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Form ADV Part 2A – Firm Brochure
Item 1 – Cover Page
Deerfield Financial Advisors, Inc.
8440 Woodfield Crossing, #360
Indianapolis, IN 46240
www.deerfieldfa.com
Date of Brochure: March 2025
____________________________________________________________________________________
This brochure provides information about the qualifications and investment advisory business practices of
Deerfield Financial Advisors, Inc., also doing business under the name Deerfield. If you have any questions
about the contents of this brochure, please contact Marsha A. Kalasmiki (317-469-2455 and/or
mkalasmiki@deerfieldfa.com). The information in this brochure has not been approved or verified by the
United States Securities and Exchange Commission (SEC) or by any state securities authority.
Additional information about our investment advisory business is also available on the Internet at
www.adviserinfo.sec.gov. You can view our information on this website by searching for “Deerfield
Financial Advisors” by name or by using the Firm’s CRD number. The CRD number for the Firm is 104964.
*Registration as an investment advisor does not imply a certain level of skill or training.
Item 2 – Material Changes
Since filing the March 2024 annual update of this brochure, no material changes have been made.
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Item 3 – Table of Contents
Item 1 – Cover Page ..................................................................................................................................... 1
Item 2 – Material Changes ............................................................................................................................ 2
Item 3 – Table of Contents ............................................................................................................................ 3
Item 4 – Advisory Business ........................................................................................................................... 4
General Description of Advisory Firm ....................................................................................................... 4
Description of Advisory Services .............................................................................................................. 4
Wealth Management Services .............................................................................................................. 4
Investment Management Services ........................................................................................................ 4
Investment Management Services through Schwab Institutional Intelligent Portfolios Program .......... 6
Financial Planning and Consulting Services ......................................................................................... 7
Retirement Plan Services ...................................................................................................................... 9
Limits Advice to Certain Types of Investments ....................................................................................... 11
Tailor Advisory Services to Individual Needs of Clients .......................................................................... 11
Client Assets Managed by Deerfield Financial Advisors ........................................................................ 12
Item 5 – Fees and Compensation ............................................................................................................... 12
Fees for Wealth Management Services .................................................................................................. 12
Fees for Investment Management Services ........................................................................................... 13
Fees for Financial Planning and Consulting Services ............................................................................ 14
Fees for Retirement Plan Services ......................................................................................................... 15
Item 6 – Performance-Based Fees and Side-By-Side Management .......................................................... 16
Item 7 – Types of Clients ............................................................................................................................ 16
Minimum Investment Amounts Not Required ......................................................................................... 17
Item 8 – Methods of Analysis, Investment Strategies and Risk of Loss ..................................................... 17
Item 9 – Disciplinary Information ................................................................................................................. 20
Item 10 – Other Financial Industry Activities and Affiliations ...................................................................... 20
Item 11 – Code of Ethics, Participation in Client Transactions and Personal Trading ............................... 21
Affiliate and Employee Personal Securities Transactions Disclosure..................................................... 21
Item 12 – Brokerage Practices .................................................................................................................... 22
Advisor Directed Brokerage Arrangements ............................................................................................ 22
Prime Broker Services ............................................................................................................................ 24
Trade Errors ............................................................................................................................................ 24
Aggregation of Client Orders-Block Trading Policy ................................................................................ 25
Client Directed Brokerage Arrangements ............................................................................................... 25
Item 13 – Review of Accounts .................................................................................................................... 26
Account Reviews and Reviewers ............................................................................................................ 26
Statements and Reports ......................................................................................................................... 26
Item 14 – Client Referrals and Other Compensation .................................................................................. 26
Client Referrals ....................................................................................................................................... 26
Other Compensation ............................................................................................................................... 26
Item 15 – Custody ....................................................................................................................................... 26
Item 16 – Investment Discretion ................................................................................................................. 27
Item 17 – Voting Client Securities ............................................................................................................... 28
Item 18 – Financial Information ................................................................................................................... 28
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Item 4 – Advisory Business
General Description of Advisory Firm
Deerfield Financial Advisors, Inc. (also referred to as Deerfield Financial Advisors, Deerfield, and the Firm)
is an investment advisor registered with the United States Securities and Exchange Commission (“SEC”)
and is a Corporation formed under the laws of the State of Indiana.
• The Firm’s President and Chief Operating Officer is Susie Steel.
• The Firm’s Vice President and Chief Investment Officer is Bradley Cougill.
• The Firm’s Chief Compliance Officer is Marsha Kalasmiki.
• Ms. Steel and Mr. Cougill are the controlling owners of the Firm.
• Deerfield Financial Advisors has been registered as an investment advisor since September 5,
1985.
• Through Deerfield Financial Advisors, we offer and consider ourselves to specialize in providing
personalized fee-only Financial Planning and Investment Advisory Services.
Description of Advisory Services
Clients are advised that the investment recommendations and advice we offer does not constitute legal or
accounting advice. Therefore, clients should coordinate and discuss the impact of financial advice with
their attorney and/or accountant. Clients are advised that it is necessary to inform Deerfield Financial
Advisors promptly with respect to any changes in their financial situation, investment goals and objectives.
Failure to notify Deerfield Financial Advisors of any such changes could result in investment
recommendations not meeting the needs of the client.
Deerfield Financial Advisors is not required to verify information received from a client or from the client's
other professionals (e.g., attorney, accountant, etc.) and is expressly authorized to rely on information
provided by clients. Deerfield Financial Advisors may recommend other professionals to implement certain
types of recommendations that we may not be able to implement ourselves or lack the necessary expertise.
Clients are under no obligation to act upon any of the recommendations made by Deerfield Financial
Advisors under a Financial Planning and Consulting engagement (including reports generated through our
Wealth Management Services) and/or engage the services of any recommended professional.
Wealth Management Services
Deerfield Financial Advisors provides advisory services in the form of Wealth Management Services which
can be described as a broad range of financial planning, investment management (see below), and financial
planning and investment consulting (see below). Through this service, we essentially combine our
Investment Management Services with consulting on other “non-managed” accounts while also developing
financial planning and advice (see Financial Planning and Consulting Services below).
See Item 5 of this Brochure for fee descriptions.
Investment Management Services
We provide advisory services in the form of Investment Management Services. Investment Management
Services involve providing clients with continuous and on-going supervision over client accounts. This
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means that Deerfield Financial Advisors will continuously monitor a client’s account and make trades in
client accounts when necessary.
Through this service, Deerfield Financial Advisors implements a customized and individualized investment
program for clients by applying our investment strategy and philosophy. Deerfield Financial Advisors shall
actively manage client investment portfolios in accordance with the client's individual needs, return
objectives and risk tolerance.
Investment Management Services are primarily provided through accounts at Charles Schwab & Company,
Inc. (“Charles Schwab”) as a result of the Firm’s participation in the Schwab Advisor Services platform.
Charles Schwab is a registered broker/dealer, members of the Financial Industry Regulatory Authority
(FINRA) and the Securities Investors Protection Corporation (SIPC) and will serve as the client’s qualified
custodian and maintain physical custody of all client funds and securities. We are also willing to manage
accounts held at other broker/dealers and qualified custodians selected by the client (conditional upon our
approval) including variable annuities owned by the client and accounts established directly at retirement
plan sponsors.
Clients must designate Deerfield Financial Advisors as their investment advisor on the accounts they’d like
us to manage. Deerfield Financial Advisors will be granted limited power-of-attorney on the account to
implement trades within the account and (when agreed to by the client) deduct the Deerfield Financial
Advisors advisory fees from the account. Please refer to Item 12 for more information regarding the Firm’s
brokerage arrangements.
Clients are always responsible for notifying Deerfield Financial Advisors of any changes to their financial
situation or investment objectives. At least annually, we will contact each client for the specific purpose to
determine whether the client’s financial situation or investment objectives have changed. We are always
reasonably available to consult with clients relative to the status of their accounts. A client’s beneficial
interest in a security does not represent an undivided interest in all the securities held by the custodian, but
rather represents a direct and beneficial interest in the securities which comprise the accounts. A separate
account is always maintained for each client with the broker-dealer/custodian and the client retains all rights
of ownership to their accounts (e. g. right to withdraw securities or cash, exercise or delegate proxy voting,
and receive transaction confirmations).
It is important to understand that Deerfield Financial Advisors manages investments for other clients and
can give them advice or take actions for them or for our personal accounts that is different from the advice
we provide to a particular client or actions we take on their behalf. We are not obligated to buy, sell or
recommend to a particular client any security or other investment that we may buy, sell or recommend for
any other clients or for our own accounts.
