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FORM ADV Part 2A
March 27, 2025
Item 1: Cover Page
Corporate Headquarters
230 3rd Ave 6th Floor
Waltham, Massachusetts 02451
(781) 314-1300
This brochure provides information about the qualifications and business practices of Ballentine
Partners, LLC. If you have any questions about the contents of this brochure, please contact us at
(781) 314-1300, or at our corporate headquarters address above, or through our web site at
https://ballentinepartners.com.
The information in this brochure has not been approved or verified by the United States
Securities and Exchange Commission or by any state securities authority. Additional information
about Ballentine Partners, LLC is available on the SEC’s website at www.adviserinfo.sec.gov.
Ballentine Partners will be glad to address any questions you have about the information in
this document. Please feel free to contact us with your questions. The firm’s Chief
Compliance & Risk Officer is Sean Cleary. You can reach him through our corporate
office using the contact information provided above.
Item 2. Material changes in our business since our last ADV Form filing:
There have not been any material changes since our last ADV form filing.
Item 3.
Table of Contents
Item 2. Material changes in our business since our last ADV Form filing: .............................. 1
Table of Contents.......................................................................................................... 1
Item 3.
Item 4. Advisory business: history, ownership & services ....................................................... 2
Fees and compensation; valuation of securities ......................................................... 13
Item 5.
Performance–based fees and side-by-side management ............................................ 17
Item 6.
Item 7.
Types of clients ........................................................................................................... 18
Item 8. Methods of analysis, investment strategies and risk of loss ....................................... 18
Item 9. Disciplinary information............................................................................................. 32
Item 10. Other financial industry activities and affiliations ..................................................... 32
Ballentine Partners, LLC
Item 11. Code of Ethics, participation or interest in client transactions, and personal trading 35
Item 12. Brokerage practices; custodial services ...................................................................... 37
Item 13. Review of accounts ..................................................................................................... 40
Item 14. Client referrals and other compensation ..................................................................... 41
Item 15. Custody ....................................................................................................................... 41
Investment discretion .................................................................................................. 44
Item 16.
Item 17. Voting client securities; our proxy voting policy ....................................................... 47
Item 18. Financial information ................................................................................................. 48
Item 19. Your questions ............................................................................................................ 48
Item 4.
Advisory business: history, ownership & services
A.
History of our firm; ownership of our firm
Ballentine Partners’ mission is to help the families we serve make smart decisions about
their wealth, giving them the freedom to focus on their lives as they want to. Many of the
decisions we made about how to structure our practice and how to address conflicts of interest
are based on the experiences of our founder, Roy Ballentine, with his own family’s situation
during the early 1980s – before Roy knew anything about wealth management. Roy’s parents
had a sophisticated estate plan that included multiple trusts, partnerships, and corporations. But,
when his father died in 1984, he learned the hard way about the challenges of managing wealth,
balancing family needs, and the wishes of individual family members. After the estate was
settled, Roy chose to change careers. He began to search for a better way to address the
demanding requirements of family wealth management.
What Roy’s family desperately needed and did not get was comprehensive, integrated,
objective advice that addressed the issues and problems that later became difficult to address.
They had no advisor to provide guidance about a strategic plan for their family’s wealth. There
was no team leader who could help them to realize the benefits of collaboration among specialty
advisors.
In 1984, Roy founded Ballentine & Company, Inc., a wealth advisory firm, resolving to
help other families achieve much better results than his family experienced. In 1997, the firm
became Ballentine, Finn & Company, Inc. On January 25, 2010, the shareholders of Ballentine,
Finn established Ballentine Partners, LLC (“the Company”) and transferred the entire business to
Ballentine Partners, LLC
that entity.
As part of the company’s succession plan, in January of 2016, Drew McMorrow was
appointed Chief Executive Officer of Ballentine Partners, LLC. Drew has been a member of the
team since 2002. The ownership of Ballentine Partners, LLC is detailed on the Form ADV 1,
which can be accessed through the SEC’s website: https://www.adviserinfo.sec.gov/. As of
December 31, 2023, Ballentine Partners, LLC was 74% owned and controlled by its current or
retired senior employees or trusts created by those employees, either through direct ownership or
indirect ownership through Ballentine & Company, LLC, and 26% owned by clients of the firm.
Our goal is to have Ballentine Partners remain under the ownership and control of its senior team
members so it will remain independent and properly positioned to deliver objective advice to
families we serve.
As of December 31, 2024, Ballentine Partners, LLC. had regulatory assets under
management of $12 billion, of which $9.8 billion was managed on a discretionary basis and $2.2
billion was managed on a nondiscretionary basis. In addition to our regulatory assets under
management, our services often cover all our client assets, representing more than $26 billion in
total assets under advisement as of December 31, 2024.
B.
Types of services we offer
1.
Overview.
Ballentine Partners’ goals are to help you to:
Protect, preserve, and grow your wealth so you can meet your financial goals;
Feel in control of your wealth, rather than to experience wealth as a burden; and
Prepare the next generation to be financially self-sufficient and to be good
stewards of the family’s resources.
We serve families with investment assets of $4 million or more. Our largest clients have
family net worth of more than $1 billion. We specialize in managing privately-owned wealth.
We have structured our firm to minimize conflicts of interest between ourselves and you. We do
not sell any insurance or investment products. We have only one source of income – fees paid to
us by our clients. Each client fee agreement is simple, and the costs are fully disclosed to each
client.
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Our Wealth Management clients – generally families with assets of $30 million or more –
receive extensive financial planning advice and investment management services on an on-going
basis. This advice includes analysis of cash flows, balance sheet, estate plan, insurance coverage,
debt, income tax planning, etc. Most Wealth Management clients receive quarterly financial
statements covering all major aspects of each client’s situation. Wealth Management clients have
access to both public and private investment vehicles. For clients who wish to participate in
private investments, we make those investments on both a discretionary and non-discretionary
basis, based on each client’s wishes.
Our clients with assets between $4 million and $30 million typically require our advice
for investment management and financial planning. Those clients are served by a dedicated team
using the same investment research we apply to larger relationships, using mostly liquid
investment vehicles that are better suited to those clients’ investment needs. We also provide
investment advice to charitable foundations and other tax-exempt organizations. Many of the
charitable organizations we serve were created by our private clients.
Our primary business is providing families with objective advice about a wide array of
financial strategies and, for our Wealth Management clients, providing an alternative to the cost
and complexity of setting up a single-family office. Families who prefer to maintain a family
office rely upon us to provide advice and implementation services beyond what their own staff is
able to deliver. The range of services we offer each family depends upon the family’s needs,
desires, and the complexity of their financial situation.
Our advisory capabilities include:
Investment strategy and implementation – we manage accounts on both a
discretionary and non-discretionary basis;
Traditional investments – both actively managed investments and index
investments;
Alternative asset classes (real estate, private equity, venture capital, etc.);
Alternative investment styles (hedge funds, commodity trading advisors, etc.);
Asset protection planning;
Advice about the impact of wealth on marital and family relationships;
Estate planning advice;
Income tax planning and forecasting;
Property, casualty, and liability insurance;
Life, disability, medical, and long-term care insurance;
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Closely held business interests – tax planning for owners, succession planning,
preparing the next generation of family owners, preparing for sale, estate
planning, financial risk management;
Cash flow planning and forecasting;
Bill payment and cash management systems;
Balance sheet management;
Charitable giving, administration, and management of family charitable
foundations;
Lifetime gifts to family members;
Trust accounting and administration;
Family partnerships, LLCs, and other family business entities;
Family office administration; and
Lifestyle management (aircraft, yachts, vacation homes, household staff, etc.).
Ballentine Partners currently employs over 130 professionals across our offices in
Waltham, Massachusetts; Wolfeboro and Rochester, New Hampshire; and Palm Beach Gardens,
Florida. We also maintain an operations center in the Philippines, staffed by dedicated team
members through our strategic partnership with an established regional provider. A
distinguishing feature of our firm is that we put an experienced wealth manager, not a
salesperson, in charge of every client relationship. These experienced advisors are the primary
link with our clients, and they get to know the families they serve very well. This means every
time you want advice about a significant issue, you will be working with an advisor who has
deep technical skills and detailed knowledge about your situation to help you seize opportunities
and identify potential problems. When it comes time to implement a recommendation, we are
prepared to manage whatever work needs to be done. Our goal is to make wealth management as
simple as possible for you.
Many of our family relationships are multi-generational. We often work with younger
members of the family to help them acquire necessary financial skills. We can also provide
direction and coordination for our clients’ other advisors, so our clients are relieved of day-to-
day concerns about the management of their financial affairs.
We have extensive experience with family office planning and administration. We have
helped families establish family offices or reorganize family offices that were already in
existence when we began working with them. We have experience managing family office
relationships that involve multiple foreign jurisdictions.
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2.
Investment supervisory services.
We serve as your family’s Chief Investment Officer. We manage accounts on both a
discretionary and non-discretionary basis. We help you design and implement investment
strategies for all of the investment assets on your family’s balance sheet, no matter how those
assets are held (directly owned, held in trusts, held in privately owned companies, or held in
private foundations), and regardless of which investment firm is making the day-to-day
investment decisions. The strategies we use are described in Item 8, which begins on page 18.
Most of our clients are individual investors who are required to pay taxes. Our investment
advice is customized for you and is guided by four key tenets that are reflected in the following
questions:
What is the optimal strategy or choice for your family? We try to put ourselves in
your shoes, applying all of the information we have collected about your situation,
and applying all of our technical skills.
What strategy is consistent with your risk management goals? Risk analysis
requires that we gather detailed information about your risk exposures, tolerance
for various types of risk, and what you have already done to mitigate risks. Risk
tolerance cannot be measured with a simple questionnaire.
What is the expected net return, after all trading costs, management fees, market
impact1 and taxes? For investors who must pay taxes, the net return is the only
return that matters.
What other factors need to be taken into account? Most investment
recommendations have implications for your cash flow, tax situation, estate plan,
and charitable gift planning.
We provide advice about a wide range of investment possibilities, including advice about
investment products offered by other firms and, upon request, advice about direct investments in
private companies and real estate. We seek to provide you with access to the best investment
products and managers that the marketplace has to offer. A substantial portion of the assets we
oversee is managed by other firms we have recommended.
We search for what we believe are the most attractive investment products. Our
investment research includes coverage of real estate funds, hedge funds, private equity funds,
1 Market impact – this term refers to the risk that a transaction to purchase or sell a security may actually cause the
price of the security to change in a way that is disadvantageous for the investor. g
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venture capital funds, and natural resource funds. These are the areas where active management
is most likely to add value in excess of its costs. Many of our clients make investments in closely
held companies. Upon request, we will help you to find the right resources to analyze a private
investment opportunity.
3.
Discretionary vs. non-discretionary accounts.
We manage investments on both a discretionary and non-discretionary basis.
“Discretionary” means that you authorize us to buy and sell securities in your accounts without
seeking your prior approval for each transaction. “Non-discretionary” means that we must obtain
your approval before making any changes to an investment account.
If you engage us to provide investment advice on a non-discretionary basis, we will not
be able to make any changes to your account until you respond to an approval request. Any delay
in responding may be to your disadvantage. If you have directed brokerage to a particular firm,
you may also pay brokerage costs that are higher than necessary. Please refer to, “Directed
brokerage,” Item 12.A.4.
4.
Portfolio activity.
