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Allen Investment Management, LLC
Part 2A of Form ADV
The Brochure
711 Fifth Avenue
New York, NY 10022
Updated: March 2025
This brochure provides information about the qualifications and business practices of Allen
Investment Management, LLC (“AIM”). If you have any questions about the contents of this
brochure, please contact us at 212-832-8000. The information in this brochure has not been
approved or verified by the United States Securities and Exchange Commission (the “SEC”) or
by any state securities authority. AIM is registered as an investment adviser with the SEC. This
registration does not, however, imply a certain level of skill or training of any AIM personnel.
information about AIM
is also available on
the SEC’s website at:
Additional
www.adviserinfo.sec.gov.
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MATERIAL CHANGES
There are no material changes to AIM’s Form ADV Part 2A since the last annual update in March
2024.
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TABLE OF CONTENTS
I. Advisory Business .......................................................................................................................4
II. Fees and Compensation ............................................................................................................5
III. Performance-Based Fees and Side-By-Side Management ...................................................6
IV. Types of Clients ........................................................................................................................7
V. Methods of Analysis, Investment Strategies and Risk of Loss ..............................................7
VI. Disciplinary Information ....................................................................................................... 14
VII. Other Financial Industry Activities and Affiliations ........................................................14
VIII. Code of Ethics/Personal Trading & Participation/Interest in Client Transactions .....15
VIV. Brokerage Practices ............................................................................................................ 17
X. Review of Accounts ................................................................................................................. 20
XI. Client Referrals and Other Compensation ..........................................................................21
XII. Custody and Investment Discretion....................................................................................21
XIII. Voting Client Securities ...................................................................................................... 22
XIV. Financial Information ......................................................................................................... 22
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I. ADVISORY BUSINESS
Founded in 2002, Allen Investment Management, LLC (“AIM” or the “Firm”) is a New
York limited liability company that also conducts business as Allen & Company Investment
Advisors (“ACIA”). It is a wholly-owned subsidiary of Allen Operations LLC, which is also
the parent company of Allen & Company LLC (“Allen & Company”), a global investment
banking firm and broker-dealer under common control with AIM.
A. Allen Investment Management, LLC
AIM provides customized wealth management services to high-net-worth individuals, family
offices, trusts, foundations and similarly situated individuals or entities on a discretionary and non-
discretionary basis (“Clients”). AIM also provides investment advisory services to the ACIA Asset
Allocation Fund LP (“ACIA Fund”), a pooled investment vehicle that is still in the process of being
wound down. AIM is also the sub-advisor to the Carnegie Hill Insurance Dedicated Fund, a Series
of the SALI Multi-Series Fund, LP (“Carnegie Hill Fund”).
B. Customized Wealth Management Services
Pursuant to individually-tailored advisory agreements, AIM provides discretionary and non-
discretionary investment portfolio management by AIM’s experienced investment advisory
professionals (“Customized Wealth Management Services”), including but not limited to: (a)
outsourced family office services; (b) customized portfolio management; (c) concentrated equity services;
(d) multi asset class portfolio management (develop customized asset allocation program(s) and manage
portfolio(s) across varying asset classes); (e) long only equity management; investment manager
selection and due diligence (source and underwrite investments with third-party managed funds);
(f) opportunistic investments (source investments to take advantage of market dislocations or
idiosyncratic opportunities); (g) portfolio construction; (h) monitoring and rebalancing; (i) cash
flow modeling; and (j) fund management & liquidity management. Clients may impose restrictions
on AIM’s ability to invest in certain securities based on their objectives.
C. Funds Advised by AIM
AIM is the investment adviser to the ACIA Fund that is being wound down. As of January 31,
2025, approximately 99% of ACIA Fund assets have been distributed to limited partners.
The ACIA Fund used to be diversified across broad asset classes but has only one private
security left in it as well as cash to pay estimated expenses. The ACIA Fund will not make any
new investments or solicit new investors. AIM also serves as the investment sub-advisor to the
Carnegie Hill Fund. AIM managed/manages the assets of each fund in accordance with the terms
of their governing documents.
As of December 31, 2024, AIM had $15,833,950,821 in regulatory assets under management with
approximately $13,261,387,856 managed on a discretionary basis and approximately
$2,572,562,965 managed on a non-discretionary basis.
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II. FEES AND COMPENSATION
A. Customized Wealth Management Services
AIM’s fees for Customized Wealth Management Services are subject to negotiation and are
tailored to the types of services provided. Fees may be based upon one or more of the following:
(a) a percentage of assets under management; (b) a schedule of fixed fees for particular types of
services; and/or (c) an incentive-based fee. AIM may also charge an asset-based fee for its
services (typically between 50-100 bps or less depending on asset size). On occasion if requested
by a Client, AIM may have performance-based components to fees. Customized Wealth
Management Services fees are clearly set forth in each Client’s investment management
agreement. Fees that are calculated as a percentage of assets under management vary from
Client to Client depending on the assets and the services provided. Fees are typically
billed/direct-debited on a quarterly basis in arrears after quarter end.
Investment management agreements can generally be terminated by either party by giving
advanced notice in writing. If an investment management agreement or a separately managed
account (“SMA”) is terminated in the middle of a billing period, any fees for that period will be
prorated to the date of termination.
AIM also allocates Clients’ assets to third-party managers. For instance, this may occur where a
third-party manager would provide Clients exposure to a certain type of security or market desired
by them that is not directly managed or offered by AIM. AIM Clients with assets allocated to one
or more third-party managers are charged a separate fee by the third-party manager(s) in addition
to the management fee charged by AIM discussed above. Third-party management fees are
generally based on the amount of committed capital or fair market value, and third party managers
may also charge performance incentive fees. AIM discloses third-party fee arrangements to the
Client prior to any allocation. Clients are responsible for paying AIM’s and third-party manager’s
fees irrespective of the performance of their portfolios.
Fees charged for accounts associated with Allen & Company, AIM employees and other related
accounts may pay no fees or pay lower fees compared to the above. In addition, AIM has the
discretion to waive minimum investment amounts for these accounts.
B. ACIA Asset Allocation Fund
As of July 1, 2022, AIM stopped charging the ACIA Fund a Management Fee.