Conflicts can arise in the allocation of investment opportunities among accounts that we manage. We strive
to allocate investment opportunities believed appropriate for each client’s account(s) and other accounts
advised by our Firm among such accounts equitably and consistent with the best interests of all accounts
involved. However, there can be no assurance that a particular investment opportunity that comes to our
attention will be allocated in any particular manner. If we obtain material, non-public information about a
security or its issuer that we may not lawfully use or disclose, we have absolutely no obligation to disclose
the information to any client or use it for any client’s benefit.
Clients can make additions to their accounts in cash or securities provided that Deerfield Financial Advisors
reserves the right to liquidate any transferred securities or decline to accept particular securities into a
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client's account. Deerfield Financial Advisors will consult with clients about the options and ramifications
of transferring securities. However, clients are advised that when transferred securities are liquidated, they
are subject to transaction fees, fees assessed at the mutual fund level (i.e., contingent deferred sales
charge) and/or tax ramifications.
Investment Management Services through Schwab Institutional Intelligent Portfolios Program
For clients with small account sizes, we can recommend the use of and provide portfolio management
services through Institutional Intelligent Portfolios™, an automated, online investment management
platform for use by independent investment advisors and sponsored by Schwab Wealth Investment
Advisory, Inc. (the “Program” and “SWIA,” respectively). Through the Program, we offer clients with smaller
account sizes a range of investment strategies we have constructed and manage, each consisting of a
portfolio of exchange traded funds (“ETFs”) and a cash allocation. The client can instruct us to exclude up
to three ETFs from their portfolio. The client’s portfolio is held in a brokerage account opened by the client
at Charles Schwab, an affiliated company of SWIA. The Program is described in the Schwab Wealth
Investment Advisory, Inc. Institutional Intelligent Portfolios™ Disclosure Brochure (the “Program Disclosure
Brochure”), which is delivered to clients by SWIA during the online enrollment process.
We, and not Schwab, are the client’s investment advisor and primary point of contact with respect to the
Program. We are solely responsible, and Schwab is not responsible, for determining the appropriateness
of the Program for the client, choosing a suitable investment strategy and portfolio for the client’s investment
needs and goals, and managing that portfolio on an ongoing basis. SWIA’s role is limited to delivering the
Program Disclosure Brochure to clients and administering the Program so that it operates as described in
the Program Disclosure Brochure.
We have contracted with SWIA to provide us with the technology platform and related trading and account
management services for the Program. This platform enables us to make the Program available to clients
online and includes a system that automates certain key parts of our investment process (the “System”).
The System includes an online questionnaire that helps us determine the client’s investment objectives and
risk tolerance and select an appropriate investment strategy and portfolio. Clients should note that we will
recommend a portfolio via the System in response to the client’s answers to the online questionnaire. The
client may then indicate an interest in a portfolio that is one level less or more conservative or aggressive
than the recommended portfolio, but we then make the final decision and select a portfolio based on all the
information we have about the client. The System also includes an automated investment engine through
which we manage the client’s portfolio on an ongoing basis through automatic rebalancing and tax-loss
harvesting (if the client is eligible and elects).
Clients do not pay fees to SWIA in connection with the Program, but we charge clients a fee for our services
as described below under Item 5 Fees and Compensation. Our fees are not set or supervised by Schwab.
Clients do not pay brokerage commissions or any other fees to Charles Schwab as part of the Program.
But Charles Schwab does receive other revenues in connection with the Program, as described in the
Program Disclosure Brochure.
We do not pay Charles Schwab fees for its services in the Program so long as we maintain $100 million in
client assets in accounts at Charles Schwab that are not enrolled in the Program. If we do not meet this
condition, then we pay SWIA an annual fee of 0.10% (10 basis points) on the value of our clients’ assets in
the Program. This fee arrangement gives us an incentive to recommend or require that our clients with
accounts not enrolled in the Program be maintained with Charles Schwab. Please see additional
information regarding our arrangement with Charles Schwab at Item 12 of this brochure.
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See Item 5 of this Brochure for fee descriptions.
Financial Planning and Consulting Services
Financial Planning
We provide advisory services in the form of financial planning consultations and written financial
planning. Financial Planning Services do not involve the active management of client accounts, but
instead focus on a client’s overall financial situation. Financial planning can be described as helping
individuals determine and set their long-term financial goals, through business planning, investment
management, tax and cash-flow planning, asset allocation, risk management, retirement planning,
estate planning, education planning, and other areas. The role of a financial planner is to find ways to
help the client understand his/her overall financial situation and help the client set financial objectives.
Financial planning discussions begin at the onset of the relationship and are integrated into investment
planning while investments are transferred, or changes are initiated to portfolios that have been
transferred to Deerfield Financial Advisors for its Investment Management Services (see following
section). Financial Planning Services can be specific or modular in their preparation (unique to each
client in their depth of preparation). Specific issues covered in a financial plan are contingent upon
each client’s unique needs and circumstances, but the following are basic areas in which our planning
may focus.
Investment Management
Insurance/Risk Management (Life, Disability, and Long-Term Care)
• Business Planning
•
•
• Retirement Planning
• Education Planning
• Estate Planning
• Tax Planning and Cash Flow Needs Analysis
Financial Planning Services take into consideration factors such as a client’s financial/investment
objectives, risks they are willing to undertake, investment knowledge, net worth, income, age, projected
retirement, unusual or material funding requirements, inheritance possibilities, pensions, stock options,
social security, children/relative funding issues, estate issues, and living expenses expressed in today’s
dollars requested for retirement.
While Financial Planning Services are prepared with the intention of clients implementing
recommendations made within the plan through our Investment Management Services, they are not
obligated to do so. If clients elect to implement our advice provided as part of the Financial Planning
Services, implementation will be made through the Investment Management Services described below.
See Item 5 of this Brochure for fee descriptions.
Investment Consulting
We also provide advisory services in the form of oral and written investment consulting services. Similar
to our Investment Management Services, we review and analyze investment holdings in light of the
specific type of account, but we will not be involved with implementing any recommendations. Clients
receiving this service must understand that the Firm may or may not provide on-going reviews of
accounts through this service and information about such accounts is limited to information provided
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exclusively by the client. Clients always have the sole discretion to accept or reject the Firm’s
advice. The client must implement all trades in such accounts because the Firm will not have discretion
over such account.
Investment consulting services may cover, but are not limited to, the following topics: portfolio analysis,
asset allocation strategies, and specific investment recommendations. The Firm provides consulting
services on accounts and other investment holdings owned by the client but not included under the
Firm’s Investment Management Services. These are accounts for which trading authorization is not
granted to the Firm. Examples include a client’s 401(k) or other retirement account, 529 college
planning account, and other accounts held “away” from the Firm’s platform. Clients must understand
that the Firm does not provide on-going reviews of such accounts, and information about such accounts
is limited to information provided exclusively by the client. When Deerfield Financial Advisors provides
consulting advice on accounts and investments, the client will have the sole discretion to accept or
reject the Firm’s advice. The client must implement all trades in such accounts because the Firm will
not have discretion over such account.
Clients are free to implement any or all of the recommendations made by Deerfield Financial Advisors
with another financial institution and are not obligated in any manner to implement the advice of
Deerfield Financial Advisors through the Firm.
See Item 5 of this Brochure for fee descriptions.
Investment Monitoring
We also provide advisory services in the form of oral and written investment monitoring services. These
investment monitoring services are limited aspects of our Investment Management Services. Clients
receiving this service must understand that the Firm may or may not provide on-going reviews of
accounts through this service and information about such accounts is limited to information provided
exclusively by the client. Clients always have the sole discretion to accept or reject the Firm’s
advice. The client must implement all trades in such accounts because the Firm will not have discretion
over the account(s).
Deerfield Financial Advisors provides investment monitoring services in the form of oral commentary
and written reporting. Investment monitoring services cover the following topics: account
reconciliation, performance calculation, portfolio reporting, asset allocation statement, cost basis
tracking, and year-end tax reporting. The Firm may provide investment monitoring on accounts and
other investment holdings owned by the client but not included under the Firm’s investment
management services. These are accounts for which trading authorization is not granted to the
Firm. Examples include a client’s 401(k) or other retirement account or other accounts held “away”
from the Firm’s platform. Clients must understand that the Firm does not provide on-going reviews of
such accounts, and information about such accounts is limited to information provided by the client, the
custodian, and/or electronic data feeds for account transactions. When Deerfield Financial Advisors
provides consulting advice on accounts and investments, the client will have the sole discretion to
accept or reject the Firm’s advice. The client must implement all trades in such accounts because the
Firm will not have discretion over such accounts.
Clients are free to implement any or all of the recommendations made by Deerfield Financial Advisors
with another financial institution and are not obligated in any manner to implement the advice of
Deerfield Financial Advisors through the Firm.