We have a fiduciary duty to provide services consistent with your best interests. We
attempt to minimize the portion of your investment returns lost to taxes. We also aim to guide
you to an asset allocation policy that is consistent with your long-term goals and that you will
feel comfortable holding through thick and thin. This means there may be long periods when we
do little or no trading in your accounts. We will review your accounts on an ongoing basis to
determine if any changes are necessary based upon various factors including, but not limited to,
changes in your financial condition, changes in market conditions, investment performance, or a
change in your investment objectives. There may be extended periods of time when we
determine that changes are neither necessary nor to your advantage. Our advisory fee remains
payable during periods of account inactivity. There is no assurance our investment decisions will
be profitable.
C.
Customized services
We customize both our wealth planning services and our investment services to fit your
needs. Our wealth planning services are highly customized because every client has a very
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unique situation that requires a different combination of the services outlined above. Investment
portfolios are tailored to fit each client’s circumstances. For instance, some clients have large
real estate holdings while others have concentrated equity positions in either public or private
companies. This kind of customization is routine in our practice.
1.
Our consulting & implementation services.
As a regular and substantial part of our business, we provide financial planning and
related consulting services regarding matters other than investments. (Please refer to the list in
Item 4.B.1 for examples.) For most engagements, we propose a single fee covering all our
services for at least a year. The level of intensity of work and the scope of services we provide
may vary over the course of a year. We do not adjust our fee in response to those changes. If you
request a service that is outside the scope of services you negotiated and which represents
significant additional work for us, we may request a fee discussion with you. We do not serve as
an attorney, accountant, or insurance agent, and no portion of our services should be construed as
such. We do not prepare estate planning documents, tax returns, or sell insurance products. Upon
request, we may recommend other professionals to provide legal, tax, accounting, insurance, or
other services. You are under no obligation to engage the services of any such recommended
professional. You retain absolute discretion over all such implementation decisions and are free
to accept or reject any recommendation from us. We do not assume any liability for the
performance of unaffiliated professionals.
2.
Retirement account rollovers; potential for conflict of interest.
If you own any type of IRA account, or if you have a qualified plan with your employer
and you terminate your employment, you may have up to four options with respect to your
retirement accounts: (1) leave the money where it is, (2) roll the money over to a new employer’s
plan, (3) roll the money into an Individual Retirement Account (“IRA”), or (4) withdraw the
money and pay taxes on it (and penalties, if applicable).
If your fee is based on assets under management and we recommend that you roll your
retirement money into an account managed by us, we will be subject to a conflict of interest
because the account will generate additional fee income for us. We operate under a fiduciary
standard when giving you advice of any kind. You are not under any obligation to rollover
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retirement plan assets to an account managed by us.
3.
Use of mutual funds and Exchange Traded Funds (“ETFs”).
Mutual funds and exchange traded funds similar to those we use in clients’ portfolios are
available directly to the public. You can purchase those investments without engaging us as your
investment advisor. All investors pay brokerage costs and management fees that are embedded in
mutual funds and ETFs. If you engage us, you will also incur our fee.
4.
Private investment funds.
If you wish to invest in private investments, we can assist you on either a discretionary or
non-discretionary basis. Some private investments may be over-subscribed. If an investment is
over-subscribed, decisions about the allocation of that opportunity among clients are made by the
Investment Allocation Committee, which is comprised of a few senior members of our firm. If
an opportunity is over-subscribed, we favor our clients over our employees; our employees are
not allowed to invest. If an investment is not oversubscribed, our employees are allowed to
invest on exactly the same terms as our clients.
The value of private funds may be included in the calculation of our advisory fee. You
are under no obligation to make an investment in a private fund. Private funds generally involve
many risk factors including, but not limited to: the potential for complete loss of your capital,
lack of liquidity, lack of transparency, lack of marketability, and the fund sponsor’s conflicts of
interest.
We sponsor several private investment funds for the benefit of our clients. We manage
those funds through our affiliate, Ballentine Funds, G.P., LLC, which serves as the general
partner of each fund. Neither Ballentine Partners nor Ballentine Funds, G.P., LLC has any
ownership stake in the private funds we manage, thereby reducing or eliminating most conflicts
of interest between ourselves and those funds. As a private fund nears the end of its investment
cycle, it may reach a point where it will be in the best interests of the investors if we terminate
the fund. There are three ways we can terminate a fund: (1) sell its remaining investments on the
secondary market and distribute the cash proceeds to the investors, (2) distribute the remaining
investments “in kind” to the investors, or (3) sell the remaining investments to another Ballentine
fund and distribute the cash proceeds to the investors. Each of the three options carries with it
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potential advantages and disadvantages for the buyers and sellers involved. Which of the above
options we select will depend upon the facts and circumstances at the time the issue arises. If we
elect option 1 or 3, we will obtain a valuation opinion from an independent qualified appraiser.
We will take reasonable and prudent steps to structure a transaction in which buyer and seller are
both treated fairly. We will not receive anything of economic value as a result of the transaction.
The terms and conditions found in the offering documents of each private investment will
govern your rights and obligations with respect to those investments. Those terms and conditions
of the offering documents will continue to apply so long as you are a participant in the private
investment. Terms and conditions may include, without limitation, your obligation to fund
capital calls, tax obligations and restrictions on your right to transfer your ownership. Please
refer to the relevant offering documents to determine the terms and conditions applicable to each
investment. It may not be possible for you to withdraw from a private investment until such time
as the underlying activity has ended and the legal entity holding the investment activity has been
dissolved.
5.
Direct investments.
A direct investment is an investment in a private company or real estate. For example,
some of our clients have made direct investments in private companies and income-producing
real estate. If you are interested in direct investments, we will assist you on a non-discretionary
basis. Our analysis will be based upon the documentation and other information provided to us
by you or the sponsor of the investment, and upon our general knowledge of investments. We do
not claim to have expertise in investment banking, or any industry-specific expertise. Your
Client Agreement2 will state whether or not the value of direct investments is included in the
calculation of our advisory fee. You are under no obligation to make any direct investments.
6.
Investments in digital asset and blockchain technology.
We provide advice about investments in digital asset and blockchain technology,
including crypto ETFs and funds. We also provide advice about custody agents for such
investments. Clients wishing to invest in digital assets in their personal accounts do so on a non-
2 We have several forms of client service agreements, all of which are referred to in this document as “Client
Agreement.”
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discretionary basis, and they select a custody agent. Upon request, we will agree to make trades
in clients’ digital asset accounts. We also invest in digital assets and blockchain technology on a
discretionary basis through some of our Affiliated Funds (please refer to Item 10.C on page 32).
Each client’s decision to invest in an Affiliated Fund is made on a non-discretionary basis,
except when a client has explicitly granted us discretion to make private investments.
7.
Specialty investment managers; our sub-advisory relationships.
After discussion with you about your investment choices, we may allocate a portion of
your investment assets among unaffiliated specialty managers with whom we have sub-advisory
agreements (‘sub-advisors”). For example, we have relationships with equity managers and bond
managers to whom we delegate investment authority. Those specialty managers have day-to-day
responsibility for discretionary management of the allocated assets. We select sub-advisors based
on a variety of factors including, but not limited to, reputation, integrity, financial strength,
corporate culture, fit with your investment objectives, investment performance net of fees and
taxes, reporting, and client service. Investment fees of sub-advisors are separate from and in
addition to our fee. We have negotiated fees with those managers on behalf of all of our clients,
so that all clients are subject to the same fee schedule. We do not participate in any portion of
those fees. Our goal is to minimize the fees our clients pay to subadvisors, consistent with
receiving a high level of service.
The shareholders of some sub-advisors are individual clients of Ballentine Partners,
which creates a conflict of interest for us because our decision to refer assets to a manager may
increase the wealth of one or more of our clients who are owners of that firm. You are under no
obligation to use any sub-advisor.
8.
Qualified retirement plans.
Trustee-directed plans: If you are a trustee of a qualified retirement plan (a “Plan”) and
you engage us to provide investment advice to the Plan in your capacity as trustee, we will serve
as an investment fiduciary as that term is defined under the Employee Retirement Income
Security Act of 1974 (“ERISA”). If the Plan is participant-directed, we will assist you with the
selection of an investment platform from which Plan participants shall make their respective
investment choices (which may include investment strategies devised and managed by us), and,
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to the extent engaged to do so, may also provide corresponding education to assist the
participants with their decision-making process.
Advice about your qualified plan investments: Upon request, we may agree to provide
you with advice about how to invest your retirement assets held in a qualified plan. Generally,
you will be responsible for implementing our recommendations. Our fee for advisory services
must be charged to one of your personal accounts; we cannot receive any fee compensation from
your qualified retirement account or the Plan’s sponsor. You are responsible for notifying us of
any changes to the Plan and its associated investment menu.
Please refer to the discussion of conflicts of interest in Item 4.C.2 on page 8, which is
also applicable to our advice about qualified plans.
9.
Your obligation to notify us of changes in your situation.
It is your obligation to keep us informed of information about your situation that may be
relevant to our advisory relationship, and we shall be entitled to rely upon the accuracy of
information you provide without making any attempt to independently verify that information.
D.
Our relationships with other investment managers; wrap fee programs
We have no fee-sharing arrangements with other investment managers. We do not
participate in any wrap fee programs.3
We maintain relationships with many investment managers who offer specialized
products and investment strategies that are of interest to our clients. Our recommendations are
governed solely by our assessment of the quality of the manager’s offering and how well that
offering fits the needs of our clients.
We decline all offers by outside managers to participate in fee-splitting arrangements and
other forms of compensation. We use the collective purchasing power of our clients to negotiate
favorable fee arrangements. All fee discounts are passed through to our clients. This is a direct
benefit to you, and it eliminates another key area of conflicts of interest between us and you.
3 A wrap fee program is an investment arrangement under which both investment management, custodial and
brokerage services are provided on a combined single fee basis. .
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E.
Client assets under our advice4
Table 1 shows the approximate amount of client assets under our advice.
Table 1: Assets under our advice as of December 31,2024
Amount
$9,761,979,536
$2,243,656,474
Description
Client assets managed on a discretionary basis5
by Ballentine Partners
Client assets overseen by us6 but managed by
other investment firms
Other client assets under our advice7
$14,883,037,070
Total client assets under our advice
$26,888,673,079.50
Item 5.
Fees and compensation; valuation of securities
A. Methods of compensation
Our primary source of compensation is from fees paid to us by our clients in exchange for
advice and other services we provide. We also receive income from speaking engagements and
book sales. Our income from our relationship is fully disclosed in our Client Agreement with
you. This makes it very easy for you to determine your costs with us. We do not receive any
compensation from the sale of investment or insurance products, or from other investment
managers whom we may recommend. Our gifts and entertainment policy requires employees to
avoid lavish gifts and entertainment offered by investment managers and service providers.
We customize our fee arrangement for you, based on the amount of staffing and other
resources your engagement will require. The fee agreement covers all services we contract to
deliver to you. Our fees are generally based on one of the following systems:
A percentage of assets under our advice;
A flat fee that is periodically renegotiated approximately annually; or
4 Assets under management (AUM) are assets for which we provide continuous and regular advice, supervisory, or
management services. Assets under advisement (AUA) includes all Assets under management, plus other assets for
which we provide advice and implementation services.
5 Discretionary means that we make investment decisions without consulting you. We are required to make our
decisions within the guidelines of your Investment Instructions. Please refer to Item 16 for more information.
6 We provide strategic investment advice and wealth planning advice related to these assets, but we are not
responsible for the day-to-day investment decisions.
7 This is the approximate value of other client assets that are under our strategic wealth planning advice.
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Project fees.
Some of our clients pay fees based on assets under management, while others pay flat
fees. Investment accounts are managed the same regardless of the fee arrangement. A flat fee is
usually better suited for families with large, complex situations where most of the family’s assets
are committed to operating companies or other illiquid investments.
