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FORM ADV PART 2A
DISCLOSURE BROCHURE
Prepared in compliance with The Investment Advisers Act of 1940 Rule 204-2(A)
Office Address:
3300 Edinborough Way, Suite 610, Edina, MN 55435
Tel: 952-885-9088 Fax: 952-887-2949
Website: www.Birchwoodfp.com
This brochure provides information about the qualification and business practices of Birchwood Financial
Partners, Inc. Being registered as a registered investment adviser does not imply a certain level of skill or
training. If you have any questions about the contents of this brochure, please contact us at: 952.885.9088
The information in this brochure has not been approved or verified by the United States Securities and
Exchange Commission or by any state securities authority.
Additional information about Birchwood (CRD #169962) is available on the SEC’s website at
www.adviserinfo.sec.gov
Birchwood Financial Partners
BFP158 March 11, 2025
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Item 2: Material Changes
Annual Update
The Material Changes section of this brochure will be updated annually or when material changes occur since the previous
release of the Firm Brochure.
Material Changes since the Last Update
This update is in accordance with the required annual update for Investment Advisors. Since the last filing of this brochure
on September 25, 2024, the following has been updated:
•
Item 4 has been updated to disclose a current asset under management calculation.
•
Item 4 has been updated with ownership changes.
•
Item 7 has been updated in the account minimums section.
Full Brochure Available
This Firm Brochure being delivered is the complete brochure for the Firm.
Birchwood Financial Partners
BFP158 March 11, 2025
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Item 3: Table of Contents
Form ADV – Part 2A – Firm Brochure
Item 1: Cover Page ..................................................................................................... 1
Item 2: Material Changes ........................................................................................... 2
Annual Update .............................................................................................................................. 2
Material Changes since the Last Update ......................................................................................... 2
Full Brochure Available .................................................................................................................. 2
Item 3: Table of Contents........................................................................................... 3
Item 4: Advisory Business .......................................................................................... 5
Firm Description ............................................................................................................................ 5
Types of Advisory Services ............................................................................................................ 5
Client Tailored Services and Client Imposed Restrictions .................................................................. 8
Wrap Fee Programs ...................................................................................................................... 8
Client Assets under Management ................................................................................................... 8
Item 5: Fees and Compensation................................................................................. 8
Method of Compensation and Fee Schedule .................................................................................... 8
Additional Client Fees Charged ..................................................................................................... 10
Prepayment of Client Fees ........................................................................................................... 10
External Compensation for the Sale of Securities to Clients ............................................................ 10
Item 6: Performance-Based Fees and Side-by-Side Management .......................... 10
Sharing of Capital Gains .............................................................................................................. 10
Item 7: Types of Clients ........................................................................................... 10
Description ................................................................................................................................. 10
Account Minimums ...................................................................................................................... 10
Item 8: Methods of Analysis, Investment Strategies and Risk of Loss ................... 10
Methods of Analysis .................................................................................................................... 10
Investment Strategy.................................................................................................................... 11
Security Specific Material Risks .................................................................................................... 12
Item 9: Disciplinary Information ............................................................................. 13
Criminal or Civil Actions ............................................................................................................... 13
Administrative Enforcement Proceedings ...................................................................................... 14
Self-Regulatory Organization Enforcement Proceedings ................................................................. 14
Item 10: Other Financial Industry Activities and Affiliations .................................. 14
Broker-Dealer or Representative Registration ................................................................................ 14
Futures or Commodity Registration .............................................................................................. 14
Material Relationships Maintained by this Advisory Business and Conflicts of Interest ...................... 14
Recommendations or Selections of Other Investment Advisors and Conflicts of Interest .................. 14
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Item 11: Code of Ethics, Participation or Interest in Client Transactions and
Personal Trading ....................................................................................................... 14
Code of Ethics Description ........................................................................................................... 14
Investment Recommendations Involving a Material Financial Interest and Conflict of Interest ......... 15
Advisory Firm Purchase of Same Securities Recommended to Clients and Conflicts of Interest ......... 15
Client Securities Recommendations or Trades and Concurrent Advisory Firm Securities Transactions and
Conflicts of Interest ..................................................................................................................... 15
Item 12: Brokerage Practices................................................................................... 15
Factors Used to Select Broker-Dealers for Client Transactions ........................................................ 15
Aggregating Securities Transactions for Client Accounts ................................................................ 16
Item 13: Review of Accounts ................................................................................... 17
Schedule for Periodic Review of Client Accounts and Advisory Persons Involved .............................. 17
Review of Client Accounts on Non-Periodic Basis ........................................................................... 17
Content of Client Provided Reports and Frequency ........................................................................ 17
Item 14: Client Referrals and Other Compensation ................................................. 17
Economic Benefits Provided to the Advisory Firm from External Sources and Conflicts of Interest .... 17
Advisory Firm Payments for Client Referrals .................................................................................. 17
Item 15: Custody ...................................................................................................... 17
Account Statements .................................................................................................................... 17
Item 16: Investment Discretion ............................................................................... 18
Discretionary Authority for Trading ............................................................................................... 18
Item 17: Voting Client Securities ............................................................................. 18
Proxy Votes ................................................................................................................................ 18
Item 18: Financial Information ................................................................................ 18
Balance Sheet ............................................................................................................................. 18
Financial Conditions Reasonably Likely to Impair Advisory Firm’s Ability to Meet Commitments to Clients
.................................................................................................................................................. 18
Bankruptcy Petitions during the Past Ten Years ............................................................................ 18
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Item 4: Advisory Business
Firm Description
Birchwood Financial Partners, Inc. formerly Kramer Lothrop Brewer Financial, Inc. (“Birchwood”, “We”, “Our”) has
been in business since 1990 and became a Securities and Exchange Commission registered investment advisory
firm in 2014. The firm is owned by Dana Brewer, Bridget Handke, Damian Winther, Steve Dixon, Kimberly Andrews
and Rachel Infante.
Birchwood provides personalized confidential financial planning and investment management primarily to individuals
and couples.
We provide a personalized financial planning process that empowers clients to align their financial resources with
their goals and values. Our commitment is to give the support and encouragement our clients need to pursue their
lifetime goals and live out their dreams.
