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Capstone Financial Advisors, Inc.
Form ADV Part 2A | Dated March 28, 2025
This brochure provides information about the qualifications and business practices of Capstone
Financial Advisors, Inc. If you have any questions about the contents of this brochure, please contact
us at 630-241-0833 or drew.ahrens@capstone-advisors.com. The information in this brochure has
not been approved or verified by the United States Securities and Exchange Commission or by any
state securities authority.
www.adviserinfo.sec.gov. You can search this site by a unique identifying number, known as a CRD
number. Our firm's CRD number is 109341.
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Item 2 Material Changes
This Firm Brochure, dated March 28, 2025, is our disclosure document prepared according to the
investment advisers. As you will see, this document is a narrative providing detailed information
regarding our firm, its practices, fees, actual and potential conflicts of interest and key mitigating
circumstances, policies and controls.
Consistent with SEC rules, we will ensure that you receive a summary of any material changes to this
and subsequent Brochures within 120 days of the close of our business fiscal year. Furthermore, we
will provide you with other interim disclosures about material changes as necessary.
Capstone Financial has established its first branch office located in Brentwood, TN (Nashville, TN).
One employee conducts investment advisory business from that location.
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Table of Contents
Item 1 Cover Page ........................................................................................................................... 1
Item 2 Material Changes ................................................................................................................. 2
Item 3 Table of Contents ................................................................................................................ 3
Item 4 Advisory Business ................................................................................................................ 4
Item 5 Fees and Compensation ....................................................................................................... 7
Item 6 Performance-Based Fees and Side-By-Side Management ................................................... 10
Item 7 Types of Clients ................................................................................................................... 10
Item 8 Methods of Analysis, Investment Strategies and Risk of Loss ............................................. 10
Item 9 Disciplinary Information ...................................................................................................... 14
Item 10 Other Financial Industry Activities and Affiliations ............................................................. 15
Item 11 Code of Ethics, Participation or Interest in Client Transactions and Personal Trading ...... 15
Item 12 Brokerage Practices .............................................................................................................. 16
Item 13 Review of Accounts .............................................................................................................. 18
Item 14 Client Referrals and Other Compensation ........................................................................... 19
Item 15 Custody ................................................................................................................................ 19
Item 16 Investment Discretion .......................................................................................................... 19
Item 17 Voting Client Securities ........................................................................................................ 20
Item 18 Financial Information ........................................................................................................... 20
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Item 4 Advisory Business
-registered
investment adviser with its principal place of business located in Downers Grove, Illinois. Capstone
s principal shareholder (i.e., those
individuals and/or entities controlling 25% or more of this company) is Troy Bute, President and
Director.
Capstone Financial offers the following advisory services to our clients:
Portfolio Management Services
Capstone Financial provides Portfolio Management Services to clients regarding the investment of
client assets based on the individual needs of the client. Portfolio Management Services generally
ategy, including the allocation of assets
among asset classes, recommended changes in the allocation of assets, and the selection of
appropriate investments or sub-advisers to implement an agreed allocation.
and
suitability
time horizons, risk tolerance, and liquidity needs during the information-gathering process. As
appropriate, we also review and discuss a client's prior investment history, as well as family
composition and background.
Capstone Financial offers private fund investment options to qualifying investors. Private fund
investments are generally suitable for investors who meet certain qualifications such as accredited
investors as defined by the SEC, investors with high net worth and substantial investment experience
and investors who can tolerate higher levels of risk and illiquidity.
We manage client advisory accounts on both a discretionary basis and nondiscretionary basis,
according to client preference. Account supervision is guided by the client's stated objectives as well
as tax considerations.
Portfolios most typically will consist of no load or load-waived mutual funds, exchange-traded funds
(ETFs), individual equities, and individual bonds (including corporate debt securities, commercial
paper, certificates of deposit, municipal securities, private investment funds and United States
with respect to variable life insurance, variable annuities, options contracts on securities, and interests
in partnerships investing in real estate or oil and gas interests, which could also be included in a
the following criteria as they relate to the security or its underlying index: performance history;
industry sector; track record; investment objectives; composition and focus and fee structure and
expenses.
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Sub-advisers. To provide clients with additional diversification or specific expertise in a particular
asset class, Capstone Financial has conducted due diligence on one or more independent registered
investment advisers and in some instances, has entered into a written sub-advisory agreement with
such sub-
circumstances, we have recommended that clients directly engage these independent registered
investment adviser
these circumstances, we generally request that the client grant us the written authority to engage,
inancial circumstances.
Sub-advisers are selected primarily based on expertise in one or more asset classes, investment style,
and performance.
We will allocate the client's assets among various investments taking into consideration the overall
management style preferred by the client. Portfolio weightings between funds, other securities and/or
sub-advisers, as well as market sectors, will be determined by each client's individual needs and
circumstances.
