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Douglass Winthrop Advisors, LLC
Part 2A of Form ADV
The Brochure
521 Fifth Avenue, 19th Floor
New York, New York 10175
www.douglasswinthrop.com
Updated: March 31, 2025
contents of
this brochure, please
contact
us at 212-557-7680
This brochure provides information about the qualifications and business practices of
Douglass Winthrop Advisors, LLC (“DWA” or the “Firm”). If you have any questions about
the
or
info@douglasswinthrop.com. The information in this brochure has not been approved or
verified by the United States Securities and Exchange Commission or by any state
securities authority.
DWA is a registered investment adviser. Registration as an investment adviser does not
imply any level of skill or training.
Additional information about DWA is also available on the SEC’s website at:
www.adviserinfo.sec.gov.
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ITEM 2- Material Changes
DWA is required to provide a summary of any material changes made to this Form ADV
Part 2A.
Since DWA’s last annual filing in March 2024, DWA has updated their minimum relationship
size.
DWA routinely makes changes throughout its brochure in an effort to improve and
clarify the description of its business practices and compliance policies and
procedures or in response to evolving industry and Firm practices.
We encourage all recipients to read this brochure carefully in its entirety.
ITEM 3- Table of Contents
Material Changes ............................................................................................................. 2
Table of Contents ............................................................................................................. 2
Advisory Business ............................................................................................................ 2
Fees and Compensation .................................................................................................. 4
Performance Based Fees and Side-by-Side Management .............................................. 4
Types of Clients ................................................................................................................ 5
Methods of Analysis, Investment Strategies and Risk of Loss ......................................... 5
Disciplinary Information .................................................................................................. 12
Other Financial Industry Activities and Affiliations .......................................................... 12
Code of Ethics, Participation or Interest in Client Transactions and Personal Trading... 12
Brokerage Practices ...................................................................................................... 13
Review of Accounts ........................................................................................................ 14
Client Referrals and Other Compensation ...................................................................... 15
Custody .......................................................................................................................... 15
Investment Discretion ..................................................................................................... 16
Voting Client Securities .................................................................................................. 16
Financial Information ...................................................................................................... 17
ITEM 4- Advisory Business
DWA was founded in 1999 and is currently owned by its principals and a single outside
investor. Robert R. Douglass, Jr., John Winthrop, Jr., Lea Paine Highet and Charles
T. Howard each own more than 5% (but less than 25%) of the firm. Kudu Investment
US, LLC, a Delaware limited liability company, maintains a passive, non- controlling
minority stake in DWA. DWA does not believe that this ownership interest presents a
material conflict of interest with any client.
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DWA provides customized investment management services primarily to individuals, high-
net-worth individuals, families, trusts, endowments and institutions herein referred to each
as a “client” and collectively the “clients.” As a fiduciary, DWA acts in the clients’ best
interest and fulfills its obligation by working closely with clients to identify and understand
their investment objectives while building a long-term relationship.
DWA manages client assets in individually managed accounts. An individually managed
account is a dedicated account owned by a client and governed through an investment
management agreement (“IMA”) between the client and DWA. DWA works with each client
to establish an appropriate investment strategy based on the client’s investment objectives,
risk tolerance, time horizon, and liquidity needs. Clients choose from all-equity and
balanced strategies, and can impose reasonable restrictions on DWA’s management of
their accounts.
While DWA has broad discretion to select investments, DWA generally invests client assets
in domestic and international stocks. Where appropriate, fixed income allocations typically
include investment grade corporate, U.S. Government and municipal bonds.
Equities are typically managed in line with either the DWA Equity Strategy or the DWA
Sustainable Equity Strategy. (Item 8 below has a more detailed explanation of the Firm’s
investment strategies.) Each client account is managed by a dedicated Portfolio Manager.
While equity selection in both strategies is informed by the respective Investment
Committee and Portfolio Management Committee of each strategy, the dedicated Portfolio
Manager has latitude to stray from the respective list based on each client’s unique
circumstance, taking into account a client’s legacy positions, sensitivity to taxes, risk
tolerance, investment time horizon and other relevant factors.
DWA has an agreement to provide investment model recommendations to portfolio
managers of an independent investment adviser for consideration and execution at the
discretion of the independent investment adviser. DWA has no authority over such
independent advisers’ accounts.
In addition, DWA maintains policies and procedures designed to comply with the ERISA
fiduciary standards when advising retirement asset rollovers as set forth in the Department
of Labor Fiduciary Rule. Clients will receive an investment and fee comparison analysis for
approval prior to the investment rollover of retirement assets.
