View Document Text
Item 1: Cover Page
Define Financial, LLC
12526 High Bluff Drive, Suite 270
San Diego, CA 92130
Form ADV Part 2A – Firm Brochure
Phone: (858) 345-1197
Fax: (858) 345-1319
www.definefinancial.com
This Brochure provides information about the qualifications and business practices of Define Financial, LLC
(“Define Financial”). If you have any questions about the contents of this Brochure, please contact us at
858-345-1997. The information in this Brochure has not been approved or verified by the United States
Securities and Exchange Commission or by any state securities authority. Registration of an Investment Adviser
does not imply any level of skill or training.
Additional information about Define Financial is available on the SEC’s website at www.adviserinfo.sec.gov,
which can be found using the firm’s identification number 286648.
Page 1 of 27
Date of Brochure: March 26, 2025
Item 2: Material Changes
In this Item, Define Financial, LLC is required to identify and discuss only material changes since filing its
last annual amendment. Since the filing of the last annual updating amendment on March 15, 2024, there
have been no material changes to report.
Page 2 of 27
Date of Brochure: March 26, 2025
Item 3: Table of Contents
Item 2: Material Changes
Item 3: Table of Contents
Item 4: Advisory Business
Item 5: Fees and Compensation
Item 6: Performance-Based Fees and Side-By-Side Management
Item 7: Types of Clients
Item 8: Methods of Analysis, Investment Strategies and Risk of Loss
Item 9: Disciplinary Information
Item 10: Other Financial Industry Activities and Affiliations
Item 11: Code of Ethics, Participation or Interest in Client Transactions and Personal Trading
Item 12: Brokerage Practices
Item 13: Review of Accounts
Item 14: Client Referrals and Other Compensation
Item 15: Custody
Item 16: Investment Discretion
Item 17: Voting Client Securities
Item 18: Financial Information
2
3
4
9
12
13
14
16
17
18
20
21
22
23
25
26
27
Page 3 of 27
Date of Brochure: March 26, 2025
Item 4: Advisory Business
Description of Advisory Firm
Define Financial, LLC is registered as an Investment Adviser with the U.S. Securities and Exchange
Commission. We were founded on May 7, 2014. Taylor R. Schulte, Tyler J. Aubrey (via TJA Planning &
Consulting LLC), and Josh A. Rendler (via RoseJAR LLC) are the principal owners of Define Financial.
Types of Advisory Services
Comprehensive Financial Planning & Discretionary Investment Management Services
This service involves working one-on-one with a planner over an extended period of time. By paying an
ongoing fee, clients get continuous access to a planner who will work with them to design their plan. The
planner will monitor the plan, recommend any changes, and ensure the plan is up to date.
Upon desiring a comprehensive plan, a client will be taken through establishing their goals and values
around money. They will be required to provide information to help complete the following areas of
analysis:
● Retirement Planning: Our retirement planning services typically include projections of your likelihood
of achieving your financial goals, typically focusing on financial independence as the primary
objective. For situations where projections show less than the desired results, we may make
recommendations, including those that may impact the original projections by adjusting certain
variables (e.g., working longer, saving more, spending less, taking more risk with investments). If you
are near retirement or already retired, advice may be given on appropriate distribution strategies to
minimize the likelihood of running out of money or having to adversely alter spending during your
retirement years.
● Risk Management: A risk management review includes an analysis of your exposure to major risks
that could have a significantly adverse effect on your financial picture, such as premature death,
disability, property and casualty losses, or the need for long-term care planning. Advice may be
provided on ways to minimize such risks and about weighing the costs of purchasing insurance versus
the benefits of doing so and, likewise, the potential cost of not purchasing insurance (“self-insuring”).
● Tax Planning Strategies: Advice may include ways to minimize current and future income taxes as a
part of your overall financial planning picture. For example, we may make recommendations on
which type of account(s) or specific investments should be owned based in part on their “tax
efficiency,” with consideration that there is always a possibility of future changes to federal, state or
local tax laws and rates that may affect your situation.
Page 4 of 27
Date of Brochure: March 26, 2025
We recommend that you consult with a qualified tax professional before initiating any tax planning
strategy. If you need to hire someone for such purposes, we can provide you with contact
information for accountants or attorneys who specialize in this area. We will participate in
meetings or phone calls between you and your tax professional with your approval.
