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Disclosure Brochure
MARCH 26, 2025
Registered Investment Adviser
7 World Trade Center
250 Greenwich Street, 46th Floor
New York, NY 10007
604 C. Hoare
San Juan, PR 00907
www.eaglebayfamilyoffice.com
(212) 634-7879
This brochure provides information about the qualifications and business practices of Eagle Bay
Advisors LLC D.B.A. Eagle Bay Family Office (hereinafter “Eagle Bay” or the “Firm”). If you have any
questions about the contents of this brochure, please contact the Firm at this telephone number listed
above. The information in this brochure has not been approved or verified by the United States
Securities and Exchange Commission (SEC) or by any state securities authority. Additional
is available on the SEC’s website at https://adviserinfo.sec.gov. The Firm is a registered investment
information about the Firm is available on the SEC’s website at https//adviserinfo.sec.gov. The Firm is
adviser. Registration does not imply any level of skill or training.
a registered investment adviser. Registration does not imply any level of skill or training.
MARCH 26, 2025
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Item 2. Material Changes
In this Item, Eagle Bay is required to discuss any material changes that have been made to the
brochure since the last annual amendment. Since the last amendment on December 26, 2024,
no material change have been made.
This brochure provides information about the qualifications and business practices of Eagle Bay. If
you have any questions about the contents of this brochure, please contact the Firm at this
telephone number listed above. The information in this brochure has not been approved or verified
by the United States Securities and Exchange Commission (SEC) or by any state securities
authority. Additional information about the Firm is available on the SEC’s website at
www.adviserinfo.sec.gov. The Firm is a registered investment adviser. Registration does not
imply any level of skill or training.
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Item 3. Table of Contents
Item 2. Material Changes ............................................................................................................................. 2
Item 3. Table of Contents ............................................................................................................................ 3
Item 4. Advisory Business ............................................................................................................................ 4
Item 5. Fees and Compensation .................................................................................................................. 6
Item 6. Performance-Based Fees and Side-by-Side Management .............................................................. 8
Item 7. Types of Clients ............................................................................................................................... 8
Item 8. Methods of Analysis, Investment Strategies and Risk of Loss ....................................................... 9
Item 9. Disciplinary Information ................................................................................................................ 15
Item 10. Other Financial Industry Activities and Affiliations ..................................................................... 15
Item 11. Code of Ethics ............................................................................................................................. 15
Item 12. Brokerage Practices ..................................................................................................................... 16
Item 13. Review of Accounts ..................................................................................................................... 19
Item 14. Client Referrals and Other Compensation .................................................................................. 19
Item 15. Custody........................................................................................................................................ 19
Item 16. Investment Discretion ................................................................................................................. 20
Item 17. Voting Client Securities ............................................................................................................... 21
Item 18. Financial Information .................................................................................................................. 21
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Item 4. Advisory Business
Eagle Bay is a multi-family office that offers a variety of advisory services, which include
investment advisory and family office services. Prior to Eagle Bay rendering any advisory services,
clients are required to enter into one or more written agreements with Eagle Bay setting forth the
relevant terms and conditions of the advisory relationship (the “Wealth Management
Agreement”).
Eagle Bay has been an investment adviser that is majority owned by Michael Nelson since June
12, 2015. As of December 31, 2024, Eagle Bay had $948,458,594 of assets under management,
of which $917,282,767 was managed on a discretionary basis and $31,175,827 was managed on
a non-discretionary basis. While this brochure generally describes the business of Eagle Bay,
certain sections also discuss the activities of its Supervised Persons, which refer to the Firm’s
officers, partners, directors (or other persons occupying a similar status or performing similar
functions), employees or any other person who provides investment advice on Eagle Bay’s behalf
and is subject to the Firm’s supervision or control.
Family Office Services
Eagle Bay offers clients a broad range of family office services, which may include any or all of
the following functions:
Investment Consulting
Insurance Planning
• Business Planning
• Cash Flow Forecasting
• Trust and Estate Planning
• Financial Reporting
•
•
• Retirement Planning
• Risk Management
• Charitable Giving
• Distribution Planning
• Tax Planning
• Manager Due Diligence
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In performing these services, Eagle Bay is not required to verify any information received from the
client or from the client’s other professionals (e.g., attorneys, accountants, etc.,) and is expressly
authorized to rely on such information. Eagle Bay may recommend clients engage the Firm for
additional related services and/or other professionals to implement its recommendations. Clients
are advised that a conflict of interest exists if clients engage Eagle Bay or its affiliates to provide
additional services for compensation. Clients retain absolute discretion over all decisions regarding
implementation and are under no obligation to act upon any of the recommendations made by
Eagle Bay under the engagement. Clients are advised that it remains their responsibility to promptly
notify the Firm of any change in their financial situation or investment objectives for the purpose of
reviewing, evaluating or revising Eagle Bay’s recommendations and/or services.
Investment Advisory Services
Eagle Bay manages client investment portfolios on a discretionary or non-discretionary basis. In
addition, Eagle Bay may provide clients with wealth management services which generally/may
include a broad range of comprehensive family office services as well as discretionary and/or non-
discretionary management of investment portfolios.
Eagle Bay primarily allocates client assets among various mutual funds, exchange-traded funds
(“ETFs”), independent investment managers (“Independent Managers”) in accordance with their
stated investment objectives. In addition, Eagle Bay may also recommend that certain eligible
clients invest in privately placed securities, which may include debt, equity and/or interests in
pooled investment vehicles (e.g., hedge funds).
