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Part 2A of Form ADV: Firm Brochure
Eubel Brady & Suttman Asset Management, Inc.
10100 Innovation Drive
Suite 410
Miamisburg, OH 45342
Telephone: 937-291-1223
Email: terri@ebsinvests.com
Web Address: www.ebsinvests.com
03/28/2025
This Firm Brochure provides information about the qualifications and business practices
of Eubel Brady & Suttman Asset Management, Inc. (“EBS”). If you have any questions
about the contents of this Firm Brochure, please contact us at 937-291-1223 or via email
to terri@ebsinvests.com. The information in this Firm Brochure has not been approved or
verified by the United States Securities and Exchange Commission (“SEC”) or by any state
securities authority.
Additional information about EBS is also available on the SEC’s website at
www.adviserinfo.sec.gov. You can search this site by a unique identifying number, known
as a CRD number. Our firm's CRD number is 107316.
Item 2 Material Changes
This Firm Brochure, dated 03/28/2025, includes the following material changes
from our last annual update dated 03/28/2024:
•
Item 4 – Disclosure added that SEC registration does not constitute an
endorsement or indicate a particular level of skill or training attained.
Item 4 – Egan C. Rosell was added as a firm principal.
•
•
Item 4 – Additional disclosure regarding the rollover of retirement plan
assets was included.
•
Items 4 and 6 – Language regarding new EBS Residential Development
Fund V, LLC was added.
Item 12 – Added disclosure relating to the handling of trade errors.
•
•
Item 13 – Suhas Chandravadi Jayadeva was added as providing support to
the Research Group.
Pursuant to SEC regulations, EBS will ensure that you receive a summary of any material
changes to this and subsequent Firm Brochures within 120 days of the close of our firm’s
fiscal year, or provide you with the full revised Firm Brochure that will include a summary of
those changes in this Item. Furthermore, we will provide you with other interim disclosures
about material changes as necessary.
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Item 3 Table of Contents
Page
Item 1 Cover Page
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Item 2 Material Changes
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Item 3
Table of Contents
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Item 4 Advisory Business
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Item 5
Fees and Compensation
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Item 6
Performance-Based Fees and Side-By-Side Management
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Item 7
Types of Clients
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Item 8 Methods of Analysis, Investment Strategies and Risk of Loss
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Item 9 Disciplinary Information
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Item 10 Other Financial Industry Activities and Affiliations
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Item 11 Code of Ethics, Participation or Interest in Client Transactions and Personal Trading
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Item 12 Brokerage Practices
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Item 13 Review of Accounts
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Item 14 Client Referrals and Other Compensation
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Item 15 Custody
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Item 16
Investment Discretion
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Item 17 Voting Client Securities
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Item 18 Financial Information
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Item 4 Advisory Business
EBS is an SEC-registered investment adviser with its principal place of business located in
a suburb of Dayton, Ohio. Registration with the SEC does not constitute an endorsement
of the firm by the Commission nor does it indicate that the adviser has attained a particular
level of skill or training. EBS began conducting business in 1993.
There are no single individuals or entities that own 25% or more of this company;
however, the following individuals are considered principals of the firm: Ronald L. Eubel;
Mark E. Brady; Robert J. Suttman II; Scott E. Lundy; Kenneth E. Leist; Paul D. Crichton;
Matthew D. DiCicco; S. Dawn Warrick; Dawn E. Kramer; Chase M. Oakley and Egan C.
Rosell.
EBS offers the following advisory services to our clients:
INVESTMENT SUPERVISORY SERVICES ("ISS")
INDIVIDUAL PORTFOLIO MANAGEMENT
EBS provides continuous discretionary investment advice to clients regarding the
investment of their funds based on their individual needs. Through personal discussions,
we determine the client’s individual goals and objectives, investment time horizons, risk
tolerance, and liquidity needs. As appropriate, we also review and discuss a client's prior
investment history, as well as family composition and background. After the data-
gathering process, client portfolios will typically be managed in one or more of the styles
described below, with security selections determined by the Research Group (further
described in Item 13):
All Cap Value Style seeks growth of capital by investing in equity securities of companies
of all sizes with market capitalizations generally within the Russell 3000 Index which
management believes to be undervalued. Equity holdings will generally be between 90 -
100% of the portfolio, but may be less under certain market conditions.*
Large Cap Value Style seeks growth of capital by investing in equity securities of
companies with market capitalizations generally within the Russell Top 200 Index which
management believes to be undervalued. Equity holdings will generally be between 90 -
100% of the portfolio, but may be less under certain market conditions.*
Mid-Large Cap Value Style seeks growth of capital by investing in equity securities of
companies with market capitalizations generally within the Russell Top 200 Index and the
Russell Mid Cap Index which management believes to be undervalued. Equity holdings
will generally be between 90 - 100% of the portfolio, but may be less under certain market
conditions.*
* For all Equity management styles, the Eubel Brady & Suttman Income and Appreciation
Fund (“EBS Income & Appreciation Fund”) will, at the discretion of the Research Group, be
utilized in lieu of holding excess cash or money market fund positions in certain market
conditions.
Balanced 80 Style seeks to conserve the investors' initial principal, pay current income and
promote long-term growth of both the principal and income. Equity securities generally
have market capitalizations within the Russell 3000 Index which management believes to
be undervalued. Fixed income securities do not necessarily conform to a single index. The
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asset allocation will generally be 65 - 95% Equity and 5 - 35% Fixed Income / Money
Market.** Equity exposure may be less under certain market conditions.
Balanced 70 Style seeks to conserve the investors' initial principal, pay current income
and promote long-term growth of both the principal and income. Equity securities
generally have market capitalizations within the Russell 3000 Index which management
believes to be undervalued. Fixed income securities do not necessarily conform to a
single index. The asset allocation will generally be 55 - 85% Equity and 15 - 45% Fixed
Income / Money Market.** Equity exposure may be less under certain market conditions.
Balanced 60 Style seeks to conserve the investors’ initial principal, pay current income and
promote long-term growth of both the principal and income. Equity securities generally
have market capitalizations within the Russell 3000 Index which management believes to
be undervalued. Fixed income securities do not necessarily conform to a single index.
The asset allocation will generally be 45 – 75% Equity and 25 – 55% Fixed Income / Money
Market.** Equity exposure may be less under certain market conditions.
Balanced 50 Style seeks to conserve the investors' initial principal, pay current income and
promote long-term growth of both the principal and income. Equity securities generally
have market capitalizations within the Russell 3000 Index which management believes to
be undervalued. Fixed income securities do not necessarily conform to a single index.
The asset allocation will generally be 35 - 65% Equity and 35 - 65% Fixed Income / Money
Market.** Equity exposure may be less under certain market conditions.
Balanced 40 Style seeks to conserve the investors' initial principal, pay current income
and promote long-term growth of both the principal and income. Equity securities
generally have market capitalizations within the Russell 3000 Index which management
believes to be undervalued. Fixed income securities do not necessarily conform to a
single index. The asset allocation will generally be 25 - 55% Equity and 45 - 75% Fixed
Income / Money Market.** Equity exposure may be less under certain market conditions.
Balanced 30 Style seeks to conserve the investors' initial principal, pay current income
and promote long-term growth of both the principal and income. Equity securities
generally have market capitalizations within the Russell 3000 Index which management
believes to be undervalued. Fixed income securities do not necessarily conform to a
single index. The asset allocation will generally be 15 - 45% Equity and 55 - 85% Fixed
Income / Money Market.** Equity exposure may be less under certain market conditions.