● Estate Planning: This usually includes an analysis of your exposure to estate taxes and your current
estate plan, which may include whether you have a will, powers of attorney, trusts, and other related
documents. Our advice also typically includes ways for you to minimize or avoid future estate taxes by
implementing appropriate estate planning strategies, such as the use of applicable trusts. We always
recommend that you consult with a qualified attorney when you initiate, update, or complete estate
planning activities. We may provide you with contact information for attorneys who specialize in
estate planning when you wish to hire an attorney for such purposes. From time to time, we will
participate in meetings or phone calls between you and your attorney with your approval or request.
● Financial Goals: We will help clients identify financial goals and develop a plan to reach them. We will
identify what you plan to accomplish, what resources you will need to make it happen, how much
time you will need to reach the goal, and how much you should budget for your goal.
●
Insurance: Review of existing policies to ensure proper coverage for life, health, disability, long-term
care, liability, home, and automobile.
●
Investment Analysis: This may involve developing an asset allocation strategy to meet clients’
financial goals and risk tolerance, providing information on investment vehicles and strategies,
reviewing employee stock options, as well as assisting you in establishing your own investment
account at a selected broker/dealer or custodian. The strategies and types of investments we may
recommend are further discussed in Item 8 of this brochure.
● Employee Benefits Optimization: We will provide recommendations as to whether you, as an
employee, are taking the maximum advantage possible of your employee benefits. If you are a
business owner, we will consider and/or recommend the various benefit programs that can be
structured to meet both business and personal retirement goals.
● Business Planning: We provide consulting services for clients who currently operate their own
business, are considering starting a business, or are planning for an exit from their current business.
Under this type of engagement, we work with you to assess your current situation, identify your
objectives, and develop a plan aimed at achieving your goals.
● Cash Flow and Debt Management: We will conduct a review of your income and expenses to
determine your current surplus or deficit, along with advice on prioritizing how any surplus should be
used or how to reduce expenses if they exceed your income. Advice may also be provided on which
debts to pay off first based on factors such as the interest rate of the debt and any income tax
Page 5 of 27
Date of Brochure: March 26, 2025
ramifications. We may also recommend what we believe to be an appropriate cash reserve that
should be considered for emergencies and other financial goals, along with a review of accounts
(such as money market funds) for such reserves, plus strategies to save desired amounts.
● College Savings: Includes projecting the amount that will be needed to achieve college or other
post-secondary education funding goals, along with advice on ways for you to save the desired
amount. Recommendations as to savings strategies are included, and, if needed, we will review your
financial picture as it relates to eligibility for financial aid or the best way to contribute to
grandchildren (if appropriate).
The client always has the right to decide whether or not to act upon our recommendations. If the client
elects to act on any of the recommendations, the client always has the right to affect the transactions
through anyone of their choosing. In general, the financial plan will address any or all of the above areas
of concern. The client and advisor will work together to select the specific areas to cover.
Once the client’s information is reviewed, their plan will be built and analyzed, and then the findings,
analysis, and potential changes to their current situation will be reviewed with the client. Clients
subscribing to this service will receive a written or electronic report, providing the client with a detailed
financial plan designed to achieve his or her stated financial goals and objectives. If a follow-up meeting is
required, we will meet at the client's convenience. The plan and the client’s financial situation and goals
will be monitored throughout the year, and follow-up phone calls and emails will be made to the client to
confirm that any agreed-upon action steps have been carried out. On an annual basis, there will be a full
review of this plan to ensure its accuracy and ongoing appropriateness. Any needed updates will be
implemented at that time.
We are in the business of managing individually tailored investment portfolios on a discretionary basis.
Our firm provides continuous advice to a client regarding the investment of client funds based on the
individual needs of the client. Through personal discussions in which goals and objectives based on a
client's particular circumstances are established, we develop a client's personal investment policy or an
investment plan with an asset allocation target and create and manage a portfolio based on that policy
and allocation target. During our data-gathering process, we determine the client’s individual objectives,
time horizons, risk tolerance, and liquidity needs. We may also review and discuss a client’s prior
investment history, as well as family composition and background.
Account supervision is guided by the stated objectives of the client (e.g., maximum capital appreciation,
growth, income, or growth and income), as well as tax considerations. Clients may impose reasonable
restrictions on investing in certain securities, types of securities, or industry sectors. Fees pertaining to
this service are outlined in Item 5 of this brochure.
Page 6 of 27
Date of Brochure: March 26, 2025
Pension Consulting Services
We offer pension consulting services to employer plan sponsors. Generally, such pension consulting
services consist of assisting employer plan sponsors in establishing, monitoring, and reviewing their
company's participant-directed retirement plan. As the needs of the plan sponsor dictate, areas of
advising could include: investment options, plan structure, and participant education.