If your fee is a calculated amount based on assets under management, we will use the
gross value of your account to calculate our fee. Therefore, if you borrow against the value of
any account whose value is included within the scope of our fee agreement, the amount you
borrow will not impact the fee we charge. If your Ballentine Partners fee agreement is based on
assets under our management, we have a conflict of interest with regard to providing you with
advice about whether or not to pay down margin debt or any other type of debt. Also, if your
Ballentine Partners fee agreement is based on assets under our management, the fee we are
charging to manage cash may exceed the yield on cash investments.
STANDARD FEES FOR HIGH NET WORTH CLIENTS
Our standard tiered fee schedule based on assets under management for services provided
to High Net Worth clients ranges from 0.95% to 0.25% of the value of your portfolio, per
annum, with a minimum annual fee of $40,000.
STANDARD FEES FOR FAMILY OFFICE CLIENTS
Our standard tiered fee schedule based on assets under management for services provided
to Family Office clients ranges from 0.60% to 0.10% of the value of your portfolio, per annum,
with a minimum annual fee of $180,000. Fixed service fees are negotiable, but generally range
from $180,000 to $500,000 yet may be higher or lower than the range described depending on
the level, scope, complexity, and range of services.
Our flat fee is based on the scope of services we provide to each family and subjective
factors such as the degree of complexity in a family situation, it is likely our fee will differ for
families with similar amounts of investment assets. Also, the level of intensity of work and the
scope of services we provide is likely to vary over the course of a year. If you engage us to work
on a special project with a defined scope and duration, we will negotiate fees and payment terms
as part of the agreement defining the project.
SERVICES BY A SUPERVISED PERSON
Upon request by a client, a supervised person of Ballentine may serve as trustee, trust
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protector, secretary, or similar role for an advisory client. The supervised person’s position in
connection with advisory services Ballentine presents certain compliance risks and causes
Ballentine to have custody of client assets. Ballentine, accordingly, requires the Chief
Compliance and Risk Officer’s and Chief Wealth Advisory Officer’s approval before a
supervised person is permitted to serve these roles, and Ballentine monitors the actions taken.
Ballentine may charge fees for serving as trustee or similar roles that are determined on a
case-by-case basis, but typically range between $3,000 and $5,000 for each trust or entity based
on the complexity of the engagement and resources required.
FAMILY OFFICE – BILL PAYMENT ADMINISTRATION FEES
As an optional service, Ballentine will provide bill payment administration services. Fees
are determined case-by-case and typically between $10,000 and $50,000 per year, although may
be significantly higher based on the complexity of the engagement and resources required.
CONSULTING FEES AND PROJECT BASED FEES
For certain clients, Ballentine is contracted to provide advisory services or project-based
services which may be unrelated to the wealth and investment management services provided to
clients. Under these arrangements, the client pays Ballentine an agreed upon consulting fee that
is billed quarterly in arrears.
Fee Dispersion.
Ballentine, in its discretion, may charge a lesser or higher investment advisory fee, charge a flat
fee, waive applicable minimum asset or minimum fee levels, waive its fee entirely, or charge fee
on a different interval, based upon certain criteria (i.e. anticipated future earning capacity,
anticipated future additional assets, dollar amount of assets to be managed, related accounts,
account composition, complexity of the engagement, anticipated services to be rendered,
grandfathered fee schedules, employees and family members, courtesy accounts, referrals from
existing clients, competition, negotiations with client, etc.). As result of the above, similarly
situated clients could pay different fees. In addition, similar advisory services may be available
from other investment advisers for similar or lower fees.
B.
Invoicing and payment of our fee
Our fee is clearly disclosed on each quarterly invoice. If you request invoicing at some
other interval, we will be glad to consider your request. Fees are payable in advance at the
beginning of each quarter. For partial quarters, the fee is pro-rated based on a seven-day week.
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You may pay the fee by check, wire transfer, or have the fee deducted from one of your family’s
investment accounts.
C.
Fees embedded in investment products
Many investment vehicles contain fees that are separate and apart from our fee. Clients
sometimes invest in a diversified portfolio that may include index funds or Exchange Traded
Funds (ETFs), actively managed mutual funds, one or more private account managers (not
affiliated with us), or private placements. These investment vehicles all charge separate fees and
trading costs which are paid directly by the investor. Our clients pay those costs directly to the
outside managers and pay trading costs directly to a broker. We assist our clients in negotiating
favorable fee agreements. We do not receive any portion of the fees paid by our clients to other
investment firms, brokers or product providers. Our objective is to help you avoid paying
unnecessary costs. For more information about trading costs, please refer to Item 12 on page 37.
For more information about custodial fees, please refer to Item 15 on page 41.
If you invest in one or more of our Affiliated Funds, you will pay a separate fee to each
fund based on your committed capital as described in the offering documents for each fund, and
that fee is in addition to our advisory fee. If your advisory fee is a calculated amount based on
assets under our advice, then assets invested through our Affiliated Funds are included in the
advisory fee calculation. For a complete explanation of how we handle fees in an Affiliated
Fund, please refer to each fund’s offering documents. We will be glad to provide that
information upon request. Please note that you are not under any obligation to invest in any
Affiliated Fund.
D.
Termination of services, refund of a pre-paid fee
A Client Agreement can be terminated by either party with proper notice to the other
party as specified in our agreement with you. If you terminate your Client Agreement part-way
through the quarter, we will promptly refund the unearned portion of the quarterly fee. Fees are
pro-rated on a daily basis (based on a seven-day week).
If, at the time a Client Agreement is terminated or if your fee falls below the minimum
fee specified in your Client Agreement, you are invested in one or more Affiliated Funds, the
Affiliated Fund management fee payable by you will increase as described in each fund’s
offering documents. For a complete explanation of how we handle fees in each Affiliated Fund,
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please refer to the fund’s offering documents. We will be glad to provide that information upon
request. Please note that you are under any obligation to invest in any Affiliated Fund.
E.
Compensation for sale of securities, or other investment or insurance products
Neither our firm, nor our employees, receive compensation for the sale of securities,
investment products, insurance products or any other transaction-based compensation. Please
refer to the offering documents for each of our Affiliated Funds for an explanation of the fees for
each fund. The fees charged by our Affiliated Funds are intended to cover the costs of operating
each fund. Only clients of our firm are permitted to invest in our Affiliated Funds. As more fully
explained in the offering documents for each Affiliated Fund, former clients and clients whose
fee falls below the minimum fee specified in the relevant Client Agreement who remain invested
in one or more of our private funds will be charged a higher fee than other investors in the fund.
F.
Valuation of securities
The value of liquid investments will be determined on the last day of the previous
quarter, using values provided by your custody agent. However, we may use another pricing
source if we determine that your custodial statements are not a reliable source of pricing
information. Our goal is to provide fair and accurate pricing for all securities.
The value of illiquid and difficult-to-value assets such as hedge funds, investment real
estate, and private investments will be determined using the most recent report provided by the
investment manager or sponsor, if such a report is available. Otherwise, we will use the original
purchase price. If neither of those methods is appropriate for some reason, you and Ballentine
Partners may agree upon a value. Typically, the valuation date for illiquid assets will lag the
valuation of public securities by at least one calendar quarter. In some cases, managers may
value private value investments only once per year.
Item 6.
Performance–based fees8 and side-by-side management9
We have no performance-based fee arrangements. Performance-based fees are not a good
8 A “performance-based fee” is a fee that is based on the investment gains in an account. In effect, the investment
manager receives a portion of any profit that the manager is able to generate.
9 “Side-by-side management” refers to the possibility that we may be favoring one group of clients over another (or
favoring employees and family members) because of differences in the way assets are managed or fees are
calculated.
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fit for our clients and the type of advice we provide. As mentioned elsewhere in this document,
there are additional management fees that outside managers charge our clients. Sometimes those
have a performance-based component. None of those fees flow to us.
We do not engage in “side-by-side management.” All our clients have access to the same
investment opportunities, except for differences between clients due to the size of their
portfolios.
Item 7.
Types of clients
We provide investment advice to the following types of clients:
Individuals,
Trusts and estates,
Charitable foundations, charitable trusts, and other non-profit organizations, and
Pension and profit-sharing plans.
Most of our clients are individuals or trusts. The trusts, charitable organizations, and
retirement plans we serve are generally closely related to our individual clients.
We generally (subject to exception at Ballentine’s discretion) serve families with at least
$4 million of investment assets. Many of our clients are families with large, complex financial
situations, who want objective advice, and who are seeking to optimize the use of their financial
resources.
Item 8. Methods of analysis, investment strategies and risk of loss
A.
How we analyze your situation
We serve as your family’s Chief Investment Officer. We provide you with advice about
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asset allocation10, asset location11, and risk management12 for many asset classes and investment
strategies. We have developed a rigorous investment process that is designed to help you create a
customized portfolio that is right for your family. We implement some investment strategies
ourselves and some through managers we recommend. Our decisions about what we do in-house
and what we outsource are driven by our analysis of the quality of implementation, and total cost
of execution for our clients. We are happy to share our analysis of these issues with you.
In addition to mathematical and statistical tools, we use scenario analysis to construct
investment portfolios. The objective of scenario analysis is to produce better quality thinking
about the future than is likely to be achieved using traditional forecasting techniques. Scenario
analysis is like using a wind tunnel to test the construction of a portfolio under various conditions
to learn how the portfolio may perform in the real world. It relies on understanding causality
rather than requiring probability estimates for events that everyone knows are unpredictable.
Our goal is to help you construct the right investment portfolio for your situation. We
rigorously analyze your situation and make investment recommendations that are customized for
you. Most of our clients hold very broadly diversified portfolios. But, some of our clients hold
portfolios that are not diversified, because that is the optimal choice for them.
Here are some examples of factors we will analyze when making investment
recommendations for you:
Your investment objectives – What are you trying to achieve and why? What will
happen if you fail to achieve your investment objectives?
Your balance sheet – How large is your pool of investment assets? How much
debt do you carry? What is your ratio of liquid to illiquid assets? What is your
ratio of personal use assets to investment assets? Do you have concentrations of
risk on your balance sheet?
10 “Asset allocation” refers to the decision that each investor makes about which asset classes to own, and how
much capital to invest in each of those asset classes. There is no universally agreed upon definition of what
constitutes an asset class.
11 “Asset location” is often just as important as asset allocation. Asset location refers to the decision an investor
makes about the manner in which an asset is owned. Wealthy families often have retirement accounts, trusts,
corporations, LLCs, and personal accounts. Each of those potential owners has different tax and other
characteristics that need to be taken into account. For example, if an investment produces income that is taxed at a
high rate, an investor may decide to put that asset in a tax-deferred retirement plan.
12 “Risk management” refers to all types of risk, not just the risk of losses due to poor investment performance. For
example, assets may be lost due to tort claims, or due to the failure of a lender to be able to keep its commitments.
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Your investment assets – What investments do you already own? How are they
performing? What is your asset allocation? How are your investments owned?
What types of investment risk are you most exposed to, and why?
Single security – Do you own a large amount of a single security? If so, why?
How long will you continue to hold it? What risk factors are associated with it?
How do you feel about it?
Your cash flow – What is your cash flow situation? How dependent are you upon
the income generated by your investments? What is the ratio of your cash
withdrawal v. the size of your investment assets? How is your cash flow situation
projected to change over time?
Your time horizon – If you are accumulating assets for a specific purpose, how
much do you need and by what date? If you are drawing upon your assets, for
how long do you need to be able to sustain the withdrawals?
Currencies – Which currencies are you most dependent upon? How will your
financial situation be affected by currency exchange rate fluctuations?