Clients often hold significant legacy assets which we will consider in determining the overall allocation
These clients should note that such assets are normally included in the total value of the account
upon which we will calculate our Portfolio Management Fee.
suitable for the client's financial circumstances, we will seek to consistently maintain client suitability
information.. To assist us in these efforts, we ask that clients notify us promptly of any change in
their financial circumstances. Clients may place reasonable restrictions on the types of investments
which will be made on their behalf. Clients retain individual ownership of all portfolio securities.
Amount of Managed Assets. As of 12/31/2024, we were actively managing $2,433,535,968 of
clients' assets on a discretionary basis and 8,401,304 on a non-discretionary basis. Total assets under
management are $2,441,937,272.
Financial Planning Services
Investment advice is most commonly provided as part of an overall financial planning service. In
recommendations
and/or
Implementing
an engagement of Capstone Financial through a financial planning process to establish clear
objectives, prioritize goals related to wealth management, and to establish risk tolerance. Our
approach to financial planning is based on the six-step process laid out by the CFP® Board of
Standards: 1) Establishing and defining the client-planner relationship, 2) Gathering client data,
including goals, 3) Analyzing and evaluating financial status, 4) Developing and presenting financial
planning
financial planning
alternatives, 5)
recommendations, and 6) Monitoring financial planning recommendations. We take a modular
approach to financial planning whereby we prioritize necessary action items and address the highest
priority items first.
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In general, our planning will address any or all of the following areas of concern:
• Personal: Family records management and financial objective determination and
prioritization.
• Education: Education savings tools, financial aid review, and general assistance in preparing
to meet dependents continuing educational needs through development of an education plan.
• Tax & Cash Flow: Income tax and spending analysis and planning for past, current and
future years. Various clients may require us to provide tax preparation services. Depending
on the type of client Capstone Financial may charge a fee for these services.
• Insurance: Assessment of needs for life, long term care, property and casualty, and liability
protection
• Death & Disability: Cash needs at death, income needs of surviving dependents, disability
income analysis, and general estate planning and wealth transfer planning.
• Retirement: Analysis of current accumulation strategies and investment plans to help the
client achieve stated retirement goals.
• Investments: Analysis of investment alternatives and their effect on a client's portfolio.
We gather required information through in-depth personal interviews, addressing the client's current
financial status, future goals and attitudes towards risk. Related documents supplied by the client
are carefully reviewed. Discussions are often coordinated with other advisors, including attorneys,
accountants, investment managers, lenders, insurance agents, etc.
Should a client choose to implement our recommendations, Capstone Financial suggests the client
allow us to work closely with his/her other professional advisors to help guide the implementation
process. Implementation of financial planning recommendations is entirely at the client's discretion.
Financial planning recommendations are not limited to any specific product or service offered by a
broker dealer or insurance company.
Tax Preparation Services
Capstone Financial offers tax preparation services to its advisory clients for a fee, which depends
upon the scope and complexity of the services required. These services are offered as part of our
goal to provide comprehensive wealth management, but clients are not obligated to use them.
Pension Consulting Services
Capstone Financial also provides Pension Consulting Services to clients. While the primary clients
for these services will be pension, profit sharing and 401(k) plans, we may also offer these services,
where appropriate, to individuals and trusts, estates and charitable organizations. Pension Consulting
Services generally consists of the following distinct yet bundled advisory services. These services
may also be provided separately.
• Investment Policy Statement Preparation (hereinafter referred to as ''IPS''). Capstone
Financial will meet with the client (in person or over the telephone) to determine the client's
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investment needs and goals. Capstone Financial will then help the client prepare a written
IPS stating those needs and goals and encompassing a policy under which these goals are to
be achieved. The IPS will also list the criteria for selection of investment vehicles and the
procedures and timing interval for monitoring of investment performance.
• Selection of Investment Vehicles. Capstone Financial will review various investments,
consisting primarily of mutual funds (both index and managed) to determine which of these
investments are appropriate to implement the client's IPS. The number of investments to be
recommended will be determined by the client, based on the Investment Policy Statement.
• Monitoring of Investment Performance. Client investments will be monitored continuously
based on the procedures and timing intervals delineated in the Investment Policy Statement.
Although Capstone Financial will not be involved in any way in the purchase or sale of these
investments, Capstone Financial will supervise the client's portfolio and will make
recommendations to the client as market factors and the client's needs dictate.
• Employee Communications. For pension, profit sharing and 401(k) plan clients wherein
there are individual accounts with participants exercising control over assets in their own
account (''self-directed plans''), Capstone Financial also provides educational support and
investment workshops as necessary as designed for the Plan participants. The nature of the
topics to be covered will be determined by Capstone Financial and the client under the
guidelines established in ERISA Section 404(c). The educational support and investment
workshops will NOT provide Plan participants with individualized, tailored investment
advice or individualized, tailored asset allocation recommendations.
