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ITEM 1. COVER PAGE FOR
PART 2A OF FORM ADV:
FIRM BROCHURE
AVALAN, LLC
233 E CARILLO, SUITE B
SANTA BARBARA, CA 93101
FIRM CONTACT: RICHARD SCHUETTE, CHIEF COMPLIANCE OFFICER
FIRM WEBSITE ADDRESS: WWW.AVALANWEALTH.COM
This brochure provides information about the qualifications and business practices of
Avalan, LLC. If you have any questions about the contents of this brochure, please contact by
telephone at (805) 962-7725 or email at rich@avalanwealth.com. The information in this
brochure has not been approved or verified by the United States Securities and Exchange
Commission or by any State Securities Authority.
Additional information about Avalan, LLC also is available on the SEC’s website at
www.adviserinfo.sec.gov .
Please note that the use of the term “registered investment adviser” and description of
Avalan, LLC and/or our associates as “registered” does not imply a certain level of skill or
training. You are encouraged to review this Brochure and Brochure Supplements for our
firm’s associates who advise you for more information on the qualifications of our firm and
its employees.
March 2025
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ITEM 2. MATERIAL CHANGES TO OUR PART 2A OF FORM ADV: FIRM BROCHURE
Avalan, LLC is required to advise you of any material changes to our Firm Brochure
(“Brochure”) from our last annual update, identify those changes on the cover page of our
Brochure or on the page immediately following the cover page, or in a separate communication
accompanying our Brochure. We must state clearly that we are discussing only material changes
since the last annual update of our Brochure, and we must provide the date of the last annual
update of our Brochure.
• No material changes since our last update in March 2024.
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ITEM 3. TABLE OF CONTENTS:
Section:
Page(s):
Contents
ITEM 3. TABLE OF CONTENTS: ............................................................................................................ 3
Item 4. Advisory Business ......................................................................................................................... 4
Item 5. Fees and Compensation ................................................................................................................. 7
Item 6. Performance-Based Fees and Side-By-Side Management .............................................................. 9
Item 7. Types of Clients and Account Requirements ............................................................................... 10
Item 8. Methods of Analysis, Investment Strategies and Risk of Loss ..................................................... 10
Item 9. Disciplinary Information .............................................................................................................. 11
Item 10. Other Financial Industry Activities and Affiliations.................................................................... 11
Item 11. Code of Ethics, Participation or Interest in Client Transactions and Personal Trading ............. 12
Item 12. Brokerage Practices .................................................................................................................... 13
Item 13. Review of Accounts or Financial Plans ..................................................................................... 19
Item 14. Client Referrals and Other Compensation .................................................................................. 20
Item 15. Custody ...................................................................................................................................... 22
Item 16. Investment Discretion ................................................................................................................ 22
Item 17. Voting Client Securities ............................................................................................................. 23
Item 18. Financial Information ................................................................................................................ 23
Business Continuity Plan ...................................................................................................................... 23
Information Security Program ............................................................................................................ 24
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Item 4. Advisory Business
We are a federally registered investment advisor specializing in the following types of services:
asset management, financial planning and consulting, referrals to independent money managers.
Our total assets under management as of December 31, 2024 are approximately $473,089,000
on a discretionary basis, and $15,770,000 on a non-discretionary basis.
Description of our advisory firm, including how long we have been in business and our principal
owner(s).
We are dedicated to providing individuals and other types of clients with a wide array of
investment advisory services. Our firm is a limited liability company formed in the State
of California. Our firm has been in business as a registered investment adviser since 2011
and is owned as follows:
Richard Schuette – 80% Owner
Kathryn Courain – 10% Owner
Peter Madlem – 10% Owner
A. Description of the types of advisory services we offer.
(i) Asset Management:
We emphasize continuous and regular account supervision. As part of our asset
management service, we generally create a portfolio, consisting of individual stocks or
bonds, exchange traded funds (“ETFs”), options, mutual funds and other public and private
securities or investments. The client’s individual investment strategy is tailored to their
specific needs and may include some or all of the previously mentioned securities. Each
portfolio will be initially designed to meet a particular investment goal, which we determine
to be suitable to the client’s circumstances. Once the appropriate portfolio has been
determined, we review the portfolio at least quarterly and if necessary, rebalance the
portfolio based upon the client’s individual needs, stated goals and objectives. Each client
has the opportunity to place reasonable restrictions on the types of investments to be held in
the portfolio.
We utilize Independent Money Managers, where we may design an investment
portfolio and provide ongoing corresponding asset management services on a fee-only
basis for a percentage of assets in conjunction with another investment advisory firm.
Before selecting other advisers, we make sure that the other advisers are properly licensed
or registered.
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(ii) Financial Planning and Consulting:
We provide a variety of financial planning and consulting services to individuals, families
and other clients regarding the management of their financial resources based upon an
analysis of client’s current situation, goals, and objectives. Generally, such financial
planning services will involve preparing a financial plan or rendering a financial consultation
for clients based on the client’s financial goals and objectives. This planning or consulting
may encompass one or more of the following areas: Investment Planning, Retirement
Planning, Estate Planning, Charitable Planning, Education Planning, Corporate and Personal
Tax Planning, Cost Segregation Study, Corporate Structure, Real Estate Analysis,
Mortgage/Debt Analysis, Insurance Analysis, Lines of Credit Evaluation, Business and
Personal Financial Planning.
Our written financial plans or financial consultations rendered to clients usually include
general recommendations for a course of activity or specific actions to be taken by the
clients. For example, recommendations may be made that the clients begin or revise
investment programs, create or revise wills or trusts, obtain or revise insurance coverage,
commence or alter retirement savings, or establish education or charitable giving programs.
It should also be noted that we refer clients to an accountant, attorney or other specialist, as
necessary for non-advisory related services. For written financial planning engagements, we
provide our clients with a written summary of their financial situation, observations, and
recommendations. For financial consulting engagements, we usually do not provide our
clients with a written summary of our observations and recommendations as the process is
less formal than our planning service. Plans or consultations are typically completed within
six (6) months of the client signing a contract with us, assuming that all the information and
documents we request from the client are provided to us promptly. Implementation of the
recommendations will be at the discretion of the client.