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See Item 5 of this Brochure for fee descriptions.
Retirement Plan Services
Deerfield Financial Advisors offers retirement plan services to retirement plan sponsors and to individual
participants in retirement plans. The exact suite of services provided to a client will be listed and detailed
in the Qualified Retirement Plan Agreement. For a corporate sponsor of a retirement plan, our retirement
plan services can include, but are not limited to, the following services:
Fiduciary Consulting Services
Deerfield Financial Advisors provides the following Fiduciary Retirement Plan Consulting Services in
the form of Non-Discretionary Investment Advice. Through this service, Deerfield Financial Advisors
will provide clients with general, non-discretionary investment advice regarding asset classes and
investment options, consistent with their Plan’s investment policy statement (if available). We will not
have investment discretion or any authority to add or remove investment options or trade securities of
the Plan. All recommendations of investment options and portfolios will be submitted to the client for
the client’s ultimate approval or rejection. Therefore, it is always the client’s responsibility to accept
investment recommendations of Deerfield Financial Advisors and then physically make changes to the
plan itself.
Deerfield Financial Advisors acknowledges that in performing the Fiduciary Consulting Services listed
above that it is acting as a “fiduciary” as such term is defined under Section 3(21)(A)(ii) of Employee
Retirement Income Security Act of 1974 (“ERISA”) for purposes of providing non-discretionary
investment advice only. Deerfield Financial Advisors will act in a manner consistent with the
requirements of a fiduciary under ERISA if, based upon the facts and circumstances, such services
cause Deerfield Financial Advisors to be a fiduciary as a matter of law. However, in providing the
Fiduciary Consulting Services, Deerfield Financial Advisors (a) has no responsibility and will not (i)
exercise any discretionary authority or discretionary control respecting management of Client’s
retirement plan, (ii) exercise any authority or control respecting management or disposition of assets
of Client’s retirement plan, or (iii) have any discretionary authority or discretionary responsibility in the
administration of Client’s retirement plan or the interpretation of Client’s retirement plan documents, (b)
is not an “investment manager” as defined in Section 3(38) of ERISA and does not have the power to
manage, acquire or dispose of any plan assets, and (c) is not the “Administrator” of Client’s retirement
plan as defined in ERISA.
Fiduciary Management Services
Deerfield Financial Advisors provides clients with the Fiduciary Retirement Plan Management Services
through our Discretionary Management Services. Through this service, we will provide clients with
continuous and ongoing supervision over the designated retirement plan assets consistent with the
plan’s investment policy statement (if available). We will actively monitor the designated retirement
plan assets and provide advice regarding buying, selling, reinvesting or holding securities, cash or other
investments of the Plan. We will have discretionary authority to make all decisions to buy, sell or hold
securities, cash or other investments for the designated retirement plan assets at our sole discretion
without first consulting with the client. We will also have the power and authority to carry out these
decisions by giving instructions, on behalf of the client, to brokers and dealers and the qualified
custodian(s) of the Plan.
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If a client elects to utilize our Fiduciary Management Services, then Deerfield Financial Advisors will be
acting as an Investment Manager to the Plan, as defined by ERISA section 3(38), with respect to our
Fiduciary Management Services, and Deerfield Financial Advisors hereby acknowledges that it is a
fiduciary with respect to its Fiduciary Management Services.
Non-Fiduciary Consulting Services
Deerfield Financial Advisors provides clients with the following Non-Fiduciary Retirement Plan
Consulting Services:
• Participant Education. Deerfield Financial Advisors will provide education services to
Plan participants about general investment principles and the investment alternatives
available under the Plan. Deerfield Financial Advisors’ assistance in participant
investment education will be consistent with and within the scope of DOL Interpretive
Bulletin 96-1. Education presentations will not take into account the individual
circumstances of each participant and individual recommendations will not be provided
unless otherwise agreed upon. Plan participants are responsible for implementing
transactions in their own accounts.
• Participant Enrollment. Deerfield Financial Advisors will assist clients with group
enrollment meetings designed to increase retirement plan participation among
employees and investment and financial understanding by the employees.
Although an investment adviser is considered a fiduciary under the Investment Advisers Act of 1940
and required to meet the fiduciary duties as defined by the Advisers Act, the services listed here as
non-fiduciary should not be considered fiduciary services for the purposes of ERISA since Advisor is
not acting as a fiduciary to the Plan as the term “fiduciary” is defined in Section 3(21)(A)(ii) of ERISA.
Deerfield Financial Advisors does not serve as administrator or trustee of the plan. Deerfield Financial
Advisors will disclose, to the extent required by ERISA Regulation Section 2550.408b-2(c), to clients any
change to the information that we are required to disclose under ERISA Regulation Section 2550.408b-
2(c)(1)(iv) as soon as practicable, but no later than sixty (60) days from the date on which we are informed
of the change (unless such disclosure is precluded due to extraordinary circumstances beyond our control,
in which case the information will be disclosed as soon as practicable).
In accordance with ERISA Regulation Section 2550.408b-2(c)(vi)(A), we will disclose within thirty (30) days
following receipt of a written request from the responsible plan fiduciary or Plan Administrator (unless such
disclosure is precluded due to extraordinary circumstances beyond our control, in which case the
information will be disclosed as soon as practicable) all information related to the Qualified Retirement Plan
Agreement and any compensation or fees received in connection with the Agreement that is required for
the Plan to comply with the reporting and disclosure requirements of Title 1 of ERISA and the regulations,
forms and schedules issued thereunder.
If we make an unintentional error or omission in disclosing the information required under ERISA Regulation
Section 2550.408b-2(c)(1)(iv) or (vi), we will disclose to the client the correct information as soon as
practicable, but no later than thirty (30) days from the date on which we learn of such error or omission.
See Item 5 of this Brochure for fee descriptions.
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Limits Advice to Certain Types of Investments
We only provide investment advice on the following types of investments.
• Exchange-listed securities (i.e., stocks)
• Securities traded over-the-counter (i.e., stocks)
• Corporate debt securities (other than commercial paper)
• Commercial paper
• Certificates of deposit
• Municipal securities
• Variable life insurance
• Variable annuities
• Mutual fund shares (primarily no-load mutual funds and funds traded at Net-Asset Value)
• Exchange Traded Funds (ETFs)
• United States government securities
• Options contracts on securities
•
Interests in partnerships investing in real estate, oil and gas interests
Deerfield Financial Advisors is available to provide advice on and consult with clients on private placement
securities (which include, but are not limited to, debt, equity, real estate, and/or pooled investment vehicles)
when consistent with the client’s investment objectives and appropriate for the client based on his or her
unique financial situation. If a client decides to invest in a private placement security, the client will need to
complete a subscription agreement showing he or she is an “accredited” investor (as defined by applicable
law, rules and regulations) and acknowledge he or she has read and understands the private placement
memorandum and is aware of the various risk factors of such an investment. When Deerfield Financial
Advisors recommends that a client invests in private placement securities, it is important to know that
Deerfield Financial Advisors does not receive compensation in the form of commissions, finder’s fees or
other economic payments from the sponsors of private placement offerings. Moreover, we do not include
the value of a client’s investment(s) in private placement securities when calculating our percentage-based
assets under management fee. Instead, our time and analysis of private placement securities is covered
by the fixed fee component of our wealth management services.
When managing accounts through our Investment Management Services program we primarily allocate
client assets among mutual funds, ETFs and/or individual debt securities in accordance with the investment
objectives of the client.
(Please refer to Item 8 – Methods of Analysis, Investment Strategies and Risk of Loss for more information.)
Tailor Advisory Services to Individual Needs of Clients
Our services are always provided based on the individual needs of each client. This means, for example,
that we discuss the individual issues involved in transitioning current holdings into Deerfield’s Investment
Management Services program and determine if we need to accommodate any nuances to make this
happen in a tax efficient manner. Deerfield Financial Advisors works with each client on a one-on-one basis
through interviews and questionnaires to determine the client’s investment objectives and suitability
information.
When managing client accounts through the Firm’s Investment Management Services program, we
manage accounts in accordance with multiple investment models that are developed and monitored by our
investment team. Through the management of the models, each client’s portfolio is managed based on the
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underlying model to which it is assigned. The determination to use a particular model or models is always
based on each client’s individual investment goals, objectives and mandates.
(Please refer to Item 8 – Methods of Analysis, Investment Strategies and Risk of Loss for more information.)
Client Assets Managed by Deerfield Financial Advisors
The amount of client’s assets managed by Deerfield Financial Advisors totaled $958,738,339 as of
December 31, 2024. $796,626,065 is managed on a discretionary basis and $162,112,274 is managed on
a non-discretionary basis.