Where appropriate, the Firm may also provide advice about any type of legacy position or other
investment held in client portfolios. Clients may engage Eagle Bay to manage and/or advise on
certain investment products that are not maintained at their primary custodian, such as variable
life insurance and annuity contracts and assets held in employer sponsored retirement plans and
qualified tuition plans (i.e., 529 plans). In these situations, Eagle Bay directs or recommends the
allocation of client assets among the various investment options available with the product. These
assets are generally maintained at the underwriting insurance company or the custodian
designated by the product’s provider.
Eagle Bay tailors its advisory services to meet the needs of its individual clients and seeks to
ensure, on a continuous basis, that client portfolios are managed in a manner consistent with those
needs and objectives. Eagle Bay consults with clients on an initial and ongoing basis to assess
their specific risk tolerance, time horizon, liquidity constraints and other related factors relevant to
the management of their portfolios. Clients are advised to promptly notify Eagle Bay if there are
changes in their financial situation or if they wish to place any limitations on the management of
their portfolios. Clients may impose reasonable restrictions or mandates on the management of
their accounts if Eagle Bay determines, in its sole discretion, the conditions would not materially
impact the performance of a management strategy or prove overly burdensome to the Firm’s
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management efforts.
Use of Independent Managers
As mentioned above, Eagle Bay may select certain Independent Managers to actively manage a
portion of its clients’ assets. The specific terms and conditions under which a client engages an
Independent Manager may be set forth in a separate written agreement with the designated
Independent Manager. In addition to this brochure, clients may also receive the written disclosure
documents of the respective Independent Managers engaged to manage their assets.
Eagle Bay evaluates a variety of information about Independent Managers, which may include the
Independent Managers’ public disclosure documents, materials supplied by the Independent
Managers themselves and other third-party analyses it believes are reputable. To the extent
possible, the Firm seeks to assess the Independent Managers’ investment strategies, past
performance and risk results in relation to its clients’ individual portfolio allocations and risk
exposure. Eagle Bay also takes into consideration each Independent Manager’s management
style, returns, reputation, financial strength, reporting, pricing and research capabilities, among
other factors.
Eagle Bay continues to provide services relative to the discretionary or non-discretionary selection
of the Independent Managers. On an ongoing basis, the Firm monitors the performance of those
accounts being managed by Independent Managers. Eagle Bay seeks to ensure the Independent
Managers’ strategies and target allocations remain aligned with its clients’ investment objectives
and overall best interests.
Eagle Bay utilizes recognized consultant(s) in the field in assisting in the selection and due
diligence of Independent Managers.
Item 5. Fees and Compensation
Eagle Bay offers services on a fee basis, which may include fixed and/or hourly fees, as well as
fees based upon assets under management or advisement.
Family Office Services
Eagle Bay offers family office services to clients under various fee arrangements that suit a client’s
needs. Some families opt for a flat annual retainer fee, annual fees based on the value of assets
under the Firm’s management, project-based fees, and hourly fee arrangements.
These fees are negotiable, but generally range from $150 to $1,000 per hour when charged on
an hourly basis and between 25 and 150 basis points (0.25% – 1.50%) when based on an asset-
based arrangement. The amount of the fee depends upon the scope and complexity of the
services and the professional rendering the family office services. Alternatively, the Firm may
charge a fixed fee based upon the anticipated hours necessary for a project, in addition to the
other factors mentioned above. If the client engages the Firm for additional investment advisory
services, Eagle Bay may offset all or a portion of its fees for those services based upon the amount
paid for the family office services.
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The terms and conditions of the family office services engagement are set forth in the Wealth
Management Agreement and Eagle Bay.
Investment Management Fees
Eagle Bay offers investment management services for an annual fee based on the value of assets
under the Firm’s management. This management fee generally varies between 50 and 150 basis
points (0.50% – 1.50%) depending upon the size and composition of a client’s portfolio and the
type of services rendered. The Investment Management Fee is prorated and paid monthly or
quarterly in advance based upon the market value of the Assets as recently reported by
Independent Managers, custodians or the client. The time between the date of the valuations
and the receipt by Eagle Bay of valuation reports generally requires the Firm to use valuations
from a previous period to calculate the current period’s fees. When certain assets are valued less
frequently than monthly, Eagle Bay adjusts the most recent valuation estimates provided to the
Firm by any intra- valuation period contributions or withdrawals to or from those assets. In the
event the Wealth Management Agreement is terminated, the fee for the final billing period is
prorated through the effective date of the termination and the outstanding or unearned portion
of the fee is charged or refunded to the client, as appropriate.
Additionally, for asset management services the Firm provides with respect to certain client
holdings (e.g., held-away assets, accommodation accounts, alternative investments, etc.), Eagle
Bay may negotiate a fee rate that differs from the range set forth above.
Fee Discretion
Eagle Bay may, in its sole discretion, negotiate to charge a lesser fee based upon certain criteria,
such as anticipated future earning capacity, anticipated future additional assets, dollar amount of
assets to be managed, related accounts, account composition, pre-existing/legacy client
relationship, account retention and pro bono activities.
Additional Fees and Expenses
In addition to the advisory fees paid to Eagle Bay, clients may also incur certain charges imposed
by unaffiliated third parties such as broker-dealers, custodians, trust companies, banks and other
financial institutions and Service providers (collectively, “Financial Institutions”).