Our goal is to improve our clients’ lives by providing caring, knowledgeable financial advice and solutions which
help them seek their lifetime goals and aspirations. We believe that values make a difference and your interests
always come first. Our relationship with you is based on integrity, trust and empowerment. Your unique
circumstances are the context of any advice we offer.
Birchwood is a fee only financial planning and investment management firm.
Birchwood does not act as a custodian of client assets, however, Birchwood has custody due to direct fee deduction
and because Birchwood has third party money movement authorization.
An evaluation of each client's initial situation is provided to the client, often in the form of a financial plan, summary
of assets, investment analysis or similar document. Periodic reviews are also communicated to provide reminders
of the specific courses of action that need to be taken. More frequent reviews occur but are not necessarily
communicated to the client unless immediate changes are recommended.
Other professionals (e.g., lawyers, accountants, tax preparers, insurance agents, etc.) are engaged directly by the
client on an as-needed basis and may charge fees of their own. Conflicts of interest will be disclosed to the client
in the event they should occur.
Types of Advisory Services
Birchwood provides investment advisory services, also known as asset management services and furnishes financial
planning and consulting.
ASSET MANAGEMENT
Birchwood provides custom management of portfolios, on a discretionary and non-discretionary basis, according to
the client’s needs. Birchwood will offer clients ongoing portfolio management services through determining
individual investment goals, time horizons, objectives, and risk tolerance. Investment strategies, investment
selection, asset allocation, portfolio monitoring and the overall investment program will be based on the above
factors.
Discretionary – When the client provides Birchwood discretionary authority the client will sign a limited trading
authorization or equivalent. Birchwood will have the authority to execute transactions in the account without seeking
client approval on each transaction.
Non-discretionary - When the client elects to use Birchwood on a non-discretionary basis, Birchwood will determine
the securities to be bought or sold and the amount of the securities to be bought or sold. However, Birchwood will
obtain prior client approval on each and every transaction before executing any transactions.
SUB-ADVISOR ARRANGEMENT
Birchwood may from time to time enter into sub-advisor agreements with other Registered Investment Advisors by
which Birchwood will pay a fee to that firm for managing a portion of the client’s assets. The client will sign an
agreement with the sub-advisor authorizing sub-advisor discretion on the account. This arrangement in no way
alters the relationship with the client and Birchwood.
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ASSETS HELD AWAY
Birchwood offers discretionary and non-discretionary asset management services to individuals on their qualified
plans and other investment accounts. Birchwood will work with individuals on determining their individual
investment goals, time horizons, objectives, and risk tolerance. Investment strategies, investment selection, and
asset allocation are based on the above factors. The accounts will be monitored on an annual basis, unless
requested otherwise by client.
FINANCIAL PLANNING and CONSULTING
Birchwood may provide stand-alone or ongoing financial planning and consulting services if applicable. In a financial
plan or consultation, the areas include, but are not limited to, a review of applicable topics such as Business
Planning, Cash Flow Management, Divorce Planning, Education Funding, Estate Planning, Income Taxation,
Insurance/Risk Management, Investment Planning, Net Worth Evaluation, Retirement Planning, Survivor Needs
Analysis, and Written Financial Plan/Consultation. Additional ongoing financial planning/consultation may include
follow-up meetings, annual financial planning recommendations, phone and email answer sessions, and
accountability check-ins.
If a conflict of interest exists between the interests of the investment advisor and the interests of the client, the
client is under no obligation to act upon the recommendation. If the client elects to act on any of the
recommendations, the client is under no obligation to effect the transaction through Birchwood. Stand-Alone
financial plans will be completed and delivered inside of one hundred and twenty (120) days.
ERISA PLAN SERVICES
Birchwood provides service to qualified retirement plans including 401(k) plans, 403(b) plans, pension and profit
sharing plans, cash balance plans, and deferred compensation plans. Birchwood may act as 3(21) and/or a 3(38)
advisor:
Limited Scope ERISA 3(21) Fiduciary. Birchwood may serve as a limited scope ERISA 3(21) fiduciary that can
advise, help and assist plan sponsors with their investment decisions. As an investment advisor Birchwood has a
fiduciary duty to act in the best interest of the Client. The plan sponsor is still ultimately responsible for the decisions
made in their plan, though using Birchwood can help the plan sponsor delegate liability by following a diligent
process.
1. Fiduciary Services are:
• Provide investment advice to the Client about asset classes and investment options available for the Plan
in accordance with the Plan’s investment policies and objectives. Client will make the final decision
regarding the initial selection, retention, removal and addition of investment options. Birchwood
acknowledges that it is a fiduciary as defined in ERISA section 3 (21) (A) (ii).
• Assist the Client in the development of an investment policy statement (“IPS”). The IPS establishes the
investment policies and objectives for the Plan. Client shall have the ultimate responsibility and authority
to establish such policies and objectives and to adopt and amend the IPS.
• Provide investment advice to the Plan Sponsor with respect to the selection of a qualified default investment
option for participants who are automatically enrolled in the Plan or who have otherwise failed to make
investment elections. The Client retains the sole responsibility to provide all notices to the Plan participants
required under ERISA Section 404(c) (5) and 404(a)-5.
• Assist in monitoring investment options by preparing periodic investment reports that document investment
performance, consistency of fund management and conformance to the guidelines set forth in the IPS and
make recommendations to maintain, remove or replace investment options.
• Meet with Client on a periodic basis to discuss the reports and the investment recommendations.
2. Non-fiduciary Services are:
Birchwood Financial Partners
• Assist in the education of Plan participants about general investment information and the investment
options available to them under the Plan. Client understands Birchwood’s assistance in education of the
Plan participants shall be consistent with and within the scope of the Department of Labor’s definition of
investment education (Department of Labor Interpretive Bulletin 96-1). As such, Birchwood is not providing
fiduciary advice as defined by ERISA 3(21)(A)(ii) to the Plan participants. Birchwood will not provide
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BFP158 March 11, 2025
investment advice concerning the prudence of any investment option or combination of investment options
for a particular participant or beneficiary under the Plan.
• Assist in the group enrollment meetings designed to increase retirement plan participation among the
employees and investment and financial understanding by the employees.
