk of an account's international
and alternative asset exposure. Smaller accounts are generally constructed entirely of
mutual funds and ETFs to achieve adequate diversification.
We attempt to base our selection of mutual funds and ETFs on the following criteria: (1)
consistency of style and management tenure; (2) consistency of historical performance;
and (3) lower than average fund expense ratio (although there may be instances where
we select a fund even if its annual expense ratio is somewhat higher than the average
expense ratio of its peers).
Alternative Investments
Alternative investments have been widely used by the high-net-worth individuals,
endowments and foundations for years. Alternative investments are expected to have a
low correlation to traditional stocks and bonds, and to broaden portfolio diversification.
Our alternative investment allocation seeks to employ Market Risk Hedge and Inflation
Hedge strategies in client portfolios, where appropriate. Market Risk Hedge strategies
seek positive rates of return regardless of market conditions. Inflation Hedge strategies
seek to invest in securities whose values are linked to tangible goods such as
agricultural commodities or petroleum. Inflation Hedge strategies are designed to
benefit from inflation and since rising inflation generally has a negative impact on
stocks and bonds, these strategies (as well as Market Risk Hedge strategies) provide
another level of diversification . For most clients, the allocation to alternatives is
achieved via investment in no load mutual funds, closed end funds, exchange traded
funds and notes, and royalty trusts. For clients who meet strict regulatory net worth
and income requirements, private investments may be used for a portion of their
alternative allocation. Regardless of the advantages of investing
in Alternative
Investments, investors must be aware that these investments may involve a higher level
of risk.
Private Investment Funds
FM recommends certain private investment funds to certain financially qualified clients.
The private funds are suitable only for sophisticated investors who do not require
immediate liquidity for their investments, for whom an investment in a private fund
does not constitute a complete investment program, and who fully understand and are
willing to assume the risks involved in the private fund's investment program. FM's role
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relative to the private investment funds shall be limited to its initial and ongoing due
diligence and investment monitoring services. If a client determines to become a
private fund investor, the amount of assets invested in the fund(s) shall be included as
part of "assets under management" for purposes of FM calculating its investment
advisory fee. FM's clients are under absolutely no obligation to consider or make an
investment in a private investment fund(s). Even where the investments of a private
fund are successful, some do not produce a realized return for a period of years. The
private funds' offering documents contain additional information that must be reviewed
by any potential investor.
Please Note: Private investment funds generally involve various risk factors, including,
but not limited to, potential for complete loss of principal, liquidity constraints and lack
of transparency, a complete discussion of which is set forth in each fund's offering
documents, which will be provided to each client for review and consideration. Unlike
other liquid investments that a client may maintain, private investment funds do not
provide daily liquidity or pricing. Each prospective client investor will be required to
complete a Subscription Agreement, pursuant to which the client shall establish that
they are qualified for investment in the fund and acknowledges and accepts the various
risk factors that are associated with such an investment.
Please Also Note: Valuation. In the event that FM references private investment funds
owned by the client on any supplemental account reports prepared by FM, the value(s)
for all such private investment funds shall reflect the most recent valuation provided by
the original issuer, as long as FM believes it is reasonable, if not then; to the extent an
investment is audited, a book value based on the most recent audited financial
statements will be used, as long as FM believes it is reasonable. If not, then; original cost
of the investment, unless FM determines, based on disclosed facts, that the security
should be valued lower than cost, in which case that valuation will be used. Note: the
current value(s) (to the extent ascertainable) could be significantly more or less than
the original purchase price.
Real Estate
Where appropriate, we seek to include an allocation to domestic and international Real
Estate to improve diversification . For most clients, we use a combination of no load
mutual funds, and real estate investment trusts. For clients who meet strict net worth
and income requirements, we may also recommend investments in private real estate.
Performance Measurement
Investing (as opposed to speculating) is a long-term proposition and should be
evaluated accordingly. We believe short-term performance should be largely ignored .
Portfolios should be evaluated as a whole and not on the basis of the inevitable worst
(or best) performing positions therein.