All pension consulting services shall be in compliance with the applicable State law(s) regulating the
services provided by this Agreement. This section applies to an Account that is a pension or other
employee benefit plan (a “Plan”) governed by the Employee Retirement Income Security Act of 1974, as
amended (“ERISA”). If the client accounts are part of a Plan, and we accept appointments to provide our
services to such accounts, we acknowledge that we are a fiduciary within the meaning of Section 3(21) of
ERISA (but only with respect to the provision of services described in section 1 of the Pension Consulting
Agreement).
Client Tailored Services and Client Imposed Restrictions
We offer the same suite of services to all of our clients. However, specific client financial plans and their
implementation are dependent upon a client Investment Policy Statement, which outlines each client’s
current situation (income, tax levels, and risk tolerance levels) and is used to construct a client-specific
plan to aid in the selection of a portfolio that matches restrictions, needs, and targets.
Wrap Fee Programs
We do not participate in wrap-fee programs.
ERISA Accounts
When we provide investment advice to you regarding your retirement plan account or individual
retirement account, we are fiduciaries within the meaning of Title I of the Employee Retirement Income
Security Act (“ERISA”) and/or the Internal Revenue Code (the “Code”), as applicable, which are laws
governing retirement accounts. The way we make money creates some conflicts with your interests, so we
operate under a special rule that requires us to act in your best interest and not put our interests ahead of
yours. Under this special rule’s provisions, we must:
● Meet a professional standard of care when making investment recommendations (give prudent
advice);
● Never put our financial interests ahead of yours when making recommendations (give loyal
advice);
● Avoid misleading statements about conflicts of interest, fees, and investments;
● Follow policies and procedures designed to ensure that we give advice that is in your best interest;
● Charge no more than is reasonable for our services; and
● Give you basic information about conflicts of interest.
Page 7 of 27
Date of Brochure: March 26, 2025
Assets Under Management
As of December 31, 2024, Define Financial manages $241,380,060 on a discretionary basis and $0 on a
non-discretionary basis.
Page 8 of 27
Date of Brochure: March 26, 2025
Item 5: Fees and Compensation
How we are paid depends on the type of advisory service we are performing. Please review the fee and
compensation information below.
Investment Management Services & Comprehensive Financial Planning
Clients have the option of paying for Comprehensive Financial Planning & Investment Management
Services in two ways: 1) based on a % of assets being managed, or 2) a flat annual fee paid semi-annually,
quarterly, or monthly. The details of each fee schedule are outlined below.
Asset-Based Fee
The annual fees described below represent our maximum standard fee schedule, though fees are
negotiable at our sole discretion, and certain clients may be charged pursuant to a different fee schedule
from the one included below. Our standard blended advisory fee is based on the market value of the
assets under management and is calculated as follows:
Account Value
Annual Advisory Fee
For the first 2,000,000
0.95%
From $2,000,001 to $5,000,000
0.70%
From 5,000,001 - $10,000,000
0.30%
For any amount above $10,000,000
Negotiated
Notwithstanding the asset-based fee schedule above, Investment Management & Comprehensive
Financial Planning clients are subject to a minimum annual fee of $20,000 per year (charged in minimum
quarterly increments of $5,000 per quarter) (the “Minimum Annual Fee”). The Minimum Annual Fee is
automatically increased at the end of each calendar year by 3%.
Fees are prorated and paid in advance on a quarterly basis. The advisory fee is calculated by assessing the
applicable percentage rates to the applicable range of assets, as shown in the above chart. Fees are
blended, such that the listed fee percentages shall apply to the corresponding Account Value range. For
example, an Account Value of $2.5 million shall be billed such that the first $2 million is charged at 0.95%
per annum and the remaining $500,000 is charged at 0.70% per annum. Client deposits into an account
are billed pro-rata based on the number of days remaining in the applicable billing quarter from the date
of the deposit, and client withdrawals from an account are refunded pro-rata based on the number of
days remaining in the applicable billing quarter from the date of withdrawal. Pro-rata billing and refunding
amounts are based on the aggregate value of the account, as shown in the above chart, including the
applicable deposit(s) and withdrawal(s).
Page 9 of 27
Date of Brochure: March 26, 2025
Advisory fees are typically directly debited from client investment accounts. Alternatively, the client may
choose to pay from a separate checking account by check, ACH withdrawal, or debit/credit card by a
third-party payment processor. Accounts initiated or terminated during a calendar quarter will be issued a
prorated refund based on the amount of time remaining in the billing period. An account may be
terminated with written notice at least 15 calendar days in advance.