Balanced 20 Style seeks to conserve the investors' initial principal, pay current income
and promote long-term growth of both the principal and income. Equity securities
generally have market capitalizations within the Russell 3000 Index which management
believes to be undervalued. Fixed income securities do not necessarily conform to a
single index. The asset allocation will generally be 5 – 35% Equity and 65 - 95% Fixed
Income / Money Market.**
** For all Balanced management styles, EBS generally deems preferred stock, convertible
preferred stock, and convertible bonds to be fixed income investments. In addition, short
term bond funds, as well as the EBS Income & Appreciation Fund and Eubel Brady &
Suttman Income Fund (“EBS Income Fund”) will be utilized for the fixed income
component of the Balanced management styles/strategies.
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EBS Income & Appreciation Style seeks to provide total return through a combination of
current income and capital appreciation by investing in the EBS Income & Appreciation
Fund. Allocation will generally be 90 -100% to this Fund.
EBS Income Style seeks to conserve the investors’ initial principal and pay current income
by investing in the EBS Income Fund. Allocation will generally be 90 - 100% to this Fund.
Mutual 100 Style seeks growth of capital by investing in mutual fund companies that
generally share similar investment philosophies with EBS. The defining factors for fund
selection include consistency of investment philosophy, stable management, low turnover,
and performance over a long time horizon. Allocation will generally be between 95 -
100% in equity mutual funds.
Mutual 75 Style seeks to conserve the investors’ initial principal and promote long-term
growth of both the principal and income by investing in mutual fund companies that
generally share similar investment philosophies with EBS. The defining factors for fund
selection include consistency of investment philosophy, stable management, low turnover,
and performance over a long time horizon. Allocation will generally be between 70 - 80%
in equity mutual funds and 20 - 30% in fixed income mutual funds.***
Mutual 50 Style seeks to conserve the investors’ initial principal and promote long-term
growth of both the principal and income by investing in mutual fund companies that
generally share similar investment philosophies with EBS. The defining factors for fund
selection include consistency of investment philosophy, stable management, low turnover,
and performance over a long time horizon. Allocation will generally be between 40 - 60%
in equity mutual funds and 40 - 60% in fixed income mutual funds.***
Mutual International Style seeks growth of capital by investing in international mutual fund
companies that generally share similar investment philosophies with EBS. The defining
factors for fund selection include consistency of investment philosophy, stable management,
low turnover, and performance over a long time horizon. Allocation will generally be
between 95 - 100% in equity international mutual funds.
Money Market Style seeks to conserve the investors’ initial principal and pay current
income. Allocation will generally be between 90 - 100% in money market mutual funds.
*** Where possible, EBS will use its mutual funds for the fixed income component of the
Mutual 75 and Mutual 50 styles.
While no investment strategy is free from risk, the level of risk ascribed to each strategy is
generally defined by the ratio of equity to fixed income. A strategy with more equity
exposure is typically viewed as riskier than one with less equity exposure. However, this is
an imperfect assumption because there are various kinds of risk. For example, less equity
exposure may reduce the risk of loss due to a decline in equity prices, yet increases the risk
of inflation eroding your purchasing power over time.
Our investment recommendations are not limited to any specific product or service offered
by a broker-dealer or insurance company and will generally include advice regarding the
following securities:
• Exchange-listed funds and securities
• Securities traded over-the-counter
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• Foreign issuers
• Warrants
• Corporate debt securities (other than commercial paper)
• Commercial paper
• Certificates of deposit
• Municipal securities
• Variable annuities
• Mutual fund shares
• United States governmental securities
• Options contracts on securities
• Interests in partnerships investing in real estate
• Private placements offered by firms that meet EBS's investment criteria
Clients may impose reasonable restrictions on investing in specific securities, however, EBS
does not accept client restrictions on the types of securities that may be held within mutual
funds purchased for client portfolios.
In certain circumstances, and when consistent with its fiduciary duties, EBS may determine
that certain types of securities, or securities within certain industries, should not be held in
the portfolios of certain types of clients, even though the client has not restricted such
purchases. For example, adverse tax consequences could exist for certain types of clients
if securities generating Unrelated Business Taxable Income were included in those clients'
portfolios.
Under these circumstances, holdings may differ among clients investing in the same
management style.
Retirement Plan or Individual Retirement Accounts: When EBS provides investment
advice to a client’s retirement plan or individual retirement account, we are fiduciaries
within the meaning of Title I of the Employee Retirement Income Security Act and/or the
Internal Revenue Code, as applicable, which are laws governing retirement accounts. The
way EBS makes money creates some conflicts with the client’s interests, so we operate
under a special rule that requires us to act in the client’s best interest and not put EBS’s
interest ahead of the client’s.
If EBS recommends that a client roll over his or her retirement plan assets into an account
managed by EBS, the recommendation creates a conflict of interest if EBS will earn new, or
increase its current, advisory fees as a result of the rollover. No client is obligated to roll
over retirement plan assets to an account managed by EBS.
EBS may assist a 401(k) plan in identifying appropriate funds for its plan offerings. When
appropriate to the needs of the plan, EBS may offer one or more EBS-managed portfolios
as investment selections.
In addition, EBS may provide consulting (non-discretionary) services as it relates to advice
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and recommendations on certain matters pertaining to the investment of plan assets.
These services are separate and distinct from EBS’s discretionary investment management
services.
Potential Additional Retirement Services Provided Outside of the Agreement: In
providing services to Retirement Plans, EBS may establish a client relationship with one or
more plan participants or beneficiaries. Such client relationships develop in various ways,
including, without limitation: 1) as a result of a decision by the participant or beneficiary to
purchase services from EBS not involving the use of plan assets; 2) as part of an individual
or family financial plan for which any specific recommendations concerning the allocation
of assets or investment recommendations relate exclusively to assets held outside of the
plan; or 3) through an Individual Retirement Account rollover (“IRA Rollover”). EBS will not,
however, solicit services from plan participants or beneficiaries when providing services to
a Retirement Plan. If EBS is providing services to a Retirement Plan, EBS may, when
requested by a plan participant or beneficiary, arrange to provide services to that
participant or beneficiary through a separate agreement that excludes any investment
advice on plan assets (but may consider the participant’s or beneficiary’s interest in the
plan in providing that service). If a plan participant or beneficiary desires to affect an IRA
Rollover, EBS may provide the participant or beneficiary with a written explanation of the
options available to the plan participant or beneficiary. Any decision to affect the rollover
(or about what to do with the rollover assets) remains solely with the participant or
beneficiary.
Community Foundation Accounts: EBS may provide advisory services to one or more
community foundations. Should charitable giving be appropriate for and desired by a
client, EBS may suggest the use of the charitable funds for which it is one of several
investment managers. EBS receives no compensation from the community foundations
for suggesting their use. If a client chooses to contribute assets through a community
foundation and also designates EBS to manage that client’s community foundation
account, EBS will receive typical compensation from the client for managing those assets.
No client is obligated to use a community foundation suggested by EBS for charitable
giving or to use EBS to manage assets in a community foundation account.
Financial Planning Services: EBS may offer financial planning services to existing clients
and prospective clients (if certain criteria are met) to assist in areas such as retirement
planning, estate planning, educational planning, and cash flow planning. No fees are
charged for these services.
Other Services: In addition to the services described above, EBS, either independently or
with certain professional partners, may assist existing and prospective clients with ancillary
services that include, but are not limited to: business succession planning; aviation
planning; and behavioral assessments. No fees are charged for these services and they
are separate and distinct from the firm’s discretionary investment management services. In
certain circumstances, EBS will refer clients to unaffiliated service providers.
Upon client request, EBS may select one or more unafilliated money managers or
investment platforms (“External Managers”) to manage a portion of the client’s investment
portfolio. The client may be required to enter into a separate agreement with the External
Manager(s), which will set forth the terms and conditions of the client’s engagement of the
External Manager. EBS generally renders services to the client relative to selecting External
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Managers who manage money on a discretionary basis. EBS also assists in establishing the
client’s investment objectives for the assets managed by External Managers, monitors and
reviews the account performance and defines any restrictions on the account. The
investment management fees charged by the designated External Managers, together with
the fees charged by the corresponding designated broker-dealer/custodian of the client’s
assets, are exclusive of, and in addition to, the annual advisory fee charged by EBS.