Item 5 Fees and Compensation
Portfolio Management Services Fees
As of January 1, 2020, the annual fee for portfolio management services will be charged as a
percentage of assets under management, according to the following schedule:
Annual Fee (%)
Assets under Management
On the first $2,000,000
Next $2,000,000
Next $2,000,000
On amounts over $6,000,000
1.00%
0.75%
0.60%
0.50%
Clients will be invoiced or their account directly debited, as authorized, in advance at the beginning
of each calendar quarter based upon the value (market value or fair market value in the absence of
market value), of the client's account at the end of the previous quarter. Fees will not be adjusted
based on additions and withdrawals during the calendar quarter.
We generally require a minimum account size of $1,000,000 of assets under management for this
service. This minimum account size and the above fee schedule may be negotiable under certain
circumstances. Client facts, circumstances and needs may be considered in negotiating and
circumstances, assets to be placed under management, anticipated future additional assets, related
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accounts, portfolio style, account composition, and reporting required, among other factors. The
specific annual fee schedule will be identified in the contract between the adviser and each client.
We may group certain related client accounts for the purposes of achieving the minimum account
size requirements and determining the annualized fee.
All Capstone Financial supervised persons are eligible to receive variable compensation based on
discretionary and non-discretionary factors. This variable compensation structure creates a financial
incentive for certain Capstone Financial supervised persons to recommend certain services over other
Capstone Financial maintains and
enforces policies reasonably designed to identify, disclose, and minimize these conflicts of interest.
Neither the Capstone Financial supervised persons nor the investment advisors who deliver advice
are compensated for or on the basis of any recommendation or purchases/sales of specific securities.
Financial Planning Services Fees
For those clients who do not require the continuous investment management services of Capstone
Financial, or who desire financial planning without portfolio management, fees are generally charged
based upon a fixed quarterly retainer or, in limited circumstance, hourly rates.
Fixed fee engagements generally range from $1,000 to $30,000 depending on the particular
situation and the scope of services performed.
Hourly rates generally vary between $150 and $400 depending on the type of services performed,
the employees providing the service, the individual circumstances of each client, the estimated time
required to complete the project, as well as the scope of the engagement.
The minimum fee for financial planning is $6,000. Annual renewal fees for ongoing financial
planning may be adjusted for subsequent years at Capstone Financial
discretion. Under certain
circumstances, fees may be negotiable. Clients may also be required, as agreed, to reimburse
Capstone Financial for any out-of-pocket expense incurred, such as travel expenses, if any. These
charges are usually invoiced quarterly, in arrears.
For large, more complicated projects or at client request, Capstone Financial will provide the client
with an estimate prior to beginning work.
Pension Consulting Services Fees
Capstone Financial offers several fee options to Pension Consulting Services clients. We may be
compensated based on an annual percentage of plan assets for services involving ongoing reviews or
based on an hourly fee or fixed fee.
The annual fee may range from 0.10% to 1.00% of plan assets depending on the services requested
and the size of the plan. Plan sponsors will be invoiced in advance at the beginning of each calendar
quarter or semi-annually as agreed to at the start of the relationship. Fees will be based upon the
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value of the plan at the end of the previous period. Fees will not be adjusted based on additions and
withdrawals during the calendar quarter.
$150 and $400 per hour. A fixed fee may be quoted
based on an estimate of hours for the services requested. Capstone Financial may request a retainer
for hourly and fixed fee arrangements. The amount of a requested retainer will never exceed the fee
for services to be provided within the first six months of an engagement.
These different types of fees may also be combined as appropriate for the different types of services
requested by the client. A total minimum fee of $5,000 is required. This minimum fee may prevent
Capstone Financial from providing services to very small ERISA plans.
General Information
Other Fee Schedule: Certain family members and personal acquaintances of our affiliated persons
may receive advisory services at a discounted rate which is not available to advisory clients generally.
In addition, certain existing clients may have engaged us under previously applicable fee schedules
which may be lower than those disclosed above. These legacy fee schedules are no longer available
to clients generally.
Tax Preparation: Capstone Financial will charge a variable fee for tax related services. The fee will
depend on the complexity of the clients return(s). The exact fee is agreed upon by Capstone
Financial and the client prior to completion of services.
Termination of the Advisory Relationship: A client agreement may be canceled at any time, by
either party, for any reason typically upon receipt of 30 days written notice. As disclosed above,
certain fees are paid in advance of services provided. Upon termination of any account, any prepaid,
will pro
rate the reimbursement according to the number of days remaining in the billing period.
Fund Fees: All fees paid to Capstone Financial for investment advisory services are separate and
distinct from the fees and expenses charged by mutual funds, exchange-traded funds (ETFs), and
sub-advisers. These fees and expenses are described in each fund's prospectus or in each sub-
advisory agreement. For mutual funds and ETFs, these fees will generally include a management
fee, other fund expenses, and a possible distribution fee. If the fund also imposes sales charges, a
client may pay an initial or deferred sales charge. When there are multiple share classes of the same
fund, we will generally make every effort to employ the lowest cost share class when available. A
client could invest in a mutual fund directly, without our services. In that case, the client would not
receive the services provided by our firm which are designed, among other things, to assist the client
in determining which mutual fund or funds are most appropriate to each client's financial condition
and objectives. Accordingly, the client should review both the fees charged by the funds and our
fees to fully understand the total amount of fees to be paid by the client and to thereby evaluate the
advisory services being provided.