Your experience – What investment experience have you had? Which types of
investments are familiar? Which are new to you? How well do you feel you
understand the investments you are about to make?
Your tolerance for illiquidity – How do you feel about committing to long-term
investments that are likely to be very difficult to convert back into cash prior to
their maturity? (And, the date of maturity is also uncertain.)
Your tolerance for complexity – How do you feel about investments that have a
high degree of legal, structural and / or tax complexity?
Your estate goals and lifetime wealth transfer goals – How do your investments
relate to your goals for lifetime wealth transfer, charitable giving, and estate
planning?
Your tolerance for risk – What is your tolerance for various types of risk? This
cannot be done through the use of simple questionnaires. Our assessment of your
risk tolerance is based upon our analysis of the factors described above, and any
other relevant factors that we discover in our work with you.
Your target return objective – What is your return objective? We help you to set a
personal return objective. Many of our clients employ several return objectives
simultaneously to measure how they are doing.
Every investment involves a risk that at least some, and perhaps all, of your capital will
be lost. One of the goals of our analysis is to help you determine how much risk – and what type
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of risk – is appropriate for you.
B.
Investment strategies and investment risks
1.
Our investment strategies and their primary risks.
You cannot completely avoid risk; you can only try to manage the types of risk to which
your capital is most exposed. After analyzing your situation, we design a customized investment
portfolio using some or all of the components listed in Table 2. Our goal is to create a portfolio
that:
allows you to meet your long-term financial goals;
is highly tax-efficient;
will produce acceptable returns under a broad range of economic conditions;
makes intelligent use of active management; and
allows you to sleep soundly by limiting your risk exposures to levels you are
comfortable with.
Table 2: Asset Class Components of Ballentine Partners’ Investment Portfolios
Liquid Investments (all are traded in the
public markets)
Illiquid Investments (none of these are traded
in the public markets)
Cash
Hedge funds
Bonds
Private equity funds
Stocks
Venture capital funds
Real estate funds (public)[1]
Real estate funds (private funds and co-
investments)
Energy funds (public)
Energy funds (private)
Commodity funds (public)
Managed futures funds[2]
[1] Real estate mutual funds and real estate investment trusts (“REITs”) are traded in the public markets. We also
use private real estate funds that are not traded in the public markets.
[2] A managed futures fund is a private investment fund (not traded on the public markets), but the investments made
by the fund are in publicly traded options and futures contracts. So, this investment could be classified as
liquid. We classify it as illiquid because the investment vehicle is a private investment.
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Liquid Investments (all are traded in the
public markets)
Illiquid Investments (none of these are traded
in the public markets)
Options[3]
Timber funds
Some families prefer a portfolio that is composed of assets that are liquid, that is, that can
be quickly and easily converted back into cash, while others prefer to invest some portion of
their capital in the investments that are described as “illiquid” in the chart above. “Illiquid”
means that the asset cannot be quickly and easily converted into cash, and that you may lose a
substantial portion of your value if you attempt to convert the investment into cash before it
matures.
We do not engage in market timing.13 “Market timing” means making sizeable short-term
purchase or sale decisions of financial assets (often stocks) based on a prediction about future
market price movements. However, we do make tactical purchase and sale decisions based on
the relative value of one asset versus another. In a typical year, we make about a dozen decisions
to increase or decrease the allocation to an asset class, or to add or remove an asset class. The
extent to which a particular decision is actually implemented in your accounts will depend upon
a large number of factors including the size of each account, your tax situation, and which family
member or entity owns a specific account. The criteria we weigh when we make tactical
decisions include:
Is any asset class significantly over or under-valued?
What are the possible explanations for its over or under-valuation?
Are those explanations consistent with our economic outlook?
Is the over or under-valuation likely to persist for at least 12 months?
Are the costs (tax costs and transaction costs) associated with making the
adjustment low enough to make the adjustment worthwhile?
Table 3 describes the investment strategies we employ and their primary risks. It is not
[3] We may employ option strategies on a discretionary basis for some clients primarily for income and/or hedging
purposes.? This may include: generating premium income by selling call options against a portfolio of highly
appreciated stocks, buying put options to hedge against market declines, or selling puts to generate income and
acquire equity positions (ETFs or index funds) at more attractive prices.
13 Some of the outside managers we recommend, hedge funds for example, may engage in market timing. However,
market timing is not one of our core strategies in discretionary accounts.
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possible or practicable for us to list every risk that could possibly apply to each investment
category. This table is intended to be a guide and may not be fully inclusive of all strategies we
employ, ways we access the markets, and risks. You should study the risks associated with any
securities you own by carefully reading the prospectus that is available through your custodian,
or the offering memorandum that is available through the sponsor of each private investment.
The notation “Private” in the third column of the chart means that type of investment is generally
held in non-discretionary accounts. For most of our clients, private investments are purchased
only by the account owner, not by Ballentine Partners.14 Upon request, we may agree to exercise
investment decision-making authority with respect to your private investments. If you invest in a
fund sponsored by Ballentine Partners, once your capital is invested in our fund, we will make all
investment decisions for the fund on a discretionary basis.
Table 3: Ballentine Partners’ Sample Asset Class Descriptions, Strategies and Risks
Strategies
Primary Risks[4]
Name of Asset
Class
How We Access the Market
& Primary Securities Used
Equities
Ownership interests in U.S.,
foreign developed and emerging
market companies across the
market capitalization spectrum
Market risk, valuation risk,
specific business risk, and
exchange rate risk (foreign
stocks), manager risk and
liquidity risk
Exchange Traded Funds
(“ETFs”), mutual funds,
separate account managers,
private equity funds and direct
investments in private equity.
We may also hold individual
stock positions you transfer to
us from your other managers.
Fixed Income
Separate account managers,
ETFs, mutual funds, private
funds and direct purchases of
debt instruments
Credit risk, default risk,
exchange rate risk, inflation risk,
insurance failure risk, interest
rate risk, liquidity risk, manager
risk and market risk
Debt issued by U.S. federal and
state governments, foreign
governments, agencies of
governments, and U.S. and
foreign corporations
14 We have classified strategies based on the underlying investments rather than the type of vehicle in which the
investment activity occurs. For example, a private real estate fund may be organized as a Limited Liability
Company and have an incentive fee for its manager. This is commonly referred to as a hedge fund structure.
However, we classify it as a real estate fund. Any reference to hedge funds in this document is based on a narrower
and more useful definition of hedge funds – that is, funds that use short sales, options, derivatives, and other hedging
techniques to manage risk, and that may use borrowing to boost returns.
[4] We have attempted to list the primary risks that apply to each strategy. The investment world is a very complex system with many
interactions. A risk that appears to be very low today may suddenly become more prominent due to a change in some other part of the financial
system.
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Strategies
Primary Risks[4]
Name of Asset
Class
How We Access the Market
& Primary Securities Used
Real Assets
Business risk, exchange rate risk
(foreign investments), leverage,
liquidity risk, valuation risk,
credit risk, manager risk and
market risk
Debt and equity Investments
backed by tangible assets such as
real estate, timber, energy
deposits, pipelines, bridges, and
roads. Ownership of precious
metals
U.S. and foreign investment
companies and private
partnerships that own
commercial, industrial and/or
residential real estate, funds
that invest in commodities,
funds that purchase tracts of
timber and conduct logging
operations, funds that invest in
energy investments, and funds
that invest in infrastructure
projects. Individual clients may
purchase gold and silver on a
non-discretionary basis.
Alternative
Investments
Hedged investments, trading
strategies and alternative income
strategies
Business risk, credit risk, default
risk, exchange rate risk (foreign
investments), leverage, counter
party risk. liquidity risk,
valuation risk, manager risk and
market risk
Equity long-short funds, event
driven funds, global macro
funds, relative value funds and
distressed investment funds,
managed futures, royalty
funds, transportation finance
funds, litigation finance funds
real estate debt, venture debt,
regulatory capital relief
Cash
Stable values and immediate
liquidity
Exchange rate risk, liquidity risk,
valuation risk, manager risk and
market risk
Cash deposits, money market
funds, and certificates of
deposit.
Digital asset &
blockchain
technology[5]
Theft of funds through breach of
custody chain, market risk,
government intervention, and
business risk.
Ownership of currencies, equity
investments in mining companies
and companies developing
relevant technologies.
Through our Affiliated Funds,
we may make discretionary
investments with managers
who specialize in this area.
Individual clients may invest
on a non-discretionary basis.
Put options; call options
Equity options[6]
Publicly traded, exchange-
listed options managed by a
specialty firm with whom we
have a sub-adviser relationship.
Liquidity risk, market risk,
counterparty risk, unexpected
assignment of appreciated shares
causing taxes to become payable;
non-qualified options being
classified as a constructive sale.
A glossary of investment risks can be found beginning on page 49 of this document. An
asset may suddenly become illiquid due to market failure or market closure. Under some market
[5] We provide advice about digital assets, but all such investments are made on a non-discretionary basis. You are
under no obligation to invest in digital assets.
[6] We may use equity options for clients holding highly appreciated securities, where the client is unwilling to sell
the securities and trigger taxes on capital gains or is seeking to reduce the tax liability on the sale by generating
premium income or offsetting capital losses.
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conditions, it may be impossible to find a buyer at any price for an asset that was thought to be
liquid. Private offerings, hedge funds, private equity funds, etc., are typically illiquid assets. If
you have retained decision-making authority with respect to private investments, then private
investments will be held in one or more of your non-discretionary accounts.
The information presented here is intended to be a guide and may not be fully inclusive
of all risks. You should carefully read the prospectus provided by the custodian or fund sponsor.
Different types of investments involve varying degrees of risk. You should not assume that the
future performance of any specific investment or investment strategy recommended by us will be
profitable.
Any of the investments in Table 3 may be made with money that has been borrowed for
the purpose of making the investment – e.g., a margin loan against a brokerage account, or a
hedge fund using borrowed money to invest in publicly traded stocks and bonds. Derivative
contracts generally involve borrowing or the use of contractual features that produce results
similar to borrowing. Many investments, such as real estate, private equity, hedge funds, and
energy funds involve borrowing to augment the amount of capital available for investment. In
some funds, the amount borrowed may be several times the total amount of cash paid into the
fund by investors. Borrowing is often referred to as “leverage”.
2.
Values Aligned Investing; Impact Investing
We offer highly customized approaches to values-aligned Environmental, Social, and
Governance (“ESG investing”) and Impact investing for clients who wish to hold investment
portfolios that are closely aligned with their personal values, or who wish to invest in furtherance
of a particular environmental or social goal. Upon request, Ballentine Partners will strive to align
your portfolio with your social values and objectives. If you wish to pursue ESG or Impact
Investing, you should be mindful of the potential limitations of these approaches. The limitations
include, for example, not being able to predict whether your investment performance will be
better or worse than it would have been without any ESG screening, and the risk of making
subjective judgements about what to include or exclude based on data that is self-reported by
companies and investment managers. There are currently no universally accepted and objective
standards for structuring ESG or Impact portfolios. When we invest in a mutual fund, hedge
fund, separate account or exchange traded fund we rely upon each manager’s representations
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regarding criteria for security selection. For example, our Environment First portfolio contains
investments with attributes we believe will be beneficial for the environment. We intend to
exclude all companies involved in the fossil fuel industry. However, we do not have ultimate
control over securities selected by managers of mutual funds, hedge funds, separate accounts, or
exchange traded funds. We periodically analyze how a manager has applied ESG or Impact
criteria. However, we cannot guarantee that at any given instant a manager’s holdings will align
with a portfolio’s stated objectives or your objectives.
3.
Options.