Tracking Accounts: For the convenience of prospective or current clients, EBS may open
an unmanaged, non-fee paying brokerage account (“tracking account”) to hold non-
recommended securities, cash, or a combination thereof. If the account holder (or an
authorized agent for the account) directs EBS to purchase or sell a security in their tracking
account, EBS will do so in a non-fiduciary capacity on a reasonable efforts basis.
Furthermore, EBS will generally not monitor or file class action claims or vote proxies for
securities held in tracking accounts.
Limited Liability Companies (LLCs)
While EBS may introduce these limited liability companies to qualified EBS clients who are
interested in these types of investments, EBS will not recommend investments in them as
part of EBS's discretionary management services. No client is obligated to invest in any of
these limited liability companies.
EBS Senior Living Fund, LLC (“SLF”), managed by EBS, was formed to develop, own, and
operate senior living communities with operators. SLF does not invest in securities held in
EBS-managed portfolios and SLF will not be held in portfolios managed by EBS. The
books and records of the company are audited annually by an independent accounting
firm registered with the Public Company Accounting Oversight Board (PCAOB) and a
copy of the Auditor’s report is provided to the Members.
EBS is the Manager of EBS Residential Development Fund, LLC ("ERDF"), which invests
in developed lots and undeveloped land zoned for single family residential real estate
located primarily within a 100 mile radius around Cincinnati, Ohio, including Indianapolis,
IN and Columbus, OH. ERDF does not invest in securities held in EBS-managed portfolios
and ERDF will not be held in portfolios managed by EBS. The books and records of the
company are audited annually by an independent accounting firm registered with the
PCAOB and a copy of the Auditor's report is provided to the Members.
EBS is the Manager of EBS Residential Development Fund II, LLC (“ERDF2”), which
invests in developed and undeveloped land zoned for single family residential real estate.
ERDF2 does not invest in securities held in EBS-managed portfolios and ERDF2 will not be
held in portfolios managed by EBS. The books and records of the company are audited
annually by an independent accounting firm registered with the PCAOB and a copy of the
Auditor’s report is provided to the Members.
EBS Residential Development Fund III, LLC (“ERDF3”), managed by EBS, invests in
developed and undeveloped land zoned for residential real estate. ERDF3 does not invest
in securities held in EBS-managed portfolios and ERDF3 will not be held in portfolios
managed by EBS. The books and records of the company are audited annually by an
independent accounting firm registered with the PCAOB and a copy of the Auditor’s
report is provided to the Members.
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EBS Residential Development Fund IV, LLC (“ERDF4”), managed by EBS, invests in
developed and undeveloped land zoned for residential real estate. ERDF4 does not invest
in securities held in EBS-managed portfolios and ERDF4 will not be held in portfolios
managed by EBS. The books and records of the company are audited annually by an
independent accounting firm registered with the PCAOB and a copy of the Auditor’s
report is provided to the Members.
EBS is the Manager of EBS Residential Development Fund V, LLC (“ERDF5”), which
invests in developed and undeveloped land zoned for residential real estate. ERDF5 does
not invest in securities held in EBS-managed portfolios and ERDF5 will not be held in
portfolios managed by EBS. The books and records of the company will be audited
annually by an independent accounting firm registered with the PCAOB and a copy of the
Auditor’s report provided to the Members.
Some of the principals of EBS are members of EBS Investments, Ltd. ("EBSI”). The
company primarily invests in real estate and private companies. EBSI does not have
general partner or managing member interests in entities for which EBS solicits its clients'
participation.
Investment Companies
EBS is the investment adviser to the EBS Income & Appreciation Fund (“EBSZX”) and the
EBS Income Fund (“EBSFX”), each a series of the Eubel Brady & Suttman Mutual Fund
Trust (“Trust”). The Trust, and therefore each Fund, satisfies the criteria of a Qualified
Institutional Buyer (“QIB”). A QIB is an entity that manages at least $100 million of
securities on a discretionary basis. As QIBs, the Funds are eligible to purchase
investments that may not be available to individual clients. Only EBS clients may invest in
the Funds, and only Charles Schwab & Co. Inc. (“Schwab”) custodial accounts and certain
bank accounts are currently eligible to hold shares of the Funds (although other
custodians may be eligible to hold shares of the Funds in the future). Please see Item 5
“Termination of the Advisory Relationship” for additional information regarding
termination of accounts holding shares of EBSZX and/or EBSFX. EBS will generally use
EBSZX in managing portfolios within the EBS Income & Appreciation Style and EBSFX in
managing portfolios within the EBS Income Style, and either or both Funds in managing
the non-equity portion of its Balanced, Mutual 75 and Mutual 50 Styles. Accounts not
eligible to hold shares of the Funds may be adversely affected. In addition, at the
discretion of the Research Group and in certain market conditions, EBSZX will be utilized
in lieu of holding excess cash or money market fund positions in its Equity Styles (All Cap
Value, Large Cap Value and Mid-Large Cap Value).
AMOUNT OF MANAGED ASSETS
As of 12/31/2024, we were actively managing $1,825,533,881 of clients' assets on a
discretionary basis, which includes the assets held in the EBS Income & Appreciation Fund
and the EBS Income Fund (the “Funds”), along with shares of the Funds held in separately
managed accounts.
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Item 5
Fees and Compensation
INVESTMENT SUPERVISORY SERVICES
INDIVIDUAL PORTFOLIO MANAGEMENT FEES
Fees are based upon a percentage of the market value of all managed assets (including
cash, cash equivalents and accrued income) in the client's account(s) on the last trading
day of each calendar quarter and are subject to the following negotiable fee schedules:
BALANCED PORTFOLIOS
Annual Rate
Asset Amount
1.00%
First
$1,000,000
0.80%
Next
$1,500,000
0.70%
Above
$2,500,000
EQUITY ALL-CAP, LARGE AND MID-LARGE PORTFOLIOS
Annual Rate
Asset Amount
1.00%
First
$2,500,000
0.80%
Next
$2,500,000
0.70%
Above
$5,000,000
MUTUAL FUND PORTFOLIOS
Annual Rate
0.50% to 0.70%
Flat
If assets are deposited into or withdrawn from an account during a calendar quarter, the
fee payable with respect to such assets will generally not be adjusted or prorated based on
the number of days remaining in the period.
EBS Mutual Funds: EBS does not charge the EBS Income & Appreciation Fund or EBS
Income Fund an investment advisory fee. The value of Fund shares held by a client is
included in their separately managed account, and EBS’s compensation is governed by the
client/EBS investment advisory agreement. Fund investors will pay (through the Fund) an
administrative fee to the independent fund administrator as well as other operating costs.
See the Funds’ prospectus for complete details; copies are available upon request. EBS
does not receive any separate compensation from client investments in the Funds. As
QIBs, the Funds have an investment opportunity set that is deeper and broader than would
be available to most individual investors. We believe this expanded opportunity set
justifies the administrative and operating expenses.
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Limited Negotiability of Advisory Fees: Although EBS has established the
aforementioned fee schedules, we retain the discretion to negotiate alternative fees on a
client-by-client basis. Client facts, circumstances and needs are considered in determining
the fee schedule. These include the complexity of the client, assets to be placed under
management, anticipated future additional assets, related accounts, portfolio style,
account composition, and reporting, among other factors. This will result in some clients
paying higher fees for similar services. The specific annual fee schedule is identified in the
contract between the adviser and each client, or as may be amended. We may group
certain related client accounts for the purposes of achieving the minimum account size
requirements and determining the annual fee rate.