DWA does not participate in a wrap program.
As of December 31, 2024, DWA had total regulatory assets under management of
$ 5,822,615,954 of which $5,822,603,448 was managed on a discretionary basis on behalf
of approximately 1,291 clients and $12,506 was managed on a non-discretionary basis on
behalf of 1 client.
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ITEM 5- Fees and Compensation
Compensation to DWA for individually managed accounts is negotiable and will vary, but
typically consists of a percentage of assets under management. Percentage fees for assets
under management are generally up to 1.5% with a minimum fee of $2500 per quarter
and a $3,000,0000 client relationship assets under management minimum. Institutional
accounts, which are subject to higher minimums and are managed according to a model
portfolio, are charged 0.85% for the first $25 million dollars and 0.70% on assets above
that level.
DWA in its discretion may waive or negotiate fees for certain clients based on factors such
as assets under management, complexity of accounts managed, and discounting or
waiving fees for employees and family members.
DWA receives a quarterly fee for providing investment model recommendations to an
independent investment adviser.
For most clients, DWA charges fees quarterly in arrears based on the account value at the
end of that quarter. For some clients where it has been a primary provision of their
investment management agreement with another investment manager, DWA charges fees
quarterly in advance, based on the account value at the beginning of the quarter. Most
clients authorize DWA to deduct fees automatically from their custodial accounts, but
clients may request that DWA send quarterly invoices to be paid by check.
For clients that pay management fees in arrears, if a client terminates the investment
management agreement with DWA in the middle of a billing period, DWA will invoice the
client for an amount that is pro-rated based on the number of days that the account was
managed. For clients that pay management fees in advance, if a client terminates the
investment management agreement with DWA in the middle of a billing period, DWA will
refund the client the difference between the management fee paid and the pro-rated fee
earned based on the actual number of days during the quarter that the account was
managed.
In addition to DWA’s investment management fees, clients bear trading costs and custodial
fees that may include brokerage commissions, transaction fees, odd lot differential fees,
transfer taxes, wire transfer and electronic fund fees, and other fees and taxes on
brokerage accounts and securities transactions.
ITEM 6- Performance Based Fees and Side-by-Side
Management
DWA does not charge any performance fees. Some investment advisers experience
conflicts of interest in connection with the side-by-side management of accounts with
different fee structures and schedules. To mitigate such conflicts of interest, DWA generally
aggregates client trades together and allocates trades regardless of clients’ fee structures
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and schedules. In keeping with DWA’s fiduciary duty, DWA will not incentivize one client
to the detriment of another.
ITEM 7- Types of Clients
DWA primarily provides customized investment management services to individuals, high-
net-worth individuals, families, trusts, endowments and institutions. DWA’s minimum
account size is generally $3 million.
For Institutional clients the minimum account size is generally $5 million.
ITEM 8- Methods of Analysis, Investment Strategies and Risk
of Loss
DWA manages all-equity and portfolios consisting of equities and fixed-income securities.
The specific mix is determined by the Portfolio Manager in consultation with the client and
may be shaped by such factors as the client’s investment objectives, tolerance for risk,
income requirements, written investment policy or other factors considered relevant.
With regard to the equity component, clients may choose from the DWA Equity Strategy,
the DWA Sustainable Equity Strategy, or both. In either case, the DWA Portfolio Manager
assigned to the portfolio will typically select equities from the “Approved to Buy” list for that
strategy. Not every equity portfolio will adhere strictly to either strategy. Portfolio Managers
have discretion to adjust the weights of the individual securities in the portfolio, including
down to zero, if they believe it is in the best interest of the client. Portfolio Managers may
elect to leave previously owned (legacy) securities in a client’s portfolio to minimize tax
consequences or for other reasons. Unless otherwise restricted, Portfolio Managers are
permitted to buy other securities not on the Approved to Buy list at the client’s direction. In
general, Institutional accounts and non-taxable accounts adhere more closely to a model
portfolio based on securities on the respective Approved to Buy lists, but weightings in
these accounts may vary based on market timing.
DWA primarily invests in stocks and bonds for relatively long time-horizons. However,
market developments or changes in an issuer’s fundamental prospects could cause DWA
to sell securities more quickly.