C. Carnegie Hill Fund
AIM serves as the subadvisor to the Carnegie Hill Fund. The management fee is 61bps on the
first $150 million and 56bps on amounts in excess of $150 million, 11bps and 6bps, respectively
of which goes to the investment manager of the Fund. There is no performance-based fee.
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D. Expenses Paid by ACIA Fund Investors
The ACIA Fund bears all investment-related expenses. This includes: (a) administration,
organization and travel expenses; (b) underlying portfolio funds fees; (c) expenses incurred for
buying/selling illiquid securities or in connection with the offer/sale of any interest; (d) brokerage
commissions as well as interest on margin accounts and other indebtedness; (e) bank service fees;
(f) research expenses; (g) professional expenses as to consulting/experts, legal, audit, accounting,
tax and tax preparation; and (h) extraordinary expenses.
E. Expenses Paid by AIM
AIM bears its own operating and overhead expenses for providing investment management
services to Clients. This includes salaries, bonuses, rent, office, utilities, administrative
expenses, depreciation, amortization and auditing expenses. Unless otherwise specifically agreed,
AIM bears the cost for its own tax, accounting, legal and other professional services.
A Client may also incur brokerage and other transaction fees such as commissions, mark-ups or
mark-downs. These fees are discussed in Section VIV (“BROKERAGE PRACTICES”) of
this brochure.
III. PERFORMANCE-BASED FEES AND SIDE-BY-SIDE MANAGEMENT
Performance-based fees are fees based on a share of a Client’s capital gains or capital
appreciation. Some clients have performance fees. An adviser charging performance fees faces
certain conflicts because the adviser can potentially receive greater fees from its accounts having
a performance-based compensation structure than from those accounts it charges a fee unrelated
to performance (e.g., an asset-based fee). Thus, the adviser may have an incentive to direct the
best investment ideas to, or to allocate or sequence trades in favor of, the account that pays a
performance fee. The Firm is required to treat its Clients fairly in relation to such conflicts of
interest and will make decisions for Client portfolios in accordance with its fiduciary
responsibilities. Consistent with this fiduciary duty, AIM’s trading procedures seek to ensure that
all Clients are treated fairly and equitably and that no Client account is inappropriately
advantaged or disadvantaged over another.
If a limited investment opportunity is appropriate for one or more client or managed accounts,
AIM’s trade and investment allocation policy dictates that the opportunity be allocated fairly and
equitably. It does so based on various factors, such as Clients’ investment objectives, net worth
and available capital. AIM monitors its trade and investment allocation policy on an ongoing
basis to ensure investment opportunities are being allocated fairly and equitably.
AIM also routinely reviews its resources for Customized Wealth Management Services to ensure
that it has the dedicated resources needed to manage all Client accounts.
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IV. TYPES OF CLIENTS
AIM provides investment advice to clients and private investment vehicles that are available only
to certain U.S. persons that are “Accredited Investors” under the Securities Act of 1933, as
amended, and to certain non-U.S. persons. AIM also provides Customized Wealth Management
Services to high-net-worth individuals, family offices, trusts, foundations, institutions and
similar types of Clients.
No new limited partners are being added to the ACIA Fund as it’s in wind down, nor have any
new limited partners been added since it went into liquidation on March 1, 2022.
A minimum investment of $500,000 is required to invest in the Carnegie Hill Fund.
V. METHODS OF ANALYSIS, INVESTMENT STRATEGIES AND RISK OF LOSS
A. Method of Analysis and Investment Strategies
AIM uses a variety of different investment strategies, tools, methods and information depending
on the Client’s particular circumstance and the services AIM is engaged to provide.
Implementation of any investment plan also involves varying degrees of risk and the potential for
loss, which depends in part on each Client’s specific investment goals and risk tolerances.
B. General Disclosures: Risk of Loss
Listed below are some of the additional risks associated with Client investments. The following
discussion of risks is neither exhaustive nor applicable to every Client. Rather, it highlights some
of the more significant risks regarding Clients’ investment strategies. For a complete explanation
of Clients’ relevant investment strategies and associated risks, Clients should review the relevant
offering documents or investment management agreement. Those documents have more fulsome
information on strategies, risks and other related details not discussed below.
All securities investing and trading activities risk the loss of capital. The value of Carnegie Hill
Fund, for which AIM serves as the sub-advisor, may fluctuate. Furthermore, securities and
financial instruments in which AIM may invest are subject to change. In fact, the market value of
any particular investment may be subject to substantial variation. No assurance can be given that
Client accounts will generate any income or appreciate in value.
Clients of AIM’s Customized Wealth Management Services may also request AIM to pursue
additional investment strategies for their individual accounts, either on a discretionary or non-
discretionary basis. Among several strategies that AIM pursues for these Clients, one of the most
significant in terms of the number of Clients affected is referred to as the “Global Market Leaders
Strategy”, or GML Strategy. The GML Strategy seeks to invest in approximately 15 – 20 dominant
global franchise businesses at attractive prices. AIM chooses businesses that command leading
market shares within their respective industries and are generally diversified across both
geographies and currencies. Such companies represent what AIM believes are durable business
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models that operate in industries with high barriers to entry and generally limited competition.
AIM also chooses companies in which management teams are focused on capital allocation and
on generating returns for their shareholders via share repurchases and dividend payouts. In
addition, AIM seeks companies in its GML strategy that it believes are both effective and efficient
with their capital, as demonstrated by their long-term track record of returns on invested capital.
Because the GML Strategy is a long-only equity strategy, it is subject to the types of risks attendant
with such a strategy. For instance, limited diversification may result in the concentration of risk,
which in turn could expose this strategy to losses disproportionate to market movements in general
if there are disproportionately greater adverse price movements in such securities. In addition, the
value of equity securities in this strategy will generally vary with the performance of the issuer
and movements in the equity markets. The GML Strategy may therefore suffer losses if it invests
in equity instruments of issuers whose performance diverges from AIM’s expectations of those
equity markets. This becomes especially true if it moves in a single direction and AIM has not
anticipated such a general move. Also, as a long-term strategy, the GML Strategy may be subject
to short-term fluctuations in price related to market movements and issuer-specific events, some
of which could cause the portfolio to materially decline in value.