Discounts, not generally available to our advisory clients, may be offered to family
members of associated persons of our firm and former employees.
Clients may elect to have fees deducted from the managed investment account at the
elected custodian or from another account managed by EBS. Clients may also request to
pay fees directly from the managed investment account or outside of the account from
other sources. Fees are payable quarterly in advance. In some instances, fees may be
charged and paid in arrears.
GENERAL INFORMATION
Additional Fees and Expenses: In addition to our advisory fees, clients are also
responsible for the fees and expenses charged by custodians and imposed by broker-
dealers, including, but not limited to, any transaction charges imposed by a broker-dealer
with which EBS effects transactions for the client's account(s). When utilizing External
Managers, clients should refer to each External Manager’s Form ADV 2A disclosure
brochure and any contract they sign with the External Manager (in a dual contract
relationship). The client is responsible for all such fees and expenses. Please refer to the
"Brokerage Practices" section (Item 12) of this Firm Brochure for additional information.
Mutual Fund Fees (non-EBS mutual funds): All fees paid to EBS for investment advisory
services are separate and distinct from the fees and expenses charged by mutual funds
and/or exchange-traded funds (ETFs) to their shareholders. Mutual fund/ETF fees and
expenses are described in each fund's prospectus. These fees will generally include a
management fee, other fund expenses, and a possible distribution fee. If the fund also
imposes sales charges, a client may pay an initial or deferred sales charge. A client could
invest in a mutual fund or ETF directly, without our services. In that case, the client would
not receive the services provided by our firm which are designed, among other things, to
assist the client in determining which funds are most appropriate to each client's financial
circumstances and objectives. Accordingly, the client should review both the fees charged
by the funds and our fees to fully understand the total amount of fees to be paid by the
client and to thereby evaluate the advisory services being provided.
Certain funds charge transaction fees while others do not. Because we attempt to manage
the accounts in a cost-effective manner, funds purchased will vary depending on the size of
the account. We may not always purchase the share class with the lowest expense ratio.
401(k) Services: EBS may offer one or more EBS-managed portfolios as investment
selections when assisting a 401(k) plan in identifying investments for its plan offerings when
appropriate to the needs of the plan. Due to the unique nature of each plan's circumstances,
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fees will be negotiated on a plan-by-plan basis.
Termination of the Advisory Relationship: A client agreement may be canceled at any
time, by either party, for any reason upon written notice to the other. Upon termination of
any account, any prepaid management fees will be refunded on a pro-rated basis for the
time remaining until the end of the quarter, unless the amount to be refunded is deemed
to be de minimis. For accounts holding EBSZX and/or EBSFX, we intend to liquidate
shares of the Fund(s) prior to termination as clients must have a discretionary advisory
agreement with EBS in order to invest in the Funds pursuant to the Funds’ prospectus.
Advisory Fees in General: The more assets there are in a client’s account, the more the
client will pay in fees. EBS may therefore have an incentive to encourage the client to
increase the assets in his or her account. Clients should note that comparable advisory
services may (or may not) be available from other registered (or unregistered) investment
advisers for similar or lower fees.
Fair Market Value: When an asset is not priced by a third-party pricing service or when
EBS disagrees with a third-party pricing service’s price, “fair value” measures are applied.
Due to the subjective nature of “fair value” inputs, conflicts can arise in establishing a
value. EBS’s Valuation Committee considers various factors in an effort to address the
subjective nature of inputs and conflicts, which may include, but are not limited to:
company or project fundamentals, anticipated cash flows, interest rates, credit spreads
(difference in yield between a corporate bond and Treasury of equal maturity) and general
industry climate.
Please see Item 6 below for information regarding Performance-Based Fees.
Item 6 Performance-Based Fees and Side-By-Side Management
Performance-Based Fees
Fees may be charged at negotiated rates in some circumstances including incentive
compensation or performance-based fees if investors meet certain eligibility
requirements. The entities listed below have a performance-fee element which may
create an incentive for EBS to recommend investments which may be riskier or more
speculative than those which would be recommended under a different fee arrangement.
When a client withdraws funds from a strategy that does not charge a performance-based
fee to participate in an investment with performance-based fees, he or she must fully
understand the proposed method of compensation and how it differs from paying regular
investment advisory fees, along with its risks, prior to entering into the agreement.
In addition, EBS may have an incentive to allocate securities to accounts paying a
performance-based fee. This potential conflict is addressed by ensuring that the
trade allocation procedures described in Item 12 are applied to all clients.
THESE PERFORMANCE-BASED FEES WILL ONLY BE CHARGED IN ACCORDANCE
WITH THE PROVISIONS OF REG. 205-3 OF THE INVESTMENT ADVISERS ACT OF
1940.
The manager of EBS Senior Living Fund, LLC will receive a Manager Priority Return
after Investing Members receive their Priority Return. Once the Investing Member’s
and Manager’s Priority Return have been satisfied, in that order, profits will be split
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70% to Investing Members and 30% to the Manager.
In addition to receiving a fixed fee of 6% of the gross sales price of lots, the
Manager of EBS Residential Development Fund, LLC, will receive an incentive fee
only after Investing Members have received distributions equal to a 10% internal
rate of return (IRR) on a specific property of an amount up to (i) 30% of cash
available for distribution on such property until Investing Members have received
total distributions with respect to the specific property which results in a 15% IRR,
and thereafter (ii) 50% of any remaining cash available for distribution on such
property. The Manager may share with a development partner a portion or all of
the incentive and fixed fees described above.
The Manager of EBS Residential Development Fund II, LLC will receive an incentive fee
only after Investing Members have received distributions equal to an 8% IRR on their capital
contributions of an amount up to (i) 100% of the distributions until total distributions result in
a 10% IRR, and thereafter (ii) 20% of any remaining cash available for distribution. The
Manager may share with a development partner a portion or all of the incentive fees
described above. In addition, the Manager will receive fixed fees of 0.80% per annum on
called capital allocated to each project.
The Manager of EBS Residential Development Fund III, LLC will receive an incentive fee
only after Investing Members have received distributions equal to an 8% IRR on their
capital contributions of an amount up to (i) 100% of the distributions until total
distributions result in a 10% IRR, and thereafter (ii) 20% of any remaining cash available for
distribution. The Manager may share with a development partner a portion or all of the
incentive fees described above. In addition, the Manager will receive fixed fees of 0.80%
per annum on called capital allocated to each project.
The Manager of EBS Residential Development Fund IV, LLC will receive an incentive fee
only after Investing Members have received distributions equal to an 8% IRR on their
capital contributions of an amount up to (i) 100% of the distributions until total
distributions result in a 10% IRR, and thereafter (ii) 20% of any remaining cash available for
distribution. The Manager may share with a development partner a portion or all of the
incentive fees described above. In addition, the Manager will receive fixed fees of 0.80%
per annum on called capital allocated to each project.
The Manager of EBS Residential Development Fund V, LLC will receive an incentive fee
only after Investing Members have received distributions equal to their capital
contributions and an 8% IRR on their capital contributions of (i) 100% of the distributions
until total distributions result in a 10% IRR, and thereafter (ii) 20% of any distribution. The
Manager may share with a development partner a portion or all of the incentive fees
described above. In addition, the Manager will receive fixed fees of 1.0% per annum on
called capital allocated to each project.
Fees and expenses charged by these funds to their investors are entirely separate and
distinct from any advisory fees charged by EBS to its advisory clients.
Item 7 Types of Clients
EBS generally provides advisory services to the following types of clients:
• Individuals (other than high net worth individuals)
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• High net worth individuals
• Pension and profit-sharing plans (other than plan participants)
• Other pooled investment vehicles (e.g., limited liability companies)
• Trusts, estates, or charitable organizations
• Corporations or other businesses not listed above
• Investment Companies
The minimum amount of assets for establishing a new relationship is $1,000,000, however,
multiple client accounts may be aggregated to meet this minimum. EBS, in its sole
discretion, may waive or alter the minimum requirements under certain circumstances or
when it is deemed likely that the minimum will be achieved within a reasonable period of
time.