Additional Fees and Expenses: In addition to our advisory fees, clients are also responsible for the
fees and expenses charged by custodians and imposed by broker dealers, including, but not limited
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to, any transaction charges imposed by a broker dealer with which an independent investment
manager effects transactions for the client's account(s). Please refer to the "Brokerage Practices"
section (Item 12) of this Form ADV for additional information.
Advisory Fees in General: Clients should note that similar advisory services may (or may not) be
available from other registered (or unregistered) investment advisers for similar or different fees.
Item 6 Performance-Based Fees and Side-By-Side Management
Capstone Financial does not charge performance-based fees to any client.
Item 7 Types of Clients
Capstone Financial provides advisory services to individuals, including high net worth individuals,
pension and profit-sharing plans, trusts, charitable organizations, corporations and other businesses.
As previously disclosed in Item 5, our firm has established certain initial minimum account size
requirements for initiating and maintaining an account with us, based on the nature of the service(s)
being provided. For a more detailed understanding of those requirements, please review the
disclosures provided in each applicable service.
Item 8 Methods of Analysis, Investment Strategies and Risk of Loss
Methods of Analysis and Associated Risks
Our investment approach has three core components: 1) Asset class decisions, or the appropriate
mix of cash, bonds, stocks, and other assets classes, take precedence in our portfolio structuring
process, 2) underlying portfolio cost considerations are an important determination in the overall
success of investment experience, and 3) the proper positioning of certain asset classes or specific
investment holdings can enhance tax efficiency of an investment portfolio, leading to a better overall
investor return expectation. We use the following methods of analysis in formulating our investment
advice and/or managing client assets:
Mutual fund and/or ETF analysis. Generally, we consider the experience and track record of the
manager of the mutual fund or ETF in an attempt to determine if that manager has demonstrated
an ability to invest over a period of time and in different economic conditions. We review the
underlying assets in a mutual fund or ETF in an attempt to determine if there is significant overlap
or ETFs in an attempt to determine if they are continuing to follow their stated investment strategy.
A risk of mutual fund and/or ETF analysis is that, as in all securities investments, past performance
does not guarantee future results. A manager who has been successful in the past, is not guaranteed
to be able to replicate that success in the future. In addition, as we do not control the underlying
investments in a fund or ETF, managers of different funds held by the client can purchase the same
security, increasing the concentration risk to the client if that security were to fall in value. There is
also a risk that a manager can deviate from the stated investment mandate or strategy of the fund or
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Sub-adviser analysis. Generally, when selecting an independent third-party investment manager to
philosophies, and past performance of the manager in an attempt to determine if that manager has
demonstrated an ability to invest over a period of time and in different economic conditions. We
overall periodic risk assessment. Additionally, as part of our due-diligence process, we survey the
A risk of investing with a third-party manager who has been successful in the past is that the manager
may not be able to replicate that success in the future. In addition, as we do not control the underlying
investments in a third-
io, there is also a risk that a manager may deviate from
the stated investment mandate or strategy of the portfolio, making it a less suitable investment for
s,
it is possible for us to miss the absence of internal controls necessary to prevent business, regulatory
or reputational deficiencies.
Additional comments related to mutual funds, ETF, and sub-adviser analysis. When employing
the use of mutual funds, ETFs, and sub-advisers, Capstone Financial has stated in-depth quantitative
review criteria across various areas (absolute and relative performance metrics, costs, asset base and
style consistency considerations, team tenure, portfolio statistics, etc.) and qualitative review criteria
across various areas (firm investment policies and processes, organizational structure, fund manager
assessment, incentive alignment, regulatory and litigation review, shareholder stewardship, etc.) that
it uses in assessing the appropriateness of any particular strategy. These review criteria are in some
cases backed by due diligence questionnaires completed by the fund managers and sub-advisers
directly for us. In some cases, we rely on the research capabilities of independent third parties to
help with the due diligence process for investments that we use with clients. In every case, the
assessment process is overseen by our Investment Committee.
Fundamental Analysis. Our investment strategy is driven primarily by a fundamental research
discipline. Fundamental analysis attempts to measure the intrinsic value of a security by examining
macroeconomic and financial factors (including the overall economy, industry conditions, and the
financial condition and management of the company itself) to determine if the company is
underpriced (indication it may be a good time to buy) or overpriced (indicating it may be time to
sell). This approach is more relevant and is applied more commonly to the use of individual
securities (as opposed to mutual funds, ETFs, or sub-advisers) in client portfolios.
Fundamental analysis does not attempt to anticipate market movements. This presents a potential
risk, as the price of a security can move up or down along with the overall market regardless of the
economic and financial factors considered in evaluating the stock.
Cyclical Analysis. We also analyze past market movements and apply that analysis to the present in
an attempt to recognize recurring patterns of investor behavior and potentially predict future price
movement. Cyclical analysis is a type of technical analysis, used to measure the movements of a
particular investment against the overall market in an attempt to predict the price movement of the
security.