Item 5 – Fees and Compensation
In addition to the information provided in Item 4 – Advisory Business, this section provides details regarding
our fees and compensation arrangements.
Fees for Wealth Management Services
Clients receiving our Wealth Management Services will be charged an annual fee that combines a fixed-
fee component along with a fee based upon the percentage of the market value of the assets being
managed by our Firm (some clients are charged a fixed fee for the management portion of services). The
fixed fee and asset-based fee together are divided and charged quarterly, in advance. The fixed fee
component ranges typically between $2,500 and $15,000 annually depending on the client’s financial
planning needs, non-management account consulting needs and the Deerfield Financial Advisors
professional working with the client.
We will increase the annual fee for the first year of service by an amount commensurate with the state of
affairs and complexity presented at the onset of our relationship, indicating the amount of work necessary
to establish organization and planning in the first year of our relationship. This set-up fee will be an amount
up to, but not exceeding, the client’s ongoing annualized fixed fee, which as referenced in other sections,
typically range from $2,500 to $15,000 annually. The setup fee is divided and assessed quarterly in
advance but will be billed from your account separately from the Wealth Management Services fee.
Please see the following section, Fees for Investment Management Services, for a description of how we
determine the asset-based component of the annual fee. The following section also describes our methods
for collecting the quarterly fee.
The Wealth Management Services Agreement will continue in effect from the date fully executed and can
be terminated at any time upon receipt of written notice to terminate by either party to the other, which
written notice must be manually signed by the terminating party. Termination of services will not affect (a)
the validity of any action previously taken by Deerfield Financial Advisors under the agreement; (b) liabilities
or obligations of the parties from transactions initiated before termination of the agreement; or (c) the client’s
obligation to pay fees that have already been earned under the agreement. Upon termination of the
agreement, we will not have any continuing obligation to take any action. If the client terminates the
services, the balance (if any) of our unearned fees including the initial, one-year setup fee, shall be refunded
to the client and the balance (if any) of our earned fees, including the initial, one-year setup fee, shall be
charged to the client through the course of our client termination process.
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Fees for Investment Management Services
Clients are charged for our Investment Management Services based on a percentage of assets under
management using our blended fee schedule below. Total assets managed by our firm and subject to our
blended fee schedule shall be broken down into tiers. Each asset tier shall be assessed a fee percentage
in accordance with the blended fee schedule. The cumulative fee percentage for the account shall be a
blended rate based on the fee percentages applied to each asset tier.
Some clients are charged an annual fixed fee for Investment Management Services. In such situations,
the fixed fee is primarily determined based on their total assets managed by our firm utilizing the blended
fee schedule below. In other words, the total annual fixed fee will not exceed the maximum percentages
listed in the chart below. The difference between a fixed fee and percentage-based fee is that quarterly
installments for the fixed fee do not adjust based on fluctuations in account values whereas percentage-
based fee arrangements are determined based on account values at end of the prior quarter and therefore
fluctuate throughout the year. The following is our standard fee schedule, based on the amount of client
assets managed by our Firm.
Total Client Assets Annual Fee
First $0 – $2,000,000
0.75% of assets
Next $2,000,001 – $4,000,000 0.65% of assets
Next $4,000,001 – $6,000,000 0.55% of assets
0.45% of assets
Next $6,000,001 & over
It should be noted that our standard fee schedules have evolved over the years and some clients that have
been with us for a significant number of years are being charged a fee less than the standard fee schedules
we’ve described in this section. Fees can be negotiated using factors such as the complexity of investment
options, the total dollar value of the accounts under management, and the investment advisor
representative providing services.
There are occasions when individuals become clients early in their careers, while they are accumulating
assets and when financial planning is integral to the direction of their future. Deerfield will accept clients in
these circumstances, in anticipation of a long relationship with shared values regarding the importance of
planning and our investment management philosophy. These clients will receive our services for an annual
fixed fee ranging between $4,000 and $8,000. Our relationship and service can be revisited
regularly. Some of these clients have opted to pay their fees by establishing a direct ACH bank-payment
through the AdvicePay application. In these cases, we will divide the annual fee into 12 monthly payments.
Clients will receive an invoice every time the monthly fee is transferred from their bank account.
Percentage based fees are billed quarterly in advance based on the market value of the account at the end
of the previous quarter. The quarterly fee shall be adjusted each quarter to reflect changes in the market
value of the account(s). The quarterly fee for initial quarters is pro-rated based on the number of days
remaining in the quarter using the value of the account, provided from the client, at the beginning of the
client relationship.
Fixed fees are divided into equal payments and billed quarterly in advance. The quarterly fee for initial
quarters is pro-rated based on the number of days remaining in the quarter. The fixed fee will be determined
with the client at the beginning of the contract period and re-evaluated annually.
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Fees are generally deducted directly from the client’s account. Clients must provide the custodian with
written authorization to have fees deducted from the account and paid to Deerfield Financial Advisors.
Some clients choose, with our approval, to pay fees directly to Deerfield Financial Advisors. For clients that
pay directly, payment is due upon receipt of the billing statement. See Item 16 of this Disclosure Brochure
for information regarding custody.
Brokerage commissions and/or transaction ticket fees charged by the custodian will be billed directly to the
client. Deerfield Financial Advisors will not receive any portion of such commissions or fees from the
custodian or client. In addition, clients incur certain charges imposed by third parties other than Deerfield
Financial Advisors in connection with investments made through the account, including but not limited to,
12b-1 fees and surrender charges, variable annuity fees and surrender charges, and IRA and qualified
retirement plan fees. Management fees charged by Deerfield Financial Advisors are separate and distinct
from the fees and expenses charged by investment company securities recommended to clients. A
description of these fees and expenses are available in each investment company security’s prospectus.
Portions of most clients’ portfolios are in mutual funds and ETFs. The mutual funds and ETFs pay advisory
fees to the fund advisor and/or managers which reduce the net asset value of their mutual fund holdings.
In addition, we bill our clients on an advisory fee based on the value of our client’s total portfolio which
includes their mutual fund holdings. As a result, clients pay two levels of advisory fees for the management
of their assets, both directly to us, and indirectly through the management fees assessed by the funds
making up their portfolio.
Whenever possible, we use services of “no-load” products that do not require the use of a broker to handle
the transaction. However, for most clients, no-load mutual funds are purchased through discount brokers
with a transaction charge, even though these funds can be purchased directly from the mutual fund
companies without a transaction charge. This is done for the convenience of “switching” and investment
consolidation for the client and Deerfield Financial Advisors.
The Investment Advisory Agreement will continue in effect from the date fully executed and can be
terminated at any time upon receipt of written notice to terminate by either party to the other, which written
notice must be manually signed by the terminating party. Termination of services will not affect (a) the
validity of any action previously taken by Deerfield Financial Advisors under the agreement; (b) liabilities or
obligations of the parties from transactions initiated before termination of the agreement; or (c) the client’s
obligation to pay fees that have already been earned under the agreement. Upon termination of the
agreement, we will not have any continuing obligation to take any action. If the client terminates the
services, the balance (if any) of our unearned fees including the initial, one-year setup fee, shall be refunded
to the client and the balance (if any) of our earned fees including the initial, one-year setup fee, shall be
charged to the client through the course of our client termination process.
Fees for Financial Planning and Consulting Services
Although not common, as an alternative to our Wealth Management Services (which combines investment
management, consulting and financial planning), clients can choose to receive one-time or stand-alone
Financial Planning and Consulting Services. When doing so, we will charge a fee separate from our
Investment Management Services fee. Our Financial Planning and Consulting fees are established based
upon the level and scope of the services provided and the professional working with the client.
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Hourly Rates
Fees for financial planning services are billed at an hourly rate of $400. An estimate of the number of hours
needed to complete financial planning services, the hourly fee that will be charged, and the terms of
payment will be disclosed and agreed upon prior to any services being provided in the agreement for
services. If it is determined that the total cost will exceed the maximum amount quoted, we will contact the
client to receive authorization to provide additional services. Hourly fees are always due, in-arrears, after
completion of the plan or consultation.
Fixed-Fee Option
Depending on the services to be provided, a fixed-fee option may be more appropriate. Fixed fees typically
range from $1,500 to $6,000. We can require up to one-half of the estimated fee be paid in advance with
the remaining amount due upon completion of the financial plan.
Financial planning services terminate upon presentation of the written plan or completion of the consultation
services. The client can terminate financial planning services earlier with no penalty, by providing written
notice to Deerfield Financial Advisors. However, refunds and final fee payments will be contingent upon
the number of hours devoted to the project and the client will be responsible for all time expended prior to
termination even if the planning process is not complete.
Fees for Retirement Plan Services
For retirement plan sponsors, the Plan will be charged an annual fee based upon the amount of Plan assets.