Item 8 Methods of Analysis, Investment Strategies and Risk of Loss
METHODS OF ANALYSIS
EBS subscribes to various economic and financial databases and Internet-based services.
We primarily use the following method of analysis in formulating our investment advice
and/or managing client assets:
Fundamental Analysis. We attempt to calculate the intrinsic value of a security by looking
at the financial condition and management of the company itself, in addition to other
economic and financial factors (e.g. industry conditions) to determine if the company is
undervalued (indicating it may be a good time to buy) or overvalued (indicating it may be
time to sell).
Fundamental analysis does not attempt to anticipate market movements. This presents a
potential risk, as the price of a security can move up or down along with the overall market
regardless of the economic and financial factors considered in evaluating the security.
We do not consider the following methods of analysis to be significant, but we may utilize
them in certain limited circumstances:
Technical Analysis. We analyze past market movements and apply that analysis to the
present in an attempt to recognize recurring patterns of investor behavior and
potentially predict future price movement.
Technical analysis does not consider the underlying financial condition of a company. This
presents a risk in that a poorly managed or financially unsound company may
underperform regardless of market movement.
Qualitative Analysis. We subjectively evaluate non-quantifiable factors (not readily
measurable) such as quality of management, labor relations, strength of research and
development and insider ownership.
A risk in using qualitative analysis is that our subjective judgment may prove incorrect.
Risks for All Forms of Analysis. Our securities analysis methods rely on the assumption
that the companies whose securities we purchase and sell, the rating agencies that review
these securities, and other publicly available sources of information about these
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securities, are providing accurate and unbiased data. While we are alert to indications
that data may be incorrect, there is always a risk that our analysis may be compromised by
inaccurate or misleading information, or we may be incorrect in our conclusions.
INVESTMENT STRATEGIES
We primarily use the following strategy in managing client accounts, provided that such
strategy is appropriate to the needs of the client and consistent with the client's
investment objectives, risk tolerance, and time horizons, among other considerations:
Long-Term Purchases: We purchase securities with the idea of holding them in the
client's account for a year or longer. It is our belief that a portfolio strategy focusing on
long-term purchases has the best chance of a successful outcome for clients. Typically, we
employ this strategy when:
• We believe the securities to be currently undervalued, and/or
• We want exposure to a particular asset class or economic sector over time, regardless
of the current projection for this class.
A risk in a long-term purchase strategy is that by holding the security for this length of
time, we may not take advantage of short-term price fluctuations that could be profitable
for a client. Moreover, if our analysis is incorrect, a security may decline sharply in value
before we make the decision to sell.
Asset Allocation: For clients investing in one of our Balanced management styles, we
attempt to identify an appropriate ratio of equity securities, fixed income securities and
cash that we believe is suitable to the client’s investment goals and risk tolerance.
An investor in one of these strategies may not experience the same account appreciation
or depreciation as would an investor in all equities.
Use of External Managers: Upon client request, EBS may select certain External
Managers to manage a portion of its clients’ assets. In these situations, the success of such
recommendations relies to a great extent on the External Managers’ ability to successfully
implement their investment strategies. In addition, EBS generally may not have the ability
to supervise the External Managers on a day-to-day basis.
We do not consider the following strategies to be significant, but we reserve the right to
utilize them in certain limited circumstances:
Short-Term Purchases: When utilizing this strategy, we would purchase securities with the
idea of selling them within a relatively short time (typically a year or less) in an attempt to
take advantage of conditions we believe will soon result in a price swing in the securities
we purchase.
Trading: When utilizing this strategy, we would purchase securities with the idea of selling
them very quickly (typically within 30 days or less) in an attempt to take advantage of our
expectations of brief price swings.
Margin Transactions: We may purchase stocks for your portfolio with money borrowed
from your brokerage account, enabling you to purchase more stock than you would be
able to with your available cash or to withdraw funds without selling securities. Margin
transactions would also allow us to purchase stock when sufficient cash is not available, or
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we are waiting for the sale of other holdings to settle. When employing this strategy, the
account would be on margin for a short period of time and you will pay margin interest
during this time. Margin transactions can only be utilized if the client has elected to add
the margin feature to his or her eligible account.
Options: We may use options as an investment strategy. An option is a contract that
gives the buyer the right, but not the obligation, to buy or sell an asset (such as a share of
stock) at a specific price on or before a certain date (American Options). An option, just
like a stock or bond, is a security. An option is also a derivative because it derives its value
from an underlying asset. Option transactions can only be utilized if the client has elected
to add options trading to his or her account.
The two types of options are calls and puts:
• A call gives the holder the right to buy an asset at a certain price within a specific
period of time. If utilizing this strategy, we will buy a call if we believe that the price of
the asset will increase before the option expires.
• A put gives the holder the right to sell an asset at a certain price within a specific
period of time. If utilizing this strategy, we will buy a put if we believe that the price of
the asset will decrease before the option expires.
We may use options to speculate on the possibility of a sharp price swing. We may also
use options to "hedge" a security; in other words, purchasing an option to limit the
potential downside impact of a security held in your portfolio.
Risk of Loss: Investments are not guaranteed and you may lose money. You should
be prepared to bear the risk of such potential losses and only commit assets for
management that can be invested for the long term. All investing is subject to risk. We
ask that you work with us to help us understand your tolerance for risk and investment
horizon. Past performance of investments is not indicative of future results.
Risks commonly associated with the types of investment vehicles in which EBS primarily
invests for its clients include, but are not limited to:
Market Risk: The return on and value of an equity security will fluctuate in response to
stock market movements. Stocks and other equity securities are subject to market risks,
such as a rapid increase or decrease in a stock’s value or liquidity, and fluctuations in price
due to earnings, economic conditions, and other factors beyond EBS’s control. A
company’s share price may decline if a company does not perform as expected, if it is not
well managed, if there is a decreased demand for its products or services, or during
periods of economic uncertainty or stock market turbulence, among other circumstances.
Permanent Loss of Capital Risk: If we overestimate the intrinsic value of an investment
and pay too much for it, the desired margin of safety will not exist and the investment
could experience a permanent loss of capital.
Call Risk: During periods of falling interest rates, issuers of callable bonds may repay
securities with higher interest rates before maturity. This could cause an account to lose
potential price appreciation and reinvest the proceeds at lower interest rates.
Credit Risk: Deterioration in the financial condition of an issuer of a security or
deterioration in general economic conditions could cause an issuer to fail to make timely
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payments of principal and interest, when due. Changes in an issuer’s credit rating or the
market’s perception of an issuer’s creditworthiness may affect its value.
Interest Rate Risk: The price of a fixed income security is generally expected to decline
during periods of rising interest rates. The magnitude of these fluctuations will generally
be greater with fixed income securities with longer maturities and/or lower quality
ratings.
Investment Companies (“Mutual Funds”) Risk: When an investor invests in mutual
funds, the investor will bear additional expenses based on his or her pro rata share of the
mutual fund’s operating expenses, including the management fees (management fees
not applicable to the EBS mutual funds). The risk of owning a mutual fund generally
reflects the risks of owning the underlying investments the mutual fund holds.
Investment Management Risk: The investment techniques and risk analyses applied by
EBS may not produce the desired results and legislative, regulatory or tax developments
could affect the investment techniques available to EBS. There is no guarantee that a
client’s investment objective will be achieved.
Liquidity Risk: Liquidity risk is the risk that a security cannot be sold at an advantageous
time and/or price. If a fixed income security is downgraded or drops in price, the market
demand may be limited, potentially making that security difficult to sell. Additionally, the
market for certain securities may become illiquid under adverse market or economic
conditions, independent of any specific adverse changes in the conditions of a particular
issuer.