DWA Equity Strategy
The DWA Equity Strategy Investment Committee consists of its ten Portfolio Managers
and four research and trading team members. Stock selection and target weightings are
determined by the Portfolio Management Committee, whose members are Bryce O’Brien,
Charlie Howard and Jay Winthrop. The Investment Committee works together to conduct
fundamental analysis on all stocks recommended for client accounts. This analysis
adheres to a five-filter methodology which includes a review of:
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• The issuer’s management;
• The issuer’s financial strength and flexibility;
• The issuer’s competitive position within their industry;
• The issuer’s opportunities for reinvestment
• The security’s valuation; and
• Any other factors considered relevant.
The Investment Committee meets weekly to discuss existing and prospective investments.
Investments are evaluated independently, as well as in the context of clients’ existing
holdings and sector exposures.
DWA Sustainable Equity Strategy
to
identify companies
that
to
long-term value creation ranging
from
DWA offers clients a Sustainable Equity Strategy which adheres to the five-filter stock
selection criteria embedded in the DWA Equity Strategy research process, while adding a
sixth filter reflecting a company’s ability to create value based on prudent navigation of
secular sustainable environmental trends. The DWA Sustainable Equity Strategy offers a
feature best-in-class
specialized domain expertise
environmental leadership or derive a substantial and growing proportion of revenues from
products that meet intensifying environmental challenges. We seek leaders on factors
transparent performance on
material
environmental costs and risks in their supply chains to revenue upside from meeting
customers’ changing expectations regarding sustainability. Environmental challenges
include physical, regulatory and transition risks imposed by climate change. The
Sustainable Equity Strategy has its own Portfolio Management Committee, which consists
of Josh Huffard, Bowdy Train, and Dan Abbasi.
Fixed Income Securities
Fixed-income investments include U.S. government, municipal and corporate bonds.
Purchases are made by individual Portfolio Managers in consultation with clients and are
based upon each client’s specific needs and guidelines. Portfolio Managers consult with
the research and trading teams with the aim of achieving the best risk-adjusted returns
within the client’s guidelines. When evaluating a U.S. government bond, the Portfolio
Manager generally considers such factors as its maturity date, interest rate and yield, client
liquidity needs and any other factors considered relevant. When evaluating a municipal
bond, the Portfolio Manager generally considers such other factors as the credit-worthiness
of the issuer as judged by independent ratings agencies, the source of revenue to pay
interest and principal to bondholders, maturity date, yield, liquidity and any other factors
considered relevant. When evaluating a corporate bond, the Portfolio Manager generally
considers such factors as the credit-worthiness of the issuer as judged by independent
ratings agencies, the issuer’s financial statements, prospects for the issuer’s industry as
well as the issuer’s competitive position within that industry, maturity date, yield, liquidity
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and any other factors considered relevant.
Other Securities
As an accommodation to clients, DWA may hold shares of open-end and closed-end
mutual funds and exchange-traded funds (“ETFs”). Mutual funds and ETFs are typically
selected in response to a particular client’s desire to have more concentrated exposure to
a given asset class, sector or geographic area than can be achieved through the selection
of individual securities. They are selected by individual Portfolio Managers in consultation
with the research team and trading desk. When evaluating a mutual fund or ETF for a
client, the Portfolio Manager considers its historical risk and return characteristics, the
tenure and qualifications of its portfolio management team, the concentration and volatility
of its holdings, its fee structure, its liquidity and any other factors considered relevant.
Mutual funds and ETFs typically charge shareholders management fees and other
expenses in addition to the fees charged by DWA.
Summary of Material Risks
There can be no assurance that the investment objective of our clients will be achieved, or
that clients will not incur losses. The risks described below are not meant to be a
comprehensive collection of all risks clients will face. Each client is also encouraged to
consult with DWA to review the specific risks of the assets in the client’s account from time
to time.
General Risks
Business Continuity Risks
DWA’s business operations may be vulnerable to disruption in the case of catastrophic
events such as fires, natural disasters, terrorist attacks or other circumstances resulting in
property damage, network interruption or prolonged power outages. Although DWA has
implemented measures to manage risks relating to these types of events, there can be no
assurances that all contingencies can be planned for. These risks of loss can be substantial
and could have a material adverse effect on DWA and clients’ investments.