Another strategy that AIM pursues for its Clients that is significant in terms of the number of
Clients invested in the strategy is referred to as the “Innovation Leaders Strategy” or IL Strategy.
The IL Strategy seeks to construct a portfolio at the forefront of innovation in sectors such as
payments, e-commerce, digital media, enterprise software and travel. Like GML, the IL Strategy
is a long-only equity strategy subject to the types of risks attendant with such a strategy as
discussed more fully above.
C. Certain Other Risks or Risk Factors:
Business Dependent Upon Key Individuals. For those Clients that are limited partners in third-
party portfolio funds, the limited partners have no authority to make decisions or to exercise
business discretion on behalf of the funds; the relevant general partner of the fund has decision-
making authority. The success of the fund depends in large part on certain members of the
investment manager of the fund. Should they become incapacitated or in some other way cease to
participate in the fund, its performance could be adversely affected. The success of the portfolio
managers also depends on the active involvement of certain key individuals. Fund success is also
impacted by the relevant general partners' and the portfolio managers’ ability to develop and
implement investment strategies that achieve the fund’s investment objective. Subjective decisions
made by the relevant general partner and/or the portfolio managers may cause the funds to incur
losses or to miss profit opportunities on which it would otherwise have capitalized.
Capital Markets Risk. The risk that the Client may not receive distributions or may experience
a significant loss in the value of its investment if the issuer cannot obtain funding in the capital
markets.
Cash Management. A Client may hold cash or money market instruments. The percentage a
Client invests in and among such holdings varies and depends on market conditions as well as
purchases and withdrawals of interests. A Client may agree to certain restrictions on the liquidity
of the underlying cash or money market instruments in exchange for a more favorable interest rate
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or increased capacity (i.e., “time deposits”). Furthermore, when instruments other than demand
deposits of cash are held (i.e. money market instruments or short-term securities), there may be
greater market risk, liquidity risk or the risk of operational delays in converting the instrument into
cash. Demand deposits in cash are generally not collateralized and would give rise to an unsecured
claim in the event of the bankruptcy of the deposit-taking institution.
Changes in Market/Economy/Laws Risks. Changes in market and economic conditions, tax or
other laws or regulations or accounting standards may have an adverse effect on Clients and their
investments and on the value of, and consequences of, holding their investments. However, there
is no way to predict reliably whether such changes will occur and to what extent these changes
may adversely affect Clients.
Commodity Risk. The risk that the Client will experience losses because the issuer has direct
exposure to a commodity that has experienced a sudden change in value.
Concentration Risk. The increased risk of loss associated with not having a diversified portfolio.
Diversified accounts have less overall exposure to adverse economic, business, or political
conditions that might disproportionately affect a particular region, issuer or sector. Accounts
concentrated in one region, issuer or industry are therefore more likely to experience greater loss
due to adverse conditions.
Corporate Event Risk. Investments in companies that are the subject of publicly disclosed
mergers, takeover bids, exchange offers, tender offers, spin-offs, liquidations, corporate
restructuring and other similar transactions may not be profitable due to the risk of the transaction
failing.
Counterparty Risk. An advisory account may be exposed to the credit risk of counterparties with
which - or the brokers, dealers, custodians and exchanges through which- it engages in
transactions.
Credit Ratings. An advisory account may use credit ratings to evaluate securities even though
such credit ratings might not fully reflect the true risks of an investment.
Cybersecurity Risks. AIM and other investment managers and funds in which Clients may invest
and their service providers are susceptible to cyber security risks that include, among other things:
theft, unauthorized monitoring, release, misuse, loss, destruction or corruption of confidential and
highly restricted data, denial of service attacks, unauthorized access to relevant systems,
compromises to networks or devices that such parties and their service providers use to service
operations, or operational disruption or failures in the physical infrastructure or operating systems
that support such parties and their service providers. Cyber-attacks against or security breakdowns
of AIM and other investment managers and funds in which Clients may invest or their service
providers may adversely impact the Clients and funds in which they may invest. This could result
in a multitude of issues such as: (i) financial losses: (ii) inability to transact business and to process
transactions; (iii) violations of applicable privacy and other laws; (iv) regulatory fines or penalties:
(v) reputational damage; (vi) reimbursement or other compensation costs; and/or (vii) additional
compliance costs. AIM and other investment managers and funds in which Clients may invest may
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incur additional costs for cyber security risk management and remediation purposes. Cybersecurity
risks may also impact issuers of securities in which Clients invest, which may cause a Client’s
investment in such issuers to lose value. There is no guarantee that AIM, other investment
managers, funds in which Clients may invest or any of their service providers will not suffer losses
relating to cyber-attacks or other information security breaches in the future.
Data Sources Risk. Information from third-party data sources to which the Firm subscribes may
be incorrect.
Economic Conditions. Changes in economic conditions may materially and/or adversely impact
a Client’s investment performance. Examples of such conditions includes but is not limited to
interest rates, inflation rates, currency and exchange rates, industry conditions, competition,
technological developments, trade relationships, financial trends, political/diplomatic events,
political/diplomatic trends and tax laws. These types of conditions may cause volatility, illiquidity
or other potentially adverse effects in the financial markets. Economic or political turmoil, a
deterioration of diplomatic relations or a natural or man-made disaster in a region or country where
AIM’s Client assets are invested may result in adverse consequences to such Client’s portfolios.
None of these conditions are or will be within the control of AIM, and no assurances can be given
that AIM will anticipate these developments.
Epidemics, Pandemics and Market Disruption. AIM’s business may be materially affected by
conditions in the global financial markets and economic conditions or events throughout the world
that are outside of AIM’s control. This includes but is not limited to, economic uncertainty,
slowdown in global growth, changes in laws (including laws relating to taxation and regulations
on the financial industry), geo-political clashes (such as the current war in Ukraine), due to disease,
pandemics or other severe public health events. Worth noting as well are trade and travel barriers,
volatility in commodity prices, currency exchange rates and controls and other national and
international political circumstances. Disease, pandemics, or other severe public health events
(such as novel strain of coronavirus from December 2019) may necessitate partial or complete
remote work. There is also the risk that unexpected volatility or lack of liquidity will impair an
investment’s profitability or result in suffering losses. Heavy reliance on external sources for
information and technology may make a business more vulnerable to cybersecurity incidents and
cyberattacks. See “Cybersecurity Risks” above for an additional discussion about cybersecurity
risks.