We disclose that:
(a) a conflict exists between our interests and the interests of our client,
(b) our client is under no obligation to act upon our recommendation, and
(c) if the client elects to act on any of the recommendations, the client is under no
obligation to effect the transaction through our firm.
(iii) Private Funds / Limited Partnerships
Currently, one of Avalan’s clients is a Private Fund (Avalan Opportunity Fund I, LLC). This
LLC was formed for the purpose of purchasing a 10% interest in a Master General Insurance
Agency Limited Liability Company. All Funds are sold via the Funds’ Governing Documents.
Please refer to the Governing Documents of the Funds for complete information about the fees,
risks, strategies, expenses, legal and regulatory disclosures and other important information
about the Funds.
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Discretionary Distributions. To the extent the Managers determines in its sole discretion that
there is sufficient distributable cash, the Company anticipates that distributions will be made on
an annual basis as follows:
(i) First, distributable cash shall be distributed to the Members until each of the Members shall
have received from aggregate distributions of distributable cash an amount equal to such
Member's respective unreturned capital contributions; and
(ii) Thereafter, any remaining distributable cash shall be distributed to the 80% to the Members,
pro rata in accordance with each Member's respective Shares in relation to the aggregate
Shares of all Members and 20% to the Manager.
We disclose that:
(a) a conflict exists between our interests and the interests of our client,
(b) Rich Schuette and Kathryn Courain, both executives of Avalan, LLC are also owners of
Avalan Opportunity Fund Class B shares.
B. Explanation of whether (and, if so, how) we tailor our advisory services to the individual
needs of clients, whether clients may impose restrictions on investing in certain securities
or types of securities.
(i) Individual Tailoring of Advice to Clients:
We offer individualized investment advice to clients utilizing the following services
offered by our firm: Asset Management. Additionally, we offer general investment
advice to clients utilizing the following services offered by our firm: Financial Planning
and Consulting and Portfolio Monitoring.
(ii) Ability of Clients to Impose Restrictions on Investing in Certain Securities or Types of
Securities:
We usually do not allow clients to impose restrictions on investing in certain securities or
types of securities due to the level of difficulty this would entail in managing their
account. In the rare instance that we would allow restrictions, it would be limited to the
following services: Asset Management. We do not manage assets through our other
services.
C. Participation in wrap fee programs.
We do not offer wrap fee programs.
D. IRA Rollover Recommendations
Effective December 20, 2021 (or such later date as the US Department of Labor ("DOL") Field
Assistance Bulletin 2018-02 ceases to be in effect), for purposes of complying with the DOL's
Prohibited Transaction Exemption 2020-02 ("PTE 2020-02") where applicable, we are providing
the following acknowledgment to you.
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When we provide investment advice to you regarding your retirement plan account or individual
retirement account, we are fiduciaries within the meaning of Title I of the Employee Retirement
Income Security Act and/or the Internal Revenue Code, as applicable, which are laws governing
retirement accounts. The way we make money creates some conflicts with your interests, so we
operate under a special rule that requires us to act in your best interest and not put our interest
ahead of yours. Under this special rule's provisions, we must:
• Meet a professional standard of care when making investment recommendations (give
prudent advice);
• Never put our financial interests ahead of yours when making recommendations (give
loyal advice);
• Avoid misleading statements about conflicts of interest, fees, and investments;
•
Follow policies and procedures designed to ensure that we give advice that is in your best
interest;
• Charge no more than is reasonable for our services; and
• Give you basic information about conflicts of interest.
Item 5. Fees and Compensation
We are required to describe our brokerage, custody, fees and fund expenses so you will know
how much you are charged and by whom for our advisory services provided to you. Our fees
are generally not negotiable.
A. Description of how we are compensated for our advisory services provided to you.
Asset Management:
Our maximum annual fee will not exceed 2.0% of Assets under Management. However,
for new clients as of January 1, 2020, a minimum annual management fee of $10,000 will
be assessed regardless of the account balance. Fees are billed on a pro-rata annualized
basis quarterly in advance based on the value of your account on the last day of the
previous quarter. The minimum annual fee may be lower for some clients that have been
long-term clients of Avalan. Avalan can waive minimum fees on a case by case
basis. Please read the advisory contract for more details.
Our firm’s fees are billed on a pro-rata annualized basis quarterly in advance based on the
value of your account on the last day of the previous quarter. Additionally, we do have
certain clients that are billed on a pro-rata annualized basis quarterly in arrears based on
the value of the account on the last day of the previous quarter.
When our firm utilizes the services of independent money managers, also known as sub-
advisors, to manage a client’s assets, both Avalan and the sub-advisor bill the
management fee separately.
We do participate in solicitation arrangements with third-party money managers. Avalan
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does receive a portion of the management fee for referring business.
Financial Planning and Consulting:
We charge on an hourly or flat fee basis for financial planning and consulting services.
The total estimated fee, as well as the ultimate fee that we charge you, is based on the
scope and complexity of our engagement with you. Our hourly fees range from $250 to
$500. Our flat fees will range from $500-$10,000 but may be higher in certain
circumstances based on complexity and resources used for a plan. All fees will be
outlined in the contract for financial planning and/or consulting services.
Business Services
We do have business services that include retirement, financial and other services
available that can be bundled and are normally based on a flat fee. Please see our contract
for more information about this type of pricing.
Private Funds / Limited Partnerships
Avalan, as the investment manager (“Manager”) to the Funds, deducts its management
fees (“Management Fee”) generally from the Funds quarterly in advance in such amounts
as are set forth in the Governing Documents. The management fee, payable to the
Manager quarterly in advance, shall initially be set at an annual rate of 1% of the
aggregate capital commitments. From the management fee, the Manager will pay all
normal operating expenses incurred in connection with the management of the Company,
the Manager (other than expenses borne by the Company), including salaries, wages,
rent, office expenses and bookkeeping services and equipment and all expenses incurred
in connection with research and analysis of industry sectors in which the Company
invests and identifying potential investment opportunities.