Custody Risk
All Client funds and securities which the Firm manages are held in custody with a qualified
custodian. In the event of a custodian’s or sub-custodian’s insolvency, negligence, fraud,
poor administration, or inadequate recordkeeping, Clients may incur a loss on securities
and cash held in custody. Generally, deposits maintained at a bank do not become part of
a failed bank’s estate however, cash held at a broker-dealer does become a general part
of the broker-dealer’s asset pool which would be divided up amongst all the broker-dealer’s
creditors. Clients may be impacted by a bank or custodian’s insolvency in that there may
be a delay in access to liquidity, trade settlement, delivery of securities, etc. Establishing
multiple custodial relationships could mitigate custodial risk in the event of a bank or
custodian failure.
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Cybersecurity Risks
DWA and its service providers, counterparties, and other market participants on whom
DWA relies depend on complex information technology and communications systems to
conduct business functions. These systems are subject to a number of different threats or
risks that could adversely affect Clients despite the efforts of DWA and its service providers,
counterparties, and other market participants on whom DWA relies to adopt technologies,
processes, and practices intended to mitigate these risks and protect the security of their
computer systems, software, networks, and other technology assets, as well as the
confidentiality, integrity, and availability of information belonging to the Clients. For
example, unauthorized third parties could attempt to improperly access, modify, disrupt the
operations of or prevent access to these systems of DWA and its service providers,
counterparties, and other market participants on whom DWA relies for data within these
systems. Third parties could also attempt to fraudulently induce employees, customers,
third-party service providers, or other users of systems to disclose sensitive information to
gain access to DWA’s data or that of its clients. In addition, the ubiquity and complexity of
these systems present the possibility of inadvertent disclosure of sensitive client
information despite the efforts of DWA and its service providers, counterparties, and other
market participants to prevent such inadvertent disclosure. A successful penetration or
circumvention of the security of DWA’s systems or the systems of DWA’s service providers,
counterparties, or other market participants on whom DWA relies could result in the loss
or theft of a client’s data or funds, the inability to access electronic systems, loss or theft of
proprietary information or corporate data, physical damage to a computer or network
system or costs associated with system repairs. Such incidents could cause DWA or its
respective service providers, counterparties, and other market participants on whom DWA
relies, to incur regulatory penalties, reputational damage, additional compliance costs, or
financial loss.
Artificial Intelligence and Machine Learning
The advancement of technologies in artificial intelligence and machine learning introduces
new risks for DWA client accounts and their investments, including data inaccuracies,
security vulnerabilities and increased legal risks related to trademark, licensing and
copyright. The rapid development of machine learning technologies means that future risks
are unpredictable and could significantly impact the financial and operational aspects of
DWA and its clients' investments.
Economic Conditions
rates,
industry conditions, competition,
Changes in economic conditions, including, for example, interest rates, inflation rates,
currency and exchange
technological
developments, trade relationships, supply-chain disruptions, economic sanctions, political
and diplomatic events and trends, tax laws and other factors, can affect substantially and
adversely the investment performance of a client’s account. Economic, political and
financial conditions, or industry or economic trends and developments, may, from time to
time, and for varying periods of time, cause volatility, illiquidity or other potentially adverse
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effects in the financial markets. Economic or political turmoil, a deterioration of diplomatic
relations or a natural or man-made disaster in a region or country where DWA’s client
assets are invested may result in adverse consequences to clients’ portfolios.
As of the beginning of 2025, there is a high degree of economic uncertainty given the
potential for elevated inflation, and a high level of geopolitical uncertainty in Europe, Asia
and the Americas. The likelihood of a recession, and the magnitude of any such
recession, is uncertain and would have significant implications across asset classes.
None of these conditions is or will be within the control of DWA, and no assurances can be
given that DWA will anticipate these developments. In addition, there is a risk of loss of bank
deposits in excess of $250,000 and risks surrounding liquidity, concentration, systemic risk
regarding the failure of banks, and increased compliance costs associated with diversifying
deposits among multiple banks.
Exposure to Material, Non-Public Information
On rare occasions, DWA employees may receive material, non-public information with
respect to an issuer of publicly traded securities resulting from professional and/or personal
channels. In such circumstances, Clients may be prohibited, by law, and policies and
procedures for a period of time from (i) unwinding a position in such issuer, (ii) establishing
an initial position or taking any greater position in such issuer, and (iii) pursuing other
investment opportunities related to such issuer.
Foreign Country Risk
Certain investments are subject to the risk associated with investing in securities issued by
entities or corporations outside of the United States. Foreign issuers are subject to a host
of geopolitical, economic, and currency uncertainties, which make those securities
inherently risky.