Birchwood may provide these services or, alternatively, may arrange for the Plan’s other providers to offer these
services, as agreed upon between Birchwood and Client.
3. Birchwood has no responsibility to provide services related to the following types of assets (“Excluded Assets”):
• Employer securities;
• Real estate (except for real estate funds or publicly traded REITs);
• Stock brokerage accounts or mutual fund windows;
• Participant loans;
• Non-publicly traded partnership interests;
• Other non-publicly traded securities or property (other than collective trusts and similar vehicles); or
• Other hard-to-value or illiquid securities or property.
Excluded Assets will not be included in calculation of Fees paid to Birchwood on the ERISA Agreement. Specific
services will be outlined in detail to each plan in the 408(b)2 disclosure.
3(38) Investment Manager. Birchwood can also act as an ERISA 3(38) Investment Manager in which it has
discretionary management and control of a given retirement plan’s assets. Birchwood would then become solely
responsible and liable for the selection, monitoring and replacement of the plan’s investment options.
1. Fiduciary Services are:
• Birchwood has discretionary authority and will make the final decision regarding the initial selection, retention,
removal and addition of investment options in accordance with the Plan’s investment policies and objectives.
• Assist the Client with the selection of a broad range of investment options consistent with ERISA Section 404(c)
and the regulations thereunder.
• Assist the Client in the development of an investment policy statement (“IPS”). The IPS establishes the
investment policies and objectives for the Plan.
• Provide discretionary investment advice to the Plan Sponsor with respect to the selection of a qualified default
investment alternative for participants who are automatically enrolled in the Plan or who have otherwise failed
to make investment elections. The Client retains the sole responsibility to provide all notices to the Plan
participants required under ERISA Section 404(c) (5).
2. Non-fiduciary Services are:
• Assist in the education of Plan participants about general investment information and the investment
alternatives available to them under the Plan. Client understands Birchwood’s assistance in education of the
Plan participants shall be consistent with and within the scope of the Department of Labor’s definition of
investment education (Department of Labor Interpretive Bulletin 96-1). As such, Birchwood is not providing
fiduciary advice as defined by ERISA to the Plan participants. Birchwood will not provide investment advice
concerning the prudence of any investment option or combination of investment options for a particular
participant or beneficiary under the Plan.
• Assist in the group enrollment meetings designed to increase retirement plan participation among the
employees and investment and financial understanding by the employees.
Birchwood may provide these services or, alternatively, may arrange for the Plan’s other providers to offer these
services, as agreed upon between Birchwood and Client.
3. Birchwood has no responsibility to provide services related to the following types of assets (“Excluded Assets”):
• Employer securities;
• Real estate (except for real estate funds or publicly traded REITs);
• Stock brokerage accounts or mutual fund windows;
• Participant loans;
• Non-publicly traded partnership interests;
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• Other non-publicly traded securities or property (other than collective trusts and similar vehicles); or
• Other hard-to-value or illiquid securities or property.
Excluded Assets will not be included in calculation of Fees paid to the Adviser on the ERISA Agreement.
Client Tailored Services and Client Imposed Restrictions
The goals and objectives for each client are documented in our client files. Investment strategies are created that
reflect the stated goals and objective. Clients may impose restrictions on investing in certain securities or types of
securities.
Agreements may not be assigned without written client consent.
Wrap Fee Programs
As of March 1, 2016, we will no longer be offering a wrap fee program to new clients.
Client Assets under Management
Birchwood has the following assets under management:
Discretionary Amounts:
Non-discretionary Amounts:
Date Calculated:
$725,573,969
$20,974,135
December 31, 2025
Item 5: Fees and Compensation
Method of Compensation and Fee Schedule
Birchwood bases its fees on a percentage of assets under management, hourly charges and fixed fees.
ASSET MANAGEMENT
Birchwood offers discretionary or non-discretionary direct asset management services to advisory clients. Fees for
these services will be based on a percentage of Assets Under Management as follows:
Portfolio Value
$
$
$
$
First $ Zero
Next $ 250,001
Next $ 500,001
Next $ 1,000,001
Next $ 5,000,001
250,000
500,000
1,000,000
5,000,000
Over
Maximum Annual Fee*
1.50%
1.50%
1.25%
1.00%
0.75%
Maximum Quarterly Fee
.3750%
.3750%
.3125%
.2500%
.1875%
*The fee schedule is a blended schedule whereas when the portfolio value reaches the next threshold, the assets
above the threshold are charged the lower percentage.
The annual fee may be negotiable. Birchwood considers cash to be an asset class, and as such is included in fee
calculations. Also, to be noted, at times fees will exceed the money market yield. Accounts within the same
household may be combined for a reduced fee. Fees are billed quarterly in advance based on the amount of assets
managed as of the last day of the previous quarter. Accounts opened within a given quarter are charged at the
start of the first full quarter. For clients acquired through acquistion, the initial quarter will be pro-rated based on
the days services was provided in the quarter.
All quarterly fees are deducted from the account by the custodian unless other arrangements have been made in
writing. When the fee is deducted from the account, it will be reflected in the custodian statement. If a client elects
to pay Birchwood directly by check, Birchwood will provide the client with an invoice disclosing the fee and how it
was calculated. Lower fees for comparable services may be available from other sources. Clients may terminate
their account within five (5) business days of signing the Investment Advisory Agreement for a full refund. Clients
may terminate advisory services with written notice. In the event of termination of the household client will be
entitled to a pro-rata refund for the days service was not provided in the final quarter.
If any increase in fees occurs, the client will acknowledge the increase by signing an amended agreement.
Birchwood may pay for some tax preparation services for clients’ individual tax returns depending on the length of
relationship with Birchwood, complexity of tax preparation needs, Assets Under Management (AUM), and fee paid
to Birchwood. Clients engage the services of certain tax preparers that Birchwood works with, and sign an
authorization with the tax preparer that allows the tax preparer to share information with Birchwood. Birchwood
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does not prepare tax returns. It is clear to the clients that any tax preparation services are governed by the
agreements the clients make with the tax preparer.
SUB-ADVISOR ARRANGEMENT
Birchwood will pay the sub-advisor a portion of the fees charged to the client for assets under management. The
client will pay no additional fees when a sub-advisor is used.