Risk of Loss
Investing in securities involves risk of loss that you should be prepared to bear. There
are inherent risks associated with investing in securities markets--returns may vary, and
your portfolio could lose money. Investments in common stocks, alternatives, real
estate and private investments tend to be more volatile than many other investment
choices. The value of your portfolio will decrease when the value of an individual
company or multiple companies in your overall portfolio decreases. The value of the
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portfolio will also decrease when the stock market in general goes down, likely
regardless of how well some individual companies in your portfolio perform.
Item 9 Disciplinary Information
Registered investment advisers are required to disclose all material facts regarding any
legal or disciplinary events that would be material to your evaluation of the Adviser or
the integrity of its management. FM has no applicable disciplinary information.
Item 10 Other Financial Industry Activities and Affiliations
We are required to disclose all material facts regarding any other financial industry
activities and/or affiliations. None of our supervised people have any other financial
industry activities and/or affiliations.
Item 11 Code of Ethics
We have adopted a Code of Ethics (the "Code") for all of our employees (supervised
persons) that describe our high standard of business conduct, and fiduciary duty to our
clients. The Code includes provisions relating to the confidentiality of client information,
a prohibition on insider trading , full support of the Whistleblower Act, restrictions on
the acceptance of significant gifts,
the reporting of certain gifts and business
entertainment items, the reporting of outside business activities, a policy of political
contributions, a policy regarding social networking, and personal securities trading
procedures. FM considers all its employees supervised persons; therefore, all employees
must complete an acknowledgement form that they have received a copy of the Code
at the commencement of employment and updates, thereafter.
We believe our Code of Ethics is reasonably designed to prevent or mitigate conflicts of
interest between FM and its clients. Employees' and persons associated with us are
required to follow the Code, and as part of our due diligence practice FM monitors
employee and associated person trading activity. We anticipate that, in appropriate
circumstances, consistent with clients' investment objectives, we will recommend to our
investment advisory clients or prospective clients, the purchase or sale of securities in
which FM and/or its employees, directly or indirectly, have an interest. Furthermore,
our employees may trade in the same securities with client accounts on an aggregated
basis when this practice is consistent with FM's obligation of best execution.
In such
circumstances, our employees' and our clients' accounts will share commission costs
equally and receive securities at a total average price. In addition, FM has implemented
procedures to ensure that clients' benefit will always prevail when allocating those
trades . The Code of Ethics is designed to ensure that the personal securities
transactions, activities and interests of our employees will not interfere with making
decisions in the best interest of advisory clients, and implementing such decisions while,
at the same time, allowing employees to invest for their own accounts.
Under the Code of Ethics, certain classes of securities have been designated as exempt
transactions, based upon a determination that they would not materially interfere with
the best interests of FM 's clients. In addition, the Code of Ethics requires pre-clearance
of certain transactions, and restricts trading in close proximity to client trading activity.
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Nonetheless, because the Code of Ethics in some circumstances permits employees to
invest in the same securities as clients, there is a possibility that employees might
benefit from market activity by a client in a security held by an employee. For more
details regarding trade aggregation and trade allocation see Brokerage Practices, Item
12.
Since we are not registered as a broker-dealer and have no affiliates that are registered
as a broker-dealer, it is our practice not to affect any principal or agency cross
securities transactions for client accounts. Principal transactions are generally defined
as transactions where an adviser, acting as principal for its own account or the account
of an affiliated broker-dealer, buys from or sells any security to any advisory client. An
agency cross transaction is defined as a transaction where a person acts as an
investment adviser in relation to a transaction in which the investment adviser, or any
person controlled by or under common control with the investment adviser, acts as
broker for both the advisory client and for another person on the other side of the
transaction. (Agency cross transactions may arise where an adviser is dually registered
as a broker-dealer or has an affiliated broker-dealer).
You may request a copy of our Code of Ethics by contacting Lawrence J. Bernhard
IACCP®, CCO at 513-561-6640 or at larry@fosterandmotley.com.