Pandemic Outbreak
An epidemic outbreak and reactions to such an outbreak could cause uncertainty in
markets and businesses, including DWA’s business. Such an event may adversely affect
the performance of the global economy, and may cause market volatility, market and
business uncertainty and closures, supply chain and travel interruptions, the need for
employees and vendors to work from remote locations, and extensive medical absences.
DWA has policies and procedures to address known situations, but because a large
epidemic may create significant market and business uncertainties and disruptions, not all
events that could affect DWA’s business and/or the markets can be determined and
addressed in advance. During the recent COVID-19 outbreak, DWA’s Business Continuity
Plan allowed DWA’s personnel to work remotely without interruption to DWA’s investment
management or client service. This incident response may not be representative of future
incident conditions.
Regulatory/Legislative Developments Risk
Regulators and/or legislators may promulgate rules or pass legislation that places
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restrictions on, adds procedural hurdles to, affects the liquidity of, and/or alters the risks
associated with certain investment transactions or the securities underlying such
investment transactions. Such rules/legislation could adversely affect the value associated
with such investment transactions or underlying securities.
Future legal, tax and regulatory changes may adversely affect businesses and require
additional reporting for registered investment advisors. The SEC, other regulators and self-
regulatory organizations and exchanges have taken various actions in connection with
market events and may take additional actions. Registered investment advisors and/or the
value of client portfolios may also be adversely affected by changes in the enforcement or
interpretation of existing laws, rules and regulations, including tax laws, by federal, state
and non-U.S. agencies, courts, authorities or regulators.
Social Media and Publicity Risk
The use of social networks, message boards, internet channels and other platforms has
become widespread within the United States and globally. As a result, individuals now have
the ability to rapidly and broadly disseminate information or misinformation, without
independent or authoritative verification. Any such information or misinformation regarding
the Firm, securities or clients could have a material adverse effect on the value of the
investments.
Investment Related Risks
Equity Securities
Common stocks and other equity securities generally increase or decrease in value based
on the earnings of a company and on general industry and market conditions. The value
of a company’s share price could decline as a result of poor decisions made by
management, lower demand for the company’s services or products or if the company’s
revenues fall short of expectations. There are also risks associated with the stock market
overall; in particular, the stock market may experience periods of turbulence and instability.
Exchange Traded Funds
Exchange Traded Funds (“ETF”) are typically designed to represent a fixed portfolio of
securities that is intended to track a particular market index. The risks associated with
investing in ETFs generally reflect the risks of owning the underlying securities they are
designed to track, although lack of liquidity in an ETF could result in an ETF being more
volatile than the particular market index it is intended to track. ETFs also have separate
management fees and expenses which investors bear through an investment in an ETF.
Fixed Income Securities
Fixed income or debt securities have varying levels of sensitivity to changes in interest
rates. In general, the price of a fixed income security will fall when market interest rates
rise and rise when interest rates fall. Securities with longer maturities will be more sensitive
to interest rate changes. Many types of fixed income securities, such as some types of
mortgage-backed securities are also subject to prepayment risk. Securities subject to
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prepayment can offer less potential for gains during a declining interest rate environment
and similar or greater potential for loss in a rising interest rate environment. Below-
investment-grade fixed income securities are generally subject to greater credit risk than
investment-grade securities. Many below-investment-grade fixed income securities are
also less liquid than investment-grade securities and could be subject to greater volatility.
Operational Risk
Operational risk is the potential for loss caused by a deficiency in information,
communication, transaction processing and settlement and accounting systems. DWA
maintains controls to mitigate operational risk, including systems and procedures to record
and reconcile transactions and positions, and to obtain necessary documentation for
trading activities.
Risk of Loss
Investing in securities involves risk of loss that clients should be prepared to bear. All
investments in securities and other financial investments involve substantial risk of
volatility arising from numerous factors that are beyond the control of DWA, including
market conditions, changing domestic or international economic or political conditions,
changes in tax laws and government regulation and other factors.
Sustainable Equity Strategy Risk
fail
to comply with
the portfolio’s approach
Securities selected based on an issuer’s environmentally responsible actions, such as
those that incorporate “impact,” “green,” or environmental, social, governance or similar
criteria may forgo certain market opportunities available to issuers that do not use such
criteria. The Sustainable Equity Strategy portfolio may underperform (or out-perform) a
portfolio that does not consider the impact of environmental responsibility due to a variety
of factors including changes in legislation or new regulations, advents of new technology,
increased costs associated with minimizing environmental impacts, increased costs due to
socially responsible programs and similar initiatives and other factors. Additionally, there
is a risk that companies identified by the strategy’s sustainable equity investment criteria
do not operate as expected when addressing sustainability issues. A company’s
performance or DWA’s assessment of a company’s performance could vary over time,
resulting in the Firm’s sustainable equity portfolio being temporarily invested in companies
towards certain sustainability
that
characteristics. There are significant differences in interpretations of what it means for a
company to have positive sustainability attributes.