We sometimes employ option strategies on a discretionary or non-discretionary basis
primarily for income and/or hedging purposes. This may include generating premium income by
selling call options against a portfolio of highly appreciated stocks, buying put options to hedge
against market declines, or selling puts to generate income and acquire equity positions (ETFs or
index funds) at more attractive prices.
Option trading strategies can result in significant losses. Losses can occur even if the
underlying security increases in value. A put option may result in a loss of 100% of the money
spent on the option if the underlying security increases in value. Also, if an investor sells a
covered call on a highly appreciated stock, and then the stock price rises above the call price, the
investor may be forced to sell the stock to the party holding the call option. The value of the
portfolio may decline due to taxes payable on the forced sale of highly appreciated shares.
4.
Concentrated stock positions.
Clients sometimes hold highly concentrated positions in a single publicly traded security.
We assess all such situations based upon the facts and circumstances applicable to the client.
Many clients holding concentrated positions are restricted by securities laws or policies of the
issuer or both from selling or hedging. Even if the client is not restricted with regard to choices,
hedging with options may be prohibitively expensive or otherwise undesirable from the client’s
perspective. Our advice is tempered by our assessment of the client’s risk carrying capacity and
the client’s preferences.
5.
Risks associated with portfolio construction.
The major risks associated with portfolio construction are:
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a.
Diversification failure. We attempt to construct broadly diversified portfolios. Under
certain economic and market conditions, diversification may fail and several of the major
components of your portfolio may suffer substantial losses simultaneously. In a well-
constructed portfolio, this is theoretically unlikely to happen, however, it does happen –
for example, during 2008-2009 when the mortgage crisis in the U.S. rippled through the
world financial markets. With the increasing integration of the world’s financial markets,
events like the one in 2008 - 2009 may occur more frequently.
b.
Estimating the future behavior of asset classes. To construct a portfolio, we must forecast
the expected return and several other statistical parameters for each asset class.15 The
larger the number of asset classes under consideration, the more complex this process
becomes. 16 It is impossible for anyone to develop a perfect forecast of the parameters for
even a single asset class, never mind a half-dozen or more asset classes. It is inevitable
that the forecast will have errors in it. Errors in the forecast mean that the portfolio we
recommend for you may not perform as well as we had hoped.
c.
Borrowing against investment assets. Borrowing for any type of investment increases the
risk associated with that investment. The greater the borrowing, the greater the risk of
loss. Borrowing also increases the price volatility of an investment. For example, an
investment made with a combination of 50% cash and 50% debt will be about twice as
volatile as a similar investment made with no debt. You should not make any investment
involving leverage unless you are sure you understand the risks involved.
d.
Decisions about tactical movements between asset classes. When we make a decision to
reduce your exposure in one area and increase it in another, we may be wrong about the
direction of the move, or the timing, or both. However, these are usually modest-sized
adjustments, and we make the changes only when we are expecting a trend to persist for a
year or more.
e.
Timing. Losses may occur because we invest in an asset class at the wrong time. An asset
class may become very over-valued or very under-valued and may remain that way for a
15 For each asset class, we must forecast its expected average return, the standard deviation of returns, and the
correlation of its returns with every other asset class that is proposed for inclusion in the portfolio.
16 Portfolio construction with 5 asset classes requires forecasting 20 parameters. Portfolio construction with 7 asset
classes requires forecasting 35 parameters.
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long time. Examples of over-valuation include mortgage-backed bonds in the run-up to
the 2008 financial crisis, residential real estate in most developed countries (especially
the U.S. in the decade leading up to 2008), and internet stocks from 1995-2000.
f.
We may misunderstand your financial situation, including your tolerance for various
types of investment risk. Or, you may misunderstand your own tolerance for losing
capital. For most people, the right portfolio is one that allows you to sleep soundly, even
when it is declining in value.
g.
Inability to predict extreme events. An extreme event, such as a terrorist attack on the
U.S. or some other major economy, the sudden outbreak of war, or a natural disaster may
cause the values in many asset classes to decline at the same time.
h.
Inability to predict a shock to the financial markets. Shocks to the financial markets can
occur due to a wide variety of factors. Shocks are very difficult to predict and can be
severe. During the financial shock of 2008, entire markets ceased to function and quickly
disappeared. For example, the markets for many types of commercial and municipal fixed
income investments that had been thought to be very safe suddenly ceased to function.
Even investors who held high quality commercial and municipal fixed income securities
suffered significant losses as investors panicked and moved into U.S. Treasury notes.
i.
Mistakes by active managers. Some investments, such as hedge funds and private equity
funds, require active management. There is a risk that we may select a manager who
substantially underperforms similar investments we could have selected. There is also a
risk that the manager will under-perform relative to the results you and we expected, and
that losses will exceed the amounts you and we expected.
j.
Due diligence failures by active managers. When we conduct our due diligence
investigations of investment managers, among the many factors we analyze is each
manager’s due diligence process for deciding where, when, and how much to invest in a
particular opportunity. After we engage a manager, it is impossible for us to continuously
monitor their due diligence process. When a loss occurs and we analyze why it occurred,
we sometimes discover the manager failed to rigorously follow its due diligence process.
We regard such failures as very serious, even to the point of terminating our relationship
with the manager if we are unable to obtain a satisfactory explanation of why the failure
occurred and how the manager plans to prevent a subsequent failure.
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k.
Market failure. Securities purchased in the public markets depend upon the continued
smooth functioning of those markets to set prices and provide investors with liquidity.
Market failure can occur suddenly, and for a wide range of reasons including: extreme
events, market shocks, sudden changes in investors’ perceptions of risk, and natural or
manmade disasters.17 The failure may be temporary or permanent. Market failure exposes
investors to the potential losses discussed in the following paragraph, “Illiquid
investments.”
l.
Illiquid investments. Examples of illiquid investments include private funds of all types
(private equity, real estate, hedge funds, etc.). Public investments that do not trade very
often (which include many municipal bonds) are also illiquid. It is particularly
disadvantageous if an investment you already own that was liquid suddenly becomes
illiquid. If you purchase an illiquid investment (or an investment you already own
suddenly becomes illiquid) you may be forced to hold that investment until it matures.
Even at maturity, you may not be able to recover all of your capital, and you may incur a
large opportunity cost.18 If you attempt to sell an illiquid investment prior to maturity, a
sale may only be possible at a steep discount from the investment’s nominal value.
During the time you hold an illiquid investment, it may be difficult or impossible for
anyone to provide you with accurate information about the investment’s rate of return or
its market value.
m.
Tracking error. All investments that are designed to track a broad market index have
some degree of tracking error. There is a risk that we will select an index investment
whose tracking error proves to be higher than we estimated it would be, and the
investment therefore under-performs its benchmark by a material amount.
n.
Fraud by investment manager. Our investigation of a manager may fail to detect that a
manager is committing fraud. We are not able to independently audit each manager’s
investment results. We rely on the report of the independent auditor engaged by each
manager, if such a report is available.
17 For example, the U.S. stock market closed for a period following the attack on the World Trade Center in 2001.
It also closed in 2012 due to a severe tropical storm.
18 Opportunity cost refers to the amount you might have earned had you been able to make another investment
rather than having your capital locked up in an investment that was not performing well.
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o.
Fraud by company or government managers. The managers of a company or government
entity in which you have invested may commit fraud to inflate the value of the securities
issued by that organization. We are not able to independently audit each organization’s
financial results. If you have engaged another investment firm to select securities for your
account, it is their responsibility to be alert to the risk of fraud by the organization’s
managers. Otherwise, we rely on the report of the independent auditor engaged by each
organization, if such a report is available.
p.
Regulatory violation by investment manager or company management. An organization’s
managers may engage in illegal behavior, such as trading on inside information, to inflate
their investment results. This type of behavior is extremely difficult to detect, and is
unlikely to be detected by our due diligence process.
q.
Cybersecurity Risk. The information technology systems and networks that
Ballentine and its third-party service providers use to provide services to
Ballentine’s clients employ various controls that are designed to prevent
cybersecurity incidents stemming from intentional or unintentional actions that
could cause significant interruptions in Ballentine’s operations and/or result in the
unauthorized acquisition or use of clients’ confidential or non-public personal
information. Clients and Ballentine are nonetheless subject to the risk of
cybersecurity incidents that could ultimately cause them to incur financial losses
and/or other adverse consequences. Although Ballentine has established processes
to reduce the risk of cybersecurity incidents, there is no guarantee that these
efforts will always be successful, especially considering that the Ballentine does
not control the cybersecurity measures and policies employed by third-party
service providers, issuers of securities, broker-dealers, qualified custodians,
governmental and other regulatory authorities, exchanges and other financial
market operators and providers.
C.
Frequency of trading; impact of brokerage and transaction costs
Frequent trading in any portion of your portfolio results in costs that create a drag on
portfolio performance. The costs include: potential tax inefficiencies, trading costs, and potential
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market impact19. When we research an asset class and managers within an asset class and
develop our recommendations, we consider all of those costs. Table 4 shows the frequency of
trading for assets managed by us and our sub-advisors. Some of the strategies we use require
active trading by managers we recommend, and their trading activity may exceed the levels
shown in Table 4.
Table 4: Investment Strategies and Frequency of Trading
Investment Strategy
Frequency of Trading
Cash
Very low
Bonds
Very low
Mutual funds, ETFs & ETNs
Very low in rising
markets; higher in down
markets
Individual Stocks (managed by Ballentine)
Very low in rising
markets; higher in down
markets
Individual Stocks (managed by sub-advisors)
Moderate
Real estate funds
Very low
Commodity funds
Moderate
Hedge funds
Moderate to high
Private equity funds
Very low
Equity options
High
Venture capital funds
Very low
Managed futures
High
Timber
Very low
The frequency of our own trading activity in your accounts varies with market conditions.
19 “Market impact” refers to the possibility that a purchase or sale transaction in a thinly traded security may move
the price of the security in a way that is disadvantageous to you.
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With some investments, we may do no trading at all for many years. For example, when we
purchase an index fund or an Exchange Traded Fund, we expect to hold that investment for
years. However, for tax planning purposes we may, under certain market conditions, sell the
entire position and replace that security with a similar one. During periods of market corrections
our trading activity may increase significantly as we engage in tax loss harvesting on behalf of
clients. Those trading costs are very low, and the transactions generate tax savings. We seldom
change outside managers. At the portfolio level, the volume of transactions and associated
trading costs is usually very low.
Item 9.
Disciplinary information
There is no disciplinary information to report.
Item 10. Other financial industry activities and affiliations
A.
No product sales; no broker-dealer affiliation
We have no affiliation with any broker-dealer, insurance agent, or with any other product
sales organization. Although we make specific product recommendations, we are not involved
with the sale of investment products. We do not accept commissions. We do not participate in
fee-sharing arrangements with money managers we recommend. No employee receives any
transaction-based compensation. Our only sources of income are from fees paid to us to by our
clients in a fully disclosed manner, plus book sales and speaking engagements.
B.
No commodity trading affiliation
We have no affiliation with a commodity trader, commodity pool operator or any similar
entity.
C.
Affiliated Funds
We have created private investment funds (“the Affiliated Funds”) solely for our clients.
The Affiliated Funds are managed by our affiliate, Ballentine Funds, GP, LLC, a Delaware
limited liability company that serves as the general partner of each fund. Our firm serves as the
investment manager of each fund. The investment objective, terms, conditions, fees, risks,
conflicts of interest and other important information is described in the offering documents of
each fund. Our Affiliated Funds are also listed in our Form ADV Part 1, which is available on
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the SEC’s web site.