Flat Annual Fee
The flat fee consists of an ongoing fee that is paid monthly, in advance. The fee can range between
$20,000 and $40,000 per year, depending on the complexity and needs of the client. The fee will be due
on or around the same date each month, quarter, or half-year, and can be debited from the client’s
investment or investment accounts, paid by check, or by ACH withdrawal or debit/credit card by a
third-party payment processor. The fee may be negotiable in certain cases. This service may be terminated
with 15 days’ notice. Upon termination, any unearned fee will be refunded to the client on a prorated
basis. Clients enrolled in our investment management service do not pay a fee for comprehensive financial
planning, in addition to what they are paying for the investment management service. In other words,
regardless of whether a client is charged the asset-based fee described in the section above or is charged
a flat annual fee, Define Financial provides both investment management and financial planning services.
Pension Consulting Fee
Define Financial’s fees vary based on the complexity of the assignment. Fees can be monthly for ongoing
services or a fixed fee for project-based, one-time engagements. Each engagement is individually
negotiated and tailored to accommodate the needs of the individual plan sponsor, as memorialized in the
Agreement. Clients may terminate Define Financial’s services at any time upon written notice. Upon
termination, the client would be responsible only for the pro-rata portion of fees attributable to work
already performed for the client.
A fixed fee may be quoted based on an estimate of hours for the services requested and can be between
$20,000 and $40,000. Define Financial may request an initial deposit for fixed fee arrangements. The
amount of a requested deposit will never exceed the fee for services to be provided within the first six
months of an engagement.
For ongoing services, Define Financial charges an ongoing annual fee that is paid monthly, quarterly, or
semi-annually in advance, at the rate of $20,000 to $40,000 per year. The fee may be negotiable in certain
cases. The fee can be debited from the client’s investment accounts, paid by a check, or by ACH
withdrawal or debit/credit card by a third-party payment processor.
This service may be terminated with 15 days’ notice. Upon termination, any unearned fee will be
refunded to the client on a prorated basis.
Page 10 of 27
Date of Brochure: March 26, 2025
Financial Planning Fixed Fee
Financial Planning may be offered on a fixed fee basis as a standalone service that does not include
investment management services. The fixed fee will be agreed upon before the start of any work and paid
by check, ACH withdrawal, or debit/credit card by a third-party payment processor. The fixed fee can
range between $20,000 and $40,000. The fee is negotiable. If a fixed fee program is chosen, we generally
charge the entirety of the fixed fee at the beginning of the process. Alternatively, a client may request that
half of the fee be due at the beginning of the process, with the remainder due at the completion of work.
In any case, Define Financial will not bill an amount above $1,200.00 more than 6 months in advance. In
the event of early termination, the client will be billed for the hours worked at a rate of up to $500.00 per
hour. If the initial deposit is greater than the amount billed, then the client will be refunded the
difference. If the initial deposit is less, then the client will be billed the difference.
Financial Planning Hourly Fee
Financial Planning fees are negotiable in certain cases and may be offered at an hourly rate of up to
$500.00 per hour. The agreed-upon fee is due at the completion of the engagement, and the client may
choose to pay by check, ACH withdrawal, or debit/credit card by a third-party payment processor. In the
event of early termination by the client, any fees for the hours already worked will be due.
Other Types of Fees and Expenses
Our fees are exclusive of brokerage commissions, transaction fees, and other related costs and expenses
that may be incurred by the client. Clients may incur certain charges imposed by custodians, brokers, and
other third parties, such as custodial fees, deferred sales charges, odd-lot differentials, transfer taxes, wire
transfer and electronic fund fees, and other fees and taxes on brokerage accounts and securities
transactions. Mutual fund and exchange traded funds also charge internal management fees, which are
disclosed in a fund’s prospectus. Such charges, fees, and commissions are exclusive of and in addition to
our fee, and we shall not receive any portion of these commissions, fees, and costs.
Item 12 further describes the factors that we consider in selecting or recommending broker-dealers for
client’s transactions and determining the reasonableness of their compensation (e.g., commissions).
We do not accept compensation for the sale of securities or other investment products, including
asset-based sales charges or service fees from the sale of mutual funds.
Please note that lower fees for comparable services may be available from other sources.