Other Risks
Cybersecurity Risk: With the increased use of technologies such as the Internet and the
Cloud to conduct business, EBS and its clients may become more susceptible to
operational, financial, and reputational risks through breaches in cybersecurity.
Cybersecurity incidents can result from intentional or unintentional events and can
include, but are not limited to, the unauthorized acquisition, disclosure or use of
unencrypted data (or encrypted data and the confidential process or key used to decrypt
the data) capable of compromising the security, confidentiality or integrity of personal
information, denial of service attacks, and infections from computer viruses. Although EBS
has established administrative, technical and physical safeguards we believe are
reasonably designed to mitigate risks related to these types of incidents, a breach could
result in the loss or theft of client data or funds, loss or theft of proprietary information or
firm data, inability to access electronic systems, or physical damage to a computer or
network system.
Pandemics and Other Public Health Crisis Risk: Pandemics and other health crises,
such as COVID-19 or any other serious public health concern, may negatively impact the
economy and issuers in which EBS invests on behalf of its clients. Such disruptions could
have a significant and adverse impact on the securities markets, lead to increased short-
term market volatility or a significant market downturn, and may have adverse long-term
effects on world economies and markets generally.
Item 9 Disciplinary Information
We are required to disclose any legal or disciplinary events that are material to a client's or
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prospective client's evaluation of our advisory business or the integrity of our
management.
Our firm and our financial professionals have no reportable disciplinary events to disclose.
Item 10 Other Financial Industry Activities and Affiliations
As described in Items 4 and 6, EBS is the Investment Adviser to two mutual funds and
Manager of several LLCs formed for investment purposes. As appropriate, our advisory
clients may be solicited to invest in such mutual funds and/or LLCs by employees of the
firm.
When applicable, information about these affiliated entities can also be found on Schedule
D of Form ADV, Part 1 at Item 7.B.(1). Part 1 of our Form ADV can be accessed by following
the directions provided on the cover page of this Firm Brochure.
For additional information about either of the mutual funds or any of the LLCs , including
investment objectives, risks, fees and expenses, clients should refer to the appropriate
entity's Prospectus or Private Offering Memorandum, respectively.
Clients should be aware that the receipt of additional compensation from the LLCs by
EBS creates a conflict of interest in that certain employees may spend between 10 - 100%
of their time on activities involving these investments. EBS always endeavors, however, to
put the interests of its advisory clients first as part of our fiduciary duty as a registered
investment adviser. Accordingly, we take the following steps to address this conflict:
• We disclose to clients the existence of all material conflicts of interest, including
the potential for EBS to earn compensation from advisory clients in addition to
our firm's advisory fees;
• We disclose to clients that they are not obligated to invest in any of these entities;
• We collect, maintain and document accurate, and relevant client background
information, including the client’s financial goals, objectives and risk tolerance;
• Periodic reviews of advisory accounts are conducted to verify that recommendations
made to a client are suitable to the client’s needs and circumstances. Please see Item
13 for additional information regarding reviews of accounts; and
• We educate our employees regarding the responsibilities of a fiduciary, including the
need for having a reasonable and independent basis for the investment advice
provided to clients.
In addition, we require that our employees seek prior approval of any outside
employment activity (unless certain conditions are met) so we may ensure that any
conflicts of interest in such activities are properly addressed. We periodically monitor
these outside employment activities to verify that any conflicts of interest continue to be
properly addressed by our firm.
Selection of External Managers
Upon client request, EBS may select one or more unaffiliated External Managers based on
the client’s needs and suitability. EBS does not receive separate compensation, directly or
indirectly, from such External Managers and EBS does not have any other business
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relationships with the selected External Managers.
Item 11 Code of Ethics, Participation or Interest in Client Transactions
and Personal Trading
Our firm has adopted a Code of Ethics pursuant to SEC rule 204A-1 which sets forth high
ethical standards of business conduct that we require of our employees, including
compliance with applicable federal securities laws.
EBS and its personnel owe a duty of loyalty, fairness and good faith to our clients, and
have an obligation to adhere not only to the specific provisions of the Code of Ethics but
to the general principles that guide the Code.
Our Code of Ethics includes policies and procedures for the review of quarterly securities
transactions reports as well as initial and annual securities holdings reports that must be
submitted by the firm’s employees. Among other things, our Code of Ethics also requires
the prior approval of any acquisition of securities in a limited offering (e.g., private
placement), an initial public offering (IPO), or initial coin offering (ICO) by our access
persons. Our Code also provides for oversight, enforcement, and recordkeeping
provisions.
EBS's Code of Ethics further includes the firm's policy prohibiting the use of material non-
public information both in a personal and/or professional capacity.
A copy of our Code of Ethics is available to our advisory clients and prospective clients. You
may request a copy by sending an email to terri@ebsinvests.com, or by calling us at 937-
291- 1223.
Our Code of Ethics is designed to ensure that the personal securities transactions, and
activities and interests of our employees will not interfere with (i) making decisions in the
best interest of advisory clients and (ii) implementing such decisions while, at the same
time, allowing employees to invest for their own accounts.
Employees may buy or sell securities for their personal accounts identical to or different
from those recommended to our clients if the transaction does not in any way conflict with,
or is detrimental to, the interests of our clients.
We will aggregate our employee trades with client transactions where possible and when
compliant with our duty to seek best execution for our clients. In these instances,
participating clients will receive an average share price and transaction costs will be
shared on a pro rata basis or as pre-determined between the client and broker-dealer or
custodian, or as negotiated by EBS. In instances where there is a partial fill of a particular
batched order, we will follow our transaction and allocation procedures as further
described in Item 12. Our employee accounts may be included in the pro rata allocation.
As these situations represent actual or potential conflicts of interest to our clients, we have
established the following policies and procedures for implementing our firm’s Code of
Ethics, to ensure our firm complies with its regulatory obligations and provides our clients
and prospective clients with full and fair disclosure of such conflicts of interest:
• No principal or employee of our firm may put his or her own interests above the
interests of an advisory client.
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• No principal or employee of our firm may buy or sell securities for their personal
portfolio(s) where their decision is a result of information received due to his or her
employment unless the information is also available to the investing public.
• Access persons (any employee with access to the firm’s buy lists) are required to
pre-clear certain trades to ensure that personal securities transactions are not
knowingly conducted within three trading days prior to a client-wide buy or sell for
the same security(ies).
• Our firm requires prior approval for any IPO, ICO or private placement
investments by access persons.
• We have established procedures for the maintenance of all required books and records.
• Our principals and employees must act in accordance with all applicable Federal
and State regulations governing registered investment advisory practices.
• We require delivery to and acknowledgement of the Code of Ethics by each
employee of our firm, including an annual certification of compliance with the Code
and applicable laws, rules, statutes and regulations.
• We have established policies requiring the reporting of Code of Ethics violations to
the Chief Compliance Officer.
• Any individual who violates any of the above restrictions may be subject to
penalties including termination.
Management of the EBS Income & Appreciation Fund and the EBS Income Fund is
governed by the Trust’s section 17j-1 Code of Ethics, which is also available upon request.
Item 12 Brokerage Practices
Research and Other Soft Dollar Benefits: As a matter of firm policy and practice, EBS
does not utilize soft dollars (commissions generated from clients' accounts) to pay for any
research products or services. While broker-dealers may send EBS research materials in
the normal course of business, the receipt of such materials is not considered when
determining the broker-dealer to be used in placing client transactions. EBS neither
makes nor has any arrangements or commitments with any broker-dealer to compensate
any firm for the research obtained. As our firm does have discretionary authority for
brokerage, EBS could use brokerage commissions to obtain research. A potential conflict
of interest arises between the client's interest in obtaining best execution and EBS's
interest in continuing to receive research from any firm.