These additional charges may include brokerage commissions, transaction fees, custodial fees,
unified managed account fees, reporting service fees, unified managed account platform fees,
reporting fees, tax overlay fees, fees for third-party research, due diligence, and other services
provided to us, fees attributable to alternative assets, fees charged by the Independent
Managers, margin or other borrowing costs, charges imposed directly by a mutual fund or ETF
in a client’s account, as disclosed in the fund’s prospectus (e.g., fund management fees and
other fund expenses), deferred sales charges, odd-lot differentials, transfer taxes, wire transfer
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and electronic fund fees and other fees and taxes on brokerage accounts and securities
transactions. The Firm’s brokerage practices are described at length in Item 12, below.
Direct Fee Debit
Clients generally provide Eagle Bay and/or certain Financial Institutions with the authority to
directly debit their accounts for payment of fees. The Financial Institutions that act as the qualified
custodian for client accounts, from which the Firm retains the authority to directly deduct fees, have
agreed to send statements to clients not less than quarterly detailing all account transactions,
including any amounts paid to Eagle Bay. Alternatively, clients may elect to have Eagle Bay send
a separate invoice for direct payment.
Account Additions and Withdrawals
Clients may make additions to and withdrawals from their account at any time, subject to Eagle
Bay’s right to terminate an account. Additions may be in cash or securities provided that the Firm
reserves the right to liquidate any transferred securities or declines to accept particular securities
into a client’s account. Clients may withdraw account assets on notice to Eagle Bay, subject to the
usual and customary securities settlement procedures. However, the Firm generally designs its
portfolios as long-term investments and the withdrawal of assets may impair the achievement of a
client’s investment objectives. Eagle Bay may consult with its clients about the options and
implications of transferring securities. Clients are advised that when transferred securities are
liquidated, they may be subject to transaction fees, short-term redemption fees, fees assessed at
the mutual fund level (e.g., contingent deferred sales charges) and/or tax ramifications.
Item 6. Performance-Based Fees and Side-by-Side Management
A. Performance-Based Compensation
Neither the Firm nor any supervised persons accept performance-based compensation.
B. Side-by-Side Management
“Side-by-Side Management” refers to a situation in which the same adviser manages accounts
that are billed based only on a percentage of assets under management and at the same time
manages other accounts for which fees are performance-based. This item does not apply to the
Firm nor the Firm’s supervised persons.
Item 7. Types of Clients
Eagle Bay offers services to high net-worth individuals and families, trusts, estates, charitable
organizations, corporations, and business entities.
Minimum Account Requirements
Eagle Bay does not impose a stated minimum fee or minimum portfolio value for starting and
maintaining an investment management relationship. Certain Independent Managers may,
however, impose more restrictive account requirements and billing practices from the Firm. In
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these instances, Eagle Bay may alter its corresponding account requirements and/or billing
practices to accommodate those of the Independent Managers.
Item 8. Methods of Analysis, Investment Strategies and Risk of Loss
Methods of Analysis and Investment Strategies
The core elements of Eagle Bay’s investment strategy are:
• determining the appropriate asset allocation for each client; and
• selecting appropriate Portfolio Managers to implement the asset allocation
In general, Eagle Bay’s strategy is based on the preservation of capital and generating strong risk
adjusted returns through the use of a “multi-manager diversification” strategy. The Firm’s
outsourced due diligence providers are responsible for the initial screening, interviewing,
evaluating, selecting, and allocating assets to the various managers (including mutual fund, ETF,
private fund and Independent Managers, together the “Portfolio Managers”).
Eagle Bay’s Investment Committee utilizes this “multi-style, multi-manager” concept when
identifying the most appropriate investment managers to recommend to clients. The outsourced
due diligence providers, with periodic oversight of the Investment Committee, monitor the activities
and performance of Portfolio Managers to ascertain adherence to stated investment goals and
strategies and, based on the foregoing periodic evaluation of the portfolio.
The asset allocation is determined by Eagle Bay’s view of the macroeconomic environment and a
deep understanding of a client’s liquidity needs, risk tolerance and investment expectations. For
each client, the asset allocation is further refined and customized based on the specific needs
identified. There are no bounds limiting the portfolio customization.
Eagle Bay uses a number of factors including discussions with clients and review of client
documents to help assess specific client needs.
Methods of Analysis
The Firm may use the following methods when considering investment strategies and
recommendations.
Charting Review. Charting is a technical analysis that charts the patterns of stocks, bonds, and
commodities to help determine buy and sell recommendations for clients. It is a way of gathering
and processing price and volume information in a security by applying mathematical equations
and plotting the resulting data onto graphs in order to predict future price movements. A graphical
historical record assists the analyst in spotting the effect of key events on a security’s price, its
performance over a period of time, and whether it is trading near its high, near its low or in
between. Chartists believe that recurring patterns of trading, commonly referred to as indicators,
can help them forecast future price movements.
Fundamental Review. A fundamental analysis is a method of evaluating a company or security by
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attempting to measure its intrinsic value. Fundamental analysis attempts to determine the true
value of a company or security by looking at all aspects of the company or security, including
both tangible factors (e.g., machinery, buildings, land, etc.) and intangible factors (e.g., patents,
trademarks, “brand” names, etc.). Fundamental analysis also involves examining related
economic factors (e.g., overall economy and industry conditions, etc.), financial factors (e.g.,
company debt, interest rates, management salaries and bonuses, etc.), qualitative factors (e.g.,
management expertise, industry cycles, labor relations, etc.), and quantitative factors (e.g., debt-
to-equity and price-to-equity ratios).