Page 11 of 27
Date of Brochure: March 26, 2025
Item 6: Performance-Based Fees and
Side-By-Side Management
We do not offer performance-based fees.
Page 12 of 27
Date of Brochure: March 26, 2025
Item 7: Types of Clients
We provide financial planning and portfolio management services to individuals, high-net-worth
individuals, charitable organizations, corporations, and other businesses.
We do not have a minimum account size requirement; however, our Comprehensive Financial Planning &
Discretionary Investment Management Services are subject to a minimum annual fee of $20,000.
Page 13 of 27
Date of Brochure: March 26, 2025
Item 8: Methods of Analysis, Investment
Strategies and Risk of Loss
We primarily practice passive investment management. Passive investing involves building portfolios that
are comprised of various distinct asset classes. The asset classes are weighted to achieve a desired
relationship between correlation, risk, and return. Funds that passively capture the returns of the desired
asset classes are placed in the portfolio. The funds used to build passive portfolios are typically index
mutual funds or exchange-traded funds.
Passive investment management is characterized by low portfolio expenses (i.e. the funds inside the
portfolio have low internal costs), minimal trading costs (due to infrequent trading activity), and relative
tax efficiency (because the funds inside the portfolio are tax efficient and turnover inside the portfolio is
minimal).
In contrast, active management involves a single manager or managers who employ some method,
strategy or technique to construct a portfolio intended to generate returns greater than the broader
market or a designated benchmark.
Material Risks Involved
All investing strategies we offer involve risk and may result in a loss of your original investment which
you should be prepared to bear. Many of these risks apply equally to stocks, bonds, commodities and any
other investment or security. Material risks associated with our investment strategies are listed below.
Market Risk: Market risk involves the possibility that an investment’s current market value will fall
because of a general market decline, reducing the value of the investment regardless of the operational
success of the issuer’s operations or its financial condition.
Small and Medium Cap Company Risk: Securities of companies with small and medium market
capitalizations are often more volatile and less liquid than investments in larger companies. Small and
medium-cap companies may face a greater risk of business failure, which could increase the volatility of
the client’s portfolio.
Interest Rate Risk: Bond (fixed income) prices generally fall when interest rates rise, and the value may fall
below par value or the principal investment. The opposite is also generally true: bond prices generally rise
when interest rates fall. In general, fixed-income securities with longer maturities are more sensitive to
these price changes. Most other investments are also sensitive to the level and direction of interest rates.
Inflation: Inflation may erode the buying power of your investment portfolio, even if the dollar value of
your investments remains the same.
Page 14 of 27
Date of Brochure: March 26, 2025
Risks Associated with Securities
Apart from the general risks outlined above, which apply to all types of investments, specific securities
may have other risks.
Common Stocks may go up and down in price quite dramatically, and in the event of an issuer’s
bankruptcy or restructuring, they could lose all value. A slower-growing or recessionary economic
environment could adversely affect the price of all stocks.
Corporate Bonds are debt securities to borrow money. Generally, issuers pay investors periodic interest
and repay the amount borrowed either periodically during the life of the security and/or at maturity.
Alternatively, investors can purchase other debt securities, such as zero coupon bonds, which do not pay
current interest, but rather are priced at a discount from their face values, and their values accrete over
time to face value at maturity. The market prices of debt securities fluctuate depending on such factors as
interest rates, credit quality, and maturity. In general, market prices of debt securities decline when
interest rates rise and increase when interest rates fall. The longer the time to a bond’s maturity, the
greater its interest rate risk.
Municipal Bonds are debt obligations generally issued to obtain funds for various public purposes,
including the construction of public facilities. Municipal bonds pay a lower rate of return than most other
types of bonds. However, because of a municipal bond’s tax-favored status, investors should compare the
relative after-tax return to the after-tax return of other bonds, depending on the investor’s tax bracket.
Investing in municipal bonds carries the same general risks as investing in bonds in general. Those risks
include interest rate risk, reinvestment risk, inflation risk, market risk, call or redemption risk, credit risk,
and liquidity and valuation risk.
Exchange Traded Fund (ETF) prices may vary significantly from their Net Asset Value (NAV) due to market
conditions. Certain Exchange Traded Funds may not track underlying benchmarks as expected.