THIS LIST OF RISK FACTORS DOES NOT PURPORT TO BE A COMPLETE
ENUMERATION OR EXPLANATION OF THE RISKS INVOLVED IN CONNECTION
WITH THE ADVISER’S MANAGEMENT OF CLIENT ACCOUNTS. IN ADDITION,
PROSPECTIVE CLIENTS SHOULD BE AWARE THAT, AS THE MARKET DEVELOPS
AND CHANGES OVER TIME, INVESTMENTS IN CLIENT ACCOUNTS MAY BE
SUBJECT TO ADDITIONAL AND DIFFERENT RISKS.
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ITEM 9- Disciplinary Information
DWA and its employees have not been involved in any legal or disciplinary events that
would be material to a client’s evaluation of the company or its personnel.
ITEM 10- Other Financial Industry Activities and Affiliations
DWA maintains a relationship with NBT Bank under which DWA provides investment
advisory services on a discretionary basis for account portfolios designated by the
company.
As stated in Item 4, Kudu Investment US, LLC (“Kudu”), a Delaware limited liability
company, maintains a passive, non-controlling minority stake in DWA. Kudu has no
influence or information on the day-to-day management of DWA.
As disclosed in Part 2B of our ADV, Lea Paine Highet serves on the board of Highmark Trust
Company. Josh Huffard is a manager of Consor Capital, LLC, the General Partner of Consor
Capital II, LP and is entitled to a carried interest in any profits earned by the LP. Consor
Capital, LLC, is a venture capital firm focusing on early-stage companies serving
consumers and small businesses. DWA does not invest in, nor are clients offered
interests in any of the aforementioned investments.
ITEM 11- Code of Ethics, Participation or Interest in Client
Transactions and Personal Trading
DWA has adopted a written Code of Ethics that is applicable to all employees. Among other
things, the Code of Ethics requires DWA and its employees to act in clients’ best interests,
abide by all applicable regulations, and pre-clear and report on many types of personal
securities transactions. DWA’s restrictions on personal securities trading apply
to
employees, as well as employees’ family members living in the same household. A copy
of DWA’s Code of Ethics is available upon request.
DWA’s employees are generally permitted to trade alongside client accounts as long as
they receive the average price that is applicable to similarly situated clients and pay their
share of any transaction costs. We believe this aligns our interests with our clients’
interests. Any proposed employee transaction involving reportable securities such as
stocks, bonds and ETFs requires preclearance from the Compliance Department. No
employees are allowed to participate in partially filled orders until all clients’ orders for that
day have been filled. The Chief Compliance Officer monitors employee trading, relative to
client trading, to ensure that employees do not engage in improper transactions.
DWA maintains a watch list of publicly traded securities about which a client or relative of
an employee may have access to material non-public information. Any proposed employee
transaction involving securities on the watch list requires preclearance from the Chief
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Compliance Officer. The Chief Compliance Officer does not grant preclearance if any DWA
employee possesses such information.
Under certain circumstances an employee might invest in a security that is not considered
suitable for client accounts because of size, liquidity, or other factors. A change in these
factors could result in the security becoming more suitable for clients.
ITEM 12- Brokerage Practices
While DWA has the ability to manage client assets held at a variety of custodians, DWA
generally recommends that clients arrange for their assets to be held with Pershing, BNY
Mellon, Fiduciary Trust International or Charles Schwab. DWA believes these custodians
offer good services at competitive prices and performs periodic vendor due diligence to
support continuous recommendations.
Soft Dollar Benefits
DWA has established a soft-dollar arrangement with certain executing brokers under which
DWA receives a portion of the brokerage commissions paid to the executing broker in the
form of soft-dollar credit for certain client trades. These soft-dollars are used to pay for
investment research and brokerage services which are directly related to the
firm’s
investment process, all of which are exempted by the Section 28(e) safe harbor.
Some of these products and services benefit clients whose accounts are held by other
custodians, which could create a conflict of interest between the clients who are indirectly
paying for the products and services and the clients who are not paying but may benefit
from the investment research and brokerage services.