Item 12 Brokerage Practices
Selection of Brokers
FM has authority to suggest or determine brokers, and to negotiate commissions on
behalf of clients, the final selection of a broker remains the client's choice. The criteria
used for the selection of brokers or custodial brokers will be the full range and quality
of brokers' services, including ability to offer best execution (e.g., the costs of trades of
listed securities, the costs of trades of securities in which other brokers may make a
market, and the ability to execute trades from time to time at prices between the bid
and the ask, considering the general volume of trades FM has to work with as well as
the average size and range of sizes of those trades, etc.),
financial condition,
responsiveness, and the values and quality of custodial services provided to the client, if
any.
We generally recommend or select a broker or a prime broker to serve as the custodian
for your account unless it's a "held away" accounts (Refer to item 15). Having a broker
serve as a custodian rather than a bank has the advantage of avoiding bank custody
fees. However, it may have the disadvantage of limiting our ability to seek best prices
and execution in certain instances, especially for non-listed securities, however some
custodian brokers allow what is known as "Prime Broker" or "Trade away" trades (i.e.,
trades through other approved brokers and market makers) for accounts of a certain
size (generally, accounts $100,000 or more). These trades, however, will have an
additional fee charged by the executing broker (generally $15). When we recommend a
broker custodian rather than a bank custodian , it is because we consider such custodial
services to be best alternative for the client after consideration of all the relevant
advantages and disadvantages.
From time to time, we may direct brokerage transactions to brokers other than an
account's prime or custodian broker, and that broker may or may not provide research
services (e.g., economic and market research, financial data, etc.). This situation will
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only take place in the following circumstances: (1) for listed stocks and bonds, to obtain
lower brokerage commissions or better execution (net of prime broker fee); (2) for
unlisted bonds, to obtain better pricing or availability; (3) for unlisted stocks, to obtain
net pricing from a market-maker; or (4) to seek availability to buy an IPO when directed
by a client. In each case, direction of brokerage to brokers other than client's prime or
custodial broker is done for the benefit of clients, and never for the primary purpose of
obtaining research, as also explained in Client Referrals and Other Compensation.
Schwab Advisor Services, Division of Charles Schwab & Co.
investors.
FM recommends that clients establish brokerage accounts with the Schwab Advisor
Services division of Charles Schwab & Co., Inc. ("Schwab"), a registered broker-dealer,
to maintain custody of clients' assets and to effect trades for their accounts. FM is
independently owned and operated and not affiliated with Schwab. Schwab provides
FM with access to its institutional trading and custody services, which are typically not
These services generally are available to
available to Schwab retail
independent investment advisers on an unsolicited basis, at no charge to them so long
as the agreed upon amount of the adviser's clients' assets are maintained in accounts at
Schwab Advisor Services and are not otherwise contingent upon Adviser committing to
Schwab any specific amount of business (assets in custody or trading). Schwab's
services include brokerage, custody, research, and access to mutual funds and other
investments that are otherwise generally available only to institutional investors or
require a significantly higher minimum initial investment.
Research Reports and Other Products or Services Received by FM
from Broker-Dealers
reports
is not directly connected
to
FM receives research reports from broker dealers it utilizes to effect client transactions,
including Schwab. Such reports have been received during FM's last fiscal year. The
receipt of such
the recommendation of
brokerage/custody services to advisory clients but does create a possible conflict of
interest which clients should be aware in assessing FM's recommendations .
Schwab also makes available to FM other products and services that benefit FM but
may not benefit its clients' accounts. Some of these other products and services assist
FM in managing and administering clients' accounts. During FM's last fiscal year these
products and services have included software and other technology that provide
access to client account data (such as trade confirmations and account statements),
facilitate trade execution (and allocation of aggregated trade orders for multiple client
accounts), provide research , pricing information and other market data, facilitate
payment of FM 's fees from its clients' accounts, and assist with back-office functions,
recordkeeping and client reporting . Many of these services generally may be used to
service all or a substantial number of FM's accounts, including accounts not maintained
at Schwab Advisor Services. Schwab Advisor Services also makes available to FM other
services intended to help FM manage and further develop its business enterprise.