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Cyclical analysis does not consider the underlying financial condition of a company. This presents
a risk in that a poorly managed or financially unsound company might underperform regardless of
market movement.
Risks for all forms of analysis. Our securities analysis methods rely on the assumption that the
companies whose securities we purchase and sell, the rating agencies that review these securities, and
other publicly available sources of information about these securities, are providing accurate and
unbiased data. While we are alert to indications that data could be incorrect, there is always a risk
that our analysis can be compromised by inaccurate or misleading information.
Private Fund Investments. Capstone Financial will use private fund investments for qualified
clients. Investments in private funds come with unique opportunities but also present a range of
significant risks and potential conflicts of interest. These investments are often complex, less
regulated, and less transparent than publicly traded securities, requiring careful consideration and a
thorough understanding of their nature. Key risks include but are not limited to the following:
•
Illiquidity: Private fund investments are not easily bought, sold, or traded, and investors may
be required to hold these investments for an extended period.
• Market Risk: The value of private fund investments may fluctuate due to changes in market
conditions and the performance of the underlying assets.
• Management Risk: The success of private fund investments depends significantly on the
expertise, judgment, and decisions of the management teams overseeing the underlying
investment vehicles.
• Limited Regulatory Oversight: Unlike publicly traded investments, private funds are often
subject to minimal regulatory scrutiny. This can result in less disclosure of information and
fewer investor protections.
• Concentration Risk: Private fund investments may involve a concentrated portfolio of
assets, exposing investors to the risks associated with specific sectors, regions, or asset
types.
• Valuation Challenges: The valuation of private fund assets can be complex and subjective,
as they often lack a readily observable market price. This can lead to discrepancies or
uncertainties in asset valuation.
• Leverage Risk: Many private funds use leverage (borrowed money) to amplify returns,
which can also magnify losses and increase financial risk.
• Lack of Transparency: Private funds may provide limited information on their strategies,
underlying investments, and performance metrics, making it difficult for investors to
monitor their investment effectively.
• Capital Commitments and Funding Obligations: Investors may be required to make
ongoing capital contributions over time, and failure to meet these obligations can have
financial and legal consequences.
• Performance Variability: Historical performance of private funds is not indicative of future
returns, and their performance can vary widely based on market conditions and
management effectiveness.
• Economic and Legal Risks: Changes in economic conditions, tax regulations, or legal
frameworks can impact the performance and profitability of private fund investments.
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Digital Assets/Cryptocurrencies. Generally, our firm does not provide investment advice or
recommendations regarding cryptocurrencies or digital assets. We believe these assets carry unique
risks and complexities that may not align with our clients' investment objectives or risk tolerance.
However, i
can offer referrals to qualified professionals who specialize in cryptocurrency advisory services.
These professionals have the expertise to assist clients with their investment activities, ensuring
informed decisions tailored to their specific needs.
Artificial Intelligence (AI). At Capstone Financial, we integrate AI into our investment advisory
operations strictly as a supplementary research and administrative tool and to enhance the precision
of our targeted marketing efforts. Importantly, AI is not utilized to make investment decisions or to
select investments for our clients. We rely solely on the expertise, thorough research, and professional
judgment of our investment advisors and review by our investment committee to determine the most
suitable investment strategies for each client. We understand that the U.S. Securities and Exchange
Commission (SEC) has expressed concerns about the use of AI in investment advisory practices,
particularly with regard to transparency, potential conflicts of interest, and ensuring client best
interests. In alignment with SEC guidance, we maintain strict guidelines of our AI usage to uphold
ethical standards and prioritize the interests of our clients above all else.
Investment Strategies
We use the following strategy(ies) in managing client accounts, provided that such strategy(ies) are
appropriate to the needs of the client and consistent with the client's investment objectives, risk
tolerance, and time horizons, among other considerations:
Long-term purchases. We purchase securities with the idea of holding them in the client's account
for a year or longer to provide tax efficiency. Most portfolio decisions are structured with a minimum
investment outlook of 3 years. Typically, we employ this strategy when:
• We believe the securities to be currently undervalued, and/or;
• We want exposure to a particular asset class over time, regardless of the current projection
for this class.
A risk in a long-term purchase strategy is that by holding the security for this length of time, we may
not take advantages of short-term gains that could be profitable to a client. Moreover, if our
expectations are incorrect, a security might decline sharply in value before we make the decision to
sell.
Opportunistic purchases. When utilizing this strategy, we purchase securities believing there could
be an opportunity of selling them within a relatively short time (typically a year or less). We do this
in an attempt to take advantage of conditions that we believe will soon result in a price swing in the
securities we purchase.
A short-term purchase strategy poses risks should the anticipated price swing not materialize; we are
then left with the option of having a long-term investment in a security that was designed to be a
short-term purchase, or potentially taking a loss. In addition, this strategy may involve more frequent
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trading than does a longer-term strategy and will result in increased brokerage and other transaction-
related costs, as well as less favorable tax treatment of short-term capital gains.