DWA also receives certain products and services from certain custodians free of charge or
at discounted rates. These products and services include:
• The receipt of duplicate client confirmations, statements, and other account
information; and
• Direct advisory fee debiting capabilities.
Custodians may also offer other services intended to help DWA manage its business and
further develop our investment acumen by hosting select DWA Portfolio Managers and
employees at various educational conferences and events.
DWA does not believe that clients whose accounts are held by these custodians bear any
additional costs in connection with DWA’s receipt of these products and services. However,
DWA would not receive these products and services if client accounts were not held in
custody and traded by these custodians. DWA’s receipt of these products and services
creates a potential conflict of interest in connection with DWA’s recommendation of these
custodians.
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Selection of Trading Counterparties
Consistent with its obligation to seek best execution for its clients, DWA will place trades
the
with broker/dealers that provide the greatest total value to its clients under
circumstances. DWA can typically trade accounts held at a given custodian using other
broker/dealers. However, a custodian may charge trade-away fees (or have other
restrictions in place) that would outweigh any benefits from trading stocks with other
brokers.
The availability and pricing of bonds varies more widely, so prior to placing a bond trade
DWA typically evaluates the available inventory of bonds from brokers who are
knowledgeable in the issues in which we are interested and selects bonds that meet our
criteria for credit quality, maturity and price.
Some clients may specifically request that their accounts only be traded through a
particular broker/dealer. DWA trades these accounts through the firm chosen by the client,
which limits DWA’s ability to seek best execution. Trading restrictions may result in
materially higher trading costs and reduced returns.
Best Execution Reviews
On at least an annual basis, DWA’s Trade Oversight Committee evaluates the pricing and
services offered by our trading counterparties. DWA has sought to make a good-faith
determination that our chosen trading counterparties provide clients with good services at
competitive prices. However, clients should be aware that this determination could have
been influenced by DWA’s receipt of products and services from these brokers.
Aggregated Trades
DWA typically aggregates client trades in an effort to treat all clients fairly. Clients
participating in a bunched order receive the same average price and incur trading costs
that are the same as or lower than what would be paid if they were trading individually.
Employee trades may be included side-by-side in bunched client trades. If an order is
partially filled, clients will have their orders generally filled on a pro rata basis, but orders
may be fully filled at DWA’s discretion. DWA will seek to complete any unfilled client orders
on the next trading day. Employees are excluded from bunched trades whenever client
orders are only partially filled.
Client Referrals
DWA does not compensate any custodian or broker/dealer for referring client accounts.
ITEM 13- Review of Accounts
Accounts under DWA’s management are monitored on an ongoing basis by the Portfolio
Manager. Periodically, the Compliance Department reviews a number of reports that are
designed to identify accounts that are outside the expected ranges for returns. Reviews of
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client accounts by Portfolio Managers will also be triggered if a client changes his or her
investment objectives, has a material life change, or if the market, political, or economic
environment changes materially.
Clients receive account statements directly from their chosen custodian on at least a
quarterly basis. Different options of statement delivery are available depending on each
custodian. Typically, Clients have the option to select either paper or electronic delivery
from their custodians. DWA supplements these custodial statements each quarter with
reports provided to each client along with the firm’s investment letter. DWA may provide
additional reports during client meetings or as requested.
ITEM 14- Client Referrals and Other Compensation
DWA has certain written agreements with third-parties for Client referrals and conducts
such activities in accordance with the endorsement provisions of Rule 206(4)-1 under the
Advisers Act (the “Marketing Rule”), including the provision of applicable disclosures. The
fees paid to referral sources do not increase the fees that clients pay to DWA. Should DWA
compensate clients for referrals, DWA will comply with the testimonial requirements of the
Marketing Rule.
Other than the products and services that DWA receives from certain custodians and via
soft dollar arrangements previously described in Item 12, DWA does not receive any other
economic benefits from non-clients in connection with the provision of investment advice
to clients.
Item 15- Custody
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Pursuant to Rule 206(4)
2, DWA is deemed to have custody of client account’s funds and
securities because (i) we may debit fees directly from the accounts of such clients and/or
(ii) certain clients have executed a letter of instruction or similar asset transfer
authorization arrangement with a qualified custodian whereby we are authorized to
withdraw client funds or securities maintained with a qualified custodian upon our
instruction to the qualified custodian (each, an “SLOA”). The terms of each such SLOA are
consistent with the terms described in the February 21, 2017 letter of the Chief Counsel’s
Office of the Securities and Exchange Commission clarifying custody with respect to a
standing letter of instruction or other similar asset transfer authorization arrangement
established by a client with a qualified custodian.