These services may include educational conferences and events, technology and
business consulting, consulting on legal and related compliance needs, publications and
conferences on practice management and business succession, and access to employee
benefits providers, human capital consultants and insurance providers.
In addition,
Schwab may make available, arrange and/or pay for these types of services rendered to
FM by independent third parties. Schwab Advisor Services may discount or waive fees
it would otherwise charge for some of these services or pay all or a part of the fees of a
third party providing these services to FM.
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Foster & Motley, Inc.
Schwab may also provide us with other benefits such as occasional business
entertainment of our personnel, and an occasional charitable contribution .
In light of our arrangements with Schwab, we may have an incentive to recommend
that clients maintain their accounts with Schwab based on our interest in receiving
Schwab's services that benefit our business rather than based on the client's interest in
receiving the best value in custody services and the most favorable execution of
transactions. This is a potential conflict of interest. We believe, however, that our
selection of Schwab as custodian and broker is in the best interests of our clients. It is
primarily supported by the scope, quality and price of Schwab's services and not by
Schwab's services that benefit only us.
FM does not engage in soft dollar arrangements with any broker in which it receives
research or other benefits from a broker in exchange for paying higher commission
costs. (Soft dollar denotes the practice of directing brokerage transactions to a specific
broker in exchange for research services.)
Best Execution
As an investment advisory firm, FM has a fiduciary and fundamental duty to seek best
execution for client transactions . While best execution is difficult to define and
challenging to measure, there is some consensus that it does not solely mean the
ach ievement of the best price on a given transaction . Rather, it appears to be a
collective consideration of factors concerning the trade in question . Such factors
include the security being traded , the price of the trade, the speed of the execution,
apparent conditions of the market at the time the trade is placed, including the float
and efficiency of the market, the need of the particular client or clients and the price of
the trade. FM seeks to obtain best execution for its clients' transactions, which may not
necessarily mean the lowest commission available, but the best overall qualitative
execution in the particular circumstances.
the
responsibility of monitoring
their brokerage
Upon written request, clients may authorize us to direct trades to a specific broker.
Directed accounts may not be able to seek and obtain the best price and execution
through negotiation and/or bunching of orders, and the client may receive less
favorable price and execution than our other clients. For that reason, clients directing
brokerage assume
fees and
arrangements.
Cross Trades
Consistent with our duty to seek to obtain best execution, we may occasionally cross
trades among client accounts. A cross trade occurs when we purchase and sell a
particular security among two or more accounts under our management by instructing
brokers to cross the trade. We generally use "cross trades" to address account funding
issues and when it specifically deems the practice to be advantageous for each
In no instance do we receive additional compensation when crossing
participant.
trades for client accounts. We will always seek to ensure that the terms of the
transaction, including the consideration to be paid or received, are fa ir and reasonable,
and the transactions are done for the sole benefit of the clients.
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Trade Aggregation
From time to time, FM executes client transactions on a block or aggregate basis. That
is, they enter one large trade and allocate the shares among various client accounts.
This technique may allow FM to execute transactions in a more timely, equitable and
efficient manner in an attempt to achieve a better overall price execution. In some
instances, FM supervised persons and related persons' accounts are included in the
aggregation. FM's policy is to engage in this technique when it's consistent with client
objectives and restrictions. Clients participating in any aggregated transactions will
receive an average share price on a pro-rata basis.
Trade Allocation
FM's trade allocation policies and procedures call for a fair and equitable method of
allocating trades among accounts with no particular client(s) or groups of accounts
being favored or disfavored. Generally, FM must identify a given block trade allocation
before that trade is entered. If the trade is filled as entered, FM must allocate according
to the pre-determined block. Completed orders will be allocated as specified in the
initial trade order. Partially filled orders will be allocated on a random basis using a
proprietary rebalancing/trade program, CSV file. Any exceptions will be explained on
the trade order.
relating
to successfully
filling such allocation pursuant
to
issues arise
the
If
predetermined block, FM must allocate the shares in a fair and equitable manner and
document the rationale for deviating from the pre-determined allocation .