B. Description of whether we deduct fees from clients’ assets or bill clients for fees incurred.
Asset Management:
Our firm’s fees are billed on a pro-rata annualized basis quarterly in advance based on the
value of your account on the last day of the previous quarter. Additionally, we do have
clients with legacy billing arrangements that are billed in arrears based on the value of
the account on the last day of the previous quarter.
Fees will generally be automatically deducted from your managed account*. As part of
this process, you understand and acknowledge the following:
a) Your independent custodian sends statements at least quarterly to you showing all
disbursements for your account, including the amount of the advisory fees paid to us;
b) You provide authorization permitting us to be directly paid by these terms;
c) If we send a copy of our invoice to you, we send a copy of our invoice to the
independent custodian at the same time we send the invoice to you;
d) If we send a copy of our invoice to you, our invoice includes a legend as required by
relevant state statutes and rules.**
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*In rare cases, we will agree to directly bill clients.
**The legend urges the client to compare information provided in their statements
with those from the qualified custodian in account opening notices and subsequent
statements sent to the client for whom the adviser opens custodial accounts with the
qualified custodian.
(ii) Financial Planning and Consulting:
A deposit of 50% of the estimated fee is due upon engaging Avalan. The remaining 50% of the
financial planning or consulting fee is due and payable upon delivery.
C. Description of any other types of fees or expenses clients may pay in connection with our
advisory services, such as custodian fees or mutual fund expenses.
Our clients will incur transaction charges for trades executed in their accounts. These
transaction fees are separate from our fees and will be disclosed by the firm that the trades
are executed through. Also, clients will pay the following separately incurred expenses,
which we do not receive any part of: charges imposed directly by a mutual fund, index
fund, or exchange traded fund which shall be disclosed in the fund’s prospectus (i.e., fund
management fees and other fund expenses).
D. Client’s advisory fees are due quarterly in advance.
We charge some advisory fees quarterly in advance. In the event that you wish to terminate
our services, we will refund the unearned portion of our advisory fee to you. You need to
contact us in writing and state that you wish to terminate our services. Upon receipt of your
letter of termination, we will proceed to close out your account and process a pro-rata
refund of unearned advisory fees.
E. Client’s advisory fees are due quarterly in arrears.
We charge some advisory fees quarterly in arrears. In the event that you wish to terminate our
services, you will be billed for the pro-rated portion that the firm has earned for the quarter.
You need to contact us in writing and state that you wish to terminate our services. Upon receipt
of your letter of termination, we will process the pro-rated fee and collect it prior to processing
the closing of your account.
Item 6. Performance-Based Fees and Side-By-Side Management
Fees for limited partnerships may be based on a share of the capital gains or capital appreciation of managed
securities. Performance-based compensation may create an incentive for the adviser to recommend an
investment that may carry a higher degree of risk to the client.
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Item 7. Types of Clients and Account Requirements
We have the following types of clients:
Individuals;
•
• Trusts, Estates or Charitable Organizations;
• Pension and Profit Sharing Plans;
• Corporations, limited liability companies and/or other business types
Private Funds / Limited Partnerships
The private fund (organized as a limited liability company) is defined as a “client” of Avalan.
Details concerning applicable investor suitability criteria are set forth in the applicable Fund’s
Governing Documents. Each investor in the Funds who is a U.S. Person (as defined in Regulation
S under the Securities Act of 1933, as amended (the “Securities Act”)) is required to meet certain
suitability qualifications, such as being an “accredited investor” as defined under Rule 501(a) of
Regulation D of the Securities Act. Investors in Limited Partnerships must be defined and qualified
as an Accredited Investor.
Item 8. Methods of Analysis, Investment Strategies and Risk of Loss
A. Description of the methods of analysis and investment strategies we use in formulating
investment advice or managing assets.
Methods of Analysis:
•
•
•
Fundamental;
Technical;
Cyclical.
Investment Strategies we use:
•
•
•
•
•
•
Long term purchases (securities held at least a year);
Short term purchases (securities sold within a year);
Trading (securities sold within 30 days);
Short sales;
Margin transactions;
Option writing, including covered options, uncovered options or spreading
strategies.
Please note:
Investing in securities involves risk of loss that clients should be prepared to bear. While the
stock market may increase and your account(s) could enjoy a gain, it is also possible that the
stock market may decrease and your account(s) could suffer a loss. It is important that you
understand the risks associated with investing in the stock market, are appropriately diversified
in your investments, and ask us any questions you may have.
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B. Our practices regarding cash balances in client accounts, including whether we invest cash
balances for temporary purposes and, if so, how.
We generally invest client’s cash balances in custodian cash fund, money market funds, FDIC
Insured Certificates of Deposit, high-grade commercial paper and/or government backed debt
instruments.
Ultimately, we try to achieve the highest return on our client’s cash balances through
relatively low-risk conservative investments. In most cases, at least a partial cash balance will
be maintained in a custodian cash fund or money market account so that our firm may debit
advisory fees for our services related to asset management service, as applicable.
Item 9. Disciplinary Information
The firm and its employees have not been involved in legal or disciplinary events related to past or
present investment clients.
To
learn more, you can visit
Mr. Jeffrey Thompson has a non-client disclosure.
http://brokercheck.finra.org/.
Item 10. Other Financial Industry Activities and Affiliations
A. Some advisors may be a licensed life and/or health and/or disability agents. As an agent,
they may offer various insurance products. Commissions may be earned if the insurance
products are purchased through our firm. Our clients are under no obligation to purchase
insurance products recommended or offered by our firm.
Clients are under no obligation to purchase or sell insurance products through our firm.
However, if our clients choose to implement the plan, commissions may be earned in addition
to any fees paid for advisory services. Advisors may have a conflict of interest in having our
firm’s clients purchase products and services through them as they may earn a higher
compensation.
D. If we recommend or select other investment advisers for our clients and we receive
compensation directly or indirectly from those advisers, or we have other business
relationships with those advisers, we are required to describe these practices and discuss the
conflicts of interest these practices create and how we address them.
Please see Item 4A (i) of this Brochure. Prior to referring clients to Independent Money
Managers, we will ensure that third party advisors are licensed or notice filed with the
Department of Corporations.