Investment Companies Risk. When a client invests in open-end mutual funds or ETFs, the client indirectly
bears its proportionate share of any fees and expenses payable directly by those funds. Therefore, the
client will incur higher expenses, many of which may be duplicative. In addition, the client’s overall
portfolio may be affected by losses of an underlying fund and the level of risk arising from the investment
practices of an underlying fund (such as the use of derivatives). ETFs are also subject to the following risks:
(i) an ETF’s shares may trade at a market price that is above or below their net asset value; (ii) the ETF may
employ an investment strategy that utilizes high leverage ratios; or (iii) trading of an ETF’s shares may be
halted if the listing exchange’s officials deem such action appropriate, the shares are delisted from the
exchange, or the activation of market-wide “circuit breakers” (which are tied to large decreases in stock
prices) halts stock trading generally. We have no control over the risks taken by the underlying funds in
which clients invest.
Page 15 of 27
Date of Brochure: March 26, 2025
Item 9: Disciplinary Information
Criminal or Civil Actions
Define Financial and its management have not been involved in any criminal or civil action.
Administrative Enforcement Proceedings
Define Financial and its management have not been involved in administrative enforcement proceedings.
Self-Regulatory Organization Enforcement Proceedings
Define Financial and its management have not been involved in legal or disciplinary events that are
material to a client’s or prospective client’s evaluation of Define Financial or the integrity of its
management.
Page 16 of 27
Date of Brochure: March 26, 2025
Item 10: Other Financial Industry Activities
and Affiliations
Neither Define Financial nor any employee is registered—or has an application pending to register—as a
broker-dealer or a registered representative of a broker-dealer.
Neither Define Financial nor any employee is registered—or has an application pending to register—as a
futures commission merchant, commodity pool operator, or commodity trading advisor.
Define Financial only receives compensation directly from clients. We do not receive compensation from
any outside source.
Neither Define Financial nor any of its management persons have any relationship or arrangement with
any related person below:
a. broker-dealer, municipal securities dealer, or government securities dealer or broker
b. investment company or other pooled investment vehicle (including a mutual fund, closed-end
investment company, unit investment trust, private investment company or “hedge fund,” and
offshore fund)
real estate broker or dealer
c. other investment adviser or financial planner
d. futures commission merchant, commodity pool operator, or commodity trading advisor
e. banking or thrift institution
f. accountant or accounting firm
g. lawyer or law firm
h. insurance company or agency
i. pension consultant
j.
k. sponsor or syndicator of limited partnerships
Recommendations or Selections of Other Investment Advisers
Define Financial does not recommend or select other investment advisers for its clients.
Page 17 of 27
Date of Brochure: March 26, 2025
Item 11: Code of Ethics, Participation or
Interest in Client Transactions and Personal
Trading
As a fiduciary, our firm and its associates have a duty of utmost good faith to act solely in the best
interests of each client. Our clients entrust us with their funds and personal information, which in turn
places a high standard on our conduct and integrity. Our fiduciary duty is a core aspect of our Code of
Ethics and represents the expected basis of all of our dealings. The firm also adheres to the Code of Ethics
and Professional Responsibility adopted by the CFP® Board of Standards Inc. and accepts the obligation
not only to comply with the mandates and requirements of all applicable laws and regulations but also to
take responsibility to act in an ethical and professionally responsible manner in all professional services
and activities.
Code of Ethics Description
This code does not attempt to identify all possible conflicts of interest, and literal compliance with each of
its specific provisions will not shield associated persons from liability for personal trading or other conduct
that violates a fiduciary duty to advisory clients. A summary of the Code of Ethics Principles is outlined
below.
Integrity - Associated persons shall offer and provide professional services with integrity.
●
● Objectivity - Associated persons shall be objective in providing professional services to clients.
● Competence - Associated persons shall provide services to clients competently and maintain the
necessary knowledge and skill to continue to do so in the areas in which they are engaged.
● Fairness - Associated persons shall perform professional services in a manner that is fair and
reasonable to clients, principals, partners, and employers, and shall disclose conflict(s) of interest in
providing such services.
● Confidentiality - Associated persons shall not disclose confidential client information without the
specific consent of the client unless in response to proper legal process or as required by law.
● Professionalism - Associated persons’ conduct in all matters shall reflect credit of the profession.
● Diligence - Associated persons shall act diligently in providing professional services.
We periodically review and amend our Code of Ethics to ensure that it remains current. We require all
firm access persons to attest to their understanding of and adherence to the Code of Ethics at least
annually. Our firm will provide a copy of its Code of Ethics to any client or prospective client upon request.
Page 18 of 27
Date of Brochure: March 26, 2025
Investment Recommendations Involving a Material Financial Interest and
Conflicts of Interest
Neither our firm, its associates, or any related person is authorized to recommend to a client—or effect a
transaction for a client—involving any security in which our firm or a related person has a material
financial interest, such as in the capacity of an underwriter, adviser to the issuer, etc.