Equity and Equity-Related Securities and Instruments Risk. The value of common stocks of
U.S. and non-U.S. issuers may be affected by factors specific to the issuer, the issuer’s industry
and the risk that stock prices historically rise and fall in periodic cycles.
Exposure to Material Non-Public Information. From time to time, AIM or its affiliates may
receive material non-public information as to investments of a Client, with respect to an issuer of
publicly traded securities. In such circumstances, AIM may be prohibited, by law, policy or
contract, including any “restricted list” maintained by AIM, for a period of time from (i) unwinding
a position in such issuer for any Client; (ii) establishing an initial position or taking any greater
position in such issuer for any Client; and (iii) pursuing other investment opportunities related to
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such issuer of any Client. This situation may restrict AIM’s ability to take actions that it otherwise
may want to take for the Client to achieve potential benefits or avoid losses for the Client.
Financial Failure of Intermediaries and Distress Events. There is always the possibility that
the institutions, including brokerage firms and banks, with which Clients or third-party portfolio
funds do business, or to which securities have been entrusted for custodial purposes, will encounter
financial difficulties that may impair their operational capabilities or result in losses to the Clients
or to such funds. If a financial intermediary experiences a distress event, AIM may be unable to
access deposits, borrowing facilities or other services, either permanently or for an indeterminate
period. Although assets held by regulatory financial institutions of the United States frequently are
insured up to stated balance amounts by organizations such as the Federal Deposit Insurance
Corporation in the case of banks, and the Securities Investor Protection Corporation in the case of
certain broker-dealers, amounts in excess of the relevant insurance may be subject to risk of total
loss. While in recent years government intervention has resulted in additional protections for
depositors and counterparties in connection with such distress events, there is no assurance that
intervention will occur or be successful in avoiding risks, including but not limited to: loss,
substantial delay, market conditions and banking/brokerage negative impacts.
Force Majeure. Portfolio investments may be affected by force majeure events. Force majeure
events are those that are beyond the control of the party claiming that the event has occurred (i.e.,
acts of God, fire, flood, earthquakes, outbreaks of an infectious disease, pandemics, other serious
public health concerns, war, terrorism, labor strikes, major plant breakdowns, pipeline or
electricity line ruptures, technology failures, defective design and construction, accidents,
demographic changes, government macroeconomic policies, social instability, etc.). Some force
majeure events may adversely affect the ability of a party to perform its obligations until the force
majeure event is remedied. Force majeure events might adversely impact the cash flows available
from companies or partnerships in which AIM may invest, cause personal injury or loss of life,
damage property, or instigate disruptions of service. In addition, the cost to repair or replace
damaged assets from a force majeure event could be high, which could impact Client investments.
Force majeure events that cannot be fixed or cured may have a permanent adverse effect on any
investment held by Client accounts. Certain force majeure events (such as war or an outbreak of
an infectious disease) could have a broader negative impact on the world economy and
international business activity generally.
Fundamental Analysis. Certain trading decisions made by AIM may be based on fundamental
analysis. Data on which fundamental analysis relies may be inaccurate or may be generally
available to other market participants. Fundamental market information is subject to interpretation.
To the extent that AIM misinterprets the meaning of certain data, a Client may incur losses.
Investing Globally. Issuers are generally subject to different accounting, auditing and financial
reporting standards in different countries throughout the world. Markets in different countries may
vary as to: (i) trading volume; (ii) price volatility; (iii) issuer liquidity; (iv) hours of business; (v)
outside investor access; and (vi) general customs. In addition, government supervision and
regulation of markets, securities exchanges, securities dealers and listed/unlisted companies is
different around the world. Some countries’ laws s may limit the ability of Clients, either directly
or indirectly through funds in which the Client invests, to invest in securities of certain issuers
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located in those countries. There also may be a lack of adequate legal recourse for the redress of
disputes or legal systems that are highly prejudicial to outside investors.
Different markets also have different clearance and settlement procedures. Delays in settlement
could result in temporary periods when a portion of the assets of a fund, directly or indirectly
through underlying portfolio funds, is un-invested and no return is earned thereon. If the relevant
investment manager or a portfolio manager cannot make intended security purchases due to
settlement problems, the funds they manage could miss attractive investment opportunities.
Inability to dispose of portfolio securities due to settlement problems could also result in losses.
Investments in non-U.S. securities and foreign securities markets have differences not typically
associated with investing in U.S. securities that increases risk, including but not limited to: (i)
currency exchange matters; (ii) absence of uniform accounting, auditing and financial reporting
standards/practices; (iii) disclosure requirements; and (iv) less government supervision and
regulation.
In some countries, additional risks and practical limitations are possible, , including but not limited
to: (i) expropriation or confiscatory taxation; (ii) imposing withholding or other taxes on dividends,
interest, capital gains, other income or gross sale or disposition proceeds; (iii) limiting the removal
of funds or other assets managed by the relevant investment managers or the portfolio managers;
(iv) managed or manipulated exchange rates and other issues affecting currency conversion; (v)
political or social instability or diplomatic developments impacting investments. An issuer of
securities may also be domiciled in a country other than the country in whose currency the
instrument is denominated. As such, the values and relative yields of investments in the securities
markets of different countries, and their associated risks, are expected to change independently of
each other.
All the risks identified above in this sub-section on “Investing Globally” may be greater in
emerging markets.
Investment and Due Diligence Process. Before making investments, AIM conducts due
diligence that it deems reasonable and appropriate based on the facts and circumstances applicable
to each investment. When conducting due diligence, AIM may be required to evaluate important
and complex business, financial, tax, accounting and legal issues. When conducting due diligence
and making an assessment regarding an investment, AIM relies on the resources reasonably
available to it, which may not be sufficient, accurate, complete or reliable. Due diligence may not
reveal or highlight matters that could have a material adverse effect on the value of an investment.
Investment Valuations by Third Party Managers. Third-party managers that Clients invest in
may include securities for which there is not a readily ascertainable market price. Such securities
are nevertheless generally valued by such funds as applicable, which valuation may be deemed
conclusive with respect to the funds, even though the relevant investment manager and the
portfolio managers generally face a conflict of interest in valuing such securities because the value
thereof affects their compensation. There is no guarantee that the determined value of a particular
asset or liability by the funds represents actual or realized value should it be immediately or
eventually sold or liquidated.