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Item 11. Code of Ethics, Participation or Interest in Client Transactions and Personal Trading
A. We recognize that the personal investment transactions of members and employees of our
firm demand the application of a high Code of Ethics and require that all such transactions
be carried out in a way that does not endanger the interest of any client. At the same time,
we believe that if investment goals are similar for clients and for members and employees
of our firm, it is logical and even desirable that there be common ownership of some
securities.
Therefore, in order to prevent conflicts of interest, we have in place a set of procedures (including
a pre-clearing procedure) with respect to transactions effected by our members, officers and
employees for their personal accounts2. In order to monitor compliance with our personal trading
policy, we have a quarterly securities transaction reporting system for all of our associates.
Furthermore, our firm has established a Code of Ethics which applies to all of our associated
persons. An investment adviser is considered a fiduciary. As a fiduciary, it is an investment
adviser’s responsibility to provide fair and full disclosure of all material facts and to act solely in
the best interest of each of our clients at all times. We have a fiduciary duty to all clients. Our
fiduciary duty is considered the core underlying principle for our Code of Ethics which also
includes Insider Trading and Personal Securities Transactions Policies and Procedures. We
require all of our supervised persons to conduct business with the highest level of ethical
standards and to comply with all federal and state securities laws at all times. Upon
employment or affiliation and at least annually thereafter, all supervised persons will sign an
acknowledgement that they have read, understand, and agree to comply with our Code of Ethics.
Our firm and supervised persons must conduct business in an honest, ethical, and fair manner
and avoid all circumstances that might negatively affect or appear to affect our duty of complete
loyalty to all clients. This disclosure is provided to give all clients a summary of our Code of
Ethics. However, if a client or a potential client wishes to review our Code of Ethics in its
entirety, a copy will be provided promptly upon request.
2 For purposes of the policy, our associate’s personal account generally includes any account (a) in the name of our
associate, his/her spouse, his/her minor children or other dependents residing in the same household, (b) for which our
associate is a trustee or executor, or (c) which our associate controls, including our client accounts which our associate
controls and/or a member of his/her household has a direct or indirect beneficial interest in.
B. If our firm or a related person invests in the same securities (or related securities, e.g.,
warrants, options or futures) that our firm or a related person recommends to clients, we are
required to describe our practice and discuss the conflicts of interest this presents and
generally how we address the conflicts that arise in connection with personal trading.
See Item 11A of this Brochure.
C. If our firm or a related person recommends securities to clients, or buys or sells securities for
client accounts, at or about the same time that you or a related person buys or sells the same
securities for our firm’s (or the related person's own) account, we are required to describe our
practice and discuss the conflicts of interest it presents. We are also required to describe
generally how we address conflicts that arise.
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See Item 11A of this Brochure.
Item 12. Brokerage Practices
A. Description of the factors that we consider in selecting or recommending broker-dealers for
client transactions and determining the reasonableness of their compensation (e.g.,
commissions).
Research and Other Soft Dollar Benefits. If we receive research or other products or
services other than execution from a broker-dealer or a third party in connection with
client securities transactions (“soft dollar benefits”), we are required to disclose our
practices and discuss the conflicts of interest they create. Please note that we must
disclose all soft dollar benefits we receive, including, in the case of research, both
proprietary research (created or developed by the broker-dealer) and research created or
developed by a third party.
Our firm has an arrangement with Fidelity Brokerage Services LLC (“Fidelity”) which
provides our firm with Fidelity’s “platform” services. The platform services include, among
others, brokerage, custodial, administrative support, record keeping and related services that
are intended to support our firm in conducting business and in serving the best interests of
our clients but that may benefit our firm. Fidelity is a FINRA-registered broker-dealer,
member SIPC.
Our firm has a relationship with the Schwab Institutional® division of Charles Schwab &
Co., Inc. (Schwab), a FINRA-registered broker-dealer, member SIPC to maintain custody
of clients’ assets and to effect trades for their accounts. Although the firm may recommend
that clients establish accounts at Schwab, it is the client’s decision to custody assets with
Schwab. The firm is independently owned and operated and not affiliated with Schwab.
Our firm has a relationship with Interactive Brokers, LLC which provides our firm with a
trading platform for certain accounts that are not eligible to custody at Fidelity or Schwab.
Interactive Brokers is a FINRA-registered broker-dealer, member SIPC.
Our firm has a relationship with U.S. Bancorp Investments, the brokerage arm of U.S. Bank
for one client due to their specific needs. U.S. Bancorp is a FINRA-registered broker-
dealer, member SIPC.
Firm may recommend one of these providers, or another independent, unaffiliated firm of
its choice. Any firm chosen will be a member FINRA/SIPC. It may be the case that the
recommended broker charges higher fees or commission rates than another broker charges.
Clients may utilize the broker/dealer of their choice and have no obligation to purchase or
sell securities through such broker as firm recommends.
a. Explanation of when we use client brokerage commissions (or markups or
markdowns) to obtain research or other products or services, and how we receive a
benefit because our firm does not have to produce or pay for the research, products or
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services.
As part of the arrangement described in Item12A1, Fidelity also makes certain research
and brokerage services available at no additional cost to our firm. These services
include certain research and brokerage services, including research services obtained by
Fidelity directly from independent research companies, as selected by our firm (within
specific parameters). Research products and services provided by Fidelity to our firm may
include research reports on recommendations or other information about, particular
companies or industries; economic surveys, data and analyses; financial publications;
portfolio evaluation services; financial database software and services; computerized news
and pricing services; quotation equipment for use in running software used in investment
decision-making; and other products or services that provide lawful and appropriate
assistance by Fidelity to our firm in the performance of our investment decision-making
responsibilities. The aforementioned research and brokerage services are used by our
firm to manage accounts for which we have investment discretion. Without this
arrangement, our firm might be compelled to purchase the same or similar services at
our own expense.