Brokerage for Client Referrals: EBS may receive client referrals from broker-dealers; in
this situation a conflict of interest may exist between the client's interest in receiving best
execution and EBS's interest in receiving future referrals from that broker.
Discretionary Brokerage and Directed Brokerage with Prime Broker Capability: In
situations where EBS has the authority to determine the broker or dealer to be used, EBS
will arrange for the execution of securities transactions for a client's account through
brokers or dealers that EBS reasonably believes will provide best execution. In selecting a
broker or dealer, EBS may consider, among other things, the broker or dealer's execution
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capabilities, reputation, access to the markets for the securities being traded, and ability to
settle and step-out trades. EBS generally will seek competitive commission rates but will
not necessarily attempt to obtain the lowest possible commission for transactions for the
account. Certain relatively simple transactions may be executed through brokers that
specialize in more complex transactions in order to maintain reliable access to those
brokers when complex transactions are required; the clients whose transactions are
executed through such brokers may not necessarily be the same clients for whom complex
transactions are required. EBS may, in its discretion, cause the account to pay commissions
greater than another qualified broker might charge where EBS determines in good faith
that the commission is reasonable in relation to the value and timeliness of the brokerage
and services received.
In certain circumstances, EBS may “batch” discretionary client orders with directed
brokerage client orders that allow step-out trading, resulting in disparate client
commissions within a “batched” order charged by the executing broker.
Directed Brokerage: Clients may direct EBS in writing to use a particular broker, dealer
and/or custodian to execute all transactions for client's account. In that case, the client
must negotiate terms and arrangements for the account with that broker, dealer and/or
custodian. As such, EBS will not seek other or better execution services or prices. This may
adversely affect EBS's ability to "batch" orders and clients' commissions, transaction costs,
spreads or net prices. In addition, when the client directs EBS to use a specified broker-
dealer or participates in a wrap fee program, EBS may not be able to effectively participate
in secondary public offerings or private placements. This inability may adversely impact
performance.
If a client negotiates a commission rate with a directed broker that is based on a percentage
of the broker's standard fee schedule, EBS may not have sufficient information to
determine if the brokerage firm is applying the discount correctly. In this situation, the
client should independently verify that the proper rates are being applied.
If a client's directed broker or custodian allows step-out trading, EBS may include that
client's trades for execution in a "batched" order executed by another brokerage firm,
provided that EBS can meet its duty of best execution. In this situation, the client will not
pay commissions to the executing firm; rather, the client's custodian or brokerage firm will
apply its transaction or commission cost, if any, based on the arrangement between the
client and such firm. The commissions charged to clients in such step-outs may differ from
the commission charged by the executing broker. If a client's custodian does not allow
step-out or prime brokerage trading, execution may be adversely affected.
Transaction and Allocation Procedures: Transactions may be executed independently
for each client, or "batched" with other client orders to obtain best execution,
commissions or transaction costs. The spirit of batching and aggregating client and
proprietary orders is to provide best execution for all orders.
"Batched" orders are allocated randomly by brokerage/custodial firm. At any time a firm
that allows discretionary brokerage or step-outs is reached in the randomly created
allocation order, all firms that allow discretionary brokerage or step-outs may be filled.
Although clients participating in a batched order receive the identical execution price as
other clients participating in the batched order, clients may pay disparate commission
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rates. Please refer to the discussion of step-out trading under the "Directed Brokerage"
section above.
If an executing broker has more share volume available than necessary to fill orders
placed with such broker or the broker brings the volume to EBS, then all client orders
capable of being executed by such broker may be executed. If custodians do not allow
such execution, then clients' execution price may be adversely affected.
EBS will batch and aggregate client and proprietary orders from time to time. Consistent
with regulatory guidelines, EBS has policies and procedures for handling these situations.
These policies and procedures include:
• No advisory client/proprietary order is favored over any other account participating in
the batched order.
• All client and proprietary accounts participating in the aggregate order on the same
day shall receive an average execution price with all other transaction costs either
shared on a pro rata basis or as predetermined between client and broker-dealer or
custodian, or as negotiated by EBS.
• Trades are typically allocated by using a randomizing program to determine the
sequence in which trades will be placed for client accounts (grouped by designated
broker or custodian). Clients who have given EBS the discretion to determine the
broker will be included with the first broker in the random selection that permits
trading away. Partial fills within a brokerage group will be allocated according to a
random selection of the clients within that brokerage group. In certain circumstances ,
EBS may determine that a pro rata allocation of a batched trade, rather than a random
allocation among brokerage firms, is appropriate.
In certain circumstances, the trade rotation may be adjusted to take advantage of a
batched trade that is available in a limited timeframe.
Also, in certain circumstances, the trade rotation may be adjusted to facilitate client
directed trades, such as full liquidations, as long as the trade is not deemed to be material.
While orders will typically be allocated proportionately to the size of a client's portfolio,
additional factors including availability of cash in client accounts or underexposure to the
type of security being purchased may also result in adjustments to the allocation.
Trades are typically placed in the order they are received, however, if in the course of
structuring an order among a large group of clients, if a less complex order is received,
the less complex order may be given preference at EBS’s discretion.
In certain circumstances, clients investing in the same management style may have
different fee arrangements (entities described in Items 4 and 6, for example, may be
charged a performance-based fee while separately managed accounts may not). In this
circumstance, a potential conflict exists in that EBS may have an incentive to allocate
securities to the accounts potentially paying the higher fees. EBS addresses this potential
conflict by ensuring that the trade allocation procedures listed above are applied to all
clients.
Additional Brokerage Practices: As a matter of firm policy and practice, EBS does not
engage in any principal transactions.
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EBS may invest client assets in brokerage firms when appropriate. EBS may also use these
same brokerage firms to execute client transactions when doing so is consistent with EBS's
duty of best execution. In addition, EBS may invest client assets in investments that have
been underwritten by these brokerage firms when appropriate. EBS will only invest in both
a brokerage firm and the securities it underwrites when both investments are believed to
be in the best interests of EBS's clients.
Clients in wrap fee programs pay the broker-dealer fees in lieu of commissions, and EBS
may be deemed an investment adviser within a wrap fee program. EBS does not sponsor
any wrap fee programs.
Because certain securities included in client portfolios may rapidly increase or decrease in
price, a particular holding may quickly exceed client restrictions on the maximum
exposure for a single security in a client's portfolio. In this situation, EBS will often bring the
holdings percentages back in line over the course of a "cure period" (typically 30 - 90
days) rather than by trading immediately. The use of a cure period is designed to reduce
trading volume and to prevent divestiture of clients’ holdings solely due to the effects of
brief market swings.
In certain circumstances, and when consistent with the best interests of all clients involved,
EBS will enter buy and sell orders for the same security simultaneously. As these trades
raise a potential conflict of interest for EBS in that EBS could obtain a price for the
securities that favored buyers over sellers or vice versa, these orders are placed through
an unaffiliated broker-dealer so that the price paid and received by each client is
independently and objectively determined.
Trade Errors: As a fiduciary, EBS has the responsibility to effect orders correctly, promptly
and in the best interests of its clients. In the event an error occurs in the handling of any
client transactions, due to EBS’s actions, or inaction, or actions of others, EBS will seek to
identify and correct the error as promptly as possible without disadvantaging the client or
benefiting EBS in any way.
Item 13 Review of Accounts
INVESTMENT SUPERVISORY SERVICES
INDIVIDUAL PORTFOLIO MANAGEMENT
REVIEWS: EBS uses a team approach to investment decision-making. The Research Group
as a whole acts as the portfolio manager for all strategies, determining individual security
selections for client accounts. The Research Group continuously reviews the securities held
in managed client portfolios and includes the following individuals: Ronald L. Eubel, Mark E.