ASSETS HELD AWAY
Fees for these services will be based on a percentage of Assets Under Management as follows:
Portfolio Value
$
$
$
$
First $ Zero
Next $ 250,001
Next $ 500,001
Next $ 1,000,001
Next $ 5,000,001
250,000
500,000
1,000,000
5,000,000
Over
Maximum Annual Fee*
1.50%
1.50%
1.25%
1.00%
0.75%
Maximum Quarterly Fee
.3750%
.3750%
.3125%
.2500%
.1875%
*The fee schedule is a blended schedule whereas when the portfolio value reaches the next threshold, the assets
above the threshold are charged the lower percentage.
The annual fee may be negotiable. Accounts within the same household may be combined for a reduced fee. Fees
will be paid in advance every quarter. Client will be provided an invoice at the beginning of the first full quarter
payable within ten (10) days of receipt. Clients may choose to pay Birchwood directly or have the amount deducted
from another account managed by Birchwood. Clients may terminate their account within five (5) business days for
a full refund and no obligation. For termination after five (5) business days, client will be entitled to a pro-rata
refund based on the number of days account was not managed.
FINANCIAL PLANNING FEES
Birchwood charges either a maximum hourly fee of $500 or fixed fee ranging between $1,000 and $10,000 for the
initial stand-alone financial plan. Ongoing financial plans/consultations will be offered for an annual fee of $1,000
to $25,000. Prior to the planning or consultation process the client will be provided an estimated fee. For stand-
alone financial plans client will pay the fee upon delivery of the completed plan. Services for these plans are
completed and delivered inside of one hundred and twenty (120) days. Ongoing financial planning/consultations
will be payable monthly or quarterly within ten (10) days of receipt of invoice. Client may cancel within five (5)
business days of signing Agreement with no obligation. If the client cancels after five (5) business days, any unpaid
earned fees will be due to Birchwood.
ERISA PLAN SERVICES
Fees for these services are charged as follows:
Portfolio Value
$
$
$
$
First $ Zero
Next $ 250,001
Next $ 500,001
Next $ 1,000,001
Next $ 5,000,001
250,000
500,000
1,000,000
5,000,000
Over
Maximum Annual Fee*
1.50%
1.50%
1.25%
1.00%
0.75%
Maximum Quarterly Fee
.3750%
.3750%
.3125%
.2500%
.1875%
*The fee schedule is a blended schedule whereas when the portfolio value reaches the next threshold, the assets
above the threshold are charged the lower percentage.
Fees are charged based on the assets as calculated by the custodian or record keeper of the Included Assets
(without adjustments for anticipated withdrawals by Plan participants or other anticipated or scheduled transfers
or distribution of assets).
The fee schedule, which includes compensation of Birchwood for the services is described in detail in Schedule D
of the ERISA Plan Agreement. The Plan is obligated to pay the fees, however the Plan Sponsor may elect to pay
the fees. Client may elect to be billed directly or have fees deducted from Plan Assets. Birchwood does not
reasonably expect to receive any additional compensation, directly or indirectly, for its services under this
Agreement. If additional compensation is received, Birchwood will disclose this compensation, the services
rendered, and the payer of compensation. Birchwood will offset the compensation against the fees agreed upon
under this Agreement.
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Additional Client Fees Charged
Custodians may charge transaction fees on purchases or sales of certain securities. These charges may include
transactions fees, postage and handling and miscellaneous fees (fee levied to recover costs associated with fees
assessed by self-regulatory organizations). These transaction charges are usually small and incidental to the
purchase or sale of a security. The selection of the security is more important than the nominal fee that the
custodian charges to buy or sell the security.
Birchwood, in its sole discretion, may waive its minimum fee and/or charge a lesser investment advisory fee based
upon certain criteria (e.g., historical relationship, type of assets, anticipated future earning capacity, anticipated
future additional assets, dollar amounts of assets to be managed, related accounts, account composition,
negotiations with clients, etc.).
For more details on the brokerage practices, see Item 12 of this brochure.
Prepayment of Client Fees
Birchwood does not require prepayment of fees of more than $1200 per client and six months or more in advance.
External Compensation for the Sale of Securities to Clients
Birchwood does not receive any external compensation for the sale of securities to clients, nor do any of the
investment adviser representatives of Birchwood.
Item 6: Performance-Based Fees and Side-by-Side Management
Sharing of Capital Gains
Fees are not based on a share of the capital gains or capital appreciation of managed securities.
Birchwood does not use a performance-based fee structure because of the conflict of interest. Performance-based
compensation may create an incentive for the adviser to recommend an investment that may carry a higher degree
of risk to the client.
Item 7: Types of Clients
Description
Birchwood provides investment advice primarily to individuals and high net worth individuals, but also provides
investment advice to pension and profit sharing plans, charitable organizations, and corporations or other
businesses. Client relationships vary in scope and length of service.
Account Minimums
Birchwood's Investment requires a minimum of $1,500,000 to open and maintain an account. In certain instances,
the minimum account size may be lowered or waived.
Item 8: Methods of Analysis, Investment Strategies and Risk of Loss
Methods of Analysis
Investing in securities involves risk of loss that clients should be prepared to bear. Past performance is not a
guarantee of future returns. The methods of analysis, tools and strategies utilized by Birchwood may include any
of the following:
Fundamental analysis involves evaluating a security using real data such as company revenues, earnings, return
on equity, and profit margins to determine underlying value and potential growth. Fundamental analysis may involve
interest rate risk, market risk, business risk, and financial risk.
Cyclical analysis involves analyzing the cycles of the market. Cyclical analysis may involve inflation risk, market risk,
and currency risk.
Behavioral Finance proposes psychology-based theories to explain stock market anomalies. It assumes the
information structure and the characteristics of market participants systematically influence the investment
decisions of individuals as well as the market outcomes.
Modern Portfolio Theory (“MPT”) assumes investors are risk averse which means when given two assets with the
same expected return the investor will choose the less risky one. An investor is only willing to take more risk if the
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expected return is greater. Therefore, MPT aims to construct a portfolio of investments that has the best possible
expected return for the level of risk.
Asset Allocation is an investment strategy used to balance risk and return according to a client’s investment
objective, risk tolerance and investment horizon. It is used to manage portfolio volatility by investment in different
asset classes.