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Market/Volatility Risk. The risk that the value of the assets in which a Client account invests
may decrease (potentially dramatically) in response to the prospects of individual companies,
particular industry sectors or governments. This could also be in response to changes in interest
rates and national and international political and economic events due to increasingly
interconnected global economies and financial markets. In addition, rising interest rates, various
bank failures and volatile markets contribute to potential instability in the banking sector, which
raises a variety of risks for investors. While AIM reviews third party service providers and
counterparties, it may not be possible to eliminate risks associated with banking relationships or
transactions when they arise.
Operational Risk. The risk of loss arising from shortcomings or failures in internal processes or
systems of the Firm, external events impacting those systems and human error. Operational risk
can arise from many factors ranging from routine processing errors to potentially costly incidents
such as major system failures. Client accounts may also trade instruments, where operational risk
is heightened due to such instruments’ complexity.
Proprietary Investment Strategies. The investment managers of third-party portfolio funds may
use proprietary investment strategies that are based on considerations and factors that are not fully
disclosed to the funds or its limited partners. Depending on the market, the strategies may involve
unanticipated risks. Investment managers also generally use investment strategies that differ from
those typically employed by traditional managers of portfolios of stocks and bonds. Their
strategies may involve significantly more risk and higher transaction costs than more traditional
investment methods. Funds may seek to reduce these risks by spreading their investments among a
variety of different portfolio managers using investment strategies with returns that are not expected
to be highly correlated with one another. But it is also possible that their performance is closely
correlated to some market conditions, resulting (if those returns are negative) in significant losses to
the funds and their investors.
Reliance on Corporate Management and Financial Reporting. Many of the strategies
implemented by AIM rely on the financial information made available by the issuers in which
Clients invest. AIM will have little or no ability independently to verify the financial information
disseminated by the issuers in which Clients invest. Rather, AIM relies on the integrity of both
the management of these issuers and the financial reporting process in general. Clients may incur
material losses because of corporate mismanagement, fraud and accounting irregularities.
Systemic Risk. Systemic risk may arise if one of several large institutions that are dependent on
one another to meet their liquidity or operational needs fails. A default by one institution may
cause a series of defaults by the other institutions. Systemic risk may adversely affect financial
intermediaries, such as clearing houses, banks, securities firms and exchanges with which AIM
interacts. A systemic failure could have material adverse consequences on AIM, the Fund, and on
the markets for the securities in which AIM seeks to invest on behalf of its Clients.
Tiered Fee Structure. For those Clients that invest in third-party portfolio funds, management
and other fees may be charged at different levels. Irrespective of any profits realized, the fund must
pay its operating expenses and management fees to the investment manager and any relevant
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general partner and portfolio managers. As a result of the "multi-manager" investment strategy,
the fund (and indirectly investors in it) may bear multiple management fees (in addition to AIM’s
management fees) as well as incentive allocations. These fees in the aggregate may exceed the
typical fees and allocations of an investment with a single portfolio manager.
Uncertain Exit Strategies. Investment and portfolio managers are generally unable to predict
with precision or accuracy what the exit strategy will be, if any, for positions that are less liquid in
nature. Exit strategies that appear to be viable when an investment is initiated may not be viable
later due to liquidity, economic, issuer- specific, legal or other factors.
VI. DISCIPLINARY INFORMATION
AIM and its employees have never been involved in any legal or disciplinary events that would
be material to a Client’s evaluation of the Firm or its personnel.
VII. OTHER FINANCIAL INDUSTRY ACTIVITIES AND AFFILIATIONS
A. Broker-Dealer
Allen & Company LLC (“Allen & Company”) is a wholly owned subsidiary of Allen Operations
LLC, parent of AIM and is a registered broker-dealer under the Securities Exchange Act of
1934, as amended.
B. Other Business Activities
The employment by affiliates, such as Allen & Company, of officers, directors, members and/or
employees of AIM could also create additional conflicts of interest. Some of the officers, directors
and/or employees of AIM are also officers, directors, members and/or employees of Allen &
Company or its affiliates. As such, AIM and certain of its affiliates may have conflicts of interest
in the allocation of management, services and functions. Generally, individuals may spend no
more than 10% of their time on non-advisory activities. However, some administrative executive
officers of AIM spend most of their time on activities related to Allen & Company and other AIM
affiliates.
AIM or Allen & Company employees may from time to time serve as directors or in similar
capacities for companies whose securities are purchased or held by Client portfolios. Additionally,
AIM or Allen & Company employees and affiliates may from time to time make investments in
other companies. These companies include: (i) other investment advisers, including other
managers recommended by AIM to its Clients; and (ii) other managers who may have similar or
competing investment strategies to other managers recommended by AIM to its Clients.
In limited cases, AIM may make certain employees available to assist with various administrative
and back-office activities that may create conflicts of interests in the allocation of services and
functions for AIM and its Clients. In the event that AIM or its employees: (i) obtain material non-
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public information with respect to any portfolio company on whose board of directors he or she
serves, or (ii) are subject to trading restrictions pursuant to the internal trading policy of such a
portfolio company, AIM may be prohibited from engaging in transactions in the securities of
such company for all of its Clients.
AIM may also be prohibited from engaging in transactions on behalf of its Clients in the securities
of a company if a Client serves as a director or officer, or in situations where AIM learns of
material non-public information from a Client. These situations may last for a prolonged period
and may restrict AIM’s ability to take actions it would otherwise want to take for a Client to
achieve potential benefits or avoid losses for the Client. Finally, AIM employees may receiving
compensation for serving as directors of portfolio companies of Allen & Company or have other
financial interests in them. This may be true as to companies whose securities are purchased or
held by Client portfolios directly or through third-party funds.
VIII. CODE OF ETHICS/PERSONAL TRADING & PARTICIPATION/INTEREST IN
CLIENT TRANSACTIONS
A. Code of Ethics/Personal Trading
To avoid potential conflicts of interest involving personal trading, AIM has adopted a Code of
Ethics (the “Code”), which includes formal policies and procedures to address insider trading,
information barriers, receiving material non-public
information and personal security
transactions. AIM’s Code requires its employees to place Client interests ahead of the Firm’s,
engage in personal investing only if it is Code-compliant, avoid taking advantage of their position
and comply fully with applicable federal securities laws.