The end goal of performing fundamental analysis is to produce a value that an investor can
compare with the security's current price with the aim of determining what sort of position to
take with that security (e.g., if underpriced, the security should be bought; if overpriced the
security should sold). Fundamental analysis uses real data to evaluate a security's value. Although
most analysts use fundamental analysis to value stocks, this method of valuation can be used for
many types of securities.
Technical Review. A technical analysis is a method of evaluating securities that analyzes statistics
generated by market activity, such as past prices and volume. Technical analysis does not attempt
to measure a security's intrinsic value, but instead uses past market data and statistical tools to
identify patterns that can suggest future activity. Historical performance of securities and the
markets can indicate future performance.
Cyclical Review. A cyclical analysis assumes the market reacts in reoccurring patterns that can be
identified and leveraged to provide performance. Cyclical analysis of economic cycles is used to
determine how these reoccurring patterns, or cycles, affect the returns of a given investment,
asset, or company. Cyclical analysis is a time-based assessment which incorporates past and
present performance to determine future value. Cyclical analyses exist because the broad
economy has been shown to move in cycles, from periods of peak performance to periods of low
performance. The risks of this strategy are two-fold: (1) the markets do not always repeat cyclical
patterns; and (2) if too many investors begin to implement this strategy, it changes the very
cycles of which they are trying to take advantage.
Economic Review. An economic analysis determines the economic environment over a certain
time horizon. This involves following and updating historic economic data such as U.S. gross
domestic product and consumer price index as well as monitoring key economic drivers such as
employment, inflation, and money supply for the world’s major economies.
Investment Strategies
When implementing investment advice to clients, the Firm may employ a variety of strategies to
best pursue the objects of clients. Depending on market trends and conditions, The Firm will
employee any technique or strategy herein described, at the Firm’s discretion and in the best
interests of the client. The Firm does not recommend any particular security or type of security.
Instead, the Firm makes recommendations to meet a particular client’s financial objectives. There
is inherent risk to any investment and clients may suffer loss of ALL OR PART of a principal
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investment.
Long-Term Purchases. Long-term purchases are securities that are purchased with the
expectation that the value of those securities will grow over a relatively long period, generally
greater than one year. Long-term purchases may be affected by unforeseen changes in the
company in which a client is invested or in the overall market. Long term trading is designed to
capture market rates of both return and risk. Frequent trading can affect investment performance,
particularly through increased brokerage and other transaction costs and taxes. Due to its nature,
the long-term strategy can expose clients to various other types of risk that will typically surface
at various intervals during the time the client owns the investments. These risks include, but are
not limited to, inflation (purchasing power) risk, interest rate risk, economic risk, and
political/regulatory risk.
Short-Term Purchases. Short-term purchases are securities that are purchased with the
expectation that they will be sold within a relatively short period of time, generally less than one
year, to take advantage of the securities’ short-term price fluctuations. Short-term trading
generally holds greater risk. Frequent trading can affect investment performance due to increased
brokerage fees and other transaction costs and taxes.
Strategic Asset Allocation. Asset allocation is a combination of several different types of
investments; typically, this includes stocks, bonds, and cash equivalents among various asset
classes to achieve diversification. The objective of asset allocation is to manage risk and market
exposure while still positioning a portfolio to meet financial objectives.
Risk of Loss
Investing inherently involves risk up to and including loss of the principal sum. Further, past
performance of any security is not necessarily indicative of future results. Therefore, future
performance of any specific investment or investment strategy based on past performance should
not be assumed as a guarantee. The Firm does not provide any representation or guarantee that
the financial goals of clients will be achieved.
The potential return or gain and potential risk or loss of an investment varies, generally speaking,
with the type of product invested in. Below is an overview of the types of products available on
the market and the associated risks of each:
General Risks. Investing in securities always involves risk of loss that you should be prepared to
bear. We do not represent or guarantee that our services or methods of analysis can or will
predict future results, successfully identify market tops or bottoms, or insulate clients from losses
due to market corrections or declines. We cannot offer any guarantees or promises that your
financial goals and objectives can or will be met. Past performance is in no way an indication of
future performance. We also cannot assure that third parties will satisfy their obligations in a
timely manner or perform as expected or marketed.
Market Risks. Investing involves risk, including the potential loss of principal, and all investors
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should be guided accordingly. The profitability of a significant portion of Eagle Bay’s
recommendations and/or investment decisions may depend to a great extent upon correctly
assessing the future course of price movements of stocks, bonds and other asset classes. There
can be no assurance that Eagle Bay will be able to predict those price movements accurately or
capitalize on any such assumptions.
Common Stocks. Investments in common stocks, both directly and indirectly through investment
in shares of ETFs, may fluctuate in value in response to many factors, including, but not limited
to, the activities of the individual companies, general market and economic conditions, interest
rates, and specific industry changes. Such price fluctuations subject certain strategies to potential
losses. During temporary or extended bear markets, the value of common stocks will decline,
which could also result in losses for each strategy.