The following fee schedule is provided as an illustrative example of our basic fee schedule. The exact fee
a client will be pay will be determined prior to commencement of services and detailed in their agreement
with our firm. Different fee schedules are determined based on the exact type of services provided, amount
of assets in the Plan, number of employees covered by the Plan and complexity of the client’s situation. It
should be noted that the following fee schedule represents the maximum fee scheduled we typically charge
for Retirement Plan Services.
Plans are charged for our Retirement Plan Services based on a percentage of assets under management
using our blended fee schedule below. Total assets managed by our firm and subject to our blended fee
schedule shall be broken down into tiers. Each asset tier shall be assessed a fee percentage in accordance
with the blended fee schedule. The cumulative fee percentage for the account shall be a blended rate based
on the fee percentages applied to each asset tier.
Plan Assets
First $2,000,000.00
$2,000,000.01 to $4,000,000.00
$4,000,000.01 to $6,000,000.00
Above $6,000,000.01
Annual Fees
0.75%
0.65%
0.55%
0.45%
Fees can be negotiated using factors such as the complexity of investment options, the size of the Plan
and value of assets under advisement.
Percentage based fees are billed quarterly in advance based on the market value of the account at the end
of the previous quarter. The quarterly fee shall be adjusted each quarter to reflect changes in the market
value of the account(s). The quarterly fee for initial quarters is pro-rated based on the number of days
remaining in the quarter using the value of the account, provided from the client, at the beginning of the
client relationship.
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Fees are generally deducted directly from the client’s account. Clients must provide the custodian with
written authorization to have fees deducted from the account and paid to Deerfield Financial Advisors.
Some clients choose, with our approval, to pay fees directly to Deerfield Financial Advisors. For clients that
pay directly, payment is due upon receipt of the billing statement. See Item 16 of this Disclosure Brochure
for information regarding custody.
The retirement plan services agreement will continue in effect from the date fully executed and can be
terminated at any time upon receipt of written notice to terminate by either party to the other, which written
notice must be manually signed by the terminating party. Termination of services will not affect (a) the
validity of any action previously taken by Deerfield Financial Advisors under the agreement; (b) liabilities or
obligations of the parties from transactions initiated before termination of the agreement; or (c) the client’s
obligation to pay fees that have already been earned under the agreement. Upon termination of the
agreement, we will not have any continuing obligation to take any action. If the client terminates the
services, the balance (if any) of our unearned fees shall be refunded to the client and the balance (if any)
of our earned fees shall be charged to the client through the course of our client termination process.
Other Fees
Deerfield Financial Advisors does not expect to receive any other compensation, direct or indirect, for our
services. If we receive any other compensation for such services, we will (i) offset that compensation
against our stated fees, and (ii) will disclose the amount of such compensation, the services rendered for
such compensation and the payer of such compensation to the client.
Relationship Discounts
Family members and friends of Deerfield employees are offered our services at a highly discounted fee or
occasionally at no charge, as an acknowledgement of our commitment to our employees. In addition, some
clients such as children of clients can have their fee included inside another client’s fee, as an
acknowledgement of our commitment to the value of family planning.
Deerfield is also aware of certain professions that our clients need on a regular basis. Professionals
providing these services, such as accountants and attorneys, may benefit from Deerfield’s Wealth
Management Services. Deerfield may offer these services at reduced or discounted fees for service, as an
acknowledgement of our commitment to relationships.
Item 6 – Performance-Based Fees and Side-By-Side Management
Item 6 of the Form ADV Part 2 instructions is not applicable to this Disclosure Brochure because Deerfield
Financial Advisors, Inc. does not charge or accept performance-based fees which can be defined as fees
based on a share of capital gains on or capital appreciation of the assets held within a client’s account.
Item 7 – Types of Clients
Deerfield Financial Advisors, Inc. generally provides investment advice to the following types of clients:
Individuals
•
• Pension and profit sharing plans
• Trusts, estates or charitable organizations
• Corporations or business entities other than those listed above
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Minimum Investment Amounts Not Required
There are no minimum investment amounts for establishing an account managed by Deerfield Financial
Advisors, however, there will be discussion during the initial complementary meeting to determine if the
client embraces Deerfield’s investment philosophy and if there is alignment between the services needed
and Deerfield’s applicable fees. The Schwab Institutional Intelligent Portfolios™ program is offered to
clients that have assets around or less than $600,000 under management with our firm, but we won’t
automatically suggest this program to all clients with assets less than $600,000. All clients are required to
execute an agreement for services prior to commencing any work.
Item 8 – Methods of Analysis, Investment Strategies and Risk of Loss
Deerfield Financial Advisors uses the following methods of analysis in formulating investment
advice.
We have formed a CIO Cabinet comprised of our internal advisory personnel to perform investment
analysis. The CIO Cabinet typically meets at least one time per month to review the performance of
investment instruments utilized in client accounts and analyze data collected by the Firm. The CIO Cabinet
does not generally project out into the future, but instead focuses on historical trends of investments.
We primarily use fundamental analysis when evaluating investments. Fundamental analysis attempts to
measure investments intrinsic value by examining related economic, financial and other qualitative and
quantitative factors. Fundamental analysts attempt to study everything that can affect the security's value,
including macroeconomic factors (like the overall economic and industry conditions) and individually
specific factors (like the financial condition and management of companies). The end goal of performing
fundamental analysis is to produce a value that an investor can compare with the security's current price in
hopes of figuring out what sort of position to take with that security (underpriced = buy, overpriced = sell or
short). This method of analysis is considered to be the opposite of technical analysis. Fundamental analysis
is about using real data to evaluate a security's value. Although most analysts use fundamental analysis to
value stocks, this method of valuation can be used for just about any type of security.
The risk associated with fundamental analysis is that it is somewhat subjective. While a quantitative
approach is possible, fundamental analysis usually entails a qualitative assessment of how market forces
interact with one another in their impact on the investment in question. It is possible for those market forces
to point in different directions, thus necessitating an interpretation of which forces will be dominant. This
interpretation may be wrong and could therefore lead to an unfavorable investment decision.
Deerfield Investment Advisors uses the following investment strategies when managing client
assets and/or providing investment advice.
We believe in a modified version of passive management and investing in asset class funds rather than
commercial benchmarks to strive for a more predictable while less risky diversified return. Our strategy
can be described as follows:
We assume markets work.
We try to use the market to our advantage to attempt to maximize returns while minimizing risks by
diversifying across asset classes.
We strive to minimize transaction costs and tax ramifications by trading primarily for rebalancing,
while utilizing low-cost funds.
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Generally speaking, our investment strategies are primarily intended for the long-term and clients should
be prepared to hold investments for at least one year or longer. However, we will manage or provide advice
for the short-term (i.e., investments sold within one year). We may also develop certain option-security
strategies.
Because we invest for the long-term, we do not employ an active trading strategy which can increase costs
associated with execution and transactions.
More specifically speaking, we develop models and strategies focused on both equity securities and fixed
income securities.
Risk of Loss
Clients must understand that past performance is not indicative of future results. Therefore, current and
prospective clients should never assume that future performance of any specific investment or investment
strategy will be profitable. Investing in securities (including stocks, mutual funds, and bonds) involves risk
of loss. Further, depending on the different types of investments there may be varying degrees of risk.
Clients and prospective clients should be prepared to bear investment loss including loss of original
principal.
Because of the inherent risk of loss associated with investing, our Firm is unable to represent, guarantee,
or even imply that our services and methods of analysis can or will predict future results, successfully
identify market tops or bottoms, or insulate clients from losses due to market corrections or declines. There
are certain additional risks associated when investing in securities through our investment management
program.
Market Risk – The stock market as a whole goes down resulting in a decrease in
the value of client investments. This is also referred to as systemic risk.
Equity (stock) market risk – Common stocks are susceptible to general stock
market fluctuations and to volatile increases and decreases in value as market
confidence in and perceptions of their issuers change. If a client held common
stock, or common stock equivalents, of any given issuer, the client would generally
be exposed to greater risk than if the client held preferred stocks and debt
obligations of the issuer.
Company Risk. When investing in stock positions, there is always a certain level
of company or industry specific risk that is inherent in each investment. This is also
referred to as unsystematic risk and can be reduced through appropriate
diversification. There is the risk that the company will perform poorly or have its
value reduced based on factors specific to the company or its industry. For
example, if a company’s employees go on strike or the company receives
unfavorable media attention for its actions, the value of the company may be
reduced.
Fixed Income Risk. When investing in bonds, there is the risk that issuer will default
on the bond and be unable to make payments. Further, individuals who depend
on set amounts of periodically paid income face the risk that inflation will erode
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their spending power. Fixed-income investors receive set, regular payments
that face the same inflation risk.