Margin transactions. We do not normally recommend the use of margin as an investment strategy.
Occasionally this may be recommended or used for short term cash needs to avoid disruption in an
implemented portfolio where investment or tax considerations warrant doing so.
Option writing. We might use options as small component of an investment strategy depending on
individual client circumstances. An option is a contract that gives the buyer the right, but not the
obligation, to buy or sell an asset (such as a share of stock) at a specific price on or before a certain
date. An option, just like a stock or bond, is a security. An option is also a derivative, because it
derives its value from an underlying asset. The two types of options are calls and puts:
• A call option gives us the right to buy an asset at a certain price within a specific period of
time. We will buy a call option if we believe that the stock will increase substantially before
the option expires.
• A put option gives us the holder the right to sell an asset at a certain price within a specific
period of time. We will buy a put option if we are concerned that the price of the stock will
fall before the option expires.
We will generally use options to "hedge" a purchase of the underlying security; in other words, we
will use an option purchase to limit the potential upside and downside of a security we have
purchased for your portfolio. We use "covered calls", in which we sell an option on security you own.
In this strategy, you receive a fee for making the option available, and the person purchasing the
option has the right to buy the security from you at an agreed-upon price. We use a "spreading
strategy", in which we purchase two or more option contracts (for example, a call option that you
buy and a call option that you sell) for the same underlying security. This effectively puts you on
both sides of the market, but with the ability to vary price, time, and other factors.
Alternative Investments. Clients who choose to invest in alternative investments should carefully
review and consider potential risks before investing, including carefully reviewing all disclosure
documents, private offering memoranda, prospectuses, or other offering materials provided by
Capstone Financial and any separate manager or third-party service provider of an alternative
investment. Many alternative investment offering documents are not reviewed or approved by federal
or state regulators.
Risk of Loss. Securities investments are not guaranteed, and you could possibly lose money on your
investments. We ask that you work with us to help us understand your tolerance for risk.
Item 9 Disciplinary Information
We are required to disclose any legal or disciplinary events that are material to a client's or prospective
client's evaluation of our advisory business or the integrity of our management.
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Neither our firm nor any of our investment management personnel have reportable disciplinary
events to disclose.
Item 10 Other Financial Industry Activities and Affiliations
Neither our firm nor any of our investment management personnel are engaged in other financial
industry activities nor do we or our management personnel have other financial industry affiliations.
Item 11 Code of Ethics, Participation or Interest in Client Transactions and
Personal Trading
Our firm has adopted a Code of Ethics which sets forth high ethical standards of business conduct
that we require of our employees, including compliance with applicable federal securities laws. As a
fiduciary, Capstone Financial and our personnel owe a duty of loyalty, fairness and good faith
towards our clients, and have an obligation to adhere not only to the specific provisions of the Code
of Ethics but to the general principles that guide the Code.
Our Code of Ethics includes policies and procedures for the review of quarterly covered securities
transactions reports as well as initial and annual covered securities holdings reports that must be
prior approval of any acquisition of securities in a limited offering (e.g., private placement) or an
initial public offering. Our code also provides for oversight, enforcement and recordkeeping
provisions. Capsto
use of material non-public information. All employees are initially and annually reminded that such
information cannot be used in a personal or professional capacity.
A copy of our Code of Ethics is available to our advisory clients and prospective clients. You can
request a copy by email sent to drew.ahrens@capstone-advisors.com, or by calling us at 630-241-
0833.
Capstone Financial and individuals associated with our firm are prohibited from engaging in
principal transactions. Capstone Financial and individuals associated with our firm are also
prohibited from engaging in agency cross transactions.
Our Code of Ethics is designed to assure that the personal securities transactions, activities and
interests of our employees will not interfere with (i) making decisions in the best interest of advisory
clients and (ii) implementing such decisions while, at the same time, allowing employees to invest for
their own accounts.
Our firm and/or individuals associated with our firm can buy or sell for their personal accounts
securities identical to or different from those recommended to our clients. In addition, any related
person(s) can have an interest or position in a certain security(ies) which might also be recommended
to a client.
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It is the expressed policy of our firm that no person employed by us can purchase or sell any covered
security prior to a transaction(s) being implemented for an advisory account, thereby preventing
such employee(s) from benefiting from transactions placed on behalf of advisory accounts.
Item 12 Brokerage Practices
Capstone Financial does not accept the discretionary authority to determine the broker dealer to be
used or the commission rates to be paid on a trade-by-trade basis. As such, clients must direct the
firm regarding which broker dealer to use for trades pl
Financial requests that clients maintain their accounts at Schwab Institutional division of Charles
.
Capstone Financial has evaluated the institutional services platforms of Schwab and believes that the
firm can provide our clients with a blend of execution services, commission costs and professionalism
that will assist Capstone Financial in meeting its fiduciary obligations to clients.