Advisory Firm Purchase of Same Securities Recommended to Clients and
Conflicts of Interest
From time to time, our firm or its related persons will invest in the same securities (or related securities
such as warrants, options or futures) that our firm or a related person recommends to clients. This has the
potential to create a conflict of interest because it affords our firm or its related persons the opportunity
to profit from the investment recommendations made to clients. Our policies and procedures and code of
ethics address this potential conflict of interest by prohibiting such trading by us or our related persons if
it would be to the detriment of any client and by monitoring for compliance through the reporting and
review of personal securities transactions. In all instances, our firm will act in the best interests of its
clients.
Trading Securities at/Around the Same Time as Client’s Securities
From time to time, our firm or its related persons will buy or sell securities for client accounts at or about
the same time that our firm or a related person buys or sells the same securities for its own (or the related
person’s own) account. This has the potential to create a conflict of interest because it affords our firm or
our related persons the opportunity to trade either before or after the trade is made in client accounts,
and profit as a result. Our policies and procedures and code of ethics address this potential conflict of
interest by prohibiting such trading by our firm or its related persons if it would be to the detriment of any
client and by monitoring for compliance through the reporting and review of personal securities
transactions. In all instances, our firm will act in the best interests of its clients.
Page 19 of 27
Date of Brochure: March 26, 2025
Item 12: Brokerage Practices
We consider several factors when recommending a custodial broker-dealer for client transactions and
determining the reasonableness of such custodial broker-dealer’s compensation. Such factors include the
custodial broker-dealer’s industry reputation and financial stability, service quality and responsiveness,
execution price, speed and accuracy, reporting abilities, and general expertise. Assessing these factors as a
whole allows us to fulfill our duty to seek the best execution for our clients’ securities transactions.
However, we do not guarantee that the custodial broker-dealer recommended for client transactions will
necessarily provide the best possible price, as price is not the sole factor considered when seeking the
best execution. After considering the factors above, we recommend Fidelity Brokerage Services LLC
(“Fidelity”) as the custodial broker-dealer for client accounts.
We do not receive research and other soft dollar benefits in connection with client securities transactions,
which are known as “soft dollar benefits”. However, the custodial broker-dealer(s) recommended by us do
provide certain products and services that are intended to directly benefit us, clients, or both. Such
products and services include (a) an online platform through which we can monitor and review client
accounts, (b) access to proprietary technology that allows for order entry, (c) duplicate statements for
client accounts and confirmations for client transactions, (d) invitations to the custodial broker-dealer(s)’
educational conferences, (e) practice management consulting, and (f) occasional business meals and
entertainment. The receipt of these products and services creates a conflict of interest to the extent it
causes us to recommend Fidelity as opposed to a comparable broker-dealer. We address this conflict of
interest by fully disclosing it in this brochure, evaluating Fidelity based on the value and quality of its
services as realized by clients, and by periodically evaluating alternative broker-dealers to recommend.
When selecting or recommending custodial broker-dealers, we do not consider whether we or a related
person receive client referrals from a custodial broker-dealer or third party.
We do not routinely recommend, request, or require that a client direct us to execute transactions
through a specified custodial broker-dealer other than Fidelity.
Aggregating (Block) Trading for Multiple Client Accounts
Our firm retains the ability to aggregate the purchase and sale of securities for clients’ accounts with the
goal of seeking more efficient execution and more consistent results across accounts. Aggregated trading
instructions will not be placed if it would result in increased administrative and other costs, custodial
burdens, or other disadvantages. If client trades are aggregated by us, such aggregation will be done so as
not to disadvantage any client and to treat all clients as fairly and equally as possible. Directing the
purchase and sale of securities for clients’ accounts on an individual basis, rather than in aggregate blocks,
may result in increased client transaction costs.
Page 20 of 27
Date of Brochure: March 26, 2025
Item 13: Review of Accounts
Client accounts with the Investment Management Service will be reviewed regularly on at least an annual
basis by an investment adviser representative of Define Financial. The account is reviewed with regard to
the client’s investment policies and risk tolerance levels. Events that may trigger a special review would be
unusual performance, addition or deletions of client-imposed restrictions, excessive draw-down, volatility
in performance, or buy and sell decisions from the firm or per client's needs.