For client accounts maintained in its custody, Schwab generally does not charge separately
for custody services but is compensated by account holders through commissions and other
transaction-related or asset-based fees for securities trades that are executed through Schwab
or that settle into Schwab accounts. Schwab Institutional also makes available to Firm other
products and services that benefit Firm but may not directly benefit its clients’ accounts.
Many of these products and services may be used to service all or some substantial number
of Firm’s accounts, including accounts not maintained at Schwab.
Schwab’s products and services that assist firm in managing and administering clients’
accounts include software and other technology that (i) provide access to client account data
(such as trade confirmations and account statements); (ii) facilitate trade execution and
allocate aggregated trade orders for multiple client accounts; (iii) provide research, pricing
and other market data; (iv) facilitate payment of firm’s fees from its clients’ accounts; and
(v) assist with back-office functions, recordkeeping and client reporting.
Schwab Institutional also offers other services intended to help firm manage and further
develop its business enterprise. These services may include: (i) compliance, legal and
business consulting; (ii) publications and conferences on practice management and business
succession; and (iii) access to employee benefits providers, human capital consultants and
insurance providers. Schwab may make available, arrange and/or pay third-party vendors
for the types of services rendered to firm. Schwab Institutional may discount or waive fees
it would otherwise charge for some of these services or pay all or a part of the fees of a third-
party providing these services to firm. Schwab Institutional may also provide other benefits
such as educational events or occasional business entertainment of firm personnel. In
evaluating whether to recommend or require that clients custody their assets at Schwab, firm
may take into account the availability of some of the foregoing products and services and
other arrangements as part of the total mix of factors it considers and not solely the nature,
cost or quality of custody and brokerage services provided by Schwab, which may create a
potential conflict of interest.
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Firm participates in Charles Schwab's institutional customer program and firm may
recommend Charles Schwab to Clients for custody and brokerage services. There is no
direct link between firm's participation in the program and the investment advice it
gives to its Clients, although firm receives economic benefits through its participation
in the program that are typically not available to Charles Schwab retail investors. These
benefits include the following products and services (provided without cost or at a
discount): receipt of duplicate Client statements and confirmations; research related
products and tools; consulting services; access to a trading desk serving Firm
participants; access to block trading (which provides the ability to aggregate securities
transactions for execution and then allocate the appropriate shares to Client accounts);
the ability to have firm fees deducted directly from Client accounts; access to an
electronic communications network for Client order entry and account information;
access to mutual funds with no transaction fees and to certain institutional money
managers; and discounts on compliance, marketing, research, technology, and practice
management products or services provided to firm by third party vendors. Charles
Schwab may also have paid for business consulting and professional services received
by firm's related persons. Some of the products and services made available by Charles
Schwab through the program may benefit firm but may not benefit its Client accounts.
These products or services may assist Firm in managing and administering Client
accounts, including accounts not maintained at Charles Schwab. Other services made
available by Charles Schwab are intended to help Firm manage and further develop its
business enterprise. The benefits received by firm or its personnel through participation
in the program do not depend on the amount of brokerage transactions directed to
Charles Schwab. As part of its fiduciary duties to clients, firm endeavors at all times
to put the interests of its clients first. Clients should be aware, however, that the receipt
of economic benefits by firm or its related persons in and of itself creates a potential
conflict of interest and may indirectly influence the firm's choice of Charles Schwab
for custody and brokerage services.
The research products and services that firm may receive from another brokerage firms may
include financial publications, information about particular companies and industries, and
other products or services that provide lawful and appropriate assistance to the Firm in the
performance of its investment decision-making responsibilities. Such research products and
services are provided to all investment advisers who utilize their services, and are not
considered to be paid for with soft dollars. However, the commissions charged by a
particular broker for a particular transaction, or set of transactions, may be greater than the
amounts another broker who did not provide research services or products might charge.
b. Incentive to select or recommend a broker-dealer based on our interest in receiving the
research or other products or services, rather than on our clients’ interest in receiving
best execution.
As a result of receiving the services discussed in 12A(1)a of this Firm Brochure for no
additional cost, we may have an incentive to continue to use or expand the use of Fidelity’s
services. Our firm examined this potential conflict of interest when we chose to enter into
the relationships with various broker-dealers and we have determined that the relationship is
in the best interest of our firm’s clients and satisfies our client obligations, including our duty
to seek best execution.
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Broker-dealers may charge brokerage commissions and transaction fees for effecting
certain securities transactions (i.e., transaction fees are charged for certain no-load mutual
funds, commissions are charged for individual equity and debt securities transactions).
These broker-dealers enables us to obtain many no-load mutual funds without transaction
charges and other no-load funds at nominal transaction charges. These commission rates
are generally discounted from customary retail commission rates. However, the
commission and transaction fees charged by one broker-dealer may be higher or lower
than those charged by others.
Firm has no responsibility for obtaining the best prices or any particular commission rates
for transactions with or through any such broker for such client's account. The client
recognizes that it may not obtain rates as low as it might otherwise obtain if firm had
discretion to select broker-dealers other than those chosen by the client. If firm believes, in
its exclusive discretion, that it cannot satisfy its fiduciary duty of best execution by executing
a transaction for a client account with a broker designated by the client, firm may execute
that transaction with a different broker-dealer. Any client providing instructions to firm
regarding direction of brokerage transactions must notify firm in writing if the client desires
firm to cease executing transactions with or through any such broker-dealer.
c. Causing clients to pay commissions (or markups or markdowns) higher than those
charged by other broker-dealers in return for soft dollar benefits (known as paying- up).
Our non-wrap fee program clients may pay a commission to broker-dealers that are
higher than what another qualified broker dealer might charge to effect the same transaction
where we determine in good faith that the commission is reasonable in relation to the
value of the brokerage and research services received. In seeking best execution, the
determinative factor is not the lowest possible cost, but whether the transaction
represents the best qualitative execution, taking into consideration the full range of the
broker-dealer’s services, including the value of research provided, execution capability,
commission rates, and responsiveness. Accordingly, although we will seek competitive
rates, to the benefit or all clients, we may not necessarily obtain the lowest possible
commission rates for specific client account transactions.
d. Disclosure of whether we use soft dollar benefits to service all of our clients’ accounts or
only those that paid for the benefits, as well as whether we seek to allocate soft dollar
benefits to client accounts proportionately to the soft dollar credits the accounts generate.