Portfolio Turnover Risk. High rates of portfolio turnover could lower performance of an investment
strategy due to increased costs and may result in the realization of capital gains. If an investment
strategy realizes capital gains when it sells its portfolio investments, it will increase taxable
distributions to you. High rates of portfolio turnover in a given year would likely result in short-
term capital gains and under current tax law you would be taxed on short-term capital gains at
ordinary income tax rates, if held in a taxable account.
Non-Diversified Strategy Risk. Some investment strategies may be non-diversified (e.g., investing
a greater percentage of portfolio assets in a particular issuer and owning fewer securities than a
diversified strategy). Accordingly, each such strategy is subject to the risk that a large loss in an
individual issuer will cause a greater loss than it would if the strategy held a larger number of
securities or smaller positions sizes.
Model Risk. Financial and economic data series are subject to regime shifts, meaning past
information may lack value under future market conditions. Models are based upon assumptions
that may prove invalid or incorrect under many market environments. We may use certain model
outputs to help identify market opportunities and/or to make certain asset allocation decisions.
There is no guarantee any model will work under all market conditions. For this reason, we
include model related results as part of our investment decision process but we often weigh
professional judgment more heavily in making trades or asset allocations.
Mutual Funds and ETFs. An investment in a mutual fund or ETF involves risk, including the loss
of principal. Mutual fund and ETF shareholders are necessarily subject to the risks stemming from
the individual issuers of the fund’s underlying portfolio securities. Such shareholders are also liable
for taxes on any fund- level capital gains, as mutual funds and ETFs are required by law to
distribute capital gains in the event they sell securities for a profit that cannot be offset by a
corresponding loss.
Shares of mutual funds are generally distributed and redeemed on an ongoing basis by the fund
itself or a broker acting on its behalf. The trading price at which a share is transacted is equal to
a fund’s stated daily per share net asset value (“NAV”), plus any shareholders fees (e.g., sales loads,
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purchase fees, redemption fees). The per share NAV of a mutual fund is calculated at the end of
each business day, although the actual NAV fluctuates with intraday changes to the market value
of the fund’s holdings. The trading prices of a mutual fund’s shares may differ significantly from the
NAV during periods of market volatility, which may, among other factors, lead to the mutual fund’s
shares trading at a premium or discount to actual NAV.
Shares of ETFs are listed on securities exchanges and transacted at negotiated prices in the
secondary market. Generally, ETF shares trade at or near their most recent NAV, which is
generally calculated at least once daily for indexed based ETFs and potentially more frequently for
actively managed ETFs. However, certain inefficiencies may cause the shares to trade at a
premium or discount to their pro rata NAV. There is also no guarantee that an active secondary
market for such shares will develop or continue to exist. Generally, an ETF only redeems shares
when aggregated as creation units (usually 20,000 shares or more). Therefore, if a liquid
secondary market ceases to exist for shares of a particular ETF, a shareholder may have no way
to dispose of such shares.
Use of Independent Managers. As stated above, Eagle Bay may select certain Independent
Managers to manage a portion of its clients’ assets. In these situations, Eagle Bay continues to
conduct ongoing due diligence of such managers, but such recommendations rely to a great extent
on the Independent Managers’ ability to successfully implement their investment strategies. In
addition, Eagle Bay generally may not have the ability to supervise the Independent Managers on
a day-to-day basis.
Use of Private Collective Investment Vehicles. Eagle Bay recommends that certain clients invest in
privately placed collective investment vehicles (e.g., hedge funds, private equity funds, etc.). The
managers of these vehicles have broad discretion in selecting the investments. There are few
limitations on the types of securities or other financial instruments which may be traded and no
requirement to diversify. Hedge funds may trade on margin or otherwise leverage positions,
thereby potentially increasing the risk to the vehicle. In addition, because the vehicles are not
registered as investment companies, there is an absence of regulation. There are numerous other
risks in investing in these securities. Clients should consult each fund’s private placement
memorandum and/or other documents explaining such risks prior to investing.
Inflation, Currency, and Interest Rate Risks. Security prices and portfolio returns will likely vary
in response to changes in inflation and interest rates. Inflation causes the value of future dollars
to be worth less and may reduce the purchasing power of an investor’s future interest payments
and principal. Inflation also generally leads to higher interest rates, which in turn may cause the
value of many types of fixed income investments to decline. In addition, the relative value of the
U.S. dollar-denominated assets primarily managed by The Firm may be affected by the risk that
currency devaluations affect Client purchasing power.
Liquidity Risk. Liquidity is the ability to readily convert an investment into cash to prevent a loss,
realize an anticipated profit, or otherwise transfer funds out of the particular investment.
Generally, investments are more liquid if the investment has an established market of purchasers
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and sellers, such as a stock or bond listed on a national securities exchange. Conversely,
investments that do not have an established market of purchasers and sellers may be considered
illiquid. Your investment in illiquid investments may be for an indefinite time, because of the lack
of purchasers willing to convert your investment to cash or other assets.
Legislative and Tax Risk. Performance may directly or indirectly be affected by government
legislation or regulation, which may include, but is not limited to: changes in investment advisor
or securities trading regulation; change in the U.S. government’s guarantee of ultimate payment
of principal and interest on certain government securities; and changes in the tax code that could
affect interest income, income characterization and/or tax reporting obligations, particularly for
options, swaps, master limited partnerships, Real Estate Investment Trust, Exchange Traded
Products/Funds/Securities. We do not engage in tax planning, and in certain circumstances a
Client may incur taxable income on their investments without a cash distribution to pay the tax
due. Clients and their personal tax advisors are responsible for how the transactions in their
account are reported to the IRS or any other taxing authority.