Options Risk. Options on securities may be subject to greater fluctuations in value
than an investment in the underlying securities. Purchasing and writing and call
options are highly specialized activities and entail greater than ordinary investment
risks.
fund’s operating expenses,
including
ETF and Mutual Fund Risk – When we invest in an ETF or mutual fund for a client,
the client will bear additional expenses based on its pro rata share of the ETFs or
mutual
the potential duplication of
management fees. The risk of owning an ETF or mutual fund generally reflects
the risks of owning the underlying securities the ETF or mutual fund holds. Clients
will also incur brokerage costs when purchasing ETFs.
Management Risk – A client’s investment with our Firm varies with the success
and failure of our investment strategies, research, analysis and determination of
portfolio securities. If our investment strategies do not produce the expected
returns, the value of the investment will decrease.
Risks of Private Placements including Private Investment Funds - A security
exempt from registering with the U.S. Securities and Exchange Commission and
state securities regulator is often referred to as a private placement or unregistered
offering (i.e., “Reg. D” offering). These include private investment funds such as
hedge funds, real estate funds, private equity funds and other “private funds” that
are exempt from registration under the Investment Company Act of 1940.
Only an “accredited” investor should invest in a private placement offering. To
qualify as “accredited” investor, the investor must (a) have a net worth (not
including primary residence) of at least $1 million, or (b) have an income
exceeding $200,000 in each of the 2 most recent years or joint income with a
spouse exceeding $300,000 for those years and a reasonable expectation of the
same income level in the current year.
Private placement offerings often are speculative, high risk and illiquid
investments. An investor can lose his or her entire investment in a private
placement offering.
Private placement offerings are not subject to same laws and regulations, which
are designed to protect investors, as registered securities offerings.
Private placement offerings have not been reviewed by a regulator to make sure
risks associated with the risks of private placement investment have been
adequately disclosed to prospective investors.
Private placement offerings often project higher rates of return, but this is
typically because the risks of the underlying the private placement investment are
also higher.
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Private placement offerings are generally illiquid, meaning there are limited
opportunities to resell the underlying security of the private placement. Therefore,
an investor may be forced to hold the private placement security indefinitely.
Investors in a private placement offering are usually provided with less disclosure
information than they would receive in a public securities offering. Consequently,
investors know much less about the private placement investment and the
people behind it.
Private placement offerings have been used by fraudsters in the past, and
consequently private placement offerings are one of the most frequent sources of
enforcement cases conducted by state securities regulators. It may be very
difficult or impossible for an investor in a private placement offering to recover the
money invested from the sponsor of the private placement offering if such
offering turns out to be fraudulent.
Before investing in a private placement offering, an investor should carefully read
and fully understand the subscription agreement and the offering
memorandum/private placement memorandum.
For additional details about private placement offerings and red flags associated
with such offerings, please visit http://www.sec.gov/oiea/investor-alerts-
bulletins/ib_privateplacements.html#.VDane410yUk
Item 9 – Disciplinary Information
This item is not applicable to our brochure. Form ADV Part 2 instructions request that Item 9 disclose any
legal or disciplinary events that are material to a client’s or prospective client’s evaluation of our business
or integrity. There are none.
Item 10 – Other Financial Industry Activities and Affiliations
Deerfield Financial Advisors is an independent fee-only Financial Planning and Investment Advisory firm
and only provides fee-only Financial Planning and Investment Advisory Services. The Firm is not engaged
in any other business activities and offers no other services than those described in this Disclosure
Brochure. We do not have any arrangements whereby we recommend (or refer) clients to a third-party
investment advisor, nor do we receive referrals from a third-party investment advisor.
Deerfield Financial Advisors is not and does not have a related company that is a (1) broker/dealer,
municipal securities dealer, government securities dealer or broker, (2) investment company or other pooled
investment vehicle (including a mutual fund, closed-end investment company, unit investment trust, private
investment company or “hedge fund,” and offshore fund), (3) other investment adviser or financial planner,
(4) futures commission merchant, commodity pool operator, or commodity trading advisor, (5) banking or
thrift institution, (6) accountant or accounting firm, (7) lawyer or law firm, (8) insurance company or agency,
(9) pension consultant, (10) real estate broker or dealer, or (11) sponsor or syndicator of limited
partnerships.
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Item 11 – Code of Ethics, Participation in Client Transactions and Personal Trading
Deerfield Financial Advisors has adopted a code of ethics that sets forth the standards of conduct
expected of all supervised personnel and requires compliance with applicable securities laws
("Code of Ethics"). In accordance with Section 204A of the Advisers Act, our Code of Ethics
contains written policies reasonably designed to prevent the unlawful use of material non-public
information by Deerfield Financial Advisors and any of our supervised personnel. The Code of
Ethics also requires that certain personnel (called "Access Persons") report their personal
securities holdings and transactions and obtain pre-approval of certain investments such as initial
public offerings and limited offerings. Clients may contact Deerfield Financial Advisors to request
a copy of its Code of Ethics.
Affiliate and Employee Personal Securities Transactions Disclosure
Our Access Persons can invest in the same investments as those recommended to clients and may hold
investments we do not recommend to clients. The fact that our personnel invest in the same securities
recommended to clients creates conflicts of interest. We have established certain policies and procedures
to control for the various conflicts.
Access personnel orders for securities will not precede the majority of client orders. Orders,
however, may be aggregated and placed at the same time as client orders (please see the
description of our block trading procedures in Item 12 – Brokerage Practices).
At no time will personnel hold positions in securities or investments that will materially affect
investment performance of clients. Personnel must adhere to their insider trading policy and code
of ethics.
When Deerfield Financial Advisors is purchasing or considering for purchase any security on behalf
of a client, no Access Person may affect for themselves or for their immediate family (i.e., spouse,
minor children and adults living in the same household as the Access Person) a transaction in that
security prior to the completion of the purchase or until a decision has been made not to purchase
such security. Similarly, when Deerfield Financial Advisors is selling or considering the sale of any
security on behalf of a client, no Access Person may affect for themselves or for their immediate
family a transaction in that security prior to the completion of the sale or until a decision has been
made not to sell such security. These requirements are not applicable to: (i) direct obligations of
the Government of the United States; (ii) money market instruments, bankers' acceptances, bank
certificates of deposit, commercial paper, repurchase agreements and other high quality short-term
debt instruments, including repurchase agreements; (iii) shares issued by mutual funds or money
market funds; and (iv) shares issued by unit investment trusts that are invested exclusively in one
or more mutual funds.
Finally, we have developed policies and procedures under our Code of Ethics requiring all access
personnel to provide information regarding their reportable securities (as defined by regulators) for
review and monitoring.
Our clients have or may create LLCs or limited partnerships (“limited offerings”) to invest in private
placement securities. These limited offerings are for investment only and not for resale. Units in these
limited offerings are not registered under the Securities Act of 1933 or any state securities law and may
not be sold, transferred, pledged or hypothecated unless first registered under such laws, or unless the
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LLC or limited partnership has received an opinion of counsel satisfactory to it that registration under such
laws is not required. Our employees are allowed to invest in these limited offerings strictly for their own
personal investment purposes if they meet the definition of Accredited Investor and/or otherwise qualify to
make such investments.
Personal investment by Deerfield employees in these limited offerings raises certain conflicts of interest
by reducing the “arms-length” relationship between Deerfield and the client. This means Deerfield
employees could be tempted to provide more favorable pricing and/or more favorable services to such
clients when compared to other Deerfield clients.
Deerfield attempts to control for and mitigate these conflicts by implementing the following procedures.
Employees must obtain prior written approval before making any such investments.
Employees personal securities holdings and transactions, like all other personal securities
holdings and transactions of Deerfield access persons, are monitored and reviewed by the firm in
accordance with the policies and procedures described in the following section.
All service and fee arrangements with the client sponsoring the limited offering must be approved
by other Deerfield officers and not solely by the employee making such personal investment.
Deerfield does not receive any separate compensation in conjunction with these limited offerings.
To avoid the potential conflicts surrounding the recommendation of client sponsored limited
offerings to other Deerfield clients, it is the policy of Deerfield to not recommend such limited
offerings to other Deerfield clients.
Item 12 – Brokerage Practices
Clients wishing to implement the advice provided in conjunction with financial planning services of Deerfield
Financial Advisors are free to select any broker/dealer or investment advisor they wish and are so informed.
Advisor Directed Brokerage Arrangements
For clients that wish to establish a managed account or implement our financial planning advice through
our Firm, we will recommend, and in some cases require, Charles Schwab & Company, Inc. (Charles
Schwab). Clients opening a Schwab Institutional Intelligent Portfolios™ account must open a Charles
Schwab account in order for us to manage the client’s account through the Schwab Institutional Intelligent
Portfolios™ program.