Diversification is a risk management strategy used to reduce the volatility of a portfolio by investing in different
asset classes, different market sectors, and/or different companies.
Investment Strategy
The investment strategy for a specific client is based upon the objectives stated by the client during consultations.
The client may change these objectives at any time. Clients often execute an Investment Policy Statement that
documents their objectives and their desired investment strategy.
Our investment philosophy is based on the principles of Modern Portfolio Theory (MPT) as developed by Nobel Prize
winners Harry Markowitz, Merton Miller and William Sharpe. MPT assumes investors are risk averse, meaning that
given two assets which offer the same potential return; investors will usually prefer the less risky one. Thus, MPT
assures an investor will take on increased risk only if in pursuit of potential returns. Likewise, an investor who wants
higher returns must accept more risk.
We also believe that it is nearly impossible to consistently predict the future direction of a security or of the market
in general. As such, we do not expect that all of your investments will “beat the market” consistently. Studies have
shown that the selection of allocations to stocks, bonds and cash provide the greatest indication of future investment
results and that the selection of investments within those categories is less contributive.
Our investment process aims to identify the appropriate mix of various asset classes in your portfolio and select
the investment managers which we believe will provide the greatest asset management in that asset class. The
process emphasizes the critical importance of working toward achieving an optimal balance of asset classes that
matches your risk tolerance.
Alternatives
Equities
Fixed Income
Cash & Equiv.
0% - 25%
75% - 100%
0% - 25%
0% - 10%
Target Name/
Construction Description
Aggressive
This allocation is for investors who generally have a high tolerance for risk and a long investment time horizon. The
main objective of this allocation range is to provide high growth for the investor’s portfolio without providing current
income. Portfolios in this range may have substantial fluctuations in value from year to year, making this category
unsuitable for those who do not have an extended investment horizon.
0% - 25%
65% - 85%
10% - 40%
0% - 10%
‐
Moderately Aggressive
This allocation is for investors who generally have a relatively high tolerance for risk and a longer time horizon. These
investors will generally have little need for current income and seek above
average growth from their investment
portfolio. The main objective of this allocation range is capital appreciation and its investors should be able to tolerate
moderate fluctuations in their portfolio values.
0% - 25%
50% - 75%
15% - 45%
0% - 15%
Moderate
This allocation is for investors who generally seek relatively stable growth from their investment portfolio, offset by a
low level of income. These investors will generally have a higher tolerance for risk and/or a longer time horizon than
more conservative investors. The main objective of this allocation range is to achieve steady portfolio growth while
generally limiting fluctuations to less than those of the overall stock markets.
0% - 25%
35% - 60%
30% - 60%
0% - 20%
Moderately Conservative
This allocation is generally for investors who seek modest capital appreciation and income from the portfolio. These
investors will generally have a moderate time horizon or a slightly higher risk tolerance than investors in the
conservative range. While this allocation range is still designed to preserve capital, fluctuations in the values of
portfolios may occur from year to year.
0% - 30%
0% - 40%
50% - 100%
0% - 30%
Conservative
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This allocation is for investors who are more cautious, and who generally have a low risk tolerance and/or a short time
horizon. These investors will generally seek more liquidity and lower volatility than in the moderately conservative
range. The main objective of this allocation range is to preserve capital while providing income.
Alternate Allocation
This allocation is for investors who have risk tolerance, liquidity needs and/or time horizon expectations that are not
met by the other asset allocation targets provided. Exposure to market fluctuations and growth expectations will
depend on the allocation target used in this option.
Each equity investment manager has a distinct investment philosophy. Most can be identified as focusing on value
or growth styles, or a blend of the two. They also specialize in investing in large, medium or small companies or
U.S. and non
U.S. stocks. While your portfolio performance is determined to a large extent by its overall asset
allocation, we are critical of the role that the individual investment manager plays and strive to be critical in the
‐
selection of these managers.
Our process for selecting the investment managers for your portfolio includes initial screening, quantitative analysis,
and qualitative analysis. This process is followed on an ongoing basis to help ensure that selected investment
managers remain competitive and emerging investment managers are evaluated.
Security Specific Material Risks
All investment programs have certain risks that are borne by the investor. Investors face the following investment
risks and should discuss these risks with Birchwood:
• Interest-rate Risk: Fluctuations in interest rates may cause investment prices to fluctuate. For example,
when interest rates rise, yields on existing bonds become less attractive, causing their market values to
decline.
• Market Risk: The price of a security may drop in reaction to tangible and intangible events and conditions.
This type of risk is caused by external factors independent of a security’s particular underlying
circumstances. For example, political, economic and social conditions may trigger market events.
• Inflation Risk: When any type of inflation is present, a dollar today will buy more than a dollar next year,
because purchasing power is eroding at the rate of inflation.
• Currency Risk: Overseas investments are subject to fluctuations in the value of the dollar against the
currency of the investment’s originating country. This is also referred to as exchange rate risk.
• Reinvestment Risk: This is the risk that future proceeds from investments may have to be reinvested at a
potentially lower rate of return (i.e. interest rate). This primarily relates to fixed income securities.
• Business Risk: These risks are associated with a particular industry or a particular company within an
industry. For example, oil-drilling companies depend on finding oil and then refining it, a lengthy process,
before they can generate a profit. They carry a higher risk of profitability than an electric company which
generates its income from a steady stream of customers who buy electricity no matter what the economic
environment is like.
• Liquidity Risk: Liquidity is the ability to readily convert an investment into cash. Generally, assets are more
liquid if many traders are interested in a standardized product. For example, Treasury Bills are highly liquid,
while real estate properties are not.
• Financial Risk: Excessive borrowing to finance a business’ operations increases the risk of profitability,
because the company must meet the terms of its obligations in good times and bad. During periods of
financial stress, the inability to meet loan obligations may result in bankruptcy and/or a declining market
value.
• Funding Risk: The risk that, as a result of mismatches or delays in the timing of cash flows due from or to
the client or counterparty in the transactions, the client or counterparty may not have adequate cash
available to fund current obligations.
• Operational Risk: The risk of loss to the client arising from inadequacies in or failures of system and controls
for, monitoring and quantifying the risks and contractual obligations associated with the transactions, for
recording and valuing the transactions, or for detecting human errors or systems failures.