Trade Errors
From time-to-time FM may make an error in submitting a trade order on a client's
behalf. When this occurs, FM may place a correcting trade with the broker-dealer
which has custody of the client's account.
It is the policy of FM to bear any costs of
correcting the trade in a client account.
Item 13 Review of Accounts
The investment professionals responsible for reviewing accounts will typically have no
more than 150 discretionary account relationships assigned to them . Discretionary
accounts that are invested primarily in individual securities are reviewed on an ongoing
basis, but more often, if there is an addition to or withdrawal from the account or if a
bond is called, matures, or is redeemed . In addition, accounts may be reviewed as a
result of buy or sell decisions related to specific securities. Investment professionals
responsible for reviewing both discrete, and Mutual Fund accounts, will typically have
no more than 180 account relationships. Accounts invested primarily in mutual funds
are generally reviewed quarterly.
W. Mark Motley, Shareholder; Elizabeth M. Green, Shareholder; Thomas J. Guidi,
Shareholder; Zachary T. Horn, Shareholder; J. Ryan English, Shareholder; Rachel A.
Rasmussen, Shareholder, Bradley M. Soper, Shareholder; Nicole E. Roland; Emily C.
Hogya; and Kevin M. Schmitt. each review client accounts.
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Foster & Motley, Inc.
Thomas J. Guidi, Shareholder; Bradley M. Soper, Shareholder and Shareholder; Nicole E.
Roland; and Andrew M. Montanus, Associate, provide oversight of the management of
the mutual fund and exchange traded fund (ETF) accounts.
All clients receive monthly and/or quarterly statements of holdings and transactions
furnished by their custodian. Taxable accounts also receive a year-end summary of
realized capital gains from Schwab if that is their custodian.
Discretionary investment management clients whose portfolios are solely invested in
mutual funds will receive the same reports received by other discretionary clients. We
currently do not manage any non-discretionary clients but do manage some non
discretionary assets.
Item 14 Client Referrals and Other Compensation
We do not have any third-party solicitation agreements and do not pay third parties for
referring clients to us. Our compensation structure does include an incentive whereby
an FM employee can be compensated for bringing in a new client to the firm .
We receive fee waivers or discounts for non-research services including but not limited
to access or admission to conferences, consulting (relating to business management,
marketing, compliance,
technology, web sites, etc.), postage, certain software,
publications, occasional entertainment, file down load services and online quotes,
provided by prime or custodial brokers used by FM's clients. Our decision, however, to
take advantage of such offered services, fee waivers or discounts does not result in any
known specific additional costs to clients. But since there is a financial benefit to us,
this may create a potential conflict of interest for us to recommend one broker over
another.
It is our policy that because such waivers and discounts are not a factor in
recommending a broker; the foregoing potential conflict of interest is irrelevant. Details
regarding our criteria for recommending a broker were previously described in
Brokerage Practices.
Item 15 Custody
FM has custody or possession of client assets under the following circumstances :
1. Upon an agreement between a client and FM to manage assets in an account(s),
whereby the assets are required to remain at the custodian such as a 401K, 529,
annuity, etc., FM Inc may gather from the client and retain, the credentials necessary
for accessing the account at the custodian . These are referred to as "held away"
assets. As a result, any assets that falls under this purview will be subject to the
annual surprise audit from an independent accounting firm registered with the
Public Company Accounting Oversight Board (PCAOB) as described in SEC rule
206(4)-2, the "custody rule", with the following exception. Beginning in 2022, if the
custodian limits the access to only trading (rebalancing) in the account, then this is
not considered custody by the SEC and therefore will not be subject to the annual
surprise audit. A
list of the "rebalancing only" accounts will be maintained
separately.
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Foster & Motley, Inc.