We may recommend that you allocate a portion of your assets to an Affiliated Fund. You
are under no obligation to invest in an Affiliated Fund or any other private investment. If you
decide to invest in an Affiliated Fund, we will include that investment as part of assets under our
advice for purposes of calculating our fee. Our fees for Affiliated Funds are described in Item 5
beginning on page 13.
Private investment funds generally involve various risk factors, including, but not limited
to potential for complete loss of principal, liquidity constraints and lack of transparency. The
risks are discussed in each fund’s offering documents, which you will receive for your review
and consideration. You will be required to complete a Subscription Agreement, pursuant to
which you must establish that you are qualified to become an investor in the fund, and
acknowledge and accept s the various risk factors that are associated with such an investment.
We have a conflict of interest regarding our recommendations about Affiliated Funds.
Because we incur costs to set up Affiliated Funds, we have an incentive to grow each fund at
least enough so the fee generated by the fund at least covers our costs. Given our conflict of
interest, we encourage you to seek advice from independent professionals (i.e., attorney,
accountant, adviser, etc.) of your choosing prior to becoming a fund investor.
D.
Potential conflicts of interest
1.
Some clients have purchased an ownership interest in Ballentine Partners, LLC
Some of our clients have invested in our firm and two of those clients are members of our
firm’s Board of Managers. Clients who have invested in our firm receive no special
consideration in terms of services we provide or access to investment opportunities.
2.
Conflicts due to client relationships.
Some of our clients are principals, shareholders, partners, directors and/or officers in
private equity firms, hedge funds, money management firms, and other firms (e.g. CPA, law or
investment firms) whose products and services we may recommend to our clients. We recognize
our fiduciary duty to act in the best interests of all of our clients. Any recommendation regarding
investment offerings or services must pass muster under our due diligence process. We do not
allow the fact that one of our clients or employees may be involved to influence our due
diligence process, and we discuss this issue openly with our clients.
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3.
Some of our employees are officers or directors of charitable organizations.
Some of our employees sit on the boards of charitable organizations to which some of our
clients have made contributions. We have a conflict of interest whenever we introduce you to a
charity in which an employee of ours is an officer or director. We encourage you to ask about
our conflicts of interest.
4.
Some of our employees may serve as trustee, trust protector, secretary, or similar role for
an advisory client.
Employees may serve as trustee, trust protector, secretary, or similar role for an advisory
client which presents certain conflicts, compliance risks, and causes Ballentine to take custody of
client assets. We have a conflict of interest whenever we serve in one of these roles while also
acting as investment advisory or wealth advisor to the client.
5.
Some of our clients are officers or directors of companies in which other clients may hold
securities.
Some of our clients are senior officers or directors of public companies, and the securities
issued by those companies may be owned by other clients in their self-directed accounts. We
may recommend that one client sell a highly concentrated position in a security at the same time
that another client is purchasing that security. Due to our being in possession of material non-
public information, we may be prohibited from providing information affecting a client’s
decision about transactions in a self-directed account or using that information to trade in a
discretionary account. Securities laws prohibit us from disclosing material non-public
information or using it to our advantage or the advantage of any client.
6.
Our relationship with Corbin Capital Partners, L.P.
We have a significant relationship with Corbin Capital Partners (“Corbin”), 590 Madison
Avenue, New York, NY. Corbin manages the Core Alternative Strategies Fund (CASF”), a
hedge fund of funds, exclusively for our clients. For the protection of our clients, we have
negotiated certain control rights over this fund. For example, we hold the power to terminate and
replace the manager, if necessary. We do not receive any compensation from Corbin, nor do we
participate in the management fee charged by the fund. Our employees who invest in this fund
do so on the same terms as our clients.
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7.
Our relationship with Aberdeen Standard Investments.
We have a significant relationship with the private equity group within Aberdeen
Standard Investments, 201 Broad Street, Canterbury Green Building, 5th Floor Suite 501,
Stamford, CT 06901. Aberdeen manages the Core Private Equity Fund (CPEF”), a fund of funds,
exclusively for our clients. For the protection of our clients, we have negotiated certain control
rights over this fund. For example, we hold the power to terminate and replace the manager, if
necessary. We do not receive any compensation from Aberdeen, nor do we participate in the
management fee charged by the fund. Our employees who invest in this fund do so on the same
terms as our clients.
Item 11. Code of Ethics, participation or interest in client transactions, and
personal trading
A.
Code of Ethics
Upon request, we are happy to provide a copy of our Code of Ethics. Our Code of Ethics
is based on the principle that your interests come first. We instruct our employees, including staff
members through ConnectOS, to avoid activities that run contrary to that principle. Our Code of
Ethics includes:
Standards of business conduct that reflect our fiduciary obligations to our clients;
Provisions requiring our employees to comply with applicable Federal securities laws;
Provisions that require all advisory staff to report, and us to review, their personal
securities transactions and holdings periodically;
Provisions requiring all employees to report any violations of our Code of Ethics
promptly to an appropriate officer; and
Provisions requiring us to provide each employee with a copy of our Code of Ethics and
any amendments, and requiring our employees to provide us with a written
acknowledgment of their receipt of the Code and any amendments.
In addition, most of our senior employees have earned professional credentials (CFA®,
CFP®, CPA, etc.) whose organizations maintain very strict ethics rules to which the members
must adhere. When our employees invest in securities that are also owned by our clients, they do
so on the same terms as our clients.
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B. We have no participation or interest in client transactions
We have no material interest or participation in our clients’ public securities transactions.
Occasionally, we recommend investments in LLCs or limited partnerships (“limited offerings”)
managed by unaffiliated third parties. We do not receive any separate compensation in
conjunction with making these recommendations.
Please see Item 10.C on page 32 for a discussion of our interest in clients’ investments in
Affiliated Funds. Our firm provides advice and services to our Affiliated Funds, but we have no
ownership in those funds. We receive no carried interest or performance-based fee from
Affiliated Funds.
C.
Our employees invest on the same terms and conditions as our clients
Our employees are allowed to invest in limited offerings on the same terms we negotiate
for our clients. Transactions by our employees are done on the same terms as your transactions.
The securities our employees buy and sell are generally highly liquid and broadly traded. Our
employees’ transactions are unlikely to affect the price at which the securities trade. If our
allotment of a private offering is over-subscribed by our clients, our employees are prohibited
from investing.
D.
Employee trading in securities we recommend to clients
We require our employees to seek permission from our compliance staff before
acquiring:
any publicly traded security in which any member of our firm may possess
material inside information;
any initial public offering; and
any privately offered security.
Our compliance staff will grant permission only if we determine that clients will not be
disadvantaged by the employee’s transaction.
We do not require pre-clearance of trades for other securities because:
the types of securities we hold in discretionary accounts are very liquid; and
security positions in non-discretionary accounts are either (1) not under our
trading authority, or (2) too small and too diversified for trading to have any
material market impact.
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Item 12.
Brokerage practices; custodial services
A.
Brokerage and custodial services
1.
The choice of custody agents is up to you.
The choice of custody agent is up to you, provided the agent you wish us to use meets our
requirements for electronic data feeds and business practices. We generally recommend Fidelity,
Schwab, or Pershing. We receive no compensation from the brokers and custody agents we
recommend. We currently work with more than a dozen brokers and custody agents.
2.
We do not participate in “soft dollar” programs.
We do not participate in “soft dollar” programs. A “soft dollar” program is an
arrangement under which a broker provides an investment manager with computers, research or
other compensation in exchange for the manager directing business to that broker. In our
opinion, soft dollar arrangements are detrimental to your interests as an investor.
Sometimes brokers and custody agents provide us with support services for free or at a
nominal cost. For example, we may receive investment-related research, pricing information,
market data, software and other technology that provide access to client account data,
compliance information, practice management-related publications, practice management
consulting services, attendance at conferences, meetings, and other educational and/or social
events, computer software, or other products used in our investment business. Our clients do not
pay more for investment transactions as a result of this arrangement. None of our brokerage or
custody relationships involve any commitment by us to invest any specific amount or percentage
of client assets in any specific mutual funds, securities, or other investment products.
Some brokers sponsor professional conferences to which they invite us and other firms
with which they do business. There is no admission fee; we pay travel and lodging costs. We
sometimes send a team member to these types of conferences if we judge the agenda to be
sufficiently educational.
3.
We do not use brokerage business to pay for client referrals.
We do not participate in any of the various “pay-to-play” client referral programs offered
by securities brokers. In our opinion, such arrangements are detrimental to your interests as an
investor.
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4.
We advise against directed brokerage.
We request that you allow us to recommend the broker to execute trades in your
discretionary accounts, rather than directing us to use a particular broker. If you require us to
direct your brokerage business to a particular broker, we will comply to the extent it is possible
for us to do so. However, we may not be able to achieve the most favorable execution of your
brokerage transactions. We will not be able to aggregate your trades with those of our other
clients. You are likely to pay higher brokerage commissions and/or receive less favorable pricing
of trades than our other clients. It is also likely that trades in your account will be delayed until
after all other accounts have been traded. This could be disadvantageous to you if the security is
illiquid or market conditions are volatile. If you are the sponsor of a qualified pension or
retirement plan subject to ERISA, and you direct brokerage in those accounts, that may be
inconsistent with your fiduciary duty to your employees.
If your non-discretionary accounts are held by a broker other than Fidelity, Pershing, or
one of the discount brokers we recommend, then you are responsible for negotiating terms and
arrangements for their account with that broker-dealer. We will not be able to seek better
execution services or prices from other broker-dealers, and we will not be able to include your
transactions in our block trades. Consequently, you may pay higher commissions or other
transaction costs, be charged greater spreads, and receive less favorable net prices than would
otherwise be the case. Higher transaction costs adversely impact investment performance.
Transactions for directed accounts will generally be executed later than transactions for non-
directed accounts with similar holdings.
5.
Cash accounts at your custody agent may not produce the highest yield.
Custody agents offer a variety of money market accounts and other cash management
solutions. We will help you set up cash accounts with each of your custody agents. We will
strive to place cash deposits you may hold for a long time in the accounts best suited to hold your
cash. The account we select may not be the highest-yielding account. Many factors enter into the
decision about where to hold cash, including yield, safety, liquidity, convenience, currency risk,
and regulatory issues. Cash management is a highly competitive business, but there is no
assurance any particular custody agent will have the highest-yielding cash account for a specified
level of risk and liquidity. If you have substantial cash deposits you intend to hold for a long
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time, we will glad to be assist you in finding suitable arrangements for cash.
Cash Sweep Vehicles. Certain custodians may require that cash proceeds from account
transactions or new deposits be swept to and/or initially maintained in a specific custodian
designated sweep vehicle. The yield on the sweep vehicle will generally be lower than those
available for other purchased money market funds. When this occurs, to help mitigate the
corresponding yield dispersion, Ballentine may purchase a higher yielding money market fund
(or other type of security) available on the custodian’s platform, unless Ballentine reasonably
anticipates that it will utilize the cash proceeds in the near term to purchase additional
investments for the client’s account, or other anticipated reasons. Ballentine’s decision to
purchase a higher yielding money market fund with respect to all or a portion of the cash
balances may also be based on the amount of dispersion between the sweep vehicle and a money
market fund, the size of the cash balance, indication from the client of an imminent need for such
cash, assets allocated to an unaffiliated investment manager, cash balances maintained for fee
billing purposes, or the client has a demonstrated history of writing checks from the account.
Clients are generally responsible for yield dispersion/cash balance decisions and corresponding
transactions for cash balances maintained in Ballentine non-discretionary accounts.
B.
Aggregation of purchase and sale orders
We aggregate purchase and sale orders for client accounts when we determine that
aggregation is likely to help minimize costs and contribute to best execution of trades. We
allocate trades based on the average execution price of the block of trades.