Brady, Kenneth E. Leist, Paul D. Crichton, Scott E. Lundy and Chase M. Oakley, with support
from Aaron Hillman and Suhas Chandravadi Jayadeva.
Wealth Managers review client accounts periodically. Accounts are reviewed in the
context of each client's selected style of management. More frequent reviews may be
triggered by material changes in variables such as the client's individual circumstances, or
the market, political or economic environment. In addition, software is utilized routinely to
identify securities, sectors and asset classes that fall outside of established ranges for an
account(s).
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Reviews are conducted by:
Ronald L. Eubel - Co-CIO
Mark E. Brady - Co-CIO
Robert J. Suttman II – C o - Founder
David K. Ray – Wealth Management & Business Succession Coach
Scott E. Lundy - Chief Executive Officer
Matthew D. DiCicco - President & General Counsel
Mary L. Hedrick – Senior Vice President of Wealth Management
Kenneth E. Leist - Senior Securities Analyst
Paul D. Crichton – Senior Securities Analyst, Director of Trading
Dawn E. Kramer – Senior Vice President of Wealth Management
Egan C. Rosell – Vice President of Wealth Management
REPORTS: In addition to the monthly or quarterly statements and confirmations of
transactions that clients receive from their custodian and/or brokerage firm, EBS provides
written quarterly reports which include: investment performance for multiple time
periods, security holdings, percentage of each security and security class with respect to
the total portfolio, current yield for each security and the total portfolio and cost basis and
market value of the securities and portfolio. Summary reports and aggregate appraisals
may include fair market values and values provided by clients for non-traded assets and
liabilities. EBS may describe Money Market Funds generically rather than specifically on
its reports. A money market index yield may be reflected in lieu of a specific fund's yield.
Because Russell and Standard & Poor's may classify industries and sectors in a manner
EBS believes is inconsistent with companies' operations, EBS may classify companies in a
manner we believe to be more consistent with their operations and report them
accordingly. Special reports may be available to clients at their request.
CLIENT ACCESS PORTAL: Clients may elect to enroll in paperless delivery of selected
account documents via EBS’s Client Access portal. Clients may also use the portal to
access portfolio and account level data, including historical reports. In addition, clients
who hold shares in the EBS Income Fund and/or EBS Income & Appreciation Fund can
view the fund holdings via the portal, which are routinely updated as of the last trading
day of the prior week.
Item 14 Client Referrals and Other Compensation
It is EBS's policy not to engage solicitors or promoters for referring prospective
clients to our firm.
Certain employees of EBS may be eligible to receive a gift card(s) of nominal value
for referring clients to EBS pursuant to the firm’s Referral Incentive Program. In
addition, EBS may give a nominal gift to a client for referring a prospective client
who becomes a client of EBS.
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Item 15 Custody
We previously disclosed in the "Fees and Compensation" section (Item 5) of this Firm
Brochure that our firm directly debits advisory fees from client accounts upon the client's
request.
As part of this billing process, the client's custodian is advised of the amount of the fee to
be deducted from that client's account. On at least a quarterly basis, the custodian is
required to send to the client a statement showing all transactions within the account
during the reporting period.
Because the custodian does not calculate the amount of the fee to be deducted, it is
important for clients to carefully review their custodial statements to verify the accuracy of
the calculation, among other things. Clients should contact us directly if they believe that
there may be an error in their statement.
In addition to the periodic statements that clients receive directly from their custodians,
we also send reports directly to our clients on a quarterly basis (or make them available via
our Client Access portal if the client prefers). We urge our clients to carefully compare the
information provided on these reports to their custodial statement to ensure that all
account transactions, holdings and values are correct and current.
As Managing Member of the pooled investment vehicles described in Items 4 and 6, EBS
meets custody reporting requirements to investors in these entities by: providing routine
reports directly to all investors; maintaining client securities with qualified custodians; and
providing a copy of the annual Auditor’s report prepared by an independent accounting
firm registered with the PCAOB within 120 days of FYE of the entity. Also, as Investment
Adviser of the firm’s 401(k) Plan, with certain principals serving as plan Trustees, assets in
the Plan are subject to an annual surprise examination by an independent accounting firm
registered with the PCAOB . Principals or other employees serving as trustees for client
accounts managed by the firm (unless appointed solely as a result of a family or personal
relationship and not a result of employment with EBS) are also deemed to have custody
over the trust assets and those accounts are also subject to an annual surprise examination
by an independent accounting firm registered with the PCAOB.
In addition, EBS is deemed to have custody of client assets when we are permitted to deliver
funds from an EBS client account to a third-party account designated by the client pursuant
to a standing letter of authorization. EBS has engaged an independent accounting firm
registered with the PCAOB to conduct an annual surprise examination of those accounts
when certain conditions are not met.
Item 16 Investment Discretion
Clients generally hire us to provide discretionary investment management services, in
which case we place trades in a client's account without contacting the client prior to each
trade to obtain the client's permission.
Our discretionary authority includes the ability to do the following without contacting the
client:
• Determine the security to buy or sell; and/or
• Determine the amount of the security to buy or sell
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Clients give us discretionary authority when they sign an Investment Advisory Agreement
with our firm. Clients may, however, impose reasonable restrictions on investing in specific
securities (although EBS does not accept client restrictions on the types of securities that
may be held within mutual funds purchased for client portfolios, as described in Item 4).
Item 17 Voting Client Securities
Proxy Voting
EBS typically votes proxies for all client accounts when given the authority to do so by the
client; however, clients always have the right to vote their own proxies by indicating their
preference to vote proxies when entering into the firm’s Investment Advisory Agreement.
To manage proxy voting, EBS has engaged a third-party proxy advisory firm, Institutional
Shareholder Services (“ISS”). In the absence of specific voting guidelines from the client,
EBS will, in most cases, instruct ISS to vote proxies in accordance with their Proxy Voting
Guidelines Summary, as updated from time to time. A copy of these guidelines is
available upon request.
Prior to voting any proxy, ISS will make information available to EBS, including all
company meeting/voting dates and an analysis of the meeting agenda. The meeting
analysis for securities recommended or actively managed by EBS is reviewed by the
security’s primary research analyst (or secondary in the primary’s absence) and a vote
determination is made. EBS considers the effect on the long-term value of the company
when making voting decisions.
If the client elects to include non-buy list, non-recommended securities in the client’s
managed portfolio, a research analyst will not review the meeting analysis, but will vote
proxies for those securities as ISS recommends.
In situations where EBS may have a conflict of interest, the guidelines of ISS will be
followed. In instances where ISS has a conflict of interest, EBS will independently make
the voting decision.
Clients may request information on how proxies for their shares were voted and/or obtain
a full copy of our proxy voting policies and procedures by contacting Lori Brown at
lorib@ebsinvests.com. Any requests will promptly be provided to the client.
With respect to ERISA accounts, we will not vote proxies when the plan documents
specifically reserve the plan sponsor's right to vote proxies.
Class Action Monitoring and Securities Claim Filing
To better manage the monitoring and filing of class action claims, EBS has engaged
Chicago Clearing Corporation (“CCC”) on behalf of its clients. CCC earns a contingency
fee of 15% which is deducted from the settlement due a particular account. Clients may
choose not to participate in this service, in which case, neither EBS nor CCC will monitor
any class action from which that client may be entitled to receive settlement amounts.
Item 18 Financial Information
Under no circumstances do we require or solicit payment of fees in excess of $1,200 per
client more than six months in advance of services rendered. Therefore, we are not
required to include a financial statement.
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As an advisory firm that maintains discretionary authority for client accounts, we are also
required to disclose any financial condition that is reasonably likely to impair our ability
to meet our contractual obligations. EBS has no additional financial circumstances to
report.
EBS has never been the subject of a bankruptcy petition.
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