(SLOA)
to
2. Upon an agreement between a client and FM, we have the authority to establish,
maintain and utilize Standing Letters of Authorization
initiate
disbursements to third parties. This includes utilization of an "Alternative Investment
Letter of Authorization" form, made available by FM's qualified custodian, for clients
invested in Private Investments held at the custodian, for the purpose of sending
future capital calls on the client's behalf. Because these third-party SLOAs are
viewed as the firm having custody, we must meet 7 representations (conditions) as
detailed by the Securities and Exchange Commission. Of those conditions, 6 are the
responsibility of the custodian. The 7th condition of maintaining records showing
that the third-party is not a related party of the advisor or located at the same
address of the advisor, is FM's responsibility. Provided these conditions are met, the
annual surprise audit from an independent accounting firm is not required as
described in SEC rule 206(4)-2, the custody rule.
from
their
3. When a "supervised" person of an adviser serves as the executor, conservator, or
trustee for an estate, conservatorship or personal trust that is considered "custody".
However, it is noted that the final rule release [Release No. IA2968J for rule 206(4)2
under the Investment Advisers Act of 1940, reads, "When a supervised person of an
adviser serves as the executor, conservator, or trustee for an estate, conservatorship
or personal trust solely because the supervised person has been appointed in these
capacities as a result of family or personal relationship with the decedent,
beneficiary or grantor (and not as a result of employment with the adviser), we [the
securities and exchange commission] would not view the adviser to have custody of
the funds or securities of the estate, conservatorship, or trust."
We have a reasonable belief clients receive monthly statements
respective custodian.
financial planning
fees be automatically deducted
from
4. We have the ability to deduct advisory fees. Clients may authorize investment
advisory and
their
account(s). It is FM's policy to send all clients a notice detailing the fee calculation.
Advisory fees are processed no earlier than three days after the beginning of the
billing period . We urge clients to ensure they receive statements from their qualified
custodian that holds and maintains their assets at least quarterly, and to carefully
review such statements and compare their custodial records to the account
statements we provide. Our statements may differ from the custodial statements
due to accounting procedures, reporting dates, or valuation differences for certain
securities.
Item 16 Investment Discretion
For discretionary clients, FM requests that it be provided with written authority to
determine which securities and the amounts of securities that are bought or sold. This
discretionary authority is derived from a written advisory agreement between FM and
you , which grants us a limited power of attorney. In all cases, however, such discretion
is to be exercised in a manner consistent with your stated investment objectives,
limitations and restrictions . FM will adhere to the investment policies, limitations, and
restrictions of your account. You may impose restrictions on your account such as
prohibiting us from investing in certain securities or types of securities; however, you
must provide them to us in writing .
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Foster & Motley, Inc.
in
Clients may change/amend
these
limitations as
required.
this written
Such
Any limitations on this discretionary authority shall be included
statement.
amendments shall be submitted in writing.
Item 17 Voting Client Securities
Unless clients request otherwise, we will vote proxies in such a way that we believe will
enhance shareholder value and/or maximize the long-term economic benefits of
shareholders. We utilize the services of Broadridge's ProxyEdge platform to assist us
with this process. If you interested in receiving a copy of our proxy voting policies and
procedures or how we vote a particular proxy was voted, please contact us at (513) 561-
6640.
Institutional
Schwab
Intelligent Portfolios (SIIP) Program . The program will be
discontinued in late 2025. Until then, clients still in this program will have proxies and
corporate actions processed in accordance with their agreement.
Item 18 Financial Information
A registered investment adviser is required to provide you with certain financial
information or disclosures about its financial condition, if applicable. At this time, FM
has no financial commitment that impairs its ability to meet contractual and fiduciary
commitments to clients and has not been the subject of a bankruptcy proceeding.
ANY QUESTIONS: FM's CCO, Lawrence J. Bernhard IACCP®, remains available to
address any questions that a client or prospective client may have regarding the above
disclosures and arrangements.
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Foster & Motley, Inc.