C.
Trade errors
From time to time, we may experience a trade error caused by us or by an executing
broker. If a trade error occurs, we will ensure that you are “made whole” by putting you in the
same position with regard to gain or loss as if the error had never occurred. We will not commit
future brokerage commissions to compensate a broker either directly or indirectly if a broker
offers to absorb any portion of the cost of correcting an error. We attempt to minimize trade
errors by promptly reconciling confirmations with order tickets and intended orders, and by
reviewing past trade errors to understand the internal control breakdown that resulted in an error.
D.
Trading away
Most of our equity trading is done through whatever brokerage firm is affiliated with the
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custodian of your accounts. However, sometimes we direct trades through brokers who are
unaffiliated with your custody agent (‘trading away”). Trading away involves some extra costs.
We incur those costs on your behalf only when we believe the overall result will be better than if
we had done the trades through the brokerage firm affiliated with your custodian.
It is quite common for bond trading to be done through a broker unaffiliated with the
custody agent holding your account. Bond managers will “trade away” when the execution
offered by an unaffiliated broker is anticipated to improve the price of the trade by more than
enough to cover the extra costs of “trading away”.
Item 13. Review of accounts
A.
Periodic reviews
Your accounts are reviewed at least once a quarter and more often if necessary. The
objective of each review is to determine whether or not we need to recommend a change in any
of your financial strategies. Reviews are performed by members of the team assigned to you,
under the supervision of your Senior Client Advisor or Senior Investment Advisor. Team
members are instructed to consider your Investment Instructions20, risk tolerance, income tax
situation, and cash flow – among other factors. Team members are also encouraged to consult
with your other advisors (CPA, attorney, insurance agents, and other outside investment
advisors) when necessary. It is your obligation to keep us informed about changes in your
financial situation that impact our advice. Please refer to Item 4.B.4 on page 7 for a discussion
about portfolio activity.
B.
Other factors triggering a review
In addition to our regular cycle of reviews, a review may be triggered by a change in
market conditions, a question from you, a change in your situation, change in tax laws, new
information about a particular investment, etc.
C.
Our reports
Unless you instruct us otherwise, we will deliver all of our reports and required notices
electronically. We will adjust the frequency of reporting to fit your preferences. Investment
20 The term “Investment Instructions” is explained in Item 16.
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reports show performance net of our fee, if you have authorized us to deduct our fee from your
account. Otherwise, performance is reported gross of our fee but net of fees that are included in
any products or managers we have recommended.
For many clients, we provide complete quarterly financial statements in addition to
investment reports. The quarterly financial statements typically include balance sheets, cash flow
forecasts, tax forecasts, and asset allocation charts for family members, trusts, partnerships, and
other entities that play a role in wealth transfer planning. Financial statements may also provide a
summary of insurance arrangements, estate plan arrangements, and a variety of other supporting
financial schedules that are customized for the needs of each family. Our reporting systems are
designed to accommodate complex investment structures and multiple custody platforms.
Item 14. Client referrals and other compensation
A. We receive compensation only from our clients.
Fees paid to us by our clients (plus speaking fees and book sales) are our only source of
compensation.
B. We do not pay for client referrals.
We do not pay other professionals for referrals. However, we do pay a subscription fee to
post information about our firm on a website that helps private investors identify suitable wealth
advisors. The web site does not make referrals, it simply provides information.
Item 15. Custody
A.
Selection of custody agents
We work with more than a dozen custody agents. You decide which custody agent to
employ. We are happy to help you decide which to use. More information about custody agents
and brokers can be found in Item 12 on page 37.
B.
Custodian charges; brokerage and other costs
Most custody agents have affiliates that offer brokerage services, and they charge fees for
effecting securities transactions. Brokerage costs are charged directly to your account and are in
addition to our fee. Each purchase or sale of security (i.e., mutual funds shares, exchange traded
fund shares, and individual stocks and bonds) could incur a transaction fee of some type. In
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addition, brokers can charge a spread on certain transactions. The spread is the difference
between the “bid” price and the “ask” price. The more liquid the security, the smaller the spread,
and vice versa. The spreads on some securities, such as fractional municipal bonds, can be quite
large. When we select brokers, our goal is to obtain a combination of service quality and low
cost, including the cost of spreads. Brokers often provide custody services at no additional cost.
If you engage a trust company or other specialty custodian, you will probably incur a separate
custody fee.
C.
Factors we consider when selecting brokers and custody agents
Factors we consider before recommending a broker or custody agent include financial
strength, reputation, execution capabilities, pricing, foreign currency capabilities, research, and
service. We have an obligation to seek the best execution of trades in your accounts. Best
execution means seeking the best combination of all factors influencing the outcome of a
transaction, including, for example, execution capability, transaction rates, spreads,
responsiveness, and taking into consideration the full range of a broker services (including the
value of research provided). Transaction fees charged by brokers and custodians are separate
from our investment advisory fee, and those fees will be charged by the brokers and custody
agents directly to your accounts.
D.
You should review the reports provided by your custody agent
At least quarterly, you should compare the report provided by your custody agent with
our report to confirm that your assets are properly accounted for. Due to differences in
accounting procedures, the values reported may differ slightly. The differences should only be
slight. Private investments such as hedge funds, private equity funds, and real estate funds will
take custody of your investment capital themselves, or through their designated custody agent.
The risk of unauthorized transactions, including theft of your capital, is higher in these
investments. It is particularly important that you carefully review their statements, and their
auditor’s report.
E. We sometimes have custody of your assets
Although Ballentine generally does not maintain physical custody of client assets, we
may sometimes have custody of your assets. Ballentine is deemed to have custody over certain
client accounts due to our role in facilitating transactions on your behalf, such as deposits,
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transfers of funds, and bill payment. Some clients have granted us broad powers to initiate and
execute financial transactions without involving the clients in standing letters of authorization
(SLOAs), and that causes us to be deemed to have custody of assets owned by those clients.
Where a supervised person of Ballentine is acting as a trustee, officer, director, executor, or trust
representative for a client account or entity, we are deemed to have custody. When you give us
permission to deduct our fee from an account, under SEC rules we are deemed to have custody
of that account. Ballentine may be deemed to have custody over client funds and/or securities
which Ballentine receives on behalf of a client for purposes of having such funds and/or
securities deposited into the client’s account at their designated custodian. In a limited number of
circumstances, clients have provided logon credentials to certain of their financial institutions’
websites, in which case Ballentine may be deemed to have custody. As Ballentine is not a
custodian, it may not take physical custody of client funds, including checks made payable to the
client and therefore, in accordance with regulatory requirements, client funds and/or securities
received will be deposited or returned to the third party within 3 business days of receipt, unless
an exception to this regulatory requirement applies.
Also, under the SEC’s Custody Rule we are deemed to have custody of all of your
investment accounts even though those accounts are kept by custodians who are completely
independent from us. In all instances where we are deemed to have custody of client assets,
Ballentine engages an independent public accountant to perform a surprise audit on an annual
basis as required by the Custody Rule.
Additionally, Ballentine serves as the general partner to certain Funds (as described in
Item 4 above) and is deemed to have custody of client assets under applicable regulations. As an
adviser with custody, Ballentine will have each Fund audited on an annual basis by an
independent public accountant and have annual audited financial statements sent to the investors
in each Fund, generally within 180 days of the Funds’ fiscal year end.
F.
Circumstances that may cause us to take extra measures to protect your accounts
Under certain circumstances, we may ask your custody agent to prevent out-bound
transfers from your accounts to protect your assets from misappropriation. This may result in
inconvenience for you. We have no authority to freeze your accounts; only your custody agent
can do that.
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1.
If we suspect your email has been hacked.
If we suspect your email account has been hacked and a criminal is attempting to use
your account to impersonate you, we will ask your custody agent to freeze your accounts and we
will promptly inform you.
2.
If we suspect elder abuse.
If you are age 60 or older (or under a disability), and we suspect someone is attempting to
financially exploit you, we are obligated by the laws of most states to take the following actions:
(1) notify you or someone you have designated as your personal representative, (2) notify your
custody agent and request that out-bound transfers be prevented, and (3) notify the relevant
regulatory agencies in your state of residence. You also authorize us to use our discretion to
share our concerns with your key advisors and family members for the purpose of protecting
your assets from loss due to exploitation or impaired decision-making. Even if you do not want
us to take any action, we may be required by state law to follow through with steps (2) and (3)
above.
3.
If we suspect your assets may be at risk for any other reason.
If we suspect your assets may be at risk for any other reason, we will ask your custody
agent to take appropriate steps, based on the particular type and severity of risk we suspect to be
present.
Item 16.
Investment discretion
A.
Definitions of “discretionary” and “non-discretionary”
We manage assets on both a discretionary and non-discretionary basis. Most of our
clients have both discretionary and non-discretionary accounts with us. “Discretionary” means
that you authorize us to buy and sell securities in your accounts without seeking your prior
approval for each transaction. “Non-discretionary” means that we must obtain your approval
before making any changes to an investment account.
B. Management of Discretionary Accounts
For Discretionary Accounts, we exercise our discretion within the limits of your written
investment instructions (“Investment Instructions”), as described in this Item 16 “Investment
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Instructions” means the written investment instructions we help each client prepare and which
govern the way we manage your accounts. To open an account, you select a custodian and sign
an Account Application. If the account is Discretionary, you also sign a Limited Power of
Attorney that gives us trading authority over your account. (Many clients also sign a Limited
Power of Attorney to give us trading authority over Non-Discretionary Accounts, with the
understanding that we will exercise trading authority only with the client’s prior consent to a
proposed transaction.)
We require our portfolio managers to adhere to your Investment Instructions. Either party
may request a change to the Investment Instructions at any time. Any change to your Investment
Instructions must be in writing. The party requesting the change must allow a reasonable time
period for the other party to object to the change before it becomes effective.
Any material change to your Investment Instructions, or a material change in the size of
an account, requires a transition period for us to make portfolio changes. Market volatility, tax
considerations, lack of liquidity, and lack of marketability are examples of factors that may have
to be taken into account when making significant changes to a portfolio. Some investments, such
as specialized securities and private placements (for example, hedge funds, private equity,
venture capital and real estate funds), may not be readily marketable. Therefore, considerable
time may be required to make changes in those positions. During a transition period, it may not
be possible for us to comply with the asset allocation guidelines in your Investment Instructions.
In fact, our attempting to rapidly force the account into compliance with your target allocation
may be inconsistent with our fiduciary duty to you. Our goal is to manage the account by taking
into account all relevant factors.
C.
Securities transferred “in kind”
It is common for clients to transfer securities “in kind” for us to manage. We may hold
those securities indefinitely if we determine that doing so is in your best interest. The rate at
which we liquidate those holdings depends upon a host of factors such as the client’s cash flow,
tax situation, liquidity considerations, charitable giving goals, and estate planning goals.
Securities transferred to us in-kind may not be covered by our research. We may be unable to
prevent losses from occurring in those investment holdings.
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D. Margin loans
1.
Margin loans in personal accounts.
You can elect to add margin loan capability to one or more of your accounts. We
generally advise against the use of margin. Use of a margin loan will amplify your gains and
losses. If your account suffers a loss, you may experience a margin call. The custody agent can
force you to sell securities to reduce your loan. Margin calls tend to occur during market
corrections, just when selling may to be to your disadvantage.
There are two ways to set up margin: (1) placing the margin loan balance in a separate
account, or (2) embedding it in one of your existing accounts. If you set up a separate account for
the margin loan balance, then:
the margin loan can be secured by assets in multiple accounts; and
it will be much easier for us to exclude the influence of your margin loan on your
investment returns.