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• Credit Risk: The risk of loss of principal stemming from a borrower’s failure to repay a loan or otherwise
meet a contractual obligation.
• Mutual Funds and Exchange-Traded Funds (ETFs): An investment in a mutual fund or ETF involves risk,
including the loss of principal. Mutual fund and ETF shareholders are necessarily subject to the risks
stemming from the individual issuers of the fund’s underlying portfolio securities. Such shareholders are
also liable for taxes on any fund-level capital gains, as mutual funds and ETFs are required by law to
distribute capital gains in the event they sell securities for a profit that cannot be offset by a corresponding
loss.
Shares of mutual funds are generally distributed and redeemed on an ongoing basis by the fund itself or a
broker acting on its behalf. The trading price at which a share is transacted is equal to a fund’s stated daily
per share net asset value (“NAV”), plus any shareholders fees (e.g., sales loads, purchase fees, redemption
fees). The per share NAV of a mutual fund is calculated at the end of each business day, although the
actual NAV fluctuates with intraday changes to the market value of the fund’s holdings.
The trading prices of an ETF’s shares may differ significantly from the NAV during periods of market
volatility, which may, among other factors, lead to the ETF’s shares trading at a premium or discount to
actual NAV. Shares of ETFs are listed on securities exchanges and transacted at negotiated prices in the
secondary market. There is also no guarantee that an active secondary market for such shares will develop
or continue to exist. Generally, an ETF only redeems shares when aggregated as creation units. Therefore,
if a liquid secondary market ceases to exist for shares of a particular ETF, a shareholder may have no way
to dispose of such shares.
Birchwood may utilize long and short mutual funds and/or exchange traded funds that are designed to
perform in either an: (1) inverse relationship to certain market indices (at a rate of 1 or more times the
inverse [opposite] result of the corresponding index) as an investment strategy and/or for the purpose of
either hedging against downside market risk or increasing gains in an advancing market; and (2) enhanced
relationship to certain market indices (at a rate of 1 or more times the actual result of the corresponding
index) as an investment strategy and/or for the purpose of either hedging against downside market risk or
increasing gains in an advancing market. There can be no assurance that any such strategy will prove
profitable or successful. In light of these enhanced risks/rewards, a client may direct Birchwood, in writing,
not to employ any or all such strategies for his/her/their/its accounts.
• Futures and Options: Futures and options contracts on securities may carry a high degree of risk. The
amount of the initial margin is small relative to the value of the futures contract so that transactions are
"leveraged" or "geared". A relatively small market movement will have a proportionately larger impact,
which may work for or against the investor. The placing of certain orders, which are intended to limit losses
to certain amounts, may not be effective because market conditions may make it impossible to execute
such orders. Transactions in options also may carry a high degree of risk.
Options allow investors to buy or sell a security at a contracted strike price (not necessarily the current
market price) at or within a specific period of time. Clients may pay or collect a premium for buying or
selling an option. Investors transact in options to either hedge against potential losses or to speculate on
the performance of the underlying securities. Options transactions contain a number of inherent risks,
including the partial or total loss of principal in the event that the value of the underlying security or index
does not increase or decrease to the level of the respective strike price. Holders of options contracts are
also subject to default by the option writer which may be unwilling or unable to perform its contractual
obligations.
• Sub-Advisors: Birchwood may recommend the use of sub-advisors. In these situations, Birchwood continues
to perform ongoing due diligence of such managers, but such recommendations rely to a great extent on
the Sub-Advisors’ ability to successfully implement its investment strategies. In addition, Birchwood does
not, nor does it have the ability to, supervise Sub-Advisors on a day-to-day basis.
Item 9: Disciplinary Information
Criminal or Civil Actions
Birchwood and its management have not been involved in any criminal or civil action.
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Administrative Enforcement Proceedings
Birchwood and its management have not been involved in administrative enforcement proceedings.
Self-Regulatory Organization Enforcement Proceedings
Birchwood and its management have not been involved in legal or disciplinary events related to past or present
investment clients.
Item 10: Other Financial Industry Activities and Affiliations
Broker-Dealer or Representative Registration
Birchwood is not a broker/dealer nor does the firm have an application pending to become one. None of the
employees of Birchwood are registered representatives of a broker-dealer.
Futures or Commodity Registration
Neither Birchwood nor its employees are registered or has an application pending to register as a futures
commission merchant, commodity pool operator, or a commodity trading advisor.
Material Relationships Maintained by this Advisory Business and Conflicts of
Interest
There are no outside business activities to disclose.
Recommendations or Selections of Other Investment Advisors and Conflicts of
Interest
Birchwood may at times use the services of outside specialty asset managers. These managers are often
institutional asset managers who specialize in particular investment strategies.
Birchwood may at times hire sub-advisors. These arrangements are described in detail in Items 4 and 5 of this
brochure.
Item 11: Code of Ethics, Participation or Interest in Client Transactions
and Personal Trading
Code of Ethics Description
The employees of Birchwood have committed to a Code of Ethics (“Code”). The purpose of our Code is to set forth
standards of conduct expected of Birchwood employees and addresses conflicts that may arise. The Code defines
acceptable behavior for employees of Birchwood. The Code reflects Birchwood and its supervised persons’
responsibility to act in the best interest of clients.
One area the Code addresses is when employees buy or sell securities for their personal accounts and how to
mitigate any conflict of interest with our clients. We do not allow any employees to use non-public material
information for their personal profit or to use internal research for their personal benefit in conflict with the benefit
to our clients.
Birchwood policy prohibits any person from acting upon or otherwise misusing non-public or inside information. No
advisory representative or other employee, officer or director of Birchwood may recommend any transaction in a
security or its derivative to advisory clients or engage in personal securities transactions for a security or its
derivatives if the advisory representative possesses material, non-public information regarding the security.
Birchwood’s Code is based on the guiding principle that the interests of the client are our top priority. Birchwood
officers, directors, and other advisors have a fiduciary duty to our clients and must diligently perform that duty to
maintain the complete trust and confidence of our clients. When a conflict arises, it is our obligation to put the
client’s interests over the interests of either employees or the company.