Foreign Investing and Emerging Markets Risk. Foreign investing involves risks not typically
associated with U.S. investments, and the risks maybe exacerbated further in emerging market
countries. These risks may include, among others, adverse fluctuations in foreign currency values,
as well as adverse political, social, and economic developments affecting one or more foreign
countries.
In addition, foreign investing may involve less publicly available information and more volatile or
less liquid securities markets, particularly in markets that trade a small number of securities, have
unstable governments, or involve limited industry. Investments in foreign countries could be
affected by factors not present in the U.S., such as restrictions on receiving the investment
proceeds from a foreign country, foreign tax laws or tax withholding requirements, unique trade
clearance or settlement procedures, and potential difficulties in enforcing contractual obligations
or other legal rules that jeopardize shareholder protection. Foreign accounting may be less
transparent than U.S. accounting practices and foreign regulation may be inadequate or irregular.
Information Security Risk. We may be susceptible to risks to the confidentiality and security of its
operations and proprietary and customer information. Information risks, including theft or
corruption of electronically stored data, denial of service attacks on our website or websites of
our third-party service providers, and the unauthorized release of confidential information are a
few of the more common risks faced by us and other investment advisers. Data security breaches
of our electronic data infrastructure could have the effect of disrupting our operations and
compromising our customers' confidential and personally identifiable information. Such breaches
could result in an inability of us to conduct business, potential losses, including identity theft and
theft of investment funds from customers, and other adverse consequences to customers. We
have taken and will continue to take steps to detect and limit the risks associated with these
threats.
Tax Risks. Tax laws and regulations applicable to an account with The Firm may be subject to
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change and unanticipated tax liabilities may be incurred by an investor as a result of such changes.
In addition, customers may experience adverse tax consequences from the early assignment of
options purchased for a customer's account. Customers should consult their own tax advisers
and counsel to determine the potential tax-related consequences of investing.
Advisory Risk. There is no guarantee that our judgment or investment decisions on behalf of
particular any account will necessarily produce the intended results.
Our judgment may prove to be incorrect, and an account might not achieve her investment
objectives. In addition, it is possible that we may experience computer equipment failure, loss of
internet access, viruses, or other events that may impair access to accounts’ custodians’ software.
The Firm and its representatives are not responsible to any account for losses unless caused by
The Firm breaching our fiduciary duty.
Dependence on Key Employees. An accounts success depends, in part, upon the ability of our
key professionals to achieve the targeted investment goals. The loss of any of these key personnel
could adversely impact the ability to achieve such investment goals and objectives of the account.
Item 9. Disciplinary Information
Eagle Bay nor its management persons have not been involved in any legal or disciplinary events
that are material to a client’s evaluation of its advisory business or the integrity of its
management.
Item 10. Other Financial Industry Activities and Affiliations
This item requires investment advisers to disclose certain financial industry activities and
affiliations. This item does not apply to the Firm nor any management persons.
Item 11. Code of Ethics
Eagle Bay has adopted a code of ethics in compliance with applicable securities laws (“Code of
Ethics”) that sets forth the standards of conduct expected of its Supervised Persons. Eagle Bay’s
Code of Ethics contains written policies reasonably designed to prevent certain unlawful practices
such as the use of material non-public information by the Firm or any of its Supervised Persons
and the trading by the same of securities ahead of clients in order to take advantage of pending
orders.
The Code of Ethics also requires certain of Eagle Bay’s personnel to report their personal securities
holdings and transactions and obtain pre-approval of certain investments (e.g., initial public
offerings, limited offerings). However, the Firm’s Supervised Persons are permitted to buy or sell
securities that it also recommends to clients if done in a fair and equitable manner that is consistent
with the Firm’s policies and procedures. This Code of Ethics has been established recognizing that
some securities trade in sufficiently broad markets to permit transactions by certain personnel to
be completed without any appreciable impact on the markets of such securities. Therefore, under
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limited circumstances, exceptions may be made to the policies stated below.
When the Firm is engaging in or considering a transaction in any security on behalf of a client, no
Supervised Person with access to this information may knowingly effect for themselves or for their
immediate family (i.e., spouse, minor children and adults living in the same household) a
transaction in that security unless:
•
•
the transaction has been completed;
the transaction for the Supervised Person is completed as part of a batch trade
with clients; or
• a decision has been made not to engage in the transaction for the client.
These requirements are not applicable to: (i) direct obligations of the Government of the United
States; (ii) money market instruments, bankers’ acceptances, bank certificates of deposit,
commercial paper, repurchase agreements and other high quality short-term debt instruments,
including repurchase agreements; (iii) shares issued by mutual funds or money market funds; and
(iv) shares issued by unit investment trusts that are invested exclusively in one or more mutual
funds.
Clients and prospective clients may contact Eagle Bay to request a copy of its Code of Ethics.
Item 12. Brokerage Practices
Recommendation of Broker/Dealers for Client Transactions
Eagle Bay generally recommends that clients utilize the custody, brokerage and clearing services
of National Financial Services LLC (“Fidelity”) for investment management accounts.
Factors which Eagle Bay considers in recommending Fidelity, or any other broker-dealer, to clients
include their respective financial strength, reputation, execution, pricing, research and service.
Fidelity may enable the Firm to obtain many mutual funds without transaction charges and other
securities at nominal transaction charges. The commissions and/or transaction fees charged by
Fidelity may be higher or lower than those charged by other Financial Institutions.