The qualified custodian of each client account sends or makes available account
statements directly to each client on at least a quarterly basis. We urge clients to carefully
review these account statements from their qualified custodians and compare
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information therein with any financial statements or information received from or made
available to clients through DWA or any other outside vendor and contact DWA with any
discrepancies.
All clients’ accounts are held in custody by unaffiliated broker/dealers or banks. DWA
employees may also serve as trustee for certain client accounts, and we are deemed to
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have custody of such accounts.
DWA reviews all client custody arrangements, and pursuant to Section 206(4)-2 of the
Custody Rule, identifies client accounts subject to a surprise examination. DWA engages
an independent accounting firm to perform a surprise examination on such client accounts
on an annual basis as required by the Custody Rule. The independent accounting firm is
required to and has filed an ADV-E with the Securities and Exchange Commission within
120 days of the surprise exam documenting the results of such examination.
ITEM 16- Investment Discretion
DWA has investment discretion over the majority of its client accounts, but also manages
assets on a non-discretionary basis. Clients grant DWA investment discretion through
DWA’s investment management agreement. As an accommodation, DWA has accepted a
small number of non-discretionary accounts. Clients can place reasonable restrictions on
DWA’s investment discretion. For example, some clients have asked DWA not to buy
securities issued by companies in certain industries, or not to sell certain securities where
the client has a particularly low tax basis.
DWA does not have investment discretion over any independent manager’s accounts
whereby DWA only provides investment model recommendations.
ITEM 17- Voting Client Securities
In accordance with its fiduciary duty to clients and Rule 206(4)-6 of the Investment Advisers
Act, DWA has adopted and implemented written policies and procedures governing the
voting of client securities.
As a matter of policy, DWA does not vote proxies for its clients with the exception of certain
“delegated” trusts, “directed” trusts and clients that contract with DWA where proxy voting
has been a primary provision of their legacy investment management agreement with
another investment manager. “Delegated” trusts are those where the corporate trustee
(typically a bank) has delegated investment authority to DWA. “Directed” trusts are those
where the Investment Committee of the trust selects DWA as the investment advisor.
In addition, DWA is authorized to vote proxies for the majority of client accounts invested
in the DWA Sustainable Equity Strategy. DWA maintains a proxy voting policy for the
DWA Sustainable Equity Strategy. DWA typically votes proxies for its Sustainable Equity
Strategy in favor of shareholder resolutions aligned with strong environmental or climate
action, as consistent with generating long-term shareholder value. To help implement,
track, manage and memorialize proxy voting for these clients, DWA has engaged an
independent corporate governance consulting firm and proxy voting service. DWA
reserves the right to adjust its vote in any case based on the Firm’s proprietary
observations about a given security’s performance. A potential conflict of interest could
arise if these clients owned a stock issued by a company for whom another DWA client
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serves as a director or officer. Certain DWA clients serve as directors or officers of public
companies. DWA has not identified any material conflicts of interest in connection with past
proxy votes. DWA will generally follow the voting recommendation of the independent
corporate governance consulting firm that it has retained.
A copy of DWA’s proxy voting policies and procedures, as well as specific information about
how DWA has voted in the past, is available upon written request.
With regard to matters relating to class actions, including matters relating to opting in or
opting out of a class and approval of class settlements, DWA has historically not taken any
action on behalf of clients. DWA has contracted with an independent firm that specializes
in securities class action claim recovery to track and process claims on behalf of those
DWA clients that have not elected not to utilize this service (to “opt-out”). This firm is paid
a percentage of the claims successfully recovered. DWA does not receive any
compensation for providing clients access to this service.
With the exception of proxy voting on behalf of the Sustainable Equity Strategy and certain
delegated and directed trusts, all matters for which shareholder action is required or
solicited with respect to securities beneficially held by the client’s account, such as
bankruptcies or reorganizations, DWA affirmatively disclaims responsibility for voting (by
proxies or otherwise) on such matters and may not take any action with regard to such
matters.
ITEM 18- Financial Information
Registered investment advisers are required in this Item to provide clients with certain
financial information or disclosures about their financial condition. DWA has no financial
commitment that impairs its ability to meet contractual and fiduciary commitments to
clients and has not been the subject of a bankruptcy proceeding.
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