When an account has margin loan capability, any cash withdrawal exceeding the
available cash balance in that account will create a margin loan balance or increase an existing
balance. When the margin loan balance is embedded in an existing account, any cash deposits
into that account may or may not automatically reduce the outstanding balance, depending upon
how the loan is set up. There is no automated cash transfer function between accounts. Thus, you
might have cash in one account with a simultaneous margin loan balance in another account. If
you opt for quarterly pay-down, we may use available cash in linked accounts to reduce the
margin loan balance during a quarterly portfolio review cycle. When exercising our discretion,
we consider a variety of factors such as borrowing costs, taxes, transaction costs, your cash flow,
and the risks of borrowing. If, on the other hand, you opt to control pay-down, we will let cash
accumulate in your linked accounts until you instruct us to use all or a portion of that cash to
reduce the margin loan balance.
As we explain in Item 5.A, if your fee is based on assets under our management, we
calculate our fee on the gross value of your assets. If you elect to have our fee paid by automatic
withdrawal from one of your investment accounts (which is the choice most clients make), our
fee will increase your margin loan balance if there is insufficient cash on hand to pay our fee.
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2.
Margin loans in private funds to smooth cash flow.
Our Affiliated Funds use short-term borrowing to smooth cash flows during the capital
call phase of the fund. Such loans are intended to be repaid in less than one year as capital calls
arrive in the fund. Other funds we recommend may also employ debt in this manner. Please refer
to each fund’s offering documents for additional information.
3.
Margin loans in private funds to boost investment returns.
Some private investments use debt to amplify investment returns. Such loans may remain
in place for years and may represent a significant percentage of the fund’s total investment
capital. Borrowing amplifies both positive and negative returns. In a severe down market, the
fund may break its loan covenants, the lender may foreclose on the fund’s assets, and investors
may experience total loss of their investments in the fund. The private placement memorandum
or other offering documents of a fund will provide you with complete information about loans
used to amplify investment returns. Our Affiliated Funds may employ debt in this manner. Please
refer to each fund’s offering documents for additional information.
Item 17. Voting client securities; our proxy voting policy
Generally, we do not vote proxies or respond to class action lawsuits. Our clients retain
the right to vote when a shareholder vote is required, and our clients decide how to respond to
class action lawsuits related to securities they own. Voting is optional; you are not required to
vote. Your custody agent will provide you with proxy voting and shareholder class action
documents.
Some of our sub-advisors may vote proxies and respond to class action lawsuits on behalf
of clients. In that event, a sub-advisor is required by SEC rules to vote in a manner consistent
with serving clients in a fiduciary capacity, and to maintain appropriate records. You have the
option of retaining voting rights with respect to securities held in your account managed by a
sub-advisor, if you wish to do so. Unless you retain the power to vote, we have the power to
delegate our voting powers to sub-advisors.
If we agree to vote proxies and respond to class action lawsuits for you, and you have so
instructed your custody agent, the custody agent will send proxy voting and class action
documents to us instead of you. We will exercise our powers in your best interests. Since we
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have no interest in any company we invest in, it is unlikely that we will have any conflict of
interest. If we do have a conflict of interest, we will disclose it to you. Upon request, we will
disclose how we voted your securities. Our policy is to vote in favor of proposals supported by
management, unless we determine that is not your best interests, or you specifically instruct us to
vote in some other manner.
We will be glad to address any questions you may have about proxy voting procedures
and responding to class action lawsuits.
Item 18.
Financial information
Ballentine does not require clients to pay fees of more than $1,200, per client, six months
or more in advance.
We have no financial conditions that are likely to prevent us from meeting our
contractual commitments to our clients and have not been the subject of a bankruptcy petition.
Item 19. Your questions
We welcome your questions about any aspect of our practice. Please feel free to contact
us with any questions you may have.
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Glossary of Investment Risks
Following is a description of various types of investment risk. The risks are listed
alphabetically, and we provide a brief description.
Risk
Description
Business risk
The risk of doing business in a particular industry or environment is
called business risk. Consider the Gulf of Mexico oil spill of 2010 and
its impact on the drilling industry. Companies that had nothing to do
with the spill lost a considerable portion of their value.
Counter-party risk
The possibility that some or all your capital will be lost because a bank
or other financial intermediary will not be able to fulfill its contractual
obligations to you. Many types of investments involve counter-party
risk, including, for example, Exchange Traded Notes (ETNs), derivative
contracts, options, and futures.
Credit risk
The possibility that the financial condition of an organization will
deteriorate after a security has been issued. Because investors perceive
that the borrower is less credit-worthy than before, the prices of all
securities issued by the borrower will decline in value.
Creditor failure risk The risk that a lender upon whom your investment depends for a
mortgage or other loan will experience financial pressures that cause it
to demand immediate repayment of a loan, or refuse to advance funds
on a line of credit that a company needs for operations. This happened
during the banking crises of the late 1980s and 2008 – 2009.
Default risk
The possibility that a borrower will default on an obligation. This risk
applies to bonds and other debt instruments, options, futures and other
types of derivatives. For example, a bond issuer may fail to make
interest payments when due and may fail to repay your principal when
the bond matures.
Exchange rate risk
(currency risk)
The risk of loss due to a decline in the relative value of the currency
upon which your investment depends. For example, if you purchase
stocks of companies in the Euro zone, and the Euro declines in value
relative to the U.S. dollar, your investment performance will reflect that
loss when your performance is measured in U.S. dollars. Similarly, if
you have an obligation that must be paid in another currency, and that
currency appreciates relative to the U.S. dollar, then you will experience
an increase in the size of the obligation, when its size is measured in
U.S. dollars.
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Risk
Description
Forced sale risk
The risk that an investment is liquidated involuntarily due to a company
takeover, fund closure, or redemption by the issuer. This risk applies to
bonds that have call features, hedge funds, and many other investments.
This risk also applies to any investment account that has a margin loan
associated with it.
Government seizure
of your investment
Governments sometimes seize the capital of private investors. In 2013,
private investors holding deposits in Cypriot banks were confronted
with this risk. In the 1930s, the U.S. required citizens holding gold to
sell their holdings to the government at an artificially low price.
Inflation risk
The chance the money you have invested will decline in real value due
to inflation.
Insurance failure
risk
The possibility that an insurance arrangement that is supposed to protect
an investment will fail to perform as expected or will completely fail.
For example, many municipal bonds are insured with respect to their
interest and principal payments. Municipal bankruptcies on a large scale
might stress the insurance arrangements to the point of failure.
Municipal bond insurance does not protect your investment from loss
unless the issuer actually defaults.
Interest rate risk
Bonds and other securities that are dependent upon interest payments
lose value when market interest rates increase, or when a change in the
credit quality of a particular issuer causes investors to demand a higher
interest rate for lending to that issuer. All debt instruments are exposed
to this risk. Long-term bonds are most exposed.
Leverage
(borrowing)
Many investments, such as real estate, private equity, hedge funds, and
energy funds involve borrowing to augment the amount of capital
available for investment. In some funds, the amount borrowed may be
several times the total amount of cash paid into the fund by investors.
Borrowing is often referred to as “leverage”.
Borrowing for any type of investment increases the risk associated with
that investment. The greater the borrowing, the greater the risk of loss.
Borrowing also increases the price volatility of an investment. For
example, an investment made with a combination of 50% cash and 50%
debt will be about twice as volatile as a similar investment made with
no debt. You should not make any investment involving leverage unless
you are sure you understand the risks involved.
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Risk
Description
Liquidity risk
The possibility you won't be able to sell or convert a security into cash
when you need the money or simply want to remove the security from
your portfolio. When liquidity risk strikes, it may not be possible to find
a buyer at any price, or only at a price that is a steep discount from the
value you expected to receive.
Litigation risk
Investors in private investments can be sued by their partners for undue
enrichment if the investment manager fails to manage the investment in
the best interests of all the investors. The classic example of this was the
Madoff affair when investors who received substantial distributions
from Madoff’s fund were sued for recovery of those distributions. There
are other recent instances when investors have been sued by other
investors.
Market failure risk
The risk that a market will simply cease to function. The U.S. securities
markets closed for a period following the 2001 attack on the World
Trade Center. The market for many types of fixed income securities
suddenly failed in 2008 with little or no warning. Money market funds
are generally regarded as very safe. But, in 2008 government
intervention was required to prevent money market funds from failing.
When a market fails, securities that have traded in that market usually
become very illiquid, and they lose a significant portion of their value.
(See liquidity risk.)
Market risk
The likelihood that a broad investment market, such as the bond or
stock market, will decline in value, taking the value of your investments
with it.
Political risk
(country risk)
Political instability or a political change that investors believe will result
in damage to a region's economy can cause investments to lose value.
Political risk is a factor in the U.S. federal government and in individual
states within the U.S.
Principal risk
The chance that your original investment will decline in value or be lost
entirely due to a problem that was specific to a security you purchased.
(As opposed to a loss due to a general market decline or interest rate
risk.)
Regulatory risk
The risk of a regulatory change that could adversely affect an
investment. This includes a wide range of factors such as unfavorable
changes in environmental laws, laws that restrict international capital
movements, and new rules that restrict activity in certain industries.
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Risk
Description
Reinvestment risk
The risk that cash distributions will not be reinvested, or cannot be
reinvested at the same rate as before, so that the return you were
expecting is not actually achieved. Many types of investments are
exposed to this risk. Bonds, for example, are exposed to reinvestment
risk.
Sovereign default
risk
The possibility that a sovereign country may default on its debt. For
example, in 2012 Greece defaulted on its sovereign debt. When a
sovereign default occurs, the damage may result in contagion that
affects financial markets and instruments far beyond the site of the
default. The world financial markets are very complex, and there are
many connections between the various markets.
As illustrated by Greece’s default in 2012, investors may be forced to
accept a negotiated solution that they do not want, and that they have
had no role in crafting. Also, there is no assurance that credit default
agreements or other forms of insurance will perform as expected.
Sovereign default risk is extremely dangerous because it can trigger
many other risks, such as collapse of the value of currency,
hyperinflation, bank failures, bond and equity market failures, political
risk, etc. etc. It can also occur quite suddenly.
Tax risk
The possibility that tax rates will change in a manner that will cause an
investment to lose value because investors perceive that its after-tax
return is not as attractive as before. For example, the interest rates for
municipal (i.e., tax-exempt) bonds tend to change in relation to the
interest rates for taxable bonds. The relationship between the interest
rates changes as the tax rate changes. But, the tax rate is just one of
several factors affecting this relationship.
Timing risk
The risk of buying or selling an investment at an inappropriate time.
Consider the investors who sold their stocks at the market bottom in
March of 2009 because they could no longer endure the pain of losses.
March 2009 turned out to be the turnaround point.
Theft
Investment assets can be stolen through fraudulent wire transfers,
successful hacking of log-in credentials, and various other means.
Digital asset deposits have been stolen through hacking of custody
platforms that specialize in holding digital asset accounts.
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Risk
Description
Tracking error risk The risk that an investment designed to track a specific market index
deviates from that index. Tracking error risk applies to many types of
investments, including Exchange Traded Funds (“ETFs”), stock index
mutual funds, bond index mutual funds, and actively managed
portfolios that are intended to track an index. It also applies to many
types of derivatives.
Valuation risk
The risk that an investment is overvalued and is about to experience a
sudden, sharp decline in value. Also, the risk that the estimated value of
a security is subsequently found to be quite different from its actual cash
value. For example, a valuation study may over- or under-estimate the
true value of investment, even if the study is performed by an expert.
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