The commissions paid by Eagle Bay’s clients to Fidelity, or any other broker-dealer, comply with the
Firm’s duty to obtain “best execution.” Clients may pay commissions that are higher than another
qualified Financial Institution might charge to effect the same transaction where Eagle Bay
determines that the commissions are reasonable in relation to the value of the brokerage and
research services received. In seeking best execution, the determinative factor is not the lowest
possible cost, but whether the transaction represents the best qualitative execution, taking into
consideration the full range of a Financial Institution’s services, including among others, the value
of research provided, execution capability, commission rates and responsiveness. Eagle Bay seeks
competitive rates but may not necessarily obtain the lowest possible commission rates for client
transactions.
Transactions may be cleared through other broker-dealers with whom the Firm and its custodians
have entered into agreements for prime brokerage clearing services. Should an account make use
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of prime brokerage, the Client may be required to sign an additional agreement, and additional
fees are likely to be charged.
Consistent with obtaining best execution, brokerage transactions may be directed to certain
broker/dealers in return for investment research products and/or services which assist Eagle Bay
in its investment decision- making process. Such research generally will be used to service all of
the Firm’s clients, but brokerage commissions paid by one client may be used to pay for research
that is not used in managing that client’s portfolio. The receipt of investment research products
and/or services as well as the allocation of the benefit of such investment research products and/or
services poses a conflict of interest because Eagle Bay does not have to produce or pay for the
products or services.
Eagle Bay periodically and systematically reviews its policies and procedures regarding its
recommendation of Financial Institutions in light of its duty to obtain best execution.
Software and Support Provided by Financial Institutions
Eagle Bay may receive without cost from Fidelity, or any other broker-dealer, computer software
and related systems support, which allow Eagle Bay to better monitor client accounts maintained
at Fidelity. Eagle Bay may receive the software and related support without cost because the
Firm renders investment management services to clients that maintain assets at Fidelity. The
software and support is not provided in connection with securities transactions of clients (i.e.,
not “soft dollars”). The software and related systems support may benefit Eagle Bay, but not
its clients directly. In fulfilling its duties to its clients, Eagle Bay endeavors at all times to put
the interests of its clients first. Clients should be aware, however, that Eagle Bay’s receipt of
these benefits from a broker/dealer creates a conflict of interest since these benefits may
influence the Firm’s choice of broker/dealer over another that does not furnish similar software,
systems support or services.
Specifically, Eagle Bay may receive the following benefits from Fidelity, or any other broker-dealer:
• Receipt of duplicate client confirmations and bundled duplicate statements;
• Access to a trading desk that exclusively services its institutional traders;
• Access to block trading which provides the ability to aggregate securities transactions
and then allocate the appropriate shares to client accounts; and
• Access to an electronic communication network for client order entry and account
information.
Brokerage for Client Referrals
Eagle Bay does not consider, in selecting or recommending broker/dealers, whether the Firm
receives client referrals from the Financial Institutions or other third party.
Directed Brokerage
The client may direct Eagle Bay in writing to use a particular Financial Institution to execute some
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or all transactions for the client. In that case, the client will negotiate terms and arrangements
for the account with that Financial Institution and the Firm will not seek better execution services
or prices from other Financial Institutions or be able to “batch” client transactions for execution
through other Financial Institutions with orders for other accounts managed by Eagle Bay (as
described above). As a result, the client may pay higher commissions or other transaction costs,
greater spreads or may receive less favorable net prices, on transactions for the account than
would otherwise be the case. Subject to its duty of best execution, Eagle Bay may decline a client’s
request to direct brokerage if, in the Firm’s sole discretion, such directed brokerage arrangements
would result in additional operational difficulties.
Trade Aggregation
Transactions for each client generally will be effected independently, unless Eagle Bay or the
Independent Managers decide to purchase or sell the same securities for several clients at
approximately the same time. Eagle Bay may (but is not obligated to) combine or “batch” such
orders to obtain best execution, to negotiate more favorable commission rates or to allocate
equitably among the Firm’s clients differences in prices and commissions or other transaction costs
that might not have been obtained had such orders been placed independently. Under this
procedure, transactions will generally be averaged as to price and allocated among Eagle Bay’s
clients pro rata to the purchase and sale orders placed for each client on any given day. To the
extent that the Firm determines to aggregate client orders for the purchase or sale of securities,
including securities in which Eagle Bay’s Supervised Persons may invest, the Firm generally does
so in accordance with applicable rules promulgated under the Advisers Act and no-action guidance
provided by the staff of the U.S. Securities and Exchange Commission. Eagle Bay does not receive
any additional compensation or remuneration as a result of the aggregation.
In the event that the Firm determines that a prorated allocation is not appropriate under the
particular circumstances, the allocation will be made based upon other relevant factors, which may
include: (i) when only a small percentage of the order is executed, shares may be allocated to the
account with the smallest order or the smallest position or to an account that is out of line with
respect to security or sector weightings relative to other portfolios, with similar mandates; (ii)
allocations may be given to one account when one account has limitations in its investment
guidelines which prohibit it from purchasing other securities which are expected to produce similar
investment results and can be purchased by other accounts; (iii) if an account reaches an
investment guideline limit and cannot participate in an allocation, shares may be reallocated to
other accounts (this may be due to unforeseen changes in an account’s assets after an order is
placed); (iv) with respect to sale allocations, allocations may be given to accounts low in cash; (v)
in cases when a pro rata allocation of a potential execution would result in a de minimis allocation
in one or more accounts, the Firm may exclude the account(s) from the allocation; the transactions
may be executed on a pro rata basis among the remaining accounts; or (vi) in cases where a small
proportion of an order is executed in all accounts, shares may be allocated to one or more accounts
on a random basis.