Although the investment research products and services that may be obtained by our firm
will generally be used to service all of our clients, a brokerage commission paid by a
specific client may be used to pay for research that is not used in managing that specific
client’s account.
Generally, in addition to a broker's ability to provide "best execution," we may also
consider the value of "research" or additional brokerage products and services a broker-
dealer has provided or may be willing to provide. This is known as paying for those
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services or products with "soft dollars." Because many of the services or products could be
considered to provide a benefit to the firm, and because the "soft dollars" used to acquire
them are client assets, the firm could be considered to have a conflict of interest in
allocating client brokerage business: it could receive valuable benefits by selecting a
particular broker or dealer to execute client transactions and the transaction compensation
charged by that broker or dealer might not be the lowest compensation the firm might
otherwise be able to negotiate. In addition, the firm could have an incentive to cause clients
to engage in more securities transactions than would otherwise be optimal in order to
generate brokerage compensation with which to acquire products and services.
The firm's use of soft dollars is intended to comply with the requirements of Section 28(e)
of the Securities Exchange Act of 1934. Section 28(e) provides a “safe harbor” for
investment managers who use commissions or transaction fees paid by their advised
accounts to obtain investment research services that provide lawful and appropriate
assistance to the manager in performing investment decision-making responsibilities. As
required by Section 28(e), the firm will make a good faith determination that the amount
of commission or other fees paid is reasonable in relation to the value of the brokerage and
research services provided. That is, before placing orders with a particular broker, we
generally determine, considering all the factors described below, that the compensation to
be paid to Charles Schwab and Fidelity is reasonable in relation to the value of all the
brokerage and research products and services provided by Charles Schwab and Fidelity. In
making this determination, we typically consider not only the particular transaction or
transactions, and not only the value of brokerage and research services and products to a
particular client, but also the value of those services and products in our performance of
our overall responsibilities to all of our clients. In some cases, the commissions or other
transaction fees charged by a particular broker-dealer for a particular transaction or set of
transactions may be greater than the amounts another broker-dealer who did not provide
research services or products might charge.
2) Brokerage for Client Referrals. If we consider, in selecting or recommending broker-
dealers, whether our firm or a related person receives client referrals from a broker-
dealer or third party, we are required to disclose this practice and discuss the conflicts of
interest it create.
Our firm does not receive brokerage for client referrals.
3) Directed Brokerage.
a. If we routinely recommend, request or require that a client directs us to execute
transactions through a specified broker-dealer, we are required to describe our practice or
policy. Further, we must explain that not all advisers require their clients to direct
brokerage. If our firm and the broker-dealer are affiliates or have another economic
relationship that creates a material conflict of interest, we are further required to
describe the relationship and discuss the conflicts of interest it presents by explaining that
through the direction of brokerage we may be unable to achieve best execution of client
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transactions, and that this practice may cost our clients more money.
In certain instances, clients may seek to limit or restrict our discretionary authority in
making the determination of the brokers with whom orders for the purchase or sale of
securities are placed for execution, and the commission rates at which such securities
transactions are effected. Any such client direction must be in writing (often through our
advisory agreement), and may contain a representation from the client that the
arrangement is permissible under its governing laws and documents, if this is relevant.
We provide appropriate disclosure in writing to clients who direct trades to particular
brokers, that with respect to their directed trades, they will be treated as if they have
retained the investment discretion that we otherwise would have in selecting brokerage to
effect transactions and in negotiating commissions and that such direction may
adversely affect our ability to obtain best price and execution. In addition, we will inform
you in writing that your trade orders may not be aggregated with other clients’ orders and
that direction of brokerage may hinder best execution.
Special Considerations for ERISA Clients
A retirement or ERISA plan client may direct all or part of portfolio transactions for its
account through a specific broker or dealer in order to obtain goods or services on behalf
of the plan. Such direction is permitted provided that the goods and services provided
are reasonable expenses of the plan incurred in the ordinary course of its business for
which it otherwise would be obligated and empowered to pay. ERISA prohibits directed
brokerage arrangements when the goods or services purchased are not for the exclusive
benefit of the plan. Consequently, we will request that plan sponsors who direct plan
brokerage provide us with a letter documenting that this arrangement will be for the
exclusive benefit of the plan.
b. If we permit a client to direct brokerage, we are required to describe our practice. If
applicable, we must also explain that we may be unable to achieve best execution of your
transactions. Directed brokerage may cost clients more money. For example, in a directed
brokerage account, you may pay higher brokerage commissions because we may not be
able to aggregate orders to reduce transaction costs, or you may receive less favorable
prices on transactions.
See Item 12A(3) of this Brochure.
Special Considerations for Sub-advisory Management Clients
a. We select brokers and dealers for any purchase or sale of assets of Client Accounts and
are responsible for obtaining best execution for transactions. Consistent with this idea,
we may, in the allocation of portfolio brokerage business and the payment of brokerage
commissions, consider the brokerage and research services furnished the Sub-Adviser
by brokers and dealers, in accordance with the provisions of Section 28(e) of the
Securities Exchange Act of 1934, as amended. Such research generally will be used to
service all of our clients, but brokerage commissions paid by the Client Accounts may
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be used to pay for research that is not used in managing the Client Accounts.
b. Should a Client direct in writing that the Adviser or our firm use a particular broker
or dealer, then such Client will negotiate terms and arrangements for their Account
with that broker or dealer and we will not seek better execution services or prices from
other broker-dealers. As a result, such Client Account may pay higher commissions or
greater spreads, or receive less favorable net prices, on transactions for the Client
Account than would otherwise be the case.
c. Adviser and our firm are not responsible or liable for the acts or omissions of any
broker-dealer.
B. Discussion of whether, and under what conditions, we aggregate the purchase or sale of
securities for various client accounts in quantities sufficient to obtain reduced transaction
costs (known as bunching). If we do not bunch orders when we have the opportunity to do
so, we are required to explain our practice and describe the costs to clients of not bunching.