Therefore, when clients sign an agreement with our Firm, they will need to establish a brokerage account
with Charles Schwab if they do not already have an account at Charles Schwab. Charles Schwab is a
registered broker-dealer, member SIPC, and will maintain custody of clients’ assets and provide execution
of securities transactions. Deerfield Financial Advisors is independently owned and operated and not
affiliated with Charles Schwab.
Not all investment advisors recommend or require the use of a specific broker/dealer. Some investment
advisors allow clients to select the broker/dealer. Please note we do not receive any client referrals from
Charles Schwab. However, for compliance and operational efficiency purposes, we have decided to utilize
the services of Schwab Advisor Services and therefore strongly encourage all clients to open accounts
through Charles Schwab when participating in the Firm’s Investment Management Services,
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On an annual basis, we will review alternative custodians in the marketplace for comparison to the currently
used custodian, evaluating criteria such as overall expertise, cost competitiveness and financial condition.
Quality of execution for custodians will be reviewed through methods such as trade journal evaluations,
blogs, chat rooms, advisor to advisor conversations, and study groups. No single criteria will validate nor
invalidate a custodian, but rather, all criteria taken together will be used in evaluating the currently utilized
custodian.
The decision to require Charles Schwab is largely based on the Firm’s participation in Schwab Advisor
Services and not solely based on our clients’ interest in receiving most favorable execution. However, we
certainly consider the overall execution services of Charles Schwab when recommending them over other
brokerage platforms.
Through the Schwab Advisor Services platform, Deerfield Financial Advisors is provided with access to
Charles Schwab’s institutional trading and custody services, which are typically not available to Charles
Schwab retail investors. By receiving benefits and services from Charles Schwab, we do not have to
produce or pay for them directly. These services generally are available to independent investment
advisors on an unsolicited basis, at no charge to them so long as a total of at least: $10 million of Firm
clients' assets is maintained in accounts at Schwab Advisor Services and is not otherwise contingent upon
Deerfield Financial Advisors committing to Charles Schwab any specific amount of business (assets in
custody or trading). Charles Schwab's services include brokerage, custody, research and access to mutual
funds and other investments that are otherwise generally available only to institutional investors or would
require a significantly higher minimum initial investment.
For Deerfield Financial Advisors’ clients' accounts maintained in its custody, Charles Schwab does not
charge separately for custody but is compensated by account holders through commissions or other
transaction-related fees for securities trades that are executed through Charles Schwab or that settle into
Charles Schwab accounts. The commission and/or transaction fees charged by Charles Schwab may be
higher than those charged by other broker/dealers. Charles Schwab enables our Firm to obtain many
mutual funds without transaction charges and other securities at nominal transaction charges. By
establishing the bulk of our client accounts at Charles Schwab we are in a better position to negotiate
commission and transaction fees they charge to clients.
Charles Schwab also makes available to Deerfield Financial Advisors other products and services that
benefit Deerfield Financial Advisors but may not benefit each clients' account directly. Some of these other
products and services assist Deerfield Financial Advisors in managing and administering clients' accounts
as a whole. These include software and other technology that provide access to client account data (such
as trade confirmation and account statements); facilitate trade execution (and allocation of aggregated trade
orders for multiple client accounts); provide research, pricing information and other market data; facilitate
payment of advisory fees from its clients' accounts; and assist with back-office functions; recordkeeping
and client reporting. Many of these services generally may be used to service all or a substantial number
of Deerfield Financial Advisors accounts.
Schwab Advisor Services also makes available to Deerfield Financial Advisors other services intended to
help Deerfield Financial Advisors manage and further develop its business enterprise. These services
include consulting, publications and conferences on practice management, information technology,
business succession, regulatory compliance and marketing. In addition, Charles Schwab makes available,
arrange and/or pay for these types of services rendered to Deerfield Financial Advisors by independent
third party providing these services to Deerfield Financial Advisors. While as a fiduciary, Deerfield Financial
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Advisors endeavors to act in its clients' best interests, and while the recommendation that clients maintain
their assets in accounts at Charles Schwab is based in part on the benefit to Deerfield Financial Advisors
of the availability of some of the foregoing products and services; nevertheless, these products and services
by facilitating the Firm’s workload are also effectively benefiting our clients as well.
Prime Broker Services
Through our relationship with Schwab, we can use the Charles Schwab Prime Broker service. This allows
us to place trades with other broker/dealers without the need to have individual accounts with the other
broker/dealers. The use of Prime Broker allows greater flexibility to access more fixed income products,
ability to access Initial Public Offerings (IPOs), and the ability to access new issue bonds. All assets will
be kept in a Schwab account with all confirmations and statements generated by Charles Schwab.
We select other broker/dealers based on the quality of research, services, products offered, execution and
commission structures. Both discount and full-service broker/dealers may be used, but the lowest cost
broker/dealer will not always be utilized. We have not entered into any formal soft-dollar arrangements,
nor do we receive any referrals from broker/dealers available through the Charles Schwab Prime Broker
service.
Trade Errors
Based on industry practice and SEC guidance to broker-dealers, a trade error under this policy is defined
as including:
•
Inaccurate transmission or execution of any term of an order including, but not limited to price;
number of shares or other unit of trading; identification of the security; identification of the account
for which securities are purchased or sold; short sales that were instead sold long or vice versa; or
the execution of an order on the wrong side of a market;
• Unauthorized (because of misunderstanding or mistake) or unintended purchase, sale or allocation
of securities, or the failure to follow specific client instructions; and
•
Incorrect entry of data into relevant systems, including reliance on incorrect cash positions,
withdrawals or securities positions reflected in an account.
From time to time an error may occur in submitting a trade order on behalf of the client. When this occurs
Deerfield Financial Advisors may place a correcting trade with Charles Schwab. If an investment gain
results from the correcting trade, the gain will remain in the client’s account unless (1) the same error
involved other client account(s) that should have received the gain, (2) it is not permissible for a client to
retain the gain, or (3) we confer with the client and the client decides to forego the gain.
If a loss occurs, the client or Deerfield Financial Advisors will pay for the loss depending on how the error
occurred. (If Schwab is the custodian, then Schwab will maintain the loss or gain (if such gain is not retained
in their account) if it is under $100 to minimize and offset its administrative time and expense.) Generally,
if related trade errors result in both gains and losses in the client’s account, they may be netted. Gains of
more than $100, not retained in the client account, will be donated by Charles Schwab to a charity chosen
by Charles Schwab.
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Aggregation of Client Orders-Block Trading Policy
Transactions for each client will be traded independently, unless we decide to purchase or sell the same
securities for several clients at approximately the same time. In these situations, we are inclined to (but
are not obligated) aggregate or “block” such orders in hopes to obtain best execution, to negotiate more
favorable commission rates, or to allocate trades more equitably among our clients’ differences in prices
and commissions or other transaction costs that might have been obtained had such orders been placed
independently.
When aggregating trades, transactions will generally be averaged as to price and allocated among our
clients on a pro-rata basis to the purchase and sale orders placed for each client on any given day. To the
extent we determine to aggregate client orders for the purchase or sale of the securities, including securities
in which our personnel invest, we shall generally do so in accordance with applicable regulatory rules and
guidance provided by the staff of the SEC.
Deerfield Financial Advisors does not receive any additional compensation or remuneration as a result of
trade aggregation. In the event we determine that a prorated allocation is not appropriate under the
particular circumstances, the allocation will be made based upon other relevant factors, which include: (i)
when only a small percentage of the order is executed, shares may be allocated to the account with the
smallest order or the smallest position or to an account that is out of line with respect to security or sector
weightings relative to other portfolios, with similar mandates; (ii) allocations may be given to one account
when one account has limitations in its investment guidelines which prohibit it from purchasing other
securities which are expected to produce similar investment results and can be purchased by other
accounts; (iii) if an account reaches an investment guideline limit and cannot participate in an allocation,
shares may be reallocated to other accounts (this may be due to unforeseen changes in an account's assets
after an order is placed); (iv) with respect to sale allocations, allocations may be given to accounts low in
cash; (v) in cases when a pro rata allocation of a potential execution would result in a de minimis allocation
in one or more accounts, Deerfield Financial may exclude the account(s) from the allocation; the
transactions may be executed on a pro rata basis among the remaining accounts; or (vi) in cases where a
small proportion of an order is executed in all accounts, shares may be allocated to one or more accounts
on a random basis.