Clients will receive trade confirmations from the broker(s) for each transaction in their accounts as well as
monthly or quarterly statements and annual tax reporting statements from their custodian showing all
activity in the accounts, such as the receipt of dividends and interest.
Define Financial will provide written reports to Investment Management clients on a quarterly basis. We
urge clients to compare these reports against the account statements they receive from their custodian(s).
Page 21 of 27
Date of Brochure: March 26, 2025
Item 14: Client Referrals and Other
Compensation
We do not receive any economic benefit—directly or indirectly—from any third party for advice rendered
to our clients. However, as described above in Item 12, the custodial broker-dealer(s) recommended for
client accounts provides certain products and services that are intended to directly benefit us, clients, or
both.
Page 22 of 27
Date of Brochure: March 26, 2025
Item 15: Custody
For clients who do not have their fees deducted directly from their account(s) and have not provided us
with any standing letters of authorization to distribute funds from their account(s), we will not have any
custody of client funds or securities.
For clients that have their fees deducted directly from their account(s) or that have provided us with
discretion as to the amount and timing of disbursements pursuant to a standing letter of authorization to
disburse funds from their account(s), we will typically be deemed to have limited custody over such
clients’ funds or securities pursuant to the SEC’s custody rule and subsequent guidance thereto. At no
time will we accept full custody of client funds or securities in the capacity of a custodial broker-dealer,
and at all times client accounts will be held by a third-party qualified custodian as described in Item 12,
above.
With respect to custody that is triggered by third party SLOAs, we endeavor to comply with the following
seven conditions as listed in the 2017 SEC No Action Letter to the Investment Adviser Association:
1. The client provides an instruction to the qualified custodian, in writing, that includes the client’s
signature, the third party’s name, and either the third party’s address or the third party’s account
number at a custodian to which the transfer should be directed.
2. The client authorizes the investment adviser, in writing, either on the qualified custodian’s form or
separately, to direct transfers to the third party either on a specified schedule or from time to
time.
3. The client’s qualified custodian performs appropriate verification of the instruction, such as a
signature review or other method to verify the client’s authorization, and provides a transfer of
funds notice to the client promptly after each transfer.
4. The client has the ability to terminate or change the instruction to the client’s qualified custodian.
5. The investment adviser has no authority or ability to designate or change the identity of the third
party, the address, or any other information about the third party contained in the client’s
instruction.
6. The investment adviser maintains records showing that the third party is not a related party of the
investment adviser or located at the same address as the investment adviser.
7. The client’s qualified custodian sends the client, in writing, an initial notice confirming the
instruction and an annual notice reconfirming the instruction.
Page 23 of 27
Date of Brochure: March 26, 2025
If a client receives account statements from both the custodial broker-dealer and us or a third-party report
provider, the client is urged to compare such account statements and advise us of any discrepancies
between them.
Page 24 of 27
Date of Brochure: March 26, 2025
Item 16: Investment Discretion
For those client accounts where we provide investment management services, we maintain discretion
over client accounts with respect to securities to be bought and sold and the amount of securities to be
bought and sold. Investment discretion is explained to clients in detail when an advisory relationship has
commenced. At the start of the advisory relationship, the client will execute a Limited Power of Attorney,
which will grant our firm discretion over the account. Additionally, the discretionary relationship will be
outlined in the advisory contract and signed by the client. Clients may impose reasonable restrictions on
investing in certain securities, types of securities, or industry sectors.
Page 25 of 27
Date of Brochure: March 26, 2025
Item 17: Voting Client Securities
We do not vote Client proxies or advise clients as to how they should vote. Therefore, Clients maintain
exclusive responsibility for: (1) voting proxies, and (2) acting on corporate actions pertaining to the Client’s
investment assets. To the extent that a client has designated Define Financial to receive proxy voting
materials on its behalf by indicating as such on his or her brokerage account paperwork, we will not notify
such client that it has received any proxy voting materials or forward any proxy voting materials to such
client unless it is specifically requested by the client in writing that we do so. Clients reserve the right to
instruct the custodian to deliver proxy voting materials directly to them at any time.
Page 26 of 27
Date of Brochure: March 26, 2025
Item 18: Financial Information
Registered investment advisers are required in this Item to provide you with certain financial information
or disclosures about our financial condition. We have no financial commitment that impairs our ability to
meet contractual and fiduciary commitments to clients, and we have not been the subject of a bankruptcy
proceeding.
We do not require or solicit prepayment of more than $1,200 in fees per client, six months or more in
advance.
Page 27 of 27
Date of Brochure: March 26, 2025