We perform investment management services for various clients. There are occasions on which
portfolio transactions may be executed as part of concurrent authorizations to purchase or sell the
same security for numerous accounts served by our firm, which involve accounts with similar
investment objectives. Although such concurrent authorizations potentially could be either
advantageous or disadvantageous to any one or more particular accounts, they are effected only
when we believe that to do so will be in the best interest of the affected accounts. When such
concurrent authorizations occur, the objective is to allocate the executions in a manner which is
deemed equitable to the accounts involved. In any given situation, we attempt to allocate trade
executions in the most equitable manner possible, taking into consideration client objectives,
current asset allocation and availability of funds using price averaging, proration and
consistently non-arbitrary methods of allocation.
Item 13. Review of Accounts or Financial Plans
A. Review of client accounts or financial plans, along with a description of the frequency
and nature of our review, and the titles of our employees who conduct the review.
We review accounts on at least an annual basis for our clients subscribing to our Asset Management
service. Independent Money Management clients receive at least annual reviews. The nature of these
reviews is to learn whether clients’ accounts are in line with their investment objectives, appropriately
positioned based on market conditions, and investment policies, if applicable We may review client
accounts more frequently than described above. Only our Financial Advisors or Portfolio Managers
will conduct reviews.
Financial planning clients do not receive reviews of their written plans unless they take action
to schedule a financial consultation with us. We do not provide ongoing services to financial
planning clients, but are willing to meet with such clients upon their request to discuss
updates to their plans, changes in their circumstances, etc.
B. Review of client accounts on other than a periodic basis, along with a description of the
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factors that trigger a review.
We may review client accounts more frequently than described above. Among the factors
which may trigger an off-cycle review are major market or economic events, the client’s life
events, requests by the client, etc.
C. Description of the content and indication of the frequency of written or verbal regular reports
we provide to clients regarding their accounts.
We do not provide written reports to clients, unless asked to do so. Verbal reports to clients
take place on at least an annual basis when we meet with clients who subscribe to the following
services: Asset Management and Portfolio Monitoring and referral to Independent Money
Managers.
As mentioned in Item 13A of this Brochure, financial planning clients do not receive written
or verbal updated reports regarding their financial plans unless they separately contract with
us for a post-financial plan meeting or update to their initial written financial plan.
Private Funds / Limited Partnerships
The Avalan investment team reviews the Fund’s portfolio on a continuous basis. Avalan’s investment
personnel hold investment meetings to discuss investment ideas, investment strategies, economic
developments, current events, and other issues related to current portfolio holdings and potential investment
opportunities. Investments in limited partnerships often limit shareholders to specific liquidity time frames
and may take up to 90 days to terminate ownership in a limited partnership investment.
Avalan will provide each investor in a Fund with the following reports in accordance with the terms of the
applicable Fund’s Governing Documents: (i) quarterly investor letters; (ii) annual audited financial reports;
and (iii) annual tax information necessary to complete any applicable tax returns.
Item 14. Client Referrals and Other Compensation
A. If someone who is not a client provides an economic benefit to our firm for providing
investment advice or other advisory services to our clients, we must generally describe the
arrangement. For purposes of this Item, economic benefits include any sales awards or other
prizes.
As disclosed under Item 12 above, Advisor participates in Charles Schwab’s institutional customer
program and Advisor may recommend Charles Schwab to Clients for custody and brokerage
services. There is no direct link between Advisor’s participation in the program and the investment
advice it gives to its Clients, although Advisor receives economic benefits through its participation
in the program that are typically not available to Charles Schwab retail investors. These benefits
include the following products and services (provided without cost or at a discount): receipt of
duplicate Client statements and confirmations; research related products and tools; consulting
services; access to a trading desk serving Advisor participants; access to block trading (which
provides the ability to aggregate securities transactions for execution and then allocate the
appropriate shares to Client accounts); the ability to have advisory fees deducted directly from
Client accounts; access to an electronic communications network for Client order entry and account
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information; access to mutual funds with no transaction fees and to certain institutional money
managers; and discounts on compliance, marketing, research, technology, and practice management
products or services provided to Advisor by third party vendors. Charles Schwab may also have
paid for business consulting and professional services received by Advisor’s related persons. Some
of the products and services made available by Charles Schwab through the program may benefit
Advisor but may not benefit its Client accounts. These products or services may assist Advisor in
managing and administering Client accounts, including accounts not maintained at Charles Schwab.
Other services made available by Charles Schwab are intended to help Advisor manage and further
develop its business enterprise. The benefits received by Advisor or its personnel through
participation in the program do not depend on the amount of brokerage transactions directed to
Charles Schwab. As part of its fiduciary duties to clients, Advisor endeavors at all times to put the
interests of its clients first. Clients should be aware, however, that the receipt of economic benefits
by Advisor or its related persons in and of itself creates a potential conflict of interest and may
indirectly influence the Advisor’s choice of Charles Schwab for custody and brokerage services.
B. If our firm or a related person directly or indirectly compensates any person who is not our
employee for client referrals, we are required to describe the arrangement and the
compensation.
We pay referral fees to independent solicitors for the referral of their clients to our firm in
accordance with relevant state statutes and rules. If we pay a fee, we provide the client all the
required disclosure of the arrangement in writing. Additionally, the client will not pay our firm
a higher fee if we do pay a referral or solicitation fee.
C. Rich Schuette and Kathryn Courain, both executives at Avalan, LLC, own Class B shares of
Avalan Opportunity Fund I, a private fund advised by Avalan, LLC and will be compensated
as owners of both Avalan, LLC and as owners of the private fund.
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Item 15. Custody
Under government regulations, we are deemed to have custody of your assets if, for example, you
authorize us to instruct any of our clearing partners to deduct our advisory fees directly from your
account.
Our clearing partners maintain actual custody of your assets. Your statements will be available for
you to review via their websites or portals. Additionally, you will also receive account statements
directly from our custodial partners at least quarterly via their website portal or directly mailed
depending on availability and your choice on how to receive your statements. You should carefully
review those statements promptly.