The Code applies to “access” persons. “Access” persons are employees who have access to non-public information
regarding any clients' purchase or sale of securities, or non-public information regarding the portfolio holdings of
any reportable fund, who are involved in making securities recommendations to clients, or who have access to such
recommendations that are non-public.
The firm will provide a copy of the Code of Ethics to any client or prospective client upon request.
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Investment Recommendations Involving a Material Financial Interest and Conflict
of Interest
Birchwood and its employees do not recommend to clients securities in which we have a material financial interest.
Advisory Firm Purchase of Same Securities Recommended to Clients and Conflicts
of Interest
Birchwood and its employees may buy or sell securities that are also held by clients. In order to mitigate conflicts
of interest such as front running, employees are required to disclose all reportable securities transactions as well
as provide Birchwood with copies of their brokerage statements.
The Chief Compliance Officer of Birchwood is Jill Vilkama. She reviews all employee trades each quarter. The
personal trading reviews ensure that the personal trading of employees does not affect the markets and that clients
of the firm receive preferential treatment over employee transactions.
Client Securities Recommendations or Trades and Concurrent Advisory Firm
Securities Transactions and Conflicts of Interest
Birchwood does not maintain a firm proprietary trading account and does not have a material financial interest in
any securities being recommended and therefore no conflicts of interest exist. However, employees may buy or sell
securities at the same time they buy or sell securities for clients. In order to mitigate conflicts of interest such as
front running, employees are required to disclose all reportable securities transactions as well as provide Birchwood
with copies of their brokerage statements.
The Chief Compliance Officer of Birchwood is Jill Vilkama. She reviews all employee trades each quarter. The
personal trading reviews ensure that the personal trading of employees does not affect the markets and that clients
of the firm receive preferential treatment over employee transactions.
Item 12: Brokerage Practices
Factors Used to Select Broker-Dealers for Client Transactions
Birchwood recommends clients use Schwab Institutional, a division of Charles Schwab & Co., Inc. (“Schwab”),
Member FINRA and SIPC, to maintain custody of clients’ assets and to effect transactions within the accounts.
Birchwood and Schwab are not affiliated companies. Birchwood will select appropriate brokers based on a
number of factors including but not limited to their relatively low transaction fees and reporting ability. Birchwood
relies on its broker to provide its execution services at the best prices available. Lower fees for comparable
services may be available from other sources. Clients pay for any and all custodial fees in addition to the
advisory fee charged by Birchwood.
• Directed Brokerage
In circumstances where a client uses a broker/dealer other than Charles Schwab Institutional, Birchwood
still has a fiduciary duty to its clients. The following may apply with Directed Brokerage: Birchwood’s
inability to negotiate commissions, the inability to obtain volume discounts, and a disparity in commission
charges among clients.
• Best Execution
Investment advisors who manage or supervise client portfolios on a discretionary basis have a fiduciary
obligation of best execution. The determination of what may constitute best execution and price in the
execution of a securities transaction by a broker involves a number of considerations and is subjective.
Factors affecting brokerage selection include the overall direct net economic result to the portfolios, the
efficiency with which the transaction is effected, the ability to effect the transaction where a large block is
involved, the operational facilities of the broker/dealer, the value of an ongoing relationship with such
broker and the financial strength and stability of the broker. Birchwood does not receive any portion of the
trading fees.
• Soft Dollar Arrangements
The Securities and Exchange Commission defines soft dollar practices as an arrangement under which
products or services other than execution services are obtained by Birchwood from or through a broker-
dealer in exchange for directing client transactions to the broker-dealer. As permitted by Section 28(e) of
the Securities Exchange Act of 1934, Birchwood receives economic benefits as a result of commissions
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generated from securities transactions by the broker-dealer from the accounts of Birchwood. These benefits
include both proprietary research from the broker and other research written by third parties.
Schwab provides Birchwood with access to its institutional trading and custody services, which are typically not
available to Schwab retail investors. These services generally are available to independent investment advisers on
an unsolicited basis, at no charge to them so long as a total of at least $10 million of the adviser’s clients’ assets
are maintained in accounts at Schwab Institutional. These services are not contingent upon our firm committing to
Schwab any specific amount of business (assets in custody or trading commissions). Schwab’s brokerage services
include the execution of securities transactions, custody, research, and access to mutual funds and other
investments that are otherwise generally available only to institutional investors or would require a significantly
higher minimum initial investment.
For our client accounts maintained in its custody, Schwab generally does not charge separately for custody services
but is compensated by account holders through commissions and other transaction-related or asset-based fees for
securities trades that are executed through Schwab or that settle into Schwab accounts.
Schwab Institutional also makes available to our firm other products and services that benefit Birchwood but may
not directly benefit our clients’ accounts. Many of these products and services may be used to service all or some
substantial number of our client accounts, including accounts not maintained at Schwab.
Schwab’s products and services that assist us in managing and administering our clients’ accounts include software
and other technology that:
• provide access to client account data (such as trade confirmations and account statements);
•
facilitate trade execution and allocate aggregated trade orders for multiple client accounts;
• provide research, pricing and other market data;
•
•
facilitate payment of our fees from clients’ accounts; and
assist with back-office functions, recordkeeping and client reporting.
Schwab Institutional also offers other services intended to help us manage and further develop our business
enterprise. These services may include:
compliance, legal and business consulting;
•
• publications and conferences on practice management and business succession; and
•
access to employee benefits providers, human capital consultants and insurance providers.
Schwab may make available, arrange and/or pay third-party vendors for the types of services rendered to
Birchwood. Schwab Institutional may discount or waive fees it would otherwise charge for some of these services
or pay all or a part of the fees of a third-party providing these services to our firm. Schwab Institutional may also
provide other benefits such as educational events or occasional business entertainment of our personnel.
In evaluating whether to recommend or require that clients custody their assets at Schwab, we may take into
account the availability of some of the foregoing products and services and other arrangements as part of the total
mix of factors we consider and not solely on the nature, cost or quality of custody and brokerage services provided
by Schwab, which may create a potential conflict of interest. This conflict is mitigated by disclosures, procedures,
and the firm’s Fiduciary obligation to act in the best interest of its clients and the services received are beneficial
to all clients.