The Code also imposes limitations on gifts and entertainment (given or received) and requires pre-
clearance approval for political contributions. In addition, employees are required to disclose their
outside business affiliations, which include any employment outside of AIM, any compensation
received outside of AIM and any board or other positions with any organization.
AIM has policies and procedures designed to prevent its employees from misusing material
nonpublic information (including information about AIM’s Clients) in their personal trades. AIM
maintains a Restricted List and a Watch List of securities subject to sales or trading activity
prohibitions. Prior to soliciting a trade or making a trade for a client, employees must review
the Restricted List to determine whether the securities of the issuing company have been
restricted. If a company is listed on the Restricted List, employees are generally prohibited
from trading in that company’s securities. Exceptions may be granted by the Chief Compliance
Officer on an extremely limited basis and only in situations where AIM and the relevant
employees are not in possession of material nonpublic information.
All employees must receive approval from the Legal & Compliance department prior to any
personal security transactions. The Legal & Compliance department uses an automated pre-
clearance system available to all employees. The employee must represent, among other things,
that he or she has no material, nonpublic information and that he or she has had no contact with
the issuer for a period of six months. If the employee has had such contact, he or she will be
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directed to contact Legal & Compliance for further instructions. If the employee obtains
approval for the trade, he or she may execute that trade only on the day approval was granted
for securities (or the following day if approval occurs after trading hours) or as otherwise
specifically permitted by the Legal and Compliance Department. If the employee is denied
approval, he or she is prohibited from executing the trade.
AIM’s policies and procedures comply with Rule 204A-1 of the Advisers Act. A copy of AIM’s
Code of Ethics is provided to Clients or prospective Clients on request.
B. Participation or Interest in Client Transactions
Recommendations to Clients of Products in which AIM or Related Person Has a Financial
Interest. Certain conflicts may result from Allen & Company and its related persons and
affiliates being engaged in the proprietary trading, investment banking, corporate finance and
capital markets businesses. Accounts of AIM’s related persons and affiliates may invest in
private securities that are outside of the investment program for individual Client accounts and
therefore, except in limited instances, such investments may not be made for such Client accounts.
For instance, AIM may recommend to Clients or may exercise its discretion to invest their
funds with third-party fund managers with whom Allen & Company and its affiliates have pre-
existing Client or investor relationships. With respect specifically to third-party early-stage
venture funds, AIM and Allen & Company will pursue investment opportunities separately and
without any expectation of sharing information or investment opportunities. Thus, the proprietary
investment activities of Allen & Company may limit the availability of investment opportunities
for AIM Clients. Allen & Company and AIM expect to make referrals of potential third-party
funds to each other for consideration from time to time although there is no obligation that they
do so. In some cases, both Allen & Company and AIM may consider investing in a referred fund,
but each entity will conduct its own evaluation of the fund and the ultimate decision whether to
invest will be determined separately by each entity based on their own unique criteria for
evaluating such investments. AIM’s criteria will include factors such as whether: (i) AIM
reasonably believes the fund would be suitable for its Clients; (ii) AIM would reasonably expect
there to be sufficient Client interest in such fund; (iii) the private fund will provide AIM with a
sufficient allocation for AIM’s Clients to justify the time and resources AIM will expend in
evaluating the fund for investment by its Clients; and (iv) AIM would be required to create a
special purpose investment vehicle for such investment and whether such a vehicle is available or
could be formed within the time required to fund the investment.
Accounts of AIM’s related persons and affiliates may also invest in public securities that are within
the investment program for individual AIM Client accounts. At the same time, AIM may be
independently trading in such securities at the same time, which might affect the trading price of
such securities. In addition, to the extent permitted by the Employment Retirement Income
Security Act of 1974, as amended, Allen & Company and its affiliates may earn fees and other
compensation for performing investment banking or corporate finance services for issuers in
which clients of AIM may invest. Furthermore, the investment bankers, salespeople, traders or
other professionals of AIM’s affiliates may provide oral or written advice, market
commentary or
trading strategies to corporate Clients that reflects opinions contrary to the
opinions expressed by AIM to its clients. Because of internal compliance policies, AIM Clients
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related to Allen & Company may be precluded or restricted from investing in certain issuers
that have engaged Allen & Company or its affiliates as a financial advisor or underwriter or in
another type of advisory role.
During AIM’s research and due diligence process, it may be introduced by Allen & Company to
third-party fund managers and/or their affiliates whereby Allen & Company may have an existing
business relationship. In these instances, Allen & Company may engage in banking relationships
with or make investments in certain portfolio companies in which these third-party advisers may
also invest. Allen & Company may also assist these companies with private capital raise
transactions, public offerings and M&A advice. There is also the potential that third-party fund
managers may use Allen & Company services directly whether by receiving advisory services or
by using Allen & Company’s trading expertise and capabilities.
Based on Allen & Company’s existing relationships with these third-party fund managers, these
relationships may present a conflict of interest or the appearance of one. This is the case because
of the incentive for AIM to recommend that Clients allocate a portion of their assets to these
managers to encourage the continuation or possible expansion of a financially beneficial
relationship between a third-party fund manager and Allen & Company. In addition, there is the
possibility that third-party fund managers may continue to do business with Allen & Company
(either directly or through its portfolio companies) to encourage AIM to maintain or increase the
advisory assets that AIM allocates to these managers that provide a financial benefit to them.
AIM Buys or Sells Securities for Itself. AIM and its related persons and affiliates may manage
or invest capital for their own respective accounts, Client accounts and other investment vehicles,
such that there may be financial incentives to favor certain accounts over Clients accounts. Such
accounts may compete with Clients for specific trades or may hold positions opposite to positions
maintained on behalf of Clients. Such accounts may also make investment and other decisions
that are inconsistent with the recommendations or views expressed by AIM to its Clients. AIM
and its related persons and affiliates may give advice and recommend securities to, or buy or
sell securities for, certain Clients. This may differ from advice given to, or securities
recommended or bought or sold for, other Clients/accounts even though their investment
objectives may be similar.