If we have custody of client funds or securities and a qualified custodian as defined in SEC rule
206(4)-2 or similar state rules (for example, a broker-dealer or bank) does not send account
statements with respect to those funds or securities directly to our clients, we must disclose that
we have custody and explain the risks that you will face because of this.
State Securities Bureaus or their equivalent generally take the position that any arrangement
under which a registered investment adviser is authorized or permitted to withdraw client
funds or securities maintained with a custodian upon the adviser’s instruction to the custodian
is deemed to have custody of client funds and securities.
As such, we have adopted the following safeguarding procedures:
(1) Our clients client must provide us with written authorization permitting direct payment to
us of our advisory fees from their account(s) maintained by a custodian who is independent
of our firm;
(2) We must send a statement to our clients showing the amount of our fee, the value of your
assets upon which our fee was based, and the specific manner in which our fee was
calculated;
(3) We must disclose to you that it is your responsibility to verify the accuracy of our fee
calculation, and that the custodian will not determine whether the fee is properly
calculated; and
(4) Your account custodian must agree to send you a statement, at least quarterly, showing all
disbursements from your account, including advisory fees.
If we have custody of client funds or securities and a qualified custodian sends quarterly, or more
frequent, account statements directly to our clients, we are required to explain that you will receive
account statements from the broker-dealer, bank, or other qualified custodian and that you should
carefully review those statements.
We encourage our clients to raise any questions with us about the custody, safety or security
of their assets. The custodians we do business with will send you independent account
statements listing your account balance(s), transaction history and any fee debits or other fees
taken out of your account.
Item 16. Investment Discretion
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If we accept discretionary authority to manage securities accounts on behalf of clients, we
are required to disclose this fact and describe any limitations our clients may place on our
authority. The following procedures are followed before we assume this authority:
Our clients need to sign a discretionary investment advisory agreement with our firm for the
management of their account. This type of agreement only applies to our Asset Management
clients. We do not take or exercise discretion with respect to our other clients.
Item 17. Voting Client Securities
A. If we have, or will accept, proxy authority to vote client securities, we must briefly describe our
voting policies and procedures, including those adopted pursuant to SEC Rule 206(4)-6.
We do not and will not accept the proxy authority to vote client securities. Clients will receive
proxies or other solicitations directly from their custodian or a transfer agent. In the event that
proxies are sent to our firm, we will forward them on to you and ask the party who sent them
to mail them directly to you in the future. Clients may call, write or email us to discuss
questions they may have about particular proxy votes or other solicitations.
However, Independent Money managers selected or recommended by our firm may vote
proxies for clients. Therefore, except in the event an Independent Money manager votes
proxies, clients maintain exclusive responsibility for: (1) directing the manner in which
proxies solicited by issuers of securities beneficially owned by the client shall be voted, and
(2) making all elections relative to any mergers, acquisitions, tender offers, bankruptcy
proceedings or other type events pertaining to the client’s investment assets. Therefore (except
for proxies that may be voted by an Independent Money manager), our firm and/or you shall
instruct your qualified custodian to forward to you copies of all proxies and shareholder
communications relating to your investment assets.
Item 18. Financial Information
The Adviser does not have any financial impairment that will preclude the firm from meeting
contractual commitments to clients. The Adviser meets all net capital requirements that it is subject
to and the Adviser has not been the subject of a bankruptcy petition in the last 10 years.
The Adviser is not required to provide a balance sheet as it does not serve as a custodian for client
funds or securities, and does not require prepayment of fees of more than $1,200 per client, and six
months or more in advance.
Business Continuity Plan
The Adviser has a Business Continuity Plan in place that provides detailed steps to mitigate and
recover from the loss of office space, communications, services or key people.
Disasters
The Business Continuity Plan covers natural disasters such as snow storms, hurricanes, tornados,
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and flooding. The Plan covers man-made disasters such as loss of electrical power, loss of water
threat, nuclear emergency, chemical event, biological event, T-1
pressure, fire, bomb
communications line outage, Internet outage, railway accident and aircraft accident. Electronic files
are backed up daily and archived offsite.
Alternate Offices
Alternate offices are identified to support ongoing operations in the event the main office is
unavailable. It is our intention to contact all clients within five days of a disaster that dictates moving
our office to an alternate location.
Summary of Business Continuity Plan
A summary of the business continuity plan is available upon request to the Chief Compliance Officer
of the Advisor.
Information Security Program
Information Security
The Adviser maintains an information security program to reduce the risk that your personal and
confidential information may be breached.
Privacy Policy
Below is a summary of the Adviser’s Privacy Policy regarding client personal information. A
complete version of the Privacy Policy is contained in your client advisory agreement and may be
obtained by contacting the Compliance Officer of the Adviser.
The Adviser:
a) Collects non-public personal information about its clients from the following sources:
•
Information received from clients on applications or other forms;
•
Information about clients’ transactions with the Adviser, its affiliates and others;
•
Information received from our correspondent clearing broker with respect to
client accounts;
• Medical information submitted as part of an insurance application for a traditional
life or variable life policy; and
•
Information received from service bureaus or other third parties.
b) The Adviser will not share such information with any affiliated or nonaffiliated third
party except:
• When necessary to complete a transaction in a customer account, such as with the
clearing firm or account custodians;
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• When required to maintain or service a customer account;
• To resolve customer disputes or inquiries;
• With persons acting in a fiduciary or representative capacity on behalf of the
customer;
• With rating agencies, persons assessing compliance with industry standards, or to
the attorneys, accountants and auditors of the firm;
•
In connection with a sale or merger of The Adviser’s business;
• To protect against or prevent actual or potential fraud, identity theft, unauthorized
transactions, claims or other liability;
• To comply with federal, state or local laws, rules and other applicable legal
requirements;
•
In connection with a written agreement to provide investment management or
advisory services when the information is released for the sole purpose of
providing the products or services covered by the agreement;
•
In any circumstances with the customer’s instruction or consent.
c) Restricts access to confidential client information to individuals who are authorized
to have access to confidential client information and need to know that information
to provide services to clients.
d) Maintains physical, electronic and procedural security measures that comply with
applicable state and federal regulations to safeguard confidential client information.
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