Client Directed Brokerage Arrangements
While we generally recommend, and in some cases require, the use of Charles Schwab, a client may be
allowed to select a broker-dealer of their own choosing and still participate in our Investment Management
Services program. In addition, we may also render non-discretionary Investment Management Services to
clients regarding their (1) variable life/annuity products that they may own, and/or (2) their individual
employer-sponsored retirement plans. In these situations, Deerfield Financial Advisors either directs or
recommends the allocation of client assets among the various mutual fund subdivisions that comprise the
variable life/annuity product or the retirement plan. The client assets shall be maintained at either the
specific insurance company that issued the variable life/annuity product which is owned by the client or at
the custodian designated by the sponsor of the client's retirement plan. We do not have any arrangements
whereby we recommend specific variable annuity sponsor companies or retirement plan sponsors.
When a client directs the use of a particular broker-dealer or other custodian, we may not be able to obtain
the best prices and execution for the transaction. Clients who direct the use of a particular broker-dealer
or custodian may receive less favorable prices than would otherwise be the case if clients had not
designated a particular broker-dealer or custodian. Further, clients with directed brokerage arrangements
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will not be able to participate in aggregate trades (i.e. block trades) and directed trades may be placed by
Advisor after effecting non-directed trades.
Item 13 – Review of Accounts
Account Reviews and Reviewers
For clients receiving Wealth Management or Investment Management-Only Services, we monitor portfolios
as part of an ongoing process while regular account reviews are conducted on at least a quarterly basis.
For those clients receiving Financial Planning and/or Consulting Services, either as a separate engagement
or as part of Deerfield Financial Advisors’ Wealth Management services, reviews are conducted on an “as
needed” basis depending upon the needs of each client.
Such reviews are conducted by the Financial Advisor or Financial Planner assigned to each client. All
investment advisory clients are encouraged to discuss their needs, goals and objectives with Deerfield
Financial Advisors and to keep Deerfield Financial Advisors informed of any changes thereto. Deerfield
Financial Advisors shall contact ongoing investment advisory clients at least annually to review services
and/or recommendations and to discuss the impact resulting from any changes in the client's financial
situation and/or investment objectives.
Statements and Reports
Unless otherwise agreed upon, clients are provided with transaction confirmation notices and regular
summary account statements directly from the broker-dealer or custodian for the client accounts. Clients
receiving Investment Management Services also receive written reports from Deerfield Financial Advisors
that include such relevant account and/or market-related information as an inventory of account holdings
and account performance. Written reports may be provided to clients via uploads to our client vault, as-
requested, and at client meetings.
Item 14 – Client Referrals and Other Compensation
Client Referrals
We do not directly or indirectly compensate anyone for client referrals.
Other Compensation
The only form of compensation received from advisory services is the fees charged for providing
investment such services as described in Item 5 of this brochure.
We receive no other forms of compensation in connection with providing investment advice.
However, please refer to Item 12 to read information regarding the benefits received from our
brokerage arrangements.
Item 15 – Custody
Custody, as it applies to investment advisors, has been defined by regulators as having access or control
over client funds and/or securities. In other words, custody is not limited to physically holding client funds
and securities. If an investment advisor has the ability to access or control client funds or securities, the
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investment advisor is deemed to have custody and must ensure proper procedures are implemented. It
should be noted that authorization to trade in client accounts is not deemed by regulators to be custody.
Deerfield Financial Advisors is deemed to have custody of client funds and securities whenever the Firm is
given the authority to have fees deducted directly from client accounts. For a select number of client
accounts (401k plans, 403b and 457 plans, retirement plans, & self-directed brokerage accounts) not held
through Charles Schwab, we can log-in to a client’s accounts using the client’s unique log-in information on
a web site. When accessing the account through the client’s log-in access, our authorizations are broader
than customary, and we are deemed to have custody beyond the ability to deduct fees from the account.
We also provide bill-pay services to a small number of clients. Through this service we have check-
writing privileges on client bank accounts and the authority to transfer money from the client’s bank
account to a third-party account.
For accounts in which Deerfield Financial Advisors is deemed to have custody, the Firm has established
procedures to ensure all client funds and securities are held at a qualified custodian in a separate account
for each client under that client’s name. Clients or an independent representative of the client will direct, in
writing, the establishment of all accounts and therefore are aware of the qualified custodian’s name,
address and the manner in which the funds or securities are maintained. Finally, account statements are
delivered directly from the qualified custodian to each client, or the client’s independent representative, at
least quarterly. Clients should carefully review those statements and are urged to compare the
statements against reports received from Deerfield Financial Advisors. When clients have questions
about their account statements, they should contact Deerfield Financial Advisors or the qualified custodian
preparing the statement.
Specific to accounts for which we have custody beyond the ability to deduct advisory fees, the Firm has
engaged an independent public accounting Firm, not affiliated in any way with Deerfield Financial Advisors,
to perform an annual surprise verification examination. The purpose of such an examination is to verify
that the funds and securities held in accounts actually exist and are located at the applicable qualified
custodian.
Deerfield Financial Advisors is also deemed to have custody of client funds and securities when Deerfield
Financial Advisors has standing authority (also known as a standing letter of authorization or “SLOA”) to
move money from a client’s account to a third-party account.
Item 16 – Investment Discretion
Through our Investment Management Services program and upon receiving written authorization from a
client, Deerfield Financial Advisors will maintain trading authorization over client accounts. Upon receiving
written authorization from the client (as provided in our Firm’s client agreement), Deerfield Financial
Advisors will generally always implement trades on a discretionary basis. When discretionary authority
is granted, Deerfield Financial Advisors will have the authority to determine the type of securities, the
amount of securities that can be bought or sold, the broker or dealer to be used, and the commission rates
paid for the client’s portfolio without obtaining the client’s consent for each transaction.
Although not common with our clients, if we agree to implement trades on a non-discretionary basis, we
will be required to contact the client prior to implementing changes in their account.
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Once the above factors are agreed upon, Deerfield Financial Advisors will be responsible for making
decisions regarding the timing of buying or selling an investment and the price at which the investment is
bought or sold. If a client’s accounts are managed on a non-discretionary basis, they need to know that if
they are not able to be reached or are slow to respond to our request, it can have an adverse impact on the
timing of trade implementations, and we may not achieve the optimal trading price.
Item 17 – Voting Client Securities
It is the policy of Deerfield Financial Advisors to not vote proxies on behalf of our client accounts. While
there are some investment advisors that will vote proxies and other corporate decisions on behalf of all
clients, we have determined that taking on the responsibility for voting client securities for all clients does
not add enough value to the services provided to clients to justify the additional compliance and regulatory
costs associated with voting client securities. Therefore, for the far majority of our clients it is the client’s
responsibility to vote all proxies for securities held in accounts managed by our Firm.
In these situations, clients will receive proxies directly from their custodian or transfer agent and such
documents will not be delivered by Deerfield Financial Advisors. Although we do not vote client proxies, if
clients have a question about a particular proxy, feel free to contact Deerfield Financial Advisors.
For a limited number of clients and on an exception only basis, we will vote proxies. For arrangements
whereby we are responsible for voting client securities, proxies related to securities held by clients are voted
in a manner that is in the best interest of our clients. Our proxy voting policy is to cast votes in favor of
proposals that are anticipated to enhance the long-term value for the shareholders and the company.
Proxy votes generally will be cast in favor of proposals that: (1) maintain or strengthen the shared interests
of shareholders and management; (2) increase shareholder value; and (3) maintain or increase the rights
of shareholders. Proxy votes generally will be cast against proposals having the opposite effect.
Our decision to vote in support or opposition of a proposal will always depend on the specific circumstances
described in the proxy statement and other available information.
You may request a complete copy of our proxy voting policies and procedures as well as information on
how your proxies were voted by contacting us at the address or phone number indicated on Form ADV Part
2A, Page 1 of this disclosure document.
As described in the Schwab Institutional Intelligent Portfolios™ Program Disclosure Brochure, clients
enrolled in Schwab Institutional Intelligent Portfolios™ designate SWIA to vote proxies for the ETFs held in
their accounts. We have directed SWIA to process proxy votes and corporate actions through and in
accordance with the policies and recommendations of a third-party proxy voting service provider retained
by SWIA for this purpose. Additional information about this arrangement is available in the Program
Disclosure Brochure. Clients who do not wish to designate SWIA to vote proxies may retain the ability to
vote proxies themselves by signing a special Charles Schwab & Co form available from us.
Item 18 – Financial Information
This item is not applicable to this brochure. Deerfield Financial Advisors does not require or solicit
prepayment of more than $1,200 in fees per client, six months or more in advance. Therefore, Deerfield
Financial Advisors is not required to include a balance sheet for our most recent fiscal year. Deerfield
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Financial Advisors is not subject to a financial condition that is reasonably likely to impair its ability to meet
contractual commitments to clients. Finally, Deerfield Financial Advisors has not been the subject of a
bankruptcy petition at any time.
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