XIV. BROKERAGE PRACTICES
A. Participation or Interest in Client Transactions – As Broker or Agent for a Client
For trading, Clients are encouraged to use one of the three firms where AIM has established
relationships -- Pershing Advisors Solutions, Charles Schwab and/or Fidelity Investments (“AIM
Brokers”). AIM generally uses AIM Brokers to execute all securities transactions for Client
accounts unless otherwise directed by the Client to use the Client’s broker. AIM reasonably
believes that the AIM Brokers provide best execution based on the following factors: (i) the ability
to effect prompt and reliable execution at favorable prices (including the applicable dealer spread
or commission, if any); (ii) the operational efficiency with which transactions are effected,
depending on the size of the order and difficulty of execution; (iii) the financial strength, integrity
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and stability of the broker; (iv) the broker’s risk in positioning a block of securities; (v) the quality,
comprehensiveness and frequency of valuable and available research services; and (vi) the
competitiveness of commission rates in comparison with other brokers that satisfy AIM’s selection
criteria. The Firm also bundles and directs its trading activity to AIM Brokers for each group
of Clients that have chosen to work with each of the AIM Brokers. Clients of course may choose
not to use AIM Brokers. The factors to consider in making that choice are discussed below.
B. Directed Brokerage
Clients who choose not to use the AIM Brokers must direct AIM as to which brokerage firm
(“Other Broker”) to use in writing (and include any limitations in that written communication).
Clients will be responsible for managing the relationship with the Other Broker and negotiating
pricing. As to pricing, Clients may lose any discounts that we negotiate with the AIM Brokers.
As a result, Clients may pay higher transaction costs or brokerage commissions and we may be
unable to achieve the most favorable execution. In addition, not using AIM Brokers may preclude
Clients from participating in certain investment opportunities because the Other Broker may not
have access to certain securities. Directing AIM to use an Other Broker might also affect the timing
of Clients’ transactions; there may be times when we may not trade with the Other Broker until all
AIM Brokers trades are completed, which might result in Clients’ orders being executed on less
favorable terms. Finally, Other Brokers may not have the systems or expertise to process
transactions as effectively as the AIM Brokers.
C. Participation or Interest in Client Transactions
As a general matter, neither AIM nor any of its related persons or affiliates engage in agency cross
transactions as defined by the SEC under the Advisors Act (§ 275.206(3)-2) . If AIM or any of its
affiliates ever do elect to engage in an agency cross transaction, AIM will request prior written
consent from each participating Client and/or Fund investor as required under Rule 206(3)-2 of
the Advisers Act.
D. Research and Other Soft Dollar Benefits
AIM does not currently have any formal soft dollar arrangement in place with brokers. However,
because of commissions charged to Client accounts, AIM may receive research and other
ancillary benefits such as pricing information and market data that may be used by AIM for its
investment advisory services. The benefits received fall within the safe harbor provided by
Section 28(e) of the Securities Exchange Act of 1934 and subject to the SEC’s guidance on
Section 28(e). To the best of AIM’s knowledge, the research and other benefits these brokers
receive are generally made available to all institutional investors doing business with them on an
unsolicited basis. This is the case regardless of commissions charged/paid by AIM or the volume
of business AIM directs to such brokers.
Generally, research services provided by broker-dealers may include information on the economy,
industries, groups of securities, individual companies, statistical information, accounting and tax
law interpretations, political developments, legal developments affecting portfolio securities,
technical market action, pricing and appraisal services, credit analysis, risk measurement analysis,
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performance analysis, and analysis of corporate responsibility issues. Such research services are
received primarily in the form of written reports, telephone contacts, and personal meetings with
security analysts. In addition, such research services may be provided in the form of access to
various computer-generated data and meetings arranged with corporate and
industry
spokespersons, economists, academicians, and government representatives. In some cases,
research services are generated by third parties but are provided to AIM by or through broker-
dealers.
AIM also believes it is important to its investment decision-making processes to have access to
independent research. AIM has arrangements with independent research providers for which it
bears the costs directly.
E. Trade Allocation Policy and Procedures
On occasion, AIM may buy or sell the same securities for more than one Client. AIM has
allocation procedures if this occurs. AIM may aggregate Client trades when such aggregation is
expected to be in the best interest of all participating Clients.
There may be times when the Firm is in the position of buying or selling the same security for the
Managed Accounts on the same day. Because of market fluctuations, the prices obtained on such
transactions within a single day may vary substantially. As such, one Client may receive the benefit
of the more favorable prices while another Client would not. To more equitably allocate the effects
of such market fluctuations for certain transactions, the Firm has implemented the following
“allocation” procedure.
Where practicable and unless otherwise instructed by a Client to use a particular broker-dealer or
a obtain a specified price, all approved orders for a day to purchase or sell a particular security
should be combined or “batched” by trading venue and executed as a block transaction in the
Firm’s average price account to facilitate best execution. Orders sent to an Other Broker as directed
by a Client will not be aggregated. Where a block trade is executed on behalf of Client accounts,
the average price of the block should be used. If all orders placed on behalf of Clients for the
purchase or sale of a particular security cannot be filled at a price or prices considered favorable,
an allocation method should be administered that is fair and reasonable to all Clients participating
in the transactions. AIM generally allocates the amounts actually purchased or sold among Clients
in proportion to the total number of shares sought to be purchased or sold for that Account as
indicated on an order ticket or other documentation prepared prior to execution. In each case, the
price shown on the confirmations of Client purchases or sales will be the average execution price
of all purchases or sales for that day. In addition, commission is charged to clients at the account
level after allocation.
For non-discretionary account holders, the Wealth Management Portfolio Manager generally
requests permission to execute trades for non-discretionary account holders via email. When the
Portfolio Manager receives approval from the account holder, he or she will communicate the same
to the Operations Team with instructions on how much must be purchased and/or sold and share
amounts. The Operations Team will execute trades in the AIM average price account for all orders
on each Client's relevant platform. Should additional approvals come in on the same day, those
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orders will also be executed in the average price account with final allocations and average price
determined at the end of the day. If an order is “partially filled,” the allocation shall be made in
the best interests of that day's approved Clients' orders considering all relevant factors. This
includes, but is not limited to, the size of each Client’s allocation, each Clients’ liquidity needs and
previous allocations. AIM generally seeks to ensure that accounts will get a pro-rata allocation
based on the initial allocation.