We reserve the right to decline acceptance of any client account custodied at a firm other than
Schwab or for which the client directs the use of a broker other than Schwab if we believe that the
unt. In directing the use of Schwab, or any
other particular broker dealer, it should be understood that Capstone Financial will not have authority
to negotiate commissions on a trade-by-trade basis or to necessarily obtain volume discounts, and
best execution might not be achieved. In addition, a disparity in commission charges could exist
between the commissions charged to the client and those charged to other clients who direct the use
of a different broker dealer. This could result in higher costs to the client than might otherwise be
obtained if we were free to select the broker dealer on a trade-by-trade basis. Clients should note,
while Capstone Financial has a reasonable belief that Schwab is able to obtain competitive prices,
Capstone Financial
best execution price capability through other broker dealers on a trade-by-trade basis. The vast
majority of client assets managed by Capstone Financial are custodied at Schwab.
Clients should note that Capstone Financial participates in the platform services offered to
independent investment advisers by Schwab. Through these services, Schwab provides us with
access to its institutional trading and custody services, which are typically not available to Schwab
retail investors. These services generally are available to independent investment advisors on an
assets are maintained in accounts at Schwab Institutional. These services are not contingent upon
Capstone Financial committing to Schwab any specific amount of business (assets in custody or
ties transactions,
custody, research, and access to mutual funds and other investments that are otherwise generally
available only to institutional investors or would require a significantly higher minimum initial
investment.
For our client accounts maintained in its custody, Schwab generally does not charge separately for
custody services but is compensated by account holders through commissions and other transaction-
related or asset-based fees for securities trades that are executed through Schwab or that settle into
Schwab accounts. Schwab Institutional also makes available to Capstone Financial other products
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of these products and services are used to service all or some substantial number of Capstone
t Schwab.
accounts include software and other technology that (i) provide access to client account data (such
as trade confirmations and account statements); (ii) facilitate trade execution and allocate aggregated
trade orders for multiple client accounts; (iii) provide research, pricing and other market data; (iv)
-
office functions, recordkeeping and client reporting.
Schwab Institutional also offers other services intended to help Capstone Financial manage and
further develop its business enterprise. These services include: (i) compliance, legal and business
consulting; (ii) publications and conferences on practice management and business succession; and
(iii) access to employee benefits providers, human capital consultants and insurance providers.
Schwab can make available, arrange and/or pay third-party vendors for the types of services rendered
to Capstone Financial. Schwab Institutional can discount or waive fees it would otherwise charge for
some of these services or pay all or a part of the fees of a third-party providing these services to
Capstone Financial. Schwab Institutional might also provide other benefits such as educational
events or occasional business entertainment of Capstone Financial personnel.
Clients should obtain a copy of mutual fund prospectus and statement of additional information
the custodian.
raises potential conflicts of interest. In evaluating whether to recommend that
custody their
assets at Schwab, Capstone Financial can take into account the availability of some of the foregoing
products and services and other arrangements as part of the total mix of factors it considers and not
solely on the nature, cost or quality of custody and brokerage services provided by these firms. In
order to continue to receive these products or services, Capstone Financial can have an incentive to
recommend to its clients direct the use of Schwab.
We can block trades where possible and when advantageous to clients. This blocking of trades
permits the trading of aggregate blocks of securities composed of assets from multiple client accounts
so long as transaction costs are shared equally and on a pro-rated basis between all accounts included
in any such block. Block trading allows Capstone Financial to execute equity trades or ETF trades
in a timely and equitable manner and might reduce overall commission charges.
Capstone Financial will not be able to block trades for client accounts who direct the use of broker
other than Schwab. As disclosed above, the vast majority of client assets managed by us are
maintained with Schwab. Client accounts custodied at Schwab may or may not trade ahead of other
client accounts; this decision is not based solely on the relative level of assets custodied with each
firm. When a new client account is invested in a strategy, the trades required to implement that
strategy are not typically aggregated with other client account trades placed on the same day.
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Clients who elect not to grant investment discretionary authority to Capstone Financial are advised
that trades in their account(s) can be executed subsequent to trades affected in discretionary accounts
due to the time involved in obtaining the requisite client approval. Consequently, these clients cannot
participate in blocked trades and there can a difference in the price paid per share of a given security
and the commission rates paid by these clients as compared to other clients depending, in part, on
the type of security traded.
Clients should note that clients excluded from blocked trades could receive more or less favorable
terms for the transaction and a disparity could exist between the price paid or received by the client
and/or the commission charged to the client and the price paid or received and/or commissions
charged to other clients participating in an aggregated trade.
Item 13 Review of Accounts
Portfolio Management Services
REVIEWS: While the underlying securities within Individual Portfolio Management Services
accounts are continually monitored, these accounts are reviewed at least quarterly. Accounts are
reviewed in the context of each client's stated investment objectives and guidelines. More frequent
reviews can be triggered by material changes in variables such as the client's individual circumstances,
or the market, political or economic environment.