Aggregating Securities Transactions for Client Accounts
Birchwood may aggregate orders in a block trade or trades when securities are purchased or sold through the same
broker-dealer for multiple (discretionary) accounts. If block trades cannot be executed in full at the same price or
time, the securities actually purchased or sold by the close of each business day must be allocated in a manner
that is consistent with the initial pre-allocation or other written statement. This must be done in a way that does
not consistently advantage or disadvantage particular client accounts. For example, a partial fill will generally be
filled pro-rata among participating accounts. Prior to entry of a block trade, a written pre-allocation will be generated
which identifies the group of client accounts participating in the order.
Changes in allocation prior to final allocation may be made for good cause provided that all client accounts receive
fair and equitable treatment. A written explanation of the reason for any material change in the allocation must be
provided to and approved by the Compliance Officer no later than the morning following the execution of the trade.
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If the change in the allocation is the result of a condition that exists or a change in the client’s account outside of
the portfolio manager’s control, then approval by the Compliance Officer is not required.
Item 13: Review of Accounts
Schedule for Periodic Review of Client Accounts and Advisory Persons Involved
Account reviews are conducted at least annually or if clients goals or needs change. The reviews are performed by
Investment Adviser Representatives of Birchwood.
Financial plans are considered complete when recommendations are delivered to the client and a review is done
upon request of client or at the discretion of Birchwood.
Review of Client Accounts on Non-Periodic Basis
Other conditions that may trigger a review of clients’ accounts are changes in the tax laws, new investment
information, and changes in a client's own situation.
Content of Client Provided Reports and Frequency
Clients receive account statements no less than quarterly for managed accounts. Account statements are issued by
the Advisor’s custodian. Client receives confirmations of each transaction in account from Custodian and an
additional statement during any month in which a transaction occurs. Performance reports will be provided by
Birchwood at least quarterly to clients with assets under management, exclusive of Assets Held Away.
Item 14: Client Referrals and Other Compensation
Economic Benefits Provided to the Advisory Firm from External Sources and
Conflicts of Interest
Birchwood may receive direct or indirect economic benefits from Schwab. Detailed information is provided in Item
12 under Soft Dollar Arrangements.
Advisory Firm Payments for Client Referrals
Birchwood from time to time, will enter into agreements with individuals and organizations, which may be affiliated
or unaffiliated with Birchwood, that refer clients to Birchwood in exchange for compensation. All such agreements
will be in writing and comply with the requirements of Federal or State regulation. If a client is introduced to
Birchwood by a referring party, Birchwood may pay that referring party a fee. While the specific terms of each
agreement may differ, generally, the compensation will be based upon Birchwood’s engagement of new clients and
is calculated using a varying percentage of the fees paid to Birchwood by such clients. Any such fee shall be paid
solely from Birchwood’s investment management fee, and shall not result in any additional charge to the client.
Each referred Client to Birchwood under such an arrangement will receive a copy of this brochure and a written
disclosure clearly and prominently disclosing if the referring party is a current Client or investor, the compensation
that will be paid by Birchwood to the referring party and any material conflicts of interest. The referring party is
required provide this disclosure at the time the endorsement or testimonial is disseminated and will obtain the
Client’s signature acknowledging receipt of Birchwood’s disclosure brochure and the written disclosure.
Item 15: Custody
Account Statements
All assets are held at a qualified custodian, which means the custodian provides account statements directly to
clients at their address of record or via electronic delivery with client consent at least quarterly. Clients are urged
to compare the account statements received directly from the custodian to the performance report prepared by
Birchwood. Clients are urged to report any discrepancies to Birchwood.
Birchwood is deemed to have constructive custody because advisory fees are directly deducted from client’s account
by the custodian on behalf of Birchwood and due to its third party money movement authority. Birchwood and its
qualified custodian meet the following seven (7) conditions in order to avoid maintaining full custody:
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1. The client provides an instruction to the qualified custodian, in writing, that includes the client’s signature,
the third party’s name, and either the third party’s address or the third party’s account number at a custodian
to which the transfer should be directed.
2. The client authorizes the investment adviser, in writing, either on the qualified custodian’s form or
separately, to direct transfers to the third party either on a specified schedule or from time to time.
3. The client’s qualified custodian performs appropriate verification of the instruction, such as a signature
review or other method to verify the client’s authorization, and provides a transfer of funds notice to the
client promptly after each transfer.
4. The client has the ability to terminate or change the instruction to the client’s qualified custodian.
5. The investment adviser has no authority or ability to designate or change the identity of the third party, the
address, or any other information about the third party contained in the client’s instruction.
6. The investment adviser maintains records showing that the third party is not a related party of the
investment adviser or located at the same address as the investment adviser.
7. The client’s qualified custodian sends the client, in writing, an initial notice confirming the instruction and
an annual notice reconfirming the instruction.
Item 16: Investment Discretion
Discretionary Authority for Trading
Birchwood accepts discretionary authority to manage securities accounts on behalf of clients. Birchwood has the
authority to determine, without obtaining specific client consent, the securities to be bought or sold, and the amount
of the securities to be bought or sold. However, Birchwood consults with the client prior to each trade to obtain
concurrence if a blanket trading authorization has not been given.
The client approves the custodian to be used and the commission rates paid to the custodian. Birchwood does not
receive any portion of the transaction fees or commissions paid by the client to the custodian on certain trades.
Item 17: Voting Client Securities
Proxy Votes
Birchwood does not vote proxies on securities. Clients are expected to vote their own proxies. The client will receive
their proxies directly from the custodian of their account or from a transfer agent.
When assistance on voting proxies is requested, Birchwood will provide recommendations to the client. If a conflict
of interest exists, it will be disclosed to the client.
Item 18: Financial Information
Balance Sheet
A balance sheet is not required to be provided because Birchwood does not serve as a custodian for client funds or
securities and Birchwood does not require prepayment of fees of more than $1200 per client and six months or
more in advance.
Financial Conditions Reasonably Likely to Impair Advisory Firm’s Ability to Meet
Commitments to Clients
Birchwood has no condition that is reasonably likely to impair our ability to meet contractual commitments to our
clients.
Bankruptcy Petitions during the Past Ten Years
Neither Birchwood nor its management has had any bankruptcy petitions in the last ten years.
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