If a limited investment opportunity is appropriate for one or more client or managed accounts,
AIM’s trade and investment allocation policy dictates that the opportunity be allocated fairly and
equitably. It does so based on various factors, such as Clients’ investment objectives, net worth
and available capital. AIM monitors its trade and investment allocation policy on an ongoing
basis to ensure investment opportunities are being allocated fairly and equitably.
F. Client Trade Errors
The Firm takes the utmost care in making and implementing investment decisions on behalf of
Clients. To the extent that any trade errors occur, they are: (i) corrected as soon as practicable and
in such a manner that Client(s) incur minimal or no loss; (ii) reported to the Chief Compliance
Officer; and (iii) scrutinized carefully with a view toward implementing procedures to prevent or
reduce future errors as needed. The Firm bears all costs associated with correcting any trade error.
If a trade error occurs, is corrected and remains in the Client account, then any gains associated
with that trade error will be retained by the affected Client(s). The Firm will maintain a trade error
file that contains relevant documentation necessary to substantiate the actions taken to resolve each
error. The Firm will inform the affected Client(s) of any trade error that occurs and is corrected.
X. REVIEW OF ACCOUNTS/REPORTS TO CLIENTS
As part of its Customized Wealth Management services, AIM offers various types of reviews such
as comprehensive financial reviews, asset allocation reviews, portfolio risk reviews and
operational due diligence reviews. AIM also performs various daily, weekly, monthly, quarterly
and periodic reviews of the Carnegie Hill Fund and Clients’ portfolios. Such reviews are
conducted and/or overseen by senior investment officers, portfolio managers and research
associates.
Clients work with their investment advisory representatives to design a reporting program and
procedure that addresses their needs and circumstances. In addition, certain Clients and Fund
investors are given access to a Client-only website, where information and reports are available
for Client and investor review at least on a quarterly basis.
With respect to the ACIA Fund, the General Partner will furnish each investor with information
necessary for tax reporting. On an annual basis, AIM sends limited partners the ACIA Fund’s
annual audited financial statements.
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XI. CLIENT REFERRALS AND OTHER COMPENSATION
AIM compensates the personnel of its affiliate, Allen & Company LLC, for the referral of Clients
to AIM. Such referral fees are typically 10% of the management fees earned by AIM with respect
to such referred Clients and are paid on a quarterly basis for as long as the Clients remain Clients
of AIM. A referral fee arrangement presents a conflict of interest, creating an incentive for these
individuals to refer prospective Clients to AIM based on the referral fees that will be received if
the prospective Clients become actual Clients of AIM (as opposed to the best interests of the
prospective Clients). Such a conflict will usually be mitigated (at least in part) by the affiliate’s
obligation to place the interest of the Clients over its economic interests. Any prospective Client
referrals made by personnel of AIM’s affiliate are subject to the same diligence and suitability
analysis that AIM performs for all prospective Clients.
When personnel of AIM’s affiliates are compensated for the referrals, AIM provides prospective
investors or Clients with disclosures related to such compensation (and associated conflicts) via
offering documents or separately. Nevertheless, prospective investors should independently
assess when the investment with AIM is in their best interests and appropriately aligned with
their investment objectives and guidelines, investment restrictions (if any), asset allocation
guidelines and restrictions, liquidity needs and overall risk/return profiles.
XII. CUSTODY AND INVESTMENT DISCRETION
AIM may have access to Client accounts because it is the investment manager of the ACIA
Fund (while it is still in the wind-down process). ACIA Fund investors will not receive
statements from the custodians. AIM will complete a liquidation audit upon completion of the
wind down of the ACIA Fund. AIM is not responsible for custody of Carnegie Hill Fund assets
as subadvisor to the Fund.
Client assets that are held in a custodian account by unaffiliated broker/dealers or banks are
qualified custodians. Certain Clients give AIM broad authority to effect transactions or cash
remittances of cash from their custodian account to first or third parties without the Client’s signed
authorization. In these instances, AIM is deemed to have custody of the cash and/or securities in
the relevant account and complies with the “surprise audit” and other requirements of the SEC’s
custody rule. In other cases, AIM may have custody solely because Clients authorized AIM to
deduct advisory fees from their accounts. In those cases, AIM also complies with the
requirements of the SEC’s custody rule; however, these accounts are not subject to the surprise
audit. Custodians will send statements directly to Clients on at least a quarterly basis, and such
Clients should carefully review these statements, and should compare these statements to any
account information provided by AIM. For accounts where AIM is not deemed to have
custody, AIM’s access to the cash and securities of Clients is generally limited to those transfers
that are necessary for purposes of investment and AIM is generally not authorized to withdraw
cash or any other assets from the Client’s custodian account or to transfer or remit cash or any
other assets to any first or third parties.
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Clients decide, in consultation with their investment advisory representatives, what amount of
discretion to provide to AIM with respect to portfolio management and any other advisory
services. For Clients that engage AIM to provide discretionary advisory services, AIM will
be authorized to purchase and sell securities without notifying the Client pursuant to a limited
power of attorney granted to AIM authorizing such transactions.
XIII. VOTING CLIENT SECURITIES
AIM will not exercise proxy or class action voting authority over Client securities on behalf of
Clients. The obligation to vote Client proxies and class actions shall always rest with Clients.
Clients are not precluded from contacting AIM for advice or information about a particular
proxy or class action vote. But AIM shall not be deemed to have voting authority because it
provides such advice to the Client.
Should AIM inadvertently receive proxy or class action information for a security held in Client’s
account, then AIM will immediately forward the information to the Client. AIM will not take
any further action as to the voting of such proxy or class action. Upon termination of its
investment management agreement, AIM shall make a good faith and reasonable attempt to
forward proxy or class action information to the Client that is inadvertently sent to AIM.
AIM’s complete proxy voting policy and procedures are memorialized in writing and are available
for review upon request.
XIV. FINANCIAL INFORMATION
AIM has never filed for bankruptcy and is not aware of any financial condition that is reasonably
likely to impair AIM’s ability to meet contractual commitments to Clients.
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