These accounts are reviewed by one or more members of Capstone
Investment
Committee and by the financial advisor assigned to the relationship. The Investment Committee
(IC) voting members include investment professionals, compliance and executive management
members some of which include voting and non-voting members.
REPORTS: In addition to the monthly statements and confirmations of transactions that clients
receive from their custodian, we review internally generated portfolio activity reports with clients in
for information regarding the nature and frequency of additional reports they provide.
Financial Planning Services
REVIEWS: These client accounts will be reviewed as contracted for at the inception of the advisory
relationship.
REPORTS: Financial Planning clients receive various types of reports that monitor progress toward
established objectives. Such reports are generally focused on asset and income summaries, budget
summaries, income tax, insurance, estate tax, investments, company benefits, and financial
independence.
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Pension Consulting Services
REVIEWS:
whenever clients indicate a change in circumstances regarding the needs of the plan. Capstone
Financial will also review the investment options of the plan according to the agreed upon time
intervals established in the investment policy statement. Such reviews will generally occur quarterly.
Reviews will be conducted by the account representative for each client and are subject to the
oversight and approval of Capstone Financial
Investment Committee.
REPORTS: These clients will receive reports as contracted for at the inception of the advisory
relationship.
Item 14 Client Referrals and Other Compensation
Capstone Financial, as a matter policy and practice, may compensate persons, i.e., individuals or
entities, for the referral of advisory clients to the firm provided appropriate disclosures and regulatory
requirements are met. Currently, Capstone Financial utilizes SmartAsset who receives compensation
from advisers for their services of connecting users on their platform with relevant financial advisors.
It is further our policy not to accept or allow our related persons to accept any form of compensation,
including cash, sales awards or other prizes, from a non-client in conjunction with the advisory
services we provide to our clients. Entertainment outings with non-clients must be approved in
advance and documented for compliance purposes.
Item 15 Custody
As disclosed in Item 5 of this Brochure, we can directly debit our fees from client accounts as
authorized. Additionally, Capstone Financial is deemed to have custody through its maintaining
account identifications and passwords for some client accounts and by maintaining Standing Letters
under certain circumstances from client
accounts to third parties. Under applicable regulatory interpretations, as a result of this authority,
we are deemed to have constructive custody of client assets. As part of our
account. On at least a quarterly basis, the custodian is required to send a statement to the client that
shows all transactions in the account during the reporting period. Because the custodian does not
calculate the amount of the fee to be deducted, it is important for clients to carefully review their
custodial statements to verify the accuracy of this calculation, among other things. Clients should
contact us directly if he/she believes that there might have been an error in the calculation of their
fee, or any other information provided in their statement.
Item 16 Investment Discretion
Discretionary Accounts.
authority includes, without limitation, the power to select, buy, sell, retain and exchange investments,
and exercise such other powers as we deem appropriate to manage and execute transactions for the
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on this discretionary authority and reasonable limitations or restrictions regarding investment of the
n writing. Clients can change or amend these
limitations or restrictions at any time. Such amendments must be in writing and must be reasonable.
Clients give us discretionary authority when they sign a discretionary agreement with our firm and
can limit this authority by giving us written instructions. Clients can also change/amend such
limitations by once again providing us with written instructions.
Non-Discretionary Accounts.
consent and subject to any limitation imposed by client with respect to the transaction. Should a
client elect not to grant us investment discretion over their account, we note that trades in their
accounts will typically be executed after trades in the same securities are placed in discretionary
accounts, due to the time involved in obtaining the requisite client approval. Consequently, these
clients cannot participate in blocked trades and there can be a difference in the price paid per share
of a given security and the commission rates paid by these clients as compared to other clients
depending, in part, on the type of security traded.
Item 17 Voting Client Securities
As a matter of firm policy, we do not vote proxies on behalf of clients. Therefore, although our firm
may provide investment advisory services relative to client investment assets, clients maintain
exclusive responsibility for: (1) directing the manner in which proxies solicited by issuers of securities
beneficially owned by the client shall be voted, and (2) making all elections relative to any mergers,
investment assets. Clients are responsible for instructing each custodian of the assets, to forward to
assets. We can provide clients with consulting assistance regarding proxy issues if they contact us
with questions at our principal place of business.
Class Actions, Bankruptcies and Other Legal Proceedings. We will neither advise nor take any
action (including, but not limited to, the filing of "Proofs of Claim" in class actions) on behalf of a
client in or with respect to any litigation, bankruptcy, regulatory matter, or other legal proceeding
involving securities that are or were held in an Account or involving the issuer of such securities.
Clients can direct us to transmit copies of class action notices to the Client or a third party. Upon
such direction, Capstone Financial will undertake commercially reasonable efforts to forward such
notices in a timely manner.
Item 18 Financial Information
Capstone Financial has no adverse financial circumstances to report.
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Under no circumstances do we require or solicit payment of fees in excess of $1,200 per client more
than six months in advance of services rendered. Therefore, we are not required to include a financial
statement.
Capstone Financial has not been the subject of a bankruptcy petition at any time during the past ten
years.
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