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Item 13. Review of Accounts
Account Reviews
Eagle Bay monitors client portfolios on a continuous and ongoing basis while regular account
reviews are conducted on at least a quarterly basis. Such reviews are conducted by the Firm’s
Principal. All investment advisory clients are encouraged to discuss their needs, goals and
objectives with Eagle Bay and to keep the Firm informed of any changes thereto. The Firm
contacts ongoing investment advisory clients at least annually to review its previous services
and/or recommendations and to discuss the impact resulting from any changes in the client’s
financial situation and/or investment objectives.
Account Statements and Reports
Clients are provided with transaction confirmation notices and regular summary account
statements directly from the Financial Institutions where their assets are held in custody. From
time-to-time or as otherwise requested, clients may also receive written or electronic reports from
Eagle Bay and/or an outside service provider, which contain certain account and/or market-related
information, such as an inventory of account holdings or account performance. Clients should
compare the account statements they receive from their custodian with any documents or reports
they receive from Eagle Bay or an outside service provider.
Item 14. Client Referrals and Other Compensation
Eagle Bay may engage with independent solicitors to provide client referrals. If a client is referred to
Eagle Bay by a solicitor, this practice is disclosed to the client in writing by the solicitor. Eagle Bay pays
the solicitor a portion of the fees earned for advising the referred client. The use of solicitors is strictly
regulated under applicable federal and state law. Eagle Bay fully complies with the requirements of
Rule 206(4)-1, under the Investment Advisers Act of 1940, as amended, and similar state rules, as
applicable.
Item 15. Custody
The Wealth Management Agreement and/or the separate agreement with any Financial Institution
generally authorize Eagle Bay and/or the Financial Institutions to debit client accounts for payment
of fees and to directly remit those funds to the Firm and/or the Financial Institutions in accordance
with applicable custody rules. The Financial Institutions that act as the qualified custodian for client
accounts, from which the Firm retains the authority to directly deduct fees, have agreed to send
statements to clients not less than quarterly detailing all account transactions, including any
amounts paid to Eagle Bay.
In addition, as discussed in Item 13, Eagle Bay may also send periodic supplemental reports to
clients. Clients should carefully review the statements sent directly by the Financial Institutions and
compare them to those received from Eagle Bay.
On February 21, 2017, the SEC issued a no-action letter (“Letter”) with respect to the Rule 206(4)-
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2 (“Custody Rule”) under the Investment Advisers Act of 1940 (“Advisers Act”). The letter
provided guidance on the Custody Rule as well as clarified that an adviser who has the power to
disburse client funds to a third party under a standing letter of authorization (“SLOA”) is deemed
to have custody. As such, our firm has adopted the following safeguards in conjunction with our
custodians:
•
The client provides an instruction to the qualified custodian, in writing, that includes the client’s
signature, the third party’s name, and either the third party’s address or the third party’s account
number at a custodian to which the transfer should be directed.
•
The client authorizes the investment adviser, in writing, either on the qualified custodian’s form
or separately, to direct transfers to the third party either on a specified schedule or from time
to time.
•
The client’s qualified custodian performs appropriate verification of the instruction, such as a
signature review or other method to verify the client’s authorization and provides a transfer of
funds notice to the client promptly after each transfer.
The client has the ability to terminate or change the instruction to the client’s qualified custodian.
•
•
The investment adviser has no authority or ability to designate or change the identity of the
third party, the address, or any other information about the third party contained in the client’s
instruction.
•
The investment adviser maintains records showing that the third party is not a related party of
the investment adviser or located at the same address as the investment adviser.
•
The client’s qualified custodian sends the client, in writing, an initial notice confirming the
instruction and an annual notice reconfirming the instruction.
Item 16. Investment Discretion
Eagle Bay may be given the authority to exercise discretion on behalf of clients. Eagle Bay is
considered to exercise investment discretion over a client’s account if it can effect and/or direct
transactions in client accounts without first seeking their consent. Eagle Bay is given this
authority through a power-of-attorney included in the agreement between Eagle Bay and the
client. Clients may request a limitation on this authority (such as certain securities not to be
bought or sold). Eagle Bay takes discretion over the following activities:
• The securities to be purchased or sold;
• The amount of securities to be purchased or sold;
• When transactions are made; and
• The Independent Managers to be hired or fired.
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Item 17. Voting Client Securities
Eagle Bay generally does not accept the authority to vote a client’s securities (i.e., proxies) on
their behalf. Clients receive proxies directly from the Financial Institutions where their assets are
custodied and may contact the Firm at the contact information on the cover of this brochure with
questions about any such issuer solicitations.
Item 18. Financial Information
Eagle Bay is not required to disclose any financial information due to the following:
• The Firm does not require or solicit the prepayment of more than $1,200 in fees
six months or more in advance of services rendered;
• The Firm does not have a financial condition that is reasonably likely to impair its ability
to meet contractual commitments to clients; and
• The Firm has not been the subject of a bankruptcy petition at any time